Transition Initiatives for Stabilization Plus TIS+

Transcription

1 Request for Quotation (RFQ) RFQ-OPS-NBO Office Car Hire Solicitation Overview Reference Number: Activity Title: No. of RFQ Pages: Determination of Award: Award Type: Submission of RFQ: Submission Deadline: Question & Answers: RFQ-OPS-NBO BPA for office Car Hire Insert Number of RFQ Pages, including any Annexes Trade Off Bulk Purchase Agreement Bidders shall submit their offers and required documentation via Please reference RFQ- OPS-NBO in the subject line. No other manner of submission shall be accepted. Bidders shall submit their offers and required documentation via no later than, August 17, GMT. Please reference RFQ-OPS-NBO in the subject line Questions regarding RFQ-OPS-NBO shall be submitted to no later than August 16, 17:00 GMT. Delivery Location: Notice: Accompanying Annexes: TIS+ Office in Mogadishu, Issuance of RFQ-OPS-NBO does not in any way obligate TIS+ to award a Purchase Order for the Items. Award to a service provider is subject to availability of funds and requisite donor approvals. Offeror s interested in submitting quotations do so at their own discretion and cost. Annexes and Titles pertaining to this RFQ] Annex 1 Detailed Specifications and quotation format. Annex II: Past experience listing Format. Annex III: Offeror s cover Letter Issuance Date: August 9, 2016 To: For: Offerors Transition for Stabilization Plus TIS+ Implemented By: Subject: RFQ-OPS-NBO Office Car Hire Mogadishu 1

2 INTRODUCTION The TIS+ Program aims to promote peace and stability in Somalia by increasing the visibility of, and confidence in Government through improved service delivery, creating collaborative and strategic partnerships among government institutions, the private sector, civil society and communities. PURPOSE: The purpose of this RFQ is to solicit quotations from eligible vendors to offer car hire services for Mogadishu office. The successful vendor shall offer a car to be used for official purposes by staff in Mogadishu office. The offer shall include a car, driver, all statutory licenses as well as maintenance of the same. As a result of this RFQ, the TIS+ Program anticipates issuing a service contract under which the described service will be offered for the next 12 months. Offerors are responsible for ensuring that their offers are received by TIS+ in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to an offeror s bid as being non-responsive resulting in disqualification for a determination of award. INSTRUCTIONS: Submission deadline: Submissions shall be sent in electronic form to tenderbox.nairobi@somtisplus.com, Bids sent to personal addresses of TIS+ staff will not be considered for award under this RFQ. Offerors shall reference the RFQ Number and Activity Title in the subject line or be clearly marked on sealed bids, e.g. RFQ-OPS-NBO No late submissions will be accepted; however, TIS+ reserves the right to consider submissions past the deadline in order to ensure adequate price competition and/or procurement needs. Delivery Location & Time: The delivery of service will be Mogadishu or other pre-determined places within Somalia. Questions: Questions regarding the technical or administrative requirements of this RFQ shall be submitted no later than August 16, 17:00 GMT by to procurement@somtisplus.com. Only the written answers issued by TIS+ will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of TIS+ or any other entity should not be considered as an official response to any questions regarding this RFQ. Specifications: Annex I contains the technical specifications of the items that may be ordered under the RFQ. Duties: The TIS+ Program is Customs and VAT exempted (TIS+ will request duty exemption on behalf). Quotations shall exclude Customs and VAT. Quoted Price: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery and all other costs, in accordance with the technical specification cost breakdown as provided for in Annex I. Any hidden fees or additional costs shall be disclosed in the Offeror s quotation. 2

3 Offerors are requested to provide quotations on official letterhead or quotation format; in the event this is not possible, offerors may complete the table in Annex I. In addition, offerors responding to this RFQ are requested to submit the following: Organizations responding to this RFQ are requested to submit a copy of their official registration or business license and or Vehicle registration. Individuals responding to this RFQ are requested to submit a copy of their identification card or Passport Currency should be specified either in United States Dollars (USD). Certification of Quotation: Offerors must certify that quotations are valid for up to 365-days. A letter of certification on company letterhead must be included with the offeror s submission. This statement may be included as part of the quotation. Payment Schedule: Offerors shall propose a payment schedule conducive to their company s policy, and timely delivery and acceptance of goods and services. Please note that TIS+ is bound by donor regulations and its own policies on the proportion of payment that can be made in advance of delivery of goods and services. Detailed Goods Specifications: Detailed Services Specifications is attached as Annex I. Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria. DUNS Number: If the subcontract resulting from this RFQ exceeds $25,000 and if the successful Offeror had more than $300,000 gross income during its last tax year, the successful Offeror shall have a DUNS number prior to the subcontract being executed. If the successful Offeror does not have a DUNS number, the successful Offeror shall apply and receive one prior to the subcontract being executed. TIS+ may be able to assist the successful Offeror with securing a DUNS number. Demonstration of Responsibility: To be deemed a responsible and responsive Offeror, the Offeror s bid shall include all of the following in accordance with the instructions and terms and conditions of the RFQ: Completed Sample Response letter, signed by an authorized representative of the offeror with company/contact details (see Annex II template) Official quotation, including specifications of offered equipment (see Annex I for example format) For Organizations: Copy of offeror s registration or business license For Individuals: copy of individual identification card 3

4 Certification of Price Guarantee Offerors must submit any company brochures, profiles, or other supporting documentation to convey best price, most responsible and responsive bid. Determination for Award: Quotations will be evaluated based on a best value determination to the TIS+ Program using a trade-off process. This means that, in TIS+ s estimation, the selected offer will provide the greatest overall benefit to the TIS+ Program in response to the requirements stated in this RFQ. It may be in the interest of TIS+ to consider award to other than the lowest priced Offeror or other than the highest technically rated Offeror. The evaluation factors and allocated point structure is presented below. In total, the technical evaluation factors, when combined, are significantly more important than the total offered price. This process permits trade-offs among price and non- cost factors and allows TIS+ to accept other than the lowest price quotation. The perceived benefits of a higher price quotation shall merit the additional cost. However, even though technical factors are significantly more important than price, cost data will be evaluated on the basis of cost reasonableness, allow ability and realism based on the following considerations: Are proposed costs realistic for the work to be performed under the award? Do the costs reflect a clear understanding of the work requirements? Are the costs consistent with the various elements of the Offeror s technical proposal? It is anticipated that award will be made solely on the basis of these original quotations using the tradeoff process. However, TIS+ reserves the right to conduct any of the following: TIS+ may conduct negotiations with and/or request clarifications from any Offeror prior to award. While preference will be given to Offerors who can address the full technical requirements of this RFQ, TIS+ may issue a partial award or split the award among various suppliers, if in the best interest of the TIS+ Program. Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ does not in any way obligate, TIS+, the TIS+ Project, to make an award or pay for costs incurred by potential Offerors in the preparation and submission of an offer. This solicitation is subject to TIS+ s standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply: (a) TIS+ s standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third party. (b) Any international air or ocean transportation or shipping carried out under any award resulting from this RFQ must take place on U.S.-flag carriers/vessels. 4

5 (c) United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws. (d) The title to any goods supplied under any award resulting from this RFQ shall pass to TIS+ following delivery and acceptance of the goods by TIS+. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to TIS+. (e) Any award resulting from this RFQ will be in the form of a Blanket Purchase Agreement (BPA). The TIS+ Program anticipates issuing a BPA (or multiple BPAs) under which specific purchase orders can be issued on an as-needed basis at the pricing levels established in the BPA. When the need arises for the commodities/services described in the BPA, TIS+ Project will issue a purchase order to the BPA-holder. If there are multiple BPA-holders as a result of this RFQ, the purchase order will be issued to the BPA-holder that presents the best value for that specific order, based on price and delivery time. Any BPA issued as a result of this RFQ will have a minimum duration of at least 12 months. The Supplier shall furnish the supplies/services described in any purchase orders issued by the TIS+ under the BPA. The TIS+ Program is only obligated to pay for supplies/services to the extent purchase orders are issued under any BPA resulting from this RFQ. (f) No commodities or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria. (g) If the subcontract resulting from this RFQ exceeds $25,000 and if the successful Offeror had more than $300,000 gross income during its last tax year, the successful Offeror shall have a DUNS number prior to the subcontract being executed. If the successful Offeror does not have a DUNS number, the successful Offeror shall apply and receive one prior to the subcontract being executed. TIS+ may be able to assist the successful Offeror with securing a DUNS number. Thank you... TIS+ PROGRAM procurement@somtisplus.com 5

6 ANNEX 1 PRICE QUOTATION TEMPLATE *VENDORS ARE NOT REQUIRED TO USE THIS TEMPLATE. IT IS BEING PROVIDED AS A SAMPLE/TEMPLATE FOR THOSE ORGANIZATIONS AND/OR INDIVIDUALS WISHING TO USE IT. TO BE VALID IT MUST BE PRINTED ON COMPANY LETTERHEAD AND SIGNED AND STAMPED BY A COMPANY REPRESENTATIVE. No. Description Unit Type No. of Units Unit Price (USD) Total Estimated Cost (USD) Provision of car hire inclusive Day 1 of Fuel, Driver, Maintenance and all other costs related to the vehicle on a daily basis during working hours The vehicle to be a Saloon, no more than 2000cc, either petrol or Diesel, or equivalent. Although the quotation is for one day, this is only the rate to be applied. The car will be used for each working day of the month and the quoted daily rate applied to calculate the total monthly pay. The car will be paid for each working day whether used or not as long as it is available. I,, of company, certify that the quotes provided in response to RFQ-OPS-NBO remain valid for a period up to 60-days. GRAND TOTAL (USD) : 6

7 ANNEX II [Include only if appropriate] PAST EXPERIENCE N o Client (Name/Tel No./ Address Description of Goods / Services Location Cost in US$ Start and End Dates (MM/DD/YY MM/DD/YY)

8 ANNEX III OFFEROR COVER LETTER The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror: To: TIS+ Program UN OPS Road UN Drive, Gigiri Nairobi, Kenya Reference: Insert Procurement Number To Whom It May Concern: We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFQ. Please find our offer attached. We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFQ. We further certify that the below-named firm as well as the firm s principal officers and all commodities and services offered in response to this RFQ are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations. Furthermore, we hereby certify that, to the best of our knowledge and belief: We have no close, familial, or financial relationships with any TIS+ project staff members; We have no close, familial, or financial relationships with any other Offerors submitting proposals in response to the above-referenced RFQ; The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other Offeror or competitor for the purpose of restricting competition; All information in our proposal and all supporting documentation is authentic and accurate; and, We understand and agree to prohibitions against fraud, bribery, and kickbacks. We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete. Authorized Signature: Name and Title of Signatory: Date: 8

9 Company Name: Company Address: Company Telephone and Website: Company Registration or Taxpayer ID Number: Does the company have an active bank account (Yes/No)? Official name associated with bank account (for payment): 9