Fiscal Year 2019 Budget Workbook Preparation & Submission Process. February 8, 2018
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1 Fiscal Year 2019 Budget Workbook Preparation & Submission Process February 8, 2018
2 Agenda Key Budget Submission Facts Review of Deployment of Budget Workbooks & Data Sheets Evaluation & Team Support Ticketing Demonstration of Workbook - Review of Church Tabs - Review of School Tabs - QuickBooks Budget Entry Overview - Budget Submission Process Review of Resources to Assist in Budget Process 2
3 Key Budget Submission Facts Budget due date for all parishes is Friday, April 6 th. No major changes to the FY19 Budget Workbook from last year. Process change: reverting back to entering the budget into QuickBooks by Month & Class before submission. Parishes will complete the workbook, enter the budget into QuickBooks, and submit a Budget Report through Right Networks new reporting platform. New submitted budget report will replace the QuickBooks export tabs of the past in the workbook. Click the Submit the Budget Report button and the system will generate and submit the budget report and budget workbook. FY19 Budget to be on modified accrual basis. 3
4 Evaluation & Team Support Ticketing You will be notified in the coming weeks if your parish will be required to have a review meeting with your DVO/DTO. The DVO/DTO will reach out directly to schedule these meetings with the necessary parish personnel. Team Support tracking will be used again to provide parishes with a confirmation ticket notifying them that their budget has been received. A ticket will be issued confirming receipt of your budget through Team Support and a copy of your budget workbook & budget report will be provided to the DVO/DTO and VIC team for review/evaluation online. All parishes will receive an evaluation from the DVO/DTO that will be attached to the confirmation ticket once completed. 4
5 Deployment of Budget Workbooks & Data Sheets All documents were deployed to Right Networks desktops on January 12 th Data Sheets have been deployed to AOC Communications/FY 2019 folder Includes 2019 Budget Data Sheet, 2019 Property & Casualty Details, 2019 Property Values. Budget Workbooks can be accessed on the I drive/ FY2019/FY2019 Budget Approved & Submitted Folder Energy Budget Estimates are currently being worked on by the Coleman Group and will be available in the coming weeks. Please contact parishoperations@archchicago.org if you are missing any of these items in the folders specified above in CathoNet/Right Networks 5
6 Number Overall Church School ARCHDIOCESE OF CHICAGO FY18 BUDGET WORKBOOK WORKSHEETS Worksheet # Worksheet Name 1 N/A Header Page ALL 2 N/A Action Planning Worksheet ALL Applicable Entity 3 C-1 5 Year Comparison Church 4 C-2 Current Year Forecast Church 5 CR-3 Tuition & Fees - Rel. Education Church 6 CR-4 Fund Raising Church 7 CE-1 Payroll Expense Church Church 8 S-1 5 Year Summary School 9 SR-2 Current Year School Forecast School 10 SR-3 Fundraising & Outside Funding School 11 SR-4 Enrollment School 12 SR-5 Elementary Tuition School 13 SR-6 PK-8 Tuition Spreadsheet School 14 SR-7 Pre-School Tuition School 15 SR-8 Extended Care Tuition School 16 SR-9 Summer Programs School 17 SR-10 Fee Schedule School 18 SE-1 Payroll Expense School School 19 N/A Budget Evaluation ALL 6
7 Demonstration Agenda Review of Location of Budget Workbook & Materials - Parish I drive Review of Workbook Tabs - Header Page - Required Action Planning Page - Overview of Church Tabs - Overview of School Tabs Budget Entry into QuickBooks Overview Budget Submission Process 7
8 We will now enter the virtual world for the demonstration of the workbook and submission process Our presentation is now directed to the virtual desktop that is located at:
9 Resources Available Additional materials/procedures available for review or download on the Parish Operations webpage at under Procedures, Forms and Materials FY19 Budget Process: - FY19 Budget Checklist - General Budget Assumptions - Procedure for Entering Budget into QB - VIC Financial Planning Meeting Presentation Right Networks/CathoNet Support - support@rightnetworks.com - phone: option 2 9
10 Fiscal Year 2019 Budget Workbook Preparation & Submission Process Thank you for joining us today!
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