CLARIFICATIONS & CHANGES TO THE REQUEST FOR PROPOSALS. PROFESSIONAL SERVICES FOR MUNICIPAL SERVICES CENTER - PHASE 1 Activity ID

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1 CITY OF DES MOINES ENGINEERING DEPARTMENT CLARIFICATIONS & CHANGES TO THE REQUEST FOR PROPOSALS PROFESSIONAL SERVICES FOR MUNICIPAL SERVICES CENTER - PHASE 1 Activity ID February 7, Telecom Services Description a. The City will provide equipment product data sheets for all voice/data equipment to assist the consultant in writing basis-of-design specifications i. Core switch ii. Patch panels iii. Racks iv. Cable type v. Cable tray vi. Voice/data devices b. Phone service will be VOIP c. Century Link is needed for fire and security alarms and fax lines d. Bid documents shall include i. Two routes to bring fiber to the property 1. From the intersection at Maury and SE 14 th 2. From the intersection of the Southeast Connector and SE 15 th ii. Hand hole at the NW corner of the site and a hand hole at the SW corner of the site; one of the hand holes shall also be the connection point for Mediacom cable and Century Link cable and have three conduits to the building. iii. A 9 x12 room or clear space for data equipment and fiber entrances on separate HVAC system with dehumidification iv. Conduit(s) for future extension of data lines to Phase 2 v. UPS to serve the data equipment 2. The City has installed a new building automation system recently. The system is from Baker Group. The Security software will also be purchased soon. The MSC will include this system and all controlled systems will need to interface with the Baker system. 3. Flood Hardening in the unlikely event of flooding, the building needs to be designed to allow for quick recovery from flood damage. 4. Functional Replacement Documentation $5 million of Federal Surface Transportation Program funding has been allocated to replace the facilities being displaced by the Southeast Connector project. The funding is administered through the Iowa Department of Transportation. Documentation (plans, specifications, cost estimate and functional replacement analysis) will need to be submitted by City to Iowa DOT at the end of Design Development and at 90% Construction Documents. 5. Zoning - Planned Unit Development (PUD) requirements are being prepared and will be submitted to the Plan and Zoning Commission in April. 6. Questions regarding City of Des Moines Insurance and Indemnification Requirements. The City s current requirements were included as Attachment 1 to the RFP. Page 1 of 2

2 CITY OF DES MOINES ENGINEERING DEPARTMENT a. QUESTION: Attachment 1. Section 3. Indemnification Requirements last indented paragraph for professional service agreements in excess of $500,000. Our insurance provider is indicating to us that this automatic tender of defense language is not insurable. Please clarify the language and intentions of this paragraph. b. RESPONSE: Due to the potential cost to the City and the type of primarily large and complex projects that would have agreements of this magnitude, the City feels it is appropriate to require that Consultants defend the City. For this level of cost and risk, it is important that the consultant be invested with the city in obtaining an acceptable end product. The City has previously been advised that insurance coverage is not offered to consultants to defend the city. c. QUESTION: Additional Insured Endorsement - This paragraph notes the City is to be an additional insured on the professional liability insurance policy. The insurance carrier is noting this cannot be accommodated and creates several insurability issues. d. RESPONSE: As provided in Section 2, G. ADDITIONAL INSURED & GOVERNMENTAL IMMUNITY, Workers compensation and Professional Liability are excepted from that requirement. G. ADDITIONAL INSURED & GOVERNMENTAL IMMUNITY: Except for Workers compensation and Professional Liability, the policies providing the coverage's specified in paragraphs B, C, and D above shall include the CITY Additional Insured and Governmental Immunities Endorsements. Copies of those endorsements are attached. 7. Construction Photo Documentation Services - In regard to photographic services, there is only one service to the City s knowledge that provides the interactive capabilities of software as requested in the RFP. However, Proposers are not limited to hiring specific subconsultants. ATTACHMENTS Master Plan, Building Program Summary, pp. 89 & 93 2 pages MSC Pre-submittal conference sign-in sheets 3 pages If you have any further questions, please contact Jill Tenney, at (515) or jetenney@dmgov.org. Sincerely, Jeb E. Brewer, P.E. City Engineer Page 2 of 2

3 Building Program Summary The following table shows the proposed Building Program by department for the MSC. SI Department,*2- '''''..1' s's (e*.?,s- 6' e 4`. / Arr. s*i''' (1".' e''''' Nt.'s '04.' f,ti''' 44 o 6'\.,,,, d' rycp. cp "t' :, '2 *2- ts7 Engineering Engineering -216 SE 5th St. and 2000 Scott ,000 12, ,512 Parks and Recreation 405 SE 20th, *** Remote Sites , , ,000 12, ,382 Total Area (NSF) 8 Sub Total Area (G5F) Phasing Area Parks and Recreation Administration ,000 4,060 0,35 5,481 Vehicle Area Total Area (G5F) Parks and Recreation *00 Chesterfield, Union Park, Grandview Park, Pioneer Park and Ewing Park Engineering ** T&T Street Marking, Signal Shop, Storage and Sign/Meter Shop Engineering T&T Administration , ,000 4, ,762 Core Functions -Training Room/Lunch, Locker and Toilets 6,120 Phase One Unit Totals ,258 Public Works Streets ,500 7, ,496 Public Works Solid Waste ,500 5, ,389 Public Works Sewer , I ,000 7, ,972 CMO Fleet ,000 34, ,860 Police Radio Office and Shop ,000 7, ,568 Police Office, Tower,Vehicle and Property Storage 29,250 Phase Two Unit Totals Engineering City Hall 1 zso , , ,000 11, ,344 Community Development Armory , , , ,000 13, ,322 Parks and Recreation Housing - N/A o 0, o Phase One - Parks and Recreation Phase One - Engineering Phase One - Core Functions and Mezzanine Phase One Total Phase Two Total Phase Future Total 21,863 19,700 41,563 23,275 1,600 24,875 6,120 11,500 17,620 84, , , ,535 33,666 7,040 40,706 *To facilitate the broad departmental consolidation and collaboration recommended by this plan, City standards and/or policy to coordinate office size and program consistency among similar level positions across departments should be developed. At the time of this study, no such standards/policy existed for the City; the reco -ten -d program for office space is commensurate with the consultants' experiences with other municipalities. DES MOINES MUNICIPAL SERVICES CENTER MASTER PLAN PROGRAM SUMMARY BUILDING PROGRAM 89

4 Phase One Program ~yqa~ ca \d Q' ->"6.43,,c6 c-,.<4,4 x,-, -cc` cq so c2;, <(59- \Yo...2,`" \, ''.'k <,40 Qo 43-4-> << ' cy t c, cc e k ('' 0 e;6 e r e e I I I I 4' Engineering - Phase One I 4' I Administration Capital Center 11 2,800 5,762 Completetng. Admin. Sign /Parking Meter Shop 216 SE 5th St. 10 2,300 3, ,00 on Mezzanine Storage 216 SE 5th St. 1,200 1, Part of Admin. T & T Signal Shop 2000 Scott St. 6 5,000 4, T & T Signal Mezzanine 4, Dept. Yard Storage 2000 Scott St. 6,000 8, ,000 sq/ft in Cold Storage - Phase Two Vehicle Equipment Storage 1, Street Marking Shop 2000 Scott St. 2 1,480 2, Street Marking Mezzanine 2, Survey / Shop 216 SE 5th St. 16 1,600 1, Seasonal Test Lab 216 SE 5th St. 2 1,400 1, Parks and Recreation - Phase One Administration Capital Center 2,800 10, Union Park Maint. Shop 1810 Pennsylvania 1,000 2,950 89/116 Part of Administration Grandview Park Maint. Shop E 32nd & Easton 700 4,320 89/116 Part of Administration Pioneer Park Maint. Shop 1602 Pioneer Rd ,945 89/116 Part of Administration Ewing Park Maint. Shop 5959 Indiana Rd. 1,890 4,879 89/116 Part of Administration Building Maintenance Shop 1, Service Center Offices 405 SE 20th St. 5, Part of Administration Carpentry Shop 405 SE 20th St. 5,080 5, With Mezzanine Mechanic Shop 405 SE 20th St. 5,260 3, Part of Fleet Shop in Phase Two Vehicle Equipment Storage 405 SE 20th St. 8,850 19, ,100 sq/ft in Cold Storage - Phase Two Paint Shop 110 SE 6th St. 4, Booth Within Carpentry Shop Storage Yard 405 SE 20th St. 60,000 12, Public Works - Phase One Salt Storage 2100 Scott St. 6,000 Tons 151 6,000 New Phase One - DPW Yard t DES MOINES MUNICIPAL SERVICES CENTER MASTER PLAN PHASE ONE BUILDING PROGRAM 93

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