Madison City Schools Budget. FY 2017 Proposed Budget 2nd Public Hearing August 18, 2016

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1 Madison City Schools 2017 Budget FY 2017 Proposed Budget 2nd Public Hearing August 18, 2016

2 Budget Process State mandated process designed to develop a tool for the school system to use in order to provide an overall plan for the use of financial resources that will best serve the needs of the student body and encourage the concept of site based management. Each Board of Education is required to: (1)Hold at least two open public hearings; (2)Conduct hearing during a regular Board meeting; (3)Conduct hearing at a convenient time and place; and (4)Publicize the date and time of the hearings. 2

3 Budget Process (continued) Purpose of Hearings Enhance Planning Process Accountability/Transparency Inform Community Provide a Forum for Public Input Foster Public Support for School System Basis of Budgeting All anticipated revenues from State, Federal and Local sources are included Conservative revenue estimates have been used on local sources Resources have been assigned to various programs to best serve the needs of students Madison City Schools 2017 Budget Objectives Maintain pupil/teacher ratios Control expenses Identify/Justify Requirements Maintain adequate fund reserves Key Factors Affecting Budget Instructional Needs Enrollment Personnel Costs State Funding Federal Budget Constraints Local Revenue Projections Facilities Capital Planning 3

4 Budget Highlights System Average Daily Membership (ADM) increased by to 9, Funded Teacher Units increased by to Classroom Instructional Support Classroom Student Materials (Teacher Money) $405.45/unit Technology $169.34/unit Library Enhancement $21.26/unit Professional Development $63.79/unit Textbooks-$54.07/ADM ($280,794 budget). Allocated $535,721 of which $254,927 - FY 2016 ETF (Foundation Program) increased by $3,384,177 to 47,634,652 ETF Per Student increased by $ Other Current Expense increased by $753,896 to $10,471,370 Transportation Increased by $141,126 to 2,689,623 State funded 82.8% of the program 10 Mill Chargeback Increased by $324,290 to $6,514,450 4

5 Budget Highlights (Continued) Revenue losses required Budget Cuts of $1.5 million (Elementary and Central Office Personnel, Incentives, Supplements and Central Office Departmental Funds). 4% Pay raise for all employees. PEEHIP Hospital and Medical Increased by $240 per employee per year to $9,600. Employee s share of PEEHIP Medical increased as follows: Single increased to $30. Family increase to: Family w/o spouse $207 Family w/ spouse $307 Grade Divisors change as follows: Grade 7-8 Decreased from to Grade 9-12 Decreased from to

6 Enrollment by School School 2017 Projected Enrollment As of 8/17/2016 Difference Bob Jones 1,760 1,763 3 James Clemens 1,797 1,806 9 Discovery Liberty Heritage Rainbow Columbia Horizon Madison Mill Creek (9) West Madison (18) Central Office Total 10,158 10, *Budget built using FY 2017 Projected ADM 6

7 FTE Student Teacher Ratios FY Madison Vestavia Hills Size of City 46,962 34,174 Number of Students 9,554 6,762 Poverty Levels Number of Teachers FTE Student Teacher Ratios FY Median value of housing unit 231, ,000 Households 16,583 13,637 High School Graduates 95.70% 97.80% Bachelor's degree or higher 55.20% 67.10% Median House Hold Income $92,965 $81,352 If Madison City were to increase its number of Teachers to Student to the level of Vestavia Hills. Take 9,554 / = Take the = teacher units needed to achieve a 16 Student/Teacher ratio as opposed to a 18 FTE Take the X $70,000 = $4,755,800 0r the equivalent of 7.3 mills of property tax. 7

8 Financial Impact to Madison City Schools Currently losing $1.75 million from Madison County $0.5 million ad-valorem $1.0 million sales tax $0.25 million TVA Not receiving $2.5 million from Limestone County SCHOOL Madison County Ad-valorem Limestone County Loss from Madison County Alloted Gain from Limestone County Difference of Loss/Gain County -Wide = $496,581 $481,146 -$15,435 City Tax District Total School SCHOOL Sales Tax County -Wide = $563,146 $1,710,918 $694,089 City Tax District 1 = $453,684 Total School SCHOOL TVA County -Wide 1 1 = $241,190 $300,240 $59,050 City Tax District COMPARSION of MADISON CITY TAXES MADISON COUNTY/LIMESTONE COUNTY Total School 1 1 $1,754,601 $2,492,304 $737,703 8

9 Proposed Budget Cuts Department 2016 Budget 2017 Budget Change Technology $ 1,214,193 $ 1,014,193 $ (200,000) Student Services $ 676,070 $ 625,355 $ (50,715) Special Ed $ 1,012,814 $ 913,800 $ (99,014) Elementary Instruction $ 327,246 $ 244,119 $ (83,127) Secondary Instruction $ 360,780 $ 270,072 $ (90,708) Finance $ 177,503 $ 153,200 $ (24,303) Personnel $ 39,700 $ 39,700 $ - Maintenance $ 1,789,668 $ 1,664,668 $ (125,000) Transportation $ 344,700 $ 140,350 $ (204,350) Superintendent $ 48,225 $ 48,500 $ 275 Assistant Superintendent $ 13,500 $ 7,500 $ (6,000) Board of Education $ 109,925 $ 110,900 $ 975 Supplements & Incentives $ 695,407 $ 548,210 $ (147,197) Central Office Staffing $ 270,000 $ - $ (270,000) Elementary Teachers $ 210,000 $ - $ (210,000) Total $ 7,289,731 $ 5,780,567 $ (1,509,164) 9

10 Madison City Schools Budget EXHIBIT B-I-A GOVERNMENTAL FIDUCIARY FUND TYPES SPECIAL DEBT CAPITAL EXPENDABLE TOTAL DESCRIPTION GENERAL REVENUE SERVICE PROJECTS TRUST (Memo Only) REVENUES STATE REVENUES 52,544, ,750, ,431, , ,129, FEDERAL REVENUES 310, ,091, ,401, LOCAL REVENUES 29,378, ,215, ,237, , ,839, ,676, OTHER REVENUES 366, , , TOTAL REVENUES 82,599, ,205, ,669, , ,839, ,722, EXPENDITURES: INSTRUCTIONAL SERVICES 48,043, ,108, , ,654, INSTRUCTIONAL SUPPORT SERVICES 13,836, ,213, , ,973, OPERATIONS & MAINTENANCE 8,397, , , , ,029, AUXILIARY SERVICES 3,499, ,594, , , ,697, GENERAL ADMINISTRATIVE SERVICES 3,030, , ,075, CAPITAL OUTLAY 7, ,000, ,007, DEBT SERVICES ,991, ,991, OTHER EXPENDITURES 1,031, ,121, , ,284, TOTAL EXPENDITURES 77,846, ,682, ,991, ,514, ,678, ,714, OTHER FUND SOURCES (USES): OTHER FUND SOURCES 353, ,052, ,559, , , ,509, OTHER FUND USES 4,988, ,419, ,703, , , ,656, TOTAL OTHER FUND SOURCES (USES) (4,634,680.36) 1,632, ,856, , (148,410.00) 853, EXCESS REVENUES & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES 118, ,155, , (2,958,274.16) 12, (1,138,136.95) BEGINNING FUND BALANCE - OCT 1 9,660, ,953, ,124, ,460, , ,907, ENDING FUND BALANCE SEPT 30 9,778, ,108, ,658, ,501, , ,768, Operating Days of Fund Balance 10

11 FUND TYPES DESCRIPTION TOTAL REVENUES STATE REVENUES 59,129, FEDERAL REVENUES 5,401, LOCAL REVENUES 42,676, OTHER REVENUES 515, TOTAL REVENUES 107,722, Total Budget FY EXPENDITURES: INSTRUCTIONAL SERVICES 55,654, INSTRUCTIONAL SUPPORT SERVICES 17,973, OPERATIONS & MAINTENANCE 9,029, AUXILIARY SERVICES 9,697, GENERAL ADMINISTRATIVE SERVICES 3,075, CAPITAL OUTLAY 3,007, DEBT SERVICES 8,991, OTHER EXPENDITURES 2,284, TOTAL EXPENDITURES 109,714, OTHER FUND SOURCES (USES): OTHER FUND SOURCES 10,509, OTHER FUND USES 9,656, TOTAL OTHER FUND SOURCES (USES) 853, EXCESS REVENUES & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES (1,138,136.95) BEGINNING FUND BALANCE - OCT 1 42,907, ENDING FUND BALANCE - SEPT 30 41,768,

12 FUND TYPES DESCRIPTION GENERAL REVENUES STATE REVENUES 52,544, FEDERAL REVENUES 310, LOCAL REVENUES 29,378, OTHER REVENUES 366, TOTAL REVENUES 82,599, General Fund LOCAL REVENUES 35.42% OTHER FUND SOURCES 0.87% All Revenues EXPENDITURES: INSTRUCTIONAL SERVICES 48,043, INSTRUCTIONAL SUPPORT SERVICES 13,836, OPERATIONS & MAINTENANCE 8,397, AUXILIARY SERVICES 3,499, GENERAL ADMINISTRATIVE SERVICES 3,030, CAPITAL OUTLAY 7, DEBT SERVICES 0.00 OTHER EXPENDITURES 1,031, TOTAL EXPENDITURES 77,846, OTHER FUND SOURCES (USES): OTHER FUND SOURCES 353, OTHER FUND USES 4,988, TOTAL OTHER FUND SOURCES (USES) (4,634,680.36) EXCESS REVENUES & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES 118, BEGINNING FUND BALANCE - OCT 1 9,660, ENDING FUND BALANCE - SEPT 30 9,778, FEDERAL REVENUES 0.37% Other General Fund Expenditures 18.27% Salary and Benefit Expenses Salary and Benefits 81.73% STATE REVENUES 63.34% 12

13 Changes to Budget Since 1 st Public Hearing General Fund Addition to 2017 Beginning Fund Balance 462, Addition to State ESL Allocation 5, Additional Expenses for Print Management Program (4,501.00) Net Effect Fund Balance Increase in General Fund 464,

14 Debt Service Fund Annual Debt Payment Over Time Fiscal Year Total Debt Service $ 8,991, $ 8,793, $ 8,784, $ 8,832, $ 8,858, $ 8,849, $ 8,851, $ 8,742, $ 8,642, $ 8,565, $ 8,585, $ 8,130, $ 8,181, $ 6,638, $ 6,649, $ 6,648, $ 6,639, $ 5,716, $ 5,697, $ 5,698, $ 5,697, $ 5,700, $ 5,696, $400,000 - Reduction $1,500,000 Reduction $1,000,000 - Reduction TOTAL $ 173,918,

15 FUND TYPES CAPITAL DESCRIPTION PROJECTS REVENUES STATE REVENUES 403, FEDERAL REVENUES 0.00 LOCAL REVENUES 5, OTHER REVENUES 0.00 TOTAL REVENUES 408, EXPENDITURES: INSTRUCTIONAL SERVICES 0.00 INSTRUCTIONAL SUPPORT SERVICES 0.00 OPERATIONS & MAINTENANCE 14, AUXILIARY SERVICES 500, GENERAL ADMINISTRATIVE SERVICES CAPITAL OUTLAY 3,000, DEBT SERVICES 0.00 OTHER EXPENDITURES 0.00 TOTAL EXPENDITURES 3,514, OTHER FUND SOURCES (USES): OTHER FUND SOURCES 500, OTHER FUND USES 352, TOTAL OTHER FUND SOURCES (USES) 147, EXCESS REVENUES & OTHER SOURCES OVER (UNDER) EXPENDITURES & OTHER FUND USES Capital Projects Budget (2,958,274.16) BEGINNING FUND BALANCE - OCT 1 11,460, ENDING FUND BALANCE - SEPT 30 8,501, This fund is used to acquire or construct major capital facilities such as a new school. Capital Project Expenses for FY 17 Swimming Facility with Madison City $3,000,000 Purchase School Buses $500,000 GAP Coverage Insurance $14,159 Bank Fees $150 15

16 Required Financing/Revenues Project Cost Annual Cost New Elem School $ 25,000,000 $1,500,000 Operating Cost New Elem School $ 500,000 $ 500,000 Negative Balance $ 500,000 $ 500,000 Busses (4) $ 400,000 $ 400,000 Technology $ 500,000 $ 500,000 Growth Units Annually $ 1,400,000 $1,400,000 Lost Revenues Madison County $ 1,754,601 $1,754,601 Total $6,554,601 16

17 Questions? 17

18 FY 2016 Proposed Budget 2nd Public Hearing August 18, 2016