Water & Sewer Rate Presentation
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1 Water & Sewer Rate Presentation Financial Analysis Adam Brown, City Manager Kari Ott, CPA 1
2 2 Two things you don t want to worry about:
3 3 Ontario Water System 97 miles of water line
4 4 Ontario Sanitary Sewer System - 78 miles of sewer line
5 5 Overview Presented to the Public Works Committee in October & November of 2016 Presented to City Council in December Today Share with citizens and businesses the financial analysis of options for adequately funding water and waste-water operations
6 6 Today: Monthly Water Bill Comparison $60.00 $50.00 $40.00 $30.00 $30.25 $20.00 $10.00 $- Ontario Payette Parma Baker City La Grande New Plymouth Fruitland Emmett
7 7 Today: Monthly Waste- Water Bill Comparison $60.00 $50.00 $40.00 $30.00 $29.76 $20.00 $10.00 $- Baker City Parma Ontario Payette Fruitland New Plymouth La Grande Emmett
8 8 Today: Monthly Combined $ $ $80.00 $60.00 $60.01 $40.00 $20.00 $- Ontario Baker City Parma Payette New Plymouth La Grande Fruitland Emmett
9 9 Average Residential Home Cost for Service Service Monthly Cost Annual Cost Water $ $ Waste-Water $ $ Total $ $
10 10 Where does our water come from?
11 11 Analysis Assumptions 2% Inflation Full CIP Funding (except for NPDES) Sludge Removal $2 m $100,000 annually Debt from State Revolving Loan Fund 2.29% interest and fee No growth assumed
12 12 Water Financial Analysis
13 13 WATER FUND REVENUES $2,890,950 $2,874,891 2,874,400 $2,873,888 $2,873,400 EXPENDITURES OPERATING $1,989,739 $2,082,000 $2,180,000 $2,282,000 $2,389,000 DEBT $295,421 $295,421 $295,221 $294,822 $299,046 ADMIN $199,505 $199,505 $199,505 $199,505 $199,505 CAPITAL $1,861,500 $ 604,358 $ 482,483 $1,386,464 $ 86,047 Total $4,346,165 $3,181,284 $3,157,209 $4,162,791 $2,973,598 NET ($1,455,215) ($306,393) ($282,809) ($1,288,903) ($100,198)
14 14 Water Fund $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $400,000 Structural Gap $ EXPENDITURES REVENUES Operating structural gap includes financing capital projects
15 15 $2,500,000 $2,000,000 $1,500,000 $1,000,000 Water Fund We are below recommended reserve, we need to address this gap. $500,000 $- $(500,000) $(1,000,000) $(1,500,000) $(2,000,000) Reserve Recommendation Annual Surplus/(Deficiency) Ending Fund Balance
16 16 Issues East Side Water Reservoir Leak
17 17 Issues Water Treatment Plant Corrosion
18 18 Old Drive Chain
19 19 Baffle Wall Deterioration
20 20 Major Water CIP WTP Phase 1 (Budgeted and happening now) Solids Removal Baffle Wall Replacement Water Master Plan Well 18 (becomes more time critical if City shares Snake River Water Right with new development)
21 21 Major Water CIP continued Phase 2 WTP Audit Increase WTP Capacity Phase 3 WTP Audit Clearwell and other identified upgrades Modify Decant System Pump and Piping Replace Backwash Piping Hydraulic Model Calibration Bench Reservoir Evaluation and Improvement
22 22 Water Alternative A Financing $1.1 million WesTech module No increases Result: Negative cash flow & not meeting recommended reserve Choose Financing Scenario Water Fund Year Bond Issue Revenue % Increase Required Cumulative Increase Required Ending cash Balance Required Reserve 2017 $ - 0.0% 0% $ 582,000 $ 995, $ - 0.0% 0% $ 276,000 $ 1,041, $ - 0.0% 0% $ (7,000) $ 1,090, $ 1,100, % 0% $ (191,000) $ 1,141, $ - 0.0% 0% $ (366,000) $ 1,195,000
23 23 Water Alternative A Do Nothing $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- $(500,000) $(1,000,000) $(1,500,000) $(2,000,000) Result: Negative cash flow & not meeting recommended reserve Required Reserve Balance Annual Surplus/(Deficiency) Ending Fund Balance
24 24 Water Alternative A $30.25 Per month Assuming average residential consumption of 11,742 gallons per month Includes UCF Charge
25 25 Water Alternative B Financing $1.1 million WesTech module 2.5% annual increase for 5 years. Result: Not meeting our recommended reserve Choose Financing Scenario Water Fund Year Bond Issue Revenue % Increase Required Cumulative Increase Required Ending cash Balance Required Reserve 2017 $ - 2.5% 2% $ 616,000 $ 995, $ - 2.5% 5% $ 410,000 $ 1,041, $ - 2.5% 8% $ 293,000 $ 1,090, $ 1,100, % 10% $ 342,000 $ 1,141, $ - 2.5% 13% $ 466,000 $ 1,195,000
26 26 Water Alternative B $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- $(500,000) $(1,000,000) $(1,500,000) $(2,000,000) Result: Not meeting our recommended reserve Required Reserve Balance Annual Surplus/(Deficiency) Ending Fund Balance
27 27 Water Alternative B Water Service Monthly Cost Increase Annual Increase Present $ $ - $ - Year 1 $ $ 0.75 $ 9.00 Year 2 $ $ 1.53 $ Year 3 $ $ 2.32 $ Year 4 $ $ 3.14 $ Year 5 $ $ 3.97 $ Total $ $ $
28 28 Water Alternative B Today After 5 years $30.25 $34.22 Per month Per month MONTHLY INCREASE OF $3.97 ANNUAL INCREASE OF $47.64
29 29 Water Alternative C Financing $1.1 million WesTech module 5% annual increase for 5 years. Result: Positive cash flow & meeting recommended reserve in 5 Years, insufficient for 2023 debt service Choose Financing Scenario Water Fund Year Bond Issue Revenue % Increase Required Cumulative Increase Required Ending cash Balance Required Reserve 2017 $ - 5.0% 5% $ 648,000 $ 995, $ - 5.0% 10% $ 541,000 $ 1,041, $ - 5.0% 16% $ 590,000 $ 1,090, $ 1,100, % 22% $ 871,000 $ 1,141, $ - 5.0% 28% $ 1,293,000 $ 1,195,000
30 30 Water Alternative C $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- $(500,000) $(1,000,000) $(1,500,000) $(2,000,000) Required Reserve Balance Annual Surplus/(Deficiency) Ending Fund Balance
31 31 Water Alternative C Water Service Monthly Cost Increase Annual Increase Present $ $ - $ - Year 1 $ $ 1.51 $ Year 2 $ $ 3.10 $ Year 3 $ $ 4.76 $ Year 4 $ $ 6.51 $ Year 5 $ $ 8.35 $ Total $ $ $
32 32 Water Alternative C Today After 5 years $30.25 $38.60 Per month Per month MONTHLY INCREASE OF $8.35 ANNUAL INCREASE OF $100.20
33 33 Water Alternative D Financing $1.1 million WesTech module 10%, 2.5%, 2.5%, 2.5%, 2% over 5 years. Result: Positive cash flow & meeting recommended reserve in 5 Years, ready for 2023 debt service Choose Financing Scenario Water Fund Year Bond Issue Revenue % Increase Required Cumulative Increase Required Ending cash Balance Required Reserve 2017 $ % 10% $ 714,000 $ 995, $ - 2.5% 13% $ 707,000 $ 1,041, $ - 2.5% 16% $ 789,000 $ 1,090, $ 1,100, % 18% $ 1,036,000 $ 1,141, $ - 2.5% 21% $ 1,358,000 $ 1,195,000
34 34 Water Alternative D $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- $(500,000) $(1,000,000) $(1,500,000) Positive cash flow & meeting recommended reserve in 5 Years, ready for 2023 debt service Required Reserve Balance Annual Surplus/(Deficiency) Ending Fund Balance
35 35 Water Alternative D Water Service Monthly Cost Increase Annual Increase Present $ $ - $ - Year 1 $ $ 3.02 $ Year 2 $ $ 3.85 $ Year 3 $ $ 4.71 $ Year 4 $ $ 5.58 $ Year 5 $ $ 6.48 $ Total $ $ $
36 36 Water Alternative D Today $30.25 Per month After 5 years $36.73 Per month MONTHLY INCREASE OF $6.48 ANNUAL INCREASE OF $77.76
37 37 Water Alternative E Financing $1.1 million WesTech module 14% front loaded year 1. Result: Positive cash flow & meeting recommended reserve in 5 Years, ready for 2023 debt service Choose Financing Scenario Water Fund Year Bond Issue Revenue % Increase Required Cumulative Increase Required Ending cash Balance Required Reserve 2017 $ % 14% $ 767,000 $ 995, $ - 0.0% 14% $ 833,000 $ 1,041, $ - 0.0% 14% $ 922,000 $ 1,090, $ 1,100, % 14% $ 1,110,000 $ 1,141, $ - 0.0% 14% $ 1,307,000 $ 1,195,000
38 38 Water Alternative E $2,500,000 $2,000,000 $1,500,000 Positive cash flow & meeting recommended reserve in 5 Years, ready for 2023 debt service $1,000,000 $500,000 $- $(500,000) $(1,000,000) $(1,500,000) Required Reserve Balance Annual Surplus/(Deficiency) Ending Fund Balance
39 39 Water Alternative E Water Service Monthly Cost Increase Annual Increase Present $ $ - $ - Year 1 $ $ 4.23 $ Year 2 $ $ 4.23 $ Year 3 $ $ 4.23 $ Year 4 $ $ 4.23 $ Year 5 $ $ 4.23 $ Total $ $ $
40 40 Water Alternative E Today After 5 years $30.25 $34.48 Per month Per month MONTHLY INCREASE OF $4.23 ANNUAL INCREASE OF $50.76
41 41 Water Alternatives Alternative Cumulative Rate Increase Ending Cash Balance Reserve Requirement Average Monthly Residential Bill A 0% ($366,000) $1,195,000 $30.25 B 13.1% $466,000 $1,195,000 $34.22 C 27.6% 1,293,000 $1,195,000 $38.60 D 20.8% $1,352,000 $1,195,000 $36.73 E 14% $1,307,000 $1,195,000 $34.48
42 42 Waste-Water NPDES requirements not addressed; cost unknown
43 43 WASTE WATER FUND REVENUES $2,880,000 $2,880,000 $2,880,000 $2,880,000 $2,800,000 EXPENDITURES OPERATING $1,841,956 $1,927,000 $2,015,000 $2,108,000 $2,205,000 DEBT $602,604 $602,100 $476,625 $370,459 $275,040 ADMIN $211,328 $211,328 $211,328 $211,328 $211,328 CAPITAL $382,500 $2,552,205 $723,173 $562,856 $561,694 Total $3,038,388 $5,292,633 $3,426,126 $3,252,643 $3,253,062 NET ($158,388) ($2,412,633) ($546,126) ($372,643) ($453,062)
44 44 Sewer Fund $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $ EXPENDITURES $450,000 Structural Gap REVENUES
45 45 Sewer Fund $2,000,000 $1,000,000 $- $(1,000,000) $(2,000,000) $(3,000,000) $(4,000,000) Reserve recommendations Ending Fund Balance We are below recommended reserve, we need to address this gap. Annual Surplus/(Deficiency)
46 46 22 Years of Sludge Buildup Corroded Manhole
47 47 Corroded Pipe
48 48 Major Waste-Water CIP NPDES Permit WW Facility Plan Sludge Removal, Phase 1 Implementation of Facility Plan/Permit WWTP Bank Erosion Control
49 49 Major Waste-Water CIP continued SRCI LS Evaluation, Design, and Construction SRCI LS Repair SRCI MH Replacement Design and Construction
50 50 Waste-Water Alternative A Financing $2 million sludge removal Do nothing with rate Result: Negative Cash Flow in Recommended reserve not met. Year Sewer Fund Revenue % Increase Cumulative Ending cash Required Bond Issue Required Increase Required Balance Reserve 2017 $ - 0.0% 0% $ 258,000 $ 921, $ 2,000,000 0% $ (155,000) $ 964, $ - 0% $ (836,000) $ 1,008, $ - 0% $ (1,342,000) $ 1,054, $ - 0% $ (1,849,000) $ 1,103,000
51 51 Waste-Water-Alternative A $1,500,000 Sewer Fund $1,000,000 $500,000 $- $(500,000) $(1,000,000) $(1,500,000) $(2,000,000) Negative Cash Flow in Recommended reserve not met. Required Reserve Balance Annual Surplus/(Deficiency) Ending Fund Balance
52 52 Waste-Water Alternative A $29.76 Per month Assuming average residential winter average of 5,406 gallons per month
53 53 Waste-Water Alternative B Financing $2 million sludge removal 2.5% annual increase Result: Negative Cash Flow in Recommended reserve not met Year Sewer Fund Revenue % Increase Cumulative Ending cash Required Bond Issue Required Increase Required Balance Reserve 2017 $ - 2.5% 2% $ 291,000 $ 921, $ 2,000, % 5% $ (24,000) $ 964, $ - 2.5% 8% $ (542,000) $ 1,008, $ - 2.5% 10% $ (820,000) $ 1,054, $ - 2.5% 13% $ (1,034,000) $ 1,103,000
54 54 Waste-Water Alternative B $1,500,000 $1,000,000 $500,000 $ $(500,000) $(1,000,000) $(1,500,000) Negative Cash Flow in Recommended reserve not met Required Reserve Balance Annual Surplus/(Deficiency) Ending Fund Balance
55 55 Waste-Water Alternative B Waste Water Monthly Cost Increase Annual Increase Present $ $ - $ - Year 1 $ $ 0.74 $ 8.88 Year 2 $ $ 1.51 $ Year 3 $ $ 2.29 $ Year 4 $ $ 3.09 $ Year 5 $ $ 3.91 $ Total $ $ $
56 56 Waste-Water Alternative B Today After 5 years $29.76 $33.67 Per month Per month MONTHLY INCREASE OF $3.91 ANNUAL INCREASE OF $46.92
57 57 Waste-Water Alternative C Financing $2 million sludge removal 5% annual increase Result: Negative Cash Flow in Recommended reserve not met. Year Sewer Fund Revenue % Increase Cumulative Ending cash Required Bond Issue Required Increase Required Balance Reserve 2017 $ - 5.0% 5% $ 323,000 $ 921, $ 2,000, % 10% $ 106,000 $ 964, $ - 5.0% 16% $ (249,000) $ 1,008, $ - 5.0% 22% $ (299,000) $ 1,054, $ - 5.0% 28% $ (220,000) $ 1,103,000
58 58 Waste-Water Alternative C $1,200,000 $1,000,000 $800,000 $600,000 $400,000 Negative Cash Flow in Recommended reserve not met. $200,000 $- $(200,000) $(400,000) $(600,000) Required Reserve Balance Annual Surplus/(Deficiency) Ending Fund Balance
59 59 Waste-Water Alternative C Waste Water Monthly Cost Increase Annual Increase Present $ $ - $ - Year 1 $ $ 1.49 $ Year 2 $ $ 3.05 $ Year 3 $ $ 4.69 $ Year 4 $ $ 6.41 $ Year 5 $ $ 8.22 $ Total $ $ $
60 60 Waste-Water Alternative C Today $29.76 Per month After 5 years $37.98 Per month MONTHLY INCREASE OF $8.22 ANNUAL INCREASE OF $98.64
61 61 Waste-Water Alternative D Financing $2 million sludge removal 10%, 10%, 3%, 2.5%, 2.5%, over 5 years Result: Positive Cash Flow. 50% of recommended reserve met by Year Sewer Fund Revenue % Increase Cumulative Ending cash Required Bond Issue Required Increase Required Balance Reserve 2017 $ % 10% $ 388,000 $ 921, $ 2,000, % 21% $ 366,000 $ 964, $ - 3.0% 25% $ 245,000 $ 1,008, $ - 2.5% 28% $ 371,000 $ 1,054, $ - 2.5% 31% $ 562,000 $ 1,103,000
62 62 Waste-Water Alternative D $1,200,000 Positive Cash Flow. 50% of recommended reserve met by $1,000,000 $800,000 $600,000 $400,000 $200,000 $- $(200,000) $(400,000) Required Reserve Balance Annual Surplus/(Deficiency) Ending Fund Balance
63 63 Waste-Water Alternative D Waste Water Monthly Cost Increase Annual Increase Present $ $ - $ - Year 1 $ $ 2.98 $ Year 2 $ $ 6.25 $ Year 3 $ $ 7.33 $ Year 4 $ $ 8.26 $ Year 5 $ $ 9.21 $ Total $ $ $
64 64 Waste-Water Alternative D After 5 years Today $29.76 Per month After 5 years $38.97 Per month MONTHLY INCREASE OF $9.21 ANNUAL INCREASE OF $110.52
65 65 Waste-Water Alternative E Financing $2 million sludge removal 25.5% front loaded to year 1 Result: Positive Cash Flow. Meet recommended reserve. Year Sewer Fund Revenue % Increase Cumulative Ending cash Required Bond Issue Required Increase Required Balance Reserve 2017 $ % 26% $ 591,000 $ 921, $ 2,000, % 26% $ 844,000 $ 964, $ - 0.0% 26% $ 828,000 $ 1,008, $ - 0.0% 26% $ 987,000 $ 1,054, $ - 0.0% 26% $ 1,145,000 $ 1,103,000
66 66 Waste-Water Alternative E $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Sewer Fund Positive Cash Flow. Meet recommended reserve. $- $(200,000) $(400,000) Required Reserve Balance Annual Surplus/(Deficiency) Ending Fund Balance
67 67 Waste-Water Alternative E Waste Water Monthly Cost Increase Annual Increase Present $ $ - $ - Year 1 $ $ 7.59 $ Year 2 $ $ 7.59 $ Year 3 $ $ 7.59 $ Year 4 $ $ 7.59 $ Year 5 $ $ 7.59 $ Total $ $ $
68 68 Waste-Water Alternative E Today $29.76 Per month After 5 years $37.35 Per month MONTHLY INCREASE OF $7.59 ANNUAL INCREASE OF $91.08
69 69 Waste-Water Alternatives Alternative Cumulative Rate Increase Ending Cash Balance Reserve Requirement Average Monthly Residential Bill A 0% ($1,849,000) $1,103,000 $29.76 B 13.1% ($1,034,000) $1,103,000 $33.67 C 27.6% ($220,000) $1,103,000 $37.98 D 30.0% $562,000 $1,103,000 $38.97 E 25.5% $1,145,000 $1,103,000 $37.35
70 70 Combined
71 71 Water & Waste-Water Alternatives Combined Alternative Average Monthly Residential Bill Total Monthly Increase Total Annual Increase A $60.01 $ - $ - B $67.89 $7.88 $94.56 C $76.58 $16.57 $ D $75.70 $15.69 $ E $71.83 $11.82 $141.84
72 72 No changes to water and sewer rates since years
73 73 The Cost of Inflation 30% 25% Cumulative CPI Since Last Rate Increase 24.10% 20% 15% 10% 5% 0% -5% %
74 74 Keeping on Track Consumer Price Index increase/decrease annually Each year staff adds an additional year to the financial projection to set rates for the next year (6 years out).
75 75 Public Works Committee Recommendations
76 76 Water and Waste-Water Alternative E Water 14% Increase Waste-Water 25.5% Increase MONTHLY INCREASE OF $11.82 ANNUAL INCREASE OF $141.84
77 77 Monthly Water Bill Comparison Alternative E $50.00 Single Family Cost of 4,000 Gal. $45.00 $40.00 $35.00 $30.00 $25.00 $20.00 $15.00 Based on 4,000 gallon consumption $10.00 $5.00 $- Payette Ontario Parma La Grande Emmett New Plymouth Baker City Fruitland
78 78 Monthly Waste-Water Bill Comparison Alternative E $50.00 $45.00 $40.00 Based on 4,000 gallon consumption Single Family Cost of 4,000 Gal. $35.00 $30.00 $25.00 $20.00 $15.00 $10.00 $5.00 $- Baker City Parma Payette Ontario New Plymouth Fruitland La Grande Emmett
79 79 Monthly Combined Alternative E $90.00 $80.00 $70.00 Based on 4,000 gallon consumption Single Family Cost of 4,000 Gal. $60.00 $50.00 $40.00 $30.00 $20.00 $10.00 $- Payette Ontario Parma Baker City New Plymouth La Grande Fruitland Emmett
80 80 Alternative E with CPI Using Portland CPI Average Monthly Water Bill Monthly Increase Total Annual Increase 2017 $ $ $ $ $ 1.41 $ $ $ 1.44 $ $ $ 1.46 $ $ $ 1.49 $ Year Annual Average Portland CPI Increase 1.96%
81 Monthly Combined Comparison Alternative E with Portland CPI $ $ $ $86.46 $87.22 $89.03 $80.00 $77.63 $65.51 $65.90 $66.95 $60.00 $40.00 $20.00 $- Baker City Parma Payette Ontario New Plymouth La Grande Fruitland Emmett 10 Year Annual Average Portland CPI Increase 1.96%
82 82 What happens if we do nothing?
83 83 $2,500,000 Water Fund $2,000,000 $1,500,000 $1,000,000 $500,000 $- $(500,000) $(1,000,000) $(1,500,000) $(2,000,000) Reserve Recommendation Annual Surplus/(Deficiency) Ending Fund Balance
84 84 Sewer Fund $2,000,000 $1,000,000 $- $(1,000,000) $(2,000,000) $(3,000,000) $(4,000,000) Reserve recommendations Ending Fund Balance Annual Surplus/(Deficiency)
85 85 Questions?
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