Vendor Name: M/s RFQ No. : Vendor s Offer Ref No. : Tel. No. Fax No. Contact Person:

Transcription

1 BHARAT PETROLEUM CORPORATION LTD LPG TRANSFER PIPELINE FROM BPCR & HPCR TO URAN BOTTLING PLANT PROJECT AGREED TERMS & CONDITIONS (ATC) (FOR FOREIGN BIDDERS) Vendor Name: M/s RFQ No. : Vendor s Offer Ref No. : Tel. No. Fax No. Contact Person: 1. DULY SIGNED & STAMPED COPIES OF THIS QUESTIONNAIRE, WITH ALL THE CLAUSES DULY CONFIRMED/ PRECISELY REPLIED TO BY THE VENDOR, SHALL BE ENCLOSED WITH EACH AND EVERY SET OF VENDOR'S UNPRICED QUOTATION. 2. ALL THE COMMERCIAL TERMS AND CONDITIONS SHALL BE INDICATED BY VENDOR IN THIS FORMAT ONLY AND NOWHERELSE IN HIS QUOTATION. HOWEVER, IN CASE THE SPACE FOR VENDOR'S REPLY IS NOT SUFFICIENT AGAINST A PARTICULAR QUESTION, THE VENDOR SHALL FURNISH SAME BY WAY OF SEPARATE ANNEXURE ATTACHED TO THIS QUESTIONNAIRE, INDICATING CROSS-REFERENCE OF RESPECTIVE CLAUSES. 3. FAILURE ON THE PART OF VENDOR IN NOT RETURNING THIS DULY FILLED-UP "QUESTIONNAIRE WITH ALL THE SETS OF UNPRICED QUOTATION AND/OR SUBMITTING INCOMPLETE REPLIES MAY LEAD TO REJECTION OF VENDOR'S QUOTATION. SL. 1. a) Confirm that the offer contains firm unit and total prices separately on FOT Job site basis. b) Indicate International Seaport of Exit. c) Indicate firm unit & total ocean freight charges and marine Insurance charges upto port of entry in India (Mumbai) has been included in price bid. d) Fax of Acceptance (FOA) shall be placed on FOT site basis. 2. Completion Period: a) Please confirm firm completion period on FOT site duly handing over Basis, as per the requirement of RFQ. b) Confirm completion period shall be reckoned from the date of Fax of Acceptance. c) Confirm date of satisfactory handing over at job site

2 shall be considered as date of completion. 3. Marine Insurance: Prices quoted must include marine insurance charges. 4. Taxes & Duties: a) All taxes, duties and levies of any kind payable upto FOT site shall be borne by you. b) Export permit/license if required shall be vendor s responsibility & any expenditure towards same, will by borne by you. 5. Validity: a) Confirm that your offer is valid for acceptance for the time period specified in the RFQ Document from the final due date/ extended due date of the enquiry. b) Confirm Prices for 2 years spares are valid up to contractual handing over date. 6. Manufacturer s name and address. 7. Inspection Charges: a) In addition to Bidder s own inspection, goods and services shall be subject to Third Party Inspection by LRIS/DNV/BV/CEIL for all impored material to site and will be subject to inspection (stage wise and final as specified in MR) by EIL/BPCL. All travel, personal and incidental expenses of EIL/ Owner s inspectors shall be borne by EIL/BPCL. Hence please confirm that your quoted prices are inclusive of all testing and inspection by EIL/BPCL as per the requirements specified in the MR. b) Inclusive of all charges for IBR/IGC/NACE etc testing / certification (if applicable) as required in the Material Requisition. Included 8. Country of Origin: Country of origin from where the goods have been offered. 9. Currency of Quote: Furnish the currency of quote. Change in currency once quoted will not be allowed.

3 10. Spare Parts : Confirm itemwise unit price, total price with quantities on FOB Site of following spare parts as required in Material Requisition (MR) have been included in the equipment prices. List of spares without price has been submitted in the unpriced bid. a) Mandatory spares as specified in MR (if not quoting for any particular spare part, specify reason). b) Recommended spare parts for two years operation & maintenance. c)confirm commissioning spares wherever required have been included in the quoted price the list for such items is furnished indicating description and quantity only, in unpriced bid. d) Special Tools & Tackles as specified in the MR are included in the quoted prices the list for such items is furnished indicating description and quantity only, in unpriced bid. e) Commissioning spares consumed over and above the quoted commissioning spares shall be supplied by vendor at no extra cost and time to the purchaser. 11. Confirm documentation charges as per vendor data requirement specified in MR are inclusive in your quoted prices. 12. Confirm customer references list for the item/ model quoted by you is given in offer. 13. Confirm complete technical literature/ catalogues are submitted along with each copy of the offer. 15. Contract Performance Bank Guarantee: a) Confirm that you shall furnish Contract Performance Bank Guarantee as per the GPC (Imported) and valid till full guarantee period plus 6 (six) months. quoted on FOB basis

4 b) The Contract Performance Bank Guarantee shall be strictly as per enclosed proforma and shall be in the form of a bank guarantee from an Indian Scheduled Bank or from any First Class International Bank confirmed by a nationalized scheduled bank in India. However, for order value upto Rs. 1 lakh, CPBG will not be asked for. 16. Firm Prices : 17. Confirm quoted prices shall remain firm and fixed till complete execution of order. Price Variation shall not be considered on any account. Part Order: a) Confirm acceptance to part order (However individual quantities will not be split). b) In case of part order, confirm all lumpsum charges quoted extra, if any, viz., Documentation, testing, packing, crating, handling, FOB, IBR, Ocean / Air freight etc., can be considered on prorata value basis. Not Applicable Not Applicable 18. Repeat Order: Confirm acceptance of repeat order as per General Purchase Conditions (Imports). 19. Price Reduction for delay in delivery: a) Confirm acceptance for price reduction schedule for delay in completion specified in General Purchase Conditions (Imports). Liquidated damages or penalty are not acceptable (Refer Annexure-GG to GPC). b) In case of delay, vendor will reduce the invoice amount by applicable reduction. 20. Payment Term: a) Confirm acceptance of payment terms as per relevant clause of RFQ document. Not Applicable b) Advance payment is not acceptable. Noted 21. a) Letter of Credit shall be opened after receipt of order acceptance along with 10% contract performance bank guarantee valid till expiry of Material/ Equipment guarantee valid till expiry of Material/ Equipment Guarantee period as per GPC (Imports) plus six months. Confirm acceptance.

5 c) Letter of Credit shall be opened through a Govt. of India Nationalised/ Scheduled Bank and hence need not be confirmed. Confirm acceptance. OR c) However, if you still insist for confirmed L/C, confirmation charges shall be borne by you, confirm. 22. All Bank charges and stamp duties payable outside India in connection with payments to be made under this Purchase Order, if placed, shall be borne by you. All bank charges and stamp duties payable in India shall be borne by the Purchaser. 23. Acceptance of all other terms & conditions as per following documents including addendums/ corrigendum to same if any : a) General Purchase Conditions (GPC) for imports b) Special Instructions to Bidders c) Terms & Conditions for supervision of Erection, Testing & Commissioning. (if applicable as per MR) d) Terms & Conditions for site work (if applicable as per MR) e) Addendum to GPC (Annexure GG) f) Special Packaging Requirement 24. Confirm that you have submitted direct offer without the intermediary of an Indian Agent. Offers without the intermediary of an Indian Agent will only be considered. 26. Please indicate name and address of your Bankers for L/C opening, telephone/ address. 27. All correspondence must be in ENGLISH language only. 28. Please confirm you have not been banned or delisted by any Government or Quasi Government agencies or PSUs. If you have been banned, then this fact must be clearly stated. This does not necessarily be cause for disqualification. However if this declaration is not furnished the bid shall be rejected as non-responsive. Noted

6 29 Please confirm that you have quoted strictly as per the requirement of our Material Requisition, without any technical deviation. 30 Super vision for Erection & Commissioning If Material Requisition/ enquiry documents call for scope of supervision of erection/testing & commissioning on per-diem rate basis, please confirm the followings: a) Confirm acceptance of terms & conditions of supervision of erection, testing & commissioning document. b) Confirm that print of the Terms & Conditions for Supervision document given in the bid document with per-diem rate duly filled, signed, stamped has been submitted in the priced bid. c) Confirm that quoted per-diem rate does not include Service Tax and shall be loaded for present applicable rate of Service tax. 31 Deviations to Terms & Conditions shall lead to loading of prices as per Special Instructions to Bidders or rejection of offer. Please confirm. 32 Any claim arising out of order shall be sent to Owner in writing with a copy to EIL within 3 months from the date of last despatch. In case the claim is received after 3 months, the same shall not be entertained by Consultant/ Owner. 33 Printed terms and conditions, if any, appearing in quotation, shall not be applicable in the event of order. In case of contradiction between the confirmations given above and terms & conditions mentioned elsewhere in the offer, the confirmation given herein above shall prevail. 34 Furnish Balance Sheet & Turnover figures of last three years along with your unpriced offer: TURNOVER Last Year : Furnished 2 years before : 3 years before :

7 35 Whether any of the Directors of Vendor is a relative of any Director of Owner/EIL or the vendor is a firm in which any Director of Owner/EIL or his relative is a Partner or the vendor is a private company in which any director of Owner/EIL is a member or Director. Confirm No Relation BIDDER S SIGNATURE & DATE WITH SEAL/STAMP