Work Health and Safety Performance Measurement and Reporting

Transcription

1 Plicy Redesign Prject All plicies and prcedures are being reviewed as part f this prject. This dcument is pending review, but remains in effect until the review is carried ut. Wrk Health and Safety Perfrmance Measurement and Reprting Establishment: Cuncil, 27 August 2013 Last Amended: Nature f Amendment: Date Last Reviewed: Respnsible Officer: Directr, Peple and Culture Table f Cntents 1. Overview 2. Scpe 3. Respnsibilities 4. Perfrmance indicatrs 5. Reprting f WHS perfrmance 1. Overview 1.1 This dcument utlines the prcesses and infrmatin required t review wrk health and safety and injury management (WHS) perfrmance utcmes against bjectives and targets and t identify activities requiring crrective actin and imprvement. 2. Scpe 2.1 These prcedures apply t the WHS Management System at Flinders University, including University cntrlled entities. 1 CRICOS N A

2 3. Respnsibilities University Cuncil Reviews prgress with achieving health and safety bjectives and targets Mnitrs prgress against perfrmance indicatrs t identify deficiencies Reviews results f WHS audits and the actins taken by the University in respnse t audit findings; Reviews the adequacy f cntrls/crrective actins put in place by the University t mitigate health and safety risks. Senir executives (Vice-Chancellr, Deputy Vice- Chancellrs, Pr Vice- Chancellr, Vice-President, Executive Deans) Respnsible fr ensuring that WHS perfrmance is mnitred and evaluated; and initiatives t prmte perfrmance imprvement and preventin f adverse trends are established and implemented. University Health and Safety Cmmittee Respnsible fr mnitring the effectiveness f the University's WHS Management System, including review f WHS perfrmance. Assciate Directr, WHS Respnsible fr ensuring that the infrmatin required fr mnitring and evaluating WHS perfrmance is develped, cllected and disseminated as apprpriate, including infrmatin frm University cntrlled entities. 4. Perfrmance indicatrs 4.1 Perfrmance indicatrs used t mnitr the achievement f WHS bjectives and targets include: Perfrmance indicatr What the indicatr measures Training The number f training curses delivered r crdinated by the WHS Unit. Mnitrs the number f WHS curses ffered. The number f participants identified as needing t undertake training and the number actually attending. Mnitrs the number f participants requiring training and the number actually undertaking the training. 2 CRICOS N A

3 Hazard, accident and incident reprting The number f hazards, incidents and accidents reprted Frequency f injuries and cmparative data fr preceding perids. Mnitrs the level f hazards, incidents and accidents (including near misses) being frmally reprted. Identifies a risk(s) nt being addressed adequately WHS Plan Prgress with achieving Faculty/Prtflis planned actins Mnitrs prgress in achieving health and safety requirements, bjectives and targets. Prgress with achieving WHS Unit peratinal plan Health and Safety Cmmittees Percentage f Health and Safety Cmmittee meeting attendance. Mnitrs the attendance f Health and Safety Cmmittee members. Crrective actins arising frm Risk Assessments, audits, updates f WHS risk prfile/register The number f crrective actins cmpleted and the number f crrective actins pen. Mnitrs the number f crrective actins cmpleted within the timeframe determined by the risk assessment prcess, fr immediate, shrt-term and lngterm crrective actins. The number f crrective actins cmpleted within the specified/required timeframe. Lst time injuries Lst Time Injury Frequency Rate (LTIFR) Measures the amunt f lst time injuries per millin hurs wrked. Incidence rate Average Time Lst Rate (ATLR.) Measures the average time away frm wrk per ccurrence f injury r illness. As per AS Measurement f ccupatinal health and safety perfrmance 3 CRICOS N A

4 Wrkers Cmpensatin Mnthly and YTD statistics cmpared with the same perid in previus year: pen wrkers cmpensatin claims the grss, estimated and utstanding wrkers cmpensatin claim csts Measures the number f pen, clsed and ttal wrkers cmpensatin claims. Mnitrs the cst f wrkers cmpensatin claims and gives an indicatin f the severity f the injuries reprted. 5. Reprting f WHS perfrmance 5.1 Reprting and mnitring f the University's WHS systems and plans takes place at Faculty/Prtfli, Executive and gvernance level n an nging basis as fllws: Reprting mechanism Recipient(s ) Activity/infrmatin Frequenc y Wh is respnsible WHS Reprt t University Cuncil University Cuncil Senir executives WHS Audit Prgress Reprt - reprting n prgress against the WHS Audit Plan. Any prpsed amendments t the rlling WHS Audit Plan. Each University Cuncil meeting Vice-Chancellr Results/reprts f WHS audits, including ReturntWrkSA and ther regulatr audits and actins taken by the University in respnse t the audit findings. Updates n legal cmpliance issues and relevant case law, as apprpriate. Any updates t the University health and safety risk prfile/register, including crrective actins and budget allcatin fr crrective actins. Any ntices issued under WHS legislatin including crrective actins taken. Reprt/statistics n incident perfrmance data, including frequency and 4 CRICOS N A

5 severity f injuries and cmparative data fr preceding perids that may identify a risk(s) nt being addressed adequately. lst time injuries including rt causes and crrective actins taken. ntifiable incidents r near misses including advice btained where apprpriate and crrective actins taken. wrkers cmpensatin wrkplace inspectins cmpleted/number f hazards identified/risk levels/cntrls implemented within required timeframe training infrmatin emergency management - number f trial exercises, desktp exercises, plans develped, actual incidents Health and Safety Cmmittee statistics Prgress reprt against the WHS Plan, using established KPIs, milestnes and gals. Twiceyearly Vice-Chancellr WHS Audit Agreed Actins Reprt, reprting status f management respnses t WHS audit findings WHS Audit Plan Annually Vice-Chancellr WHS Plan Results f review f WHS Management System Amendments apprved t subsidiary plicies and 5 CRICOS N A

6 prcedures under delegated authrity Faculty/Prtfli Head Reprts t Vice-Chancellr (with cpy t University Health and Safety Cmmittee) Vice- Chancellr University Health and Safety Cmmittee Summary f: Prgress against Faculty/Prtfli WHS Planned Actins Training, inductins, wrkplace inspectins cmpleted Crrective actins cmpleted/utstanding Any unreslved WHS issues requiring the Vice- Chancellr's attentin Any safety cncerns fr the Faculty/Prtfli Any injury management activities Any trends and underlying causes f accidents/incidents WHS news and develpments quarterly Senir executives Managers/Directr s f University Cntrlled Entities reprt t the Vice- Chancellr Vice- Chancellr Summary f: Prgress against WHS Planned Actins Training, inductins, wrkplace inspectins cmpleted Crrective actins cmpleted/utstandin g Any unreslved WHS issues requiring the Vice-Chancellr's attentin Any safety cncerns fr the Cntrlled Entity Any injury management activities Any trends and underlying causes f accidents/incidents Initiatives taken t imprve WHS perfrmance quarterly Managers/Directr s f University Cntrlled Entities Results/reprts f WHS audits, including any regulatr audits and actins taken by the Cntrlled Entity in 6 CRICOS N A

7 respnse t the audit findings. Any ntices issued under WHS legislatin including crrective actins taken. Any updates t the Cntrlled Entity's health and safety risk prfile/register, including crrective actins and budget allcatin fr crrective actins. Manager, WHS Reprt t University Health and Safety Cmmittee and Senir executives University Health and Safety Cmmittee Senir executives WHS Audit Prgress Reprt - reprting n prgress against the WHS Audit Plan. Any prpsed amendments t the rlling WHS Audit Plan. Results/reprts f WHS audits, including ReturntWrkSA and ther regulatr audits and actins taken by the University in respnse t the audit findings. quarterly Assciate Directr, WHS Updates n legal cmpliance issues and relevant case law, as apprpriate. Any updates t the University health and safety risk prfile/register, including crrective actins and budget allcatin fr crrective actins. Any ntices issued under WHS legislatin including crrective actins taken. Reprt/statistics n incident perfrmance data, including frequency and severity f injuries and cmparative data fr preceding perids that may identify a risk(s) nt being addressed adequately. lst time injuries including rt causes and crrective actins taken. 7 CRICOS N A

8 ntifiable incidents r near misses including advice btained where apprpriate and crrective actins taken. wrkers cmpensatin wrkplace inspectins cmpleted/number f hazards identified/risk levels/cntrls implemented within required timeframe training infrmatin emergency management - number f trial exercises, desktp exercises, plans develped, actual incidents Health and Safety Cmmittee statistics Prgress reprt against the WHS Plan, using established KPIs, milestnes and gals. WHS Audit Agreed Actins Reprt, reprting status f management respnses t WHS audit findings Twiceyearly Assciate Directr, WHS WHS Audit Plan WHS Plan Results f review f WHS Management System Amendments apprved t subsidiary plicies and prcedures under delegated authrity Annually Assciate Directr, WHS Assciate Directr, WHS Reprt t Directr, Peple and Culture Directr, Peple and Culture Incident/accident statistics, trends Injury management reprt, including summary f claims and prgress Audit reprts WHS Unit reprt - activities since last reprt 8 CRICOS N A