FY 17 Operating Budget

Transcription

1 FY 17 Operating Budget March 16, 2016 William Butler, Interim Superintendent Gareth Markwell, Deputy Finance Director Barnstable Public Schools

2 FY 17 Major Highlights Educational services remain consistent with FY 16 Targeted program improvement No reductions in force Addressing historically underfunded budget lines Funding to address English Language Learner enrollment growth Continued transition to in-house Special Education programs No user fee increases 2

3 Assumptions Revenue Local Revenue determined through revenue sharing agreement Chapter 70 Aid- most recent information February 2016 Use of Banked Special Revenue Funds Includes all step / lane increases and pool of funding for ongoing collective bargaining negotiations Enrollment driven personnel adjustments Target pupil/teacher ratio (grades K-3 average 22:1, grades :1 and :1) Level funded supply budgets Utility budgets based upon 3-5 year trend analysis of usage and known pricing Known contractual increases have been applied for contractual services i.e. Transportation, Copiers, Preventative Maintenance etc. 3

4 FY 17 Budget Expenditures FY 16 Budget $64,250,000 FY 17 Category Spending Level Service $(163,183) Contractual Obligations $1,658,877 Program Enhancements $304,306 Supplies 2% Operating 24% FY 17 Budget Request $66,050,000 Salary / Wages $48,537,528 Supplies $1,348,258 Operating/Contracted Services 16,164,214 Salary/Wages 74% 4

5 FY 17 Budget $66,050,000 $63,119,885, 96% $2,091,115, 3% $614,000, 1% $225,000 0% Appropriation Circuit Breaker School Choice Transportation 5

6 Millions Barnstable Public Schools District Budget History Budget Increase Percentage

7 Future Years FY17 FY18 FY19 FY20 FY21 FY22 Salary / Wages 48,563,627 50,069,099 51,871,587 53,998,322 55,807,266 57,816,327 Supplies 1,348,258 1,348,258 1,348,258 1,348,258 1,348,258 1,348,258 Operating 16,138,115 16,216,705 16,297,789 16,379,277 16,461,174 16,543,480 Total 66,050,000 67,634,062 69,517,634 71,725,858 74,061,400 75,708,065 Chg. Prior Year 2.80% 2.38% 2.78% 3.17% 3.25% 2.22% Assumptions: Salary/Wage expenses are based on projected contractual obligations Supply expense level funded Operating Expense level funded FY17 FY18 FY19 FY20 FY21 FY22 Appropriation 63,119,885 65,013,482 66,963,886 68,972,803 71,041,987 73,173,246 Circuit Breaker 2,091,115 1,800,000 1,800,000 1,800,000 1,800,000 1,800,000 School Choice 614, , , , , ,000 Transportation 225, , , , , ,000 Total 66,050,000 67,638,482 69,588,886 71,597,803 73,666,987 75,798,246 Chg. Prior Year 2.80% 2.40% 2.88% 2.88% 2.89% 2.89% 80,000,000 70,000,000 60,000,000 FY17 FY18 FY19 FY20 FY21 FY22 Revenue Expense 7

8 FY 17 Budget by Cost Center ($) Chg (%) Chg Revised Proposed FY16 to FY17 FY16 to FY17 Inclusive Pre School 1,585,763 1,580,492 (5,271) -0.33% Barnstable West Barnstable 2,281,248 2,318,094 36, % Centerville 2,848,632 2,887,813 39, % Hyannis West 3,179,399 3,505, , % West Villages 3,560,834 3,682, , % Barnstable United 6,995,691 7,140, , % Barnstable Intermediate 7,116,618 7,338, , % Barnstable High School 16,923,505 17,490, , % Special Education 6,294,891 6,169,814 (125,077) -1.99% Athletics 730, , , % Technology 1,200,359 1,183,637 (16,722) -1.39% Transportation 4,190,175 4,206,340 16, % Buildings And Grounds 1,865,471 1,902,678 37, % Sys Admin 3,790,955 3,899, , % Curriculum and Instruction 1,157,640 1,395, , % Student Services 282, ,038 9, % ELL 245, ,242 (22,731) -9.24% Total School Budget 64,250,000 66,050,000 1,800, % 8

9 Enoch Cobb Early Learning Center Barnstable West Barnstable Centerville Hyannis West West Villages Barnstable United Barnstable Intermediate Barnstable High School Special Education Athletics Technology Transportation Building & Grounds Superintendent Assistant Superintendent Student Services English Language Learners District FY 17 Percentage Spending by Cost Center FY17 Percentage of Function Spending by Cost Center Administration 14.37% 19.59% 23.86% 32.03% 2.03% Instructional Leadership 15.91% 7.48% 5.85% 4.97% 4.92% 8.87% 10.13% 12.40% 13.39% 9.29% 22.10% 51.25% 45.57% 9.07% Classroom & Specialist Teachers 41.83% 63.20% 68.07% 68.97% 68.51% 64.05% 65.16% 66.07% 15.15% 7.51% 9.51% 1.12% 47.47% Other Teaching Services 27.57% 9.49% 9.35% 10.48% 9.59% 12.36% 8.15% 3.24% 0.42% 5.63% Professional Development 0.20% 0.10% 0.15% 0.22% 0.08% 0.41% 0.33% 1.27% 2.63% 2.29% 6.88% 3.14% 0.44% Instructional Materials, Equipment, & Technology 0.35% 1.46% 1.84% 1.33% 1.43% 1.28% 1.26% 1.66% 0.15% 10.04% 49.05% 18.81% 2.30% Guidance, Counseling and Testing 5.24% 6.40% 4.80% 4.74% 6.08% 4.08% 5.56% 5.69% 0.65% 1.58% 1.71% 0.45% 3.82% Pupil Services 3.90% 3.39% 2.87% 2.37% 2.22% 1.82% 1.41% 1.55% 0.06% 97.78% 99.79% 40.15% 9.12% Operations and Maintenance 5.20% 8.38% 7.12% 7.00% 7.03% 7.45% 7.92% 9.06% 2.22% 52.15% 0.21% 100% 0.26% 9.45% Insurance, Retirement Programs & Other 0.83% 0.05% Capital 5.36% 0.10% Payments to Out-Of- District Programs 70.18% 67.19% 10.52% Total 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 9

10 Level Service Changes Level Service Costs associated with opening the doors. Provides same level of opportunities to students but adjusted for enrollment and staffing changes. ($163,183) Retirement Savings OOD Tuition Collaborative prepaid slots reduction of 15 to 10 slots ($153,411) ($213,993) Crossroads Program Elementary Classroom 3.50 FTE $195,000 ELL Programing Teachers Translators Grant to Appropriation Software / Curriculum 2.00 FTE 0.55 FTE $137,226 18,725 $15,000 Early Learning Custodian & Supplies 0.20 FTE $12,524 Athletics Coaching, Game Management, Custodial Overtime $92,215 Utilities - Reduction in Electricity - Increase Cell/Data One-Time Expenditures FY 16 ($50,000) $3,750 ($220,220) 10

11 Enrollment FY04- FY FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 PK K

12 Enrollment FY17- FY FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 FY 25 FY 26 PK K

13 FY 17 Anticipated Class Size 30 Barnstable District FY17 Anticipated Class Size PK K K-3 is based upon existing staffing and projected enrollment is based upon available homerooms and projected student enrollment. Note: Actual ratios may vary due to class selections. 13

14 Special Education Special Education Enrollment Fiscal Year Enrollment IEP s OOD OOD Budget OOD Actual ,827,070 4,692, ,890,165 4,980, ,824,072 4,719, ,993,516 4,690, ,584,389 4,341,611* ,330,000 3,997,661* *Estimated expenditure from known placements 14

15 In / Out of District Barnstable Crossroads Classroom Outside Placement Teacher $68,613 Star Program x 6 $232,800 PCA x2 $59,372 Transportation $36,000 Social Worker (0.50 FTE) $34,307 Contracted Service $32,708 Total $195,000 Total $268,800 Annual Savings $73,800 Day Schools Residential Hospital Schools Special Classes with Mainstreaming Opportunities Pull-out Special Education Services small portion of day General Education within class, Direct Special Education Services, other related services General Education- no Direct Special Education Services 15

16 English Language Learners ELL Enrollment by Grade FY12 Oct FY13 Oct FY14 Oct FY15 Oct FY16 Oct FY16 Jan FY17 Proj FY18 Proj BWB CENT HYW WV BCHMCPS BUES BIS BHS Total 16

17 Athletics Athletic Budget FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Change Percent Approved Projected Expenditure Category Budget Actual Budget Actual Budget Actual Budget Actual Proposed FY16-17 Change Personnel $ 492,539 $ 535,244 $ 492,011 $ 563,102 $ 504,549 $ 612,651 $ 508,605 $ 584,842 $ 612,545 $ 103, % Supplies 44,000 43,391 46,178 44,958 45,500 45,355 40,000 40,000 40, % Operating Expenses 152, , , , , , , , ,500 (365) -0.20% Total Appropriation 688, , , , , , , , , , % Over Budget (39,406) (62,665) (119,739) (80,248) 900, , , , , , , , ,000 - FY 2013 FY 2014 FY 2015 FY Budget Actual

18 Contractual Obligations Contractual Obligations Funding to meet all current and ongoing collective bargaining agreements. Covers employee step/ lane and cost of living adjustments. $1,658,877 Steps / COLAS General Fund Only FTE $1,658,877 Steps + Cola Costs FY16 vs FY17 FTE Bargaining Unit Costs AFSCME $78,608 BAO $106,891 BTA $1,008,127 BTA-Para s $324,248 BTA-Admin Asst $48,850 Non Affiliated $69,177 Principals $22,976 Total $1,658,877 Bargaining Unit FY16 FTE FY17 FTE Change in FTE AFSCME BAO BTA BTA-Para s BTA-Admin Asst Non Affiliated Principals Total

19 Program Enhancements Program Enhancements Requests for funding initiatives/programs above the current service provided. Requests should align with both the District Improvement Plan and individual School Improvement Plans. $304,306 Preventative Maintenance $50,000 Textbooks -BHS $24,000 Reading Program K-5 $230,306 Program Enhancement Spending by Function $50,000, 16% Instructional Materials & Supplies Operations & Maintenance $254,306, 84% 19

20 Preventative Maintenance Why we do it: Every $1 of preventative maintenance that is deferred will result in $4 of expenditures to repair or replace those building systems. Avoid unplanned and more costly emergency repairs. Disruptions to the delivery of instructional programs. Preventative Maintenance Planning Current Replacement Value $250 per Sq Ft $ 227,300,000 Annual Recommended 1.5% CRV $ 3,409,500 School Square Footage BWB Elementary 28, BCHMCPS 44, Hyannis West Elementary 52, Centerville Elementary 57, West Villages Elementary 62, Barnstable United Elementary 80, Barnstable Intermediate School 162, Barnstable High School 420, TOTALS 909, Barnstable Operating Budget FY'17 Facilities & Maintenance $ 1,902,678 Preventative Maintenance Shortfall $ (1,506,822) Cotuit 22, Osterville 37,

21 K-5 Reading Program District Grade 3 ELA: Advanced or Proficient - MCAS State

22 Grade 3 Reading: Advanced or Proficient - MCAS Elementary Schools BCHMCPS HyWest Cent WBarn WVill State

23 Grade 4 ELA: Advanced or Proficient - MCAS BUE State 23

24 Grade 5 ELA: Advanced or Proficient - MCAS BUE State

25 FY 17 Budget Development Process September Town Manager & School Superintendent develop annual agreement on the allocation of the projected revenue. October Initial revenue & expenditure estimates created. November Budget Development guide and priorities distributed to Principals / Directors. December Budget book, enrollment and funding requests due to Superintendent. January District leadership review of submissions. Joint Town Council / School Committee meeting. Meeting with BCHMCPS February Initial presentation to School Committee 25

26 FY 17 Budget Development Process March School Committee FY 17 Budget Hearing. Public Hearing on FY 17 Budget. April School Committee adopt Operating Budget CFAC review of Operating Budget May / June Town Council first reading of FY 17 Operating Budget orders. Public Hearing on recommended FY 17 Operating Budget. Town Council adopt FY 17 Operating Budget. 26