EVANSTON Budget Priority-Based Budgeting. Ashley King, Interim CFO/City Treasurer Kate Lewis-Lakin, Senior Management Analyst.
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1 EVANSTON 2019 Budget Priority-Based Budgeting Ashley King, Interim CFO/City Treasurer Kate Lewis-Lakin, Senior Management Analyst March 19,
2 AGENDA 2019 Budget Projections General Fund Other Funds Overview of Priority-Based Budgeting Calendar of upcoming steps 2
3 2019 BUDGET PROJECTIONS GENERAL FUND 3
4 2019 BUDGET PROJECTIONS General Fund Major Revenue Sources State income and sales tax % of 2018 Budget 15.3% Property Taxes 9.1% Home rule sales tax 5.6% Building and related permits 5.2% Recreation Program Fees 5.1% Utility taxes 3.8% Liquor Licenses and Tax 3.2% Wheel Tax 2.5% Parking Tickets 2.5% Total 52.2% 4
5 2019 BUDGET PROJECTIONS General Fund Other Revenue Sources Pension Property Taxes % of 2018 Budget 15.9% Other Taxes 15.4% Other Revenue 1.2% Licenses, Permits and Fees 2.6% Charges for Services 3.7% Fines and Forfeitures 0.9% Interfund Transfers 6.7% Intergovernmental Revenue 0.7% Total 47.8% 5
6 18,000,000 16,000,000 14,000, BUDGET PROJECTIONS Major Revenue Sources 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 Property Taxes All Sales Taxes State Income Tax Utility Taxes Building Permits 2,000, Budget 6
7 $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000, BUDGET PROJECTIONS All Personnel Costs General Fund/Other Funds All Funds 13.8% Increase General Fund 11.1% Increase Other Funds General Fund $20,000,000 $10,000,000 $ (budget) 7
8 2019 BUDGET PROJECTIONS 120,000,000 General Fund Expenses % Increase 100,000,000 80,000,000 60,000,000 40,000,000 20,000, (budget) 8
9 5.0% 4.0% 2019 BUDGET PROJECTIONS City of Evanston 4.0% Average COLA vs. CPI % Increase 3.0% 2.0% Chicago Area CPI 3.0% 1.6% 2.7% 1.7% 2.5% 1.9% 3.0% 1.0% 0.0% -1.0% -1.2% 1.1% 0.6% 0.7% -0.3% % 9
10 $65,000,000 $60,000, BUDGET PROJECTIONS General Fund Personnel Costs/Major Revenue $55,000,000 $50,000,000 $45,000,000 Personnel Costs Major Revenue $40,000,000 $35,000,000 $30,000, Budget 10
11 2019 BUDGET PROJECTIONS General Fund Budget 2018 Budget Expense 114,237,796 Revenue 114,840,754 Surplus 602, Projections COLA Increase 1,589,700 Health Insurance Increase 269,749 Non-Personnel Expenses 661,558 Projected Expense 116,758,803 Projected Decrease - 1% (1,148,408) Projected Revenue 113,692,346 Projected Deficit (3,066,456) 11
12 2019 BUDGET PROJECTIONS General Fund Reserve Policy 16.6% of Operating Expenses 2017 Ending Fund Balance $14,642,444 = 12.8% 2018 Ending Fund Balance (Budget) $15,245,402 = 13.4% 12
13 2019 BUDGET PROJECTIONS OTHER FUNDS 13
14 $120,000,000 $100,000, BUDGET PROJECTIONS $80,000,000 $60,000,000 $40,000,000 $20,000,000 $74,830,013 Capital Improvements Plan 5-Year Total = $353,400,013 $81,354,000 $63,203,000 $100,916,000 $33,097,000 Water Treatment, Storage and Billing Miscellaneous Facilities Parks Other Transportation $
15 2019 BUDGET PROJECTIONS Robert Crown Community Center Project $48.5 million project, $1.5 million increase to annual debt service Tax levy increase or expense reductions Main Library Renovation $10.5 million for proposed for 2020 Debt Limit Increase $113 million to $150 million 15
16 2019 BUDGET PROJECTIONS Unmet Capital Needs Average Annual Need (G.O. Funded Capital) = $21.8 million Current annual bond capacity = $9 million Average Annual Unmet Capital needs = $12.8 million Total Unmet Capital needs = $51.2 million 16
17 2019 BUDGET PROJECTIONS Water Fund Increased revenue from new water sales expected November 2018 Solid Waste Fund Additional $410,000 property tax increase in 2019 to reduce deficit by end of 2020 CDBG and other Federal Funding Delayed payments throughout 2017 Changes possible in new administration 17
18 2019 BUDGET PROJECTIONS Insurance Fund Ending Fund Balance 2017 = ($5,348,035) Expected Ending Fund Balance 2018 = ($4,694,693) Washington National Fund TIF closing will generate property tax revenue beginning 2019 Estimated $1 million new revenue 18
19 2019 BUDGET PROJECTIONS Firefighters Pension Fund Unfunded Actuarial Accrued Liability (UAAL) = $96,200,068 Funded Ratio = 43.2% Police Pension Fund UAAL = $120,910,139 Funded Ratio = 46.9% 19
20 2019 BUDGET PROJECTIONS Summary: The City is facing a General Fund deficit of approximately $3 million in The City faces financial liabilities of new construction with the Robert Crown Center ($1.5M/year), unmet capital needs ($12.8M/year + $10.5 Library), and under funded pension funds. Staff proposes undertaking a Priority-Based Budgeting Process for the 2019 Budget in order to ensure that programs match the City s priorities. 20
21 PRIORITY-BASED BUDGETING 21
22 WHAT IS PRIORITY-BASED BUDGETING (PBB)? Comprehensive review of entire organization Identifies every program offered Evaluates each program s relevance to the government s stated strategic goals Allows government to align spending and services to community priorities 22
23 2019 PROPOSED PROCESS 1. Identify programs 2. Define metrics 3. Staff scores programs 4. City Council and public outreach 5. Final presentation and application Timeline: March June
24 PBB PROCESS TIMELINE 1. Identify Programs Draft program list distributed to Departments on February Define Metrics Basic Program Attributes 2018 City Council Goals 24
25 PBB PROCESS METRICS BASIC ATTRIBUTES Mandated to provide program Cost recovery of program Change in demand for service Reliance on City to provide service Portion of Community served by program 25
26 PBB PROCESS METRICS BASIC ATTRIBUTES City Council Goals City Infrastructure & Facilities Community Development/Job Creation Affordable Housing Police/Community Relations City Finances 26
27 PBB PROCESS METRICS Equity in PBB Process Included as a single measure for initial process: Does this program specifically address issues of equity in the City of Evanston? Deeper equity review will be applied to bottom third of programs at end of exercise 27
28 PBB PROCESS TIMELINE 3. Staff scores programs March 20-30: Department staff score and rank own programs April 2-6: Inter-department team scores and ranks all programs April 9-13: Budget team scores and ranks all programs 28
29 PBB PROCESS TIMELINE 4. City Council and Public Outreach April 30: City Council workshop to score and rank all programs May 1-28: Public event and online outreach May 29: Check-in with City Council 29
30 PBB PROCESS COMPLETION 5. Final Presentation and Application June 25: Final presentation to City Council July-October: Final program rankings will be used to inform the 2019 budget process October 6: 2019 Proposed Budget published 30
31 QUESTIONS? 31
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