Purchase of New and Replacement Electric Motors, Pumps and Air Compressors and Repair Service for Electric Motors, Pumps and Air Compressors
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1 August 21, 2017 ADDENDUM NO. 3 For Purchase of New and Replacement Electric Motors, Pumps and Air Compressors and Repair Service for Electric Motors, Pumps and Air Compressors SPECIFICATIONS AND CONTRACT DOCUMENTS NO.: For which Bids are scheduled to be opened in the office of the Chief Procurement Officer, Department of Procurement Services, Room 103, City Hall, 121 N. LaSalle Street, Chicago, IL at 11:00 a.m. Local Chicago Time, on Tuesday, September 5, The following changes and/or revisions are incorporated into the Contract Documents as noted. All other provisions and requirements as originally set forth, except amended by this addendum and the previous addendums, remain in force and are binding. Any additional work required by this Addendum must conform to the applicable provisions of the original Contract Documents. UPON SUBMITTING THE BID, THE BIDDER MUST ACKNOWLEDGE RECEIPT OF ADDENDUM NO. 3 IN THE SPACE PROVIDED ON THE APPROPRIATE BID EXECUTION PAGE. REVISIONS TO CONTRACT DOCUMENTS NOTICE OF ADDITIONS/REVISIONS BIDDER CONTACT INFORMATION 1. Replace Bidder Contact Information page in it s entirety with the attached revised pages: ADD-3/Page 1 of 3 SPEC. NO
2 CLARIFICATIONS TO BIDDERS QUESTIONS Question 1: Sections 4.4 and 5.19 Freight. Previous contracts have allowed for the charging of inbound freight. It appears from the specification language that freight is no longer chargeable. Since there is an economic event that occurs with most transactions (shipment and expense), is this cost to be included in the multipliers and discounts offered the City? Response: Question 2: Response: Question 3: Response Question 4: Response: Question 5: City Freight may only be invoiced to the City in the case of line item number 39, the mark up over cost for materials not included in catalog line items 7-38, and ONLY to cover the freight the Contractor paid to have the materials delivered to the Contractor s facility as that freight charge represents part of the Contractor s cost to obtain that material. If an item purchased under line item 39 is drop shipped to the City location, and therefore is not delivered by the Contractor, the City will not pay any fee for shipping to the City Location. The City will not pay for shipping under items 7-39 as the mark up or discount bid by the Contractor must include the cost of delivery to the City work location and pricing is based on the mark up or discount from list price. The above procedure regarding freight is consistent with the current contract. Page 128, Line 40 Group Pricing. Can you amplify what the difference is on items to be marked-up only 1.05 versus any other items in the Group pricing sheets? This line item is strictly to cover labor and services not included in labor line items 1-6 and may only be used with approval of the Commissioner. The purpose of this ALLOWANCE line item is to allow for specialized work to be completed that is within scope but not specifically covered by line items on the contract. This line item is not in place to act as a profit center for the Contractor. This line item must be used in conjunction with other line items on the Contract. As it is an Allowance, the $50,000 estimated spending of the City is added to all bids. The specific work is unknown at this time and will be sub contracted out by the Contractor. Page 129, Authorization Letters Is this to include every line item in the Group bid? Yes, an Authorization letter from the Equipment Manufacturer noting the Contractor is an authorized dealer, distributor or reseller must be provided for each Manufacturer that is included on line items Page 132, Does repair and rewind count as local manufacturer? No, a rewind or repair is not a locally manufactured good. Item Site Visit: Is there any info about site locations like addresses or any probability to arrange a site visit? No, a site visit cannot be arranged at this point. Question 6: Item Events of Default and Termination: Is there any terms and policy for terminating the contract from contractor side. If they are could you address it in bid spec? No, the contractor cannot terminate the contract. ADD-3/Page 2 of 3 SPEC. NO
3 Question 7: Price Lists/Catalogs: Please clarify if we need to submit a minimum of 3 copies of price list from all intended suppliers with the document or if 3 copies of the preliminary catalog RFQ (Page 132 t0 137 of the bid document) is sufficient? You must submit 3 copies of each Catalog/Pricelist for each group. Or if there is an electronic pricelist, you can provide us with the web address. END OF ADDENDUM NO.3 CITY OF CHICAGO DEPARTMENT OF PROCUREMENT SERVICES JAMIE L. RHEE CHIEF PROCUREMENT OFFICE ADD-3/Page 3 of 3 SPEC. NO
4 BIDDER CONTACT INFORMATION Chicago Department of Aviation Purchase of New and Replacement Electric Motors, Pumps and Air Compressors and Repair Service for Electric Motors, Pumps and Air Compressors Person to contact regarding bid: Name: Phone: Line Item 7 Exclusive dealer/distributor/reseller*: YES Line Item 8 Exclusive dealer/distributor/reseller*: YES
5 Line Item 9 Exclusive dealer/distributor/reseller*: YES Line Item 10 Exclusive dealer/distributor/reseller*: YES
6 Line Item 11 Exclusive dealer/distributor/reseller*: YES Line Item 12 Exclusive dealer/distributor/reseller*: YES
7 Line Item 13 Exclusive dealer/distributor/reseller*: YES Line Item 14 Exclusive dealer/distributor/reseller*: YES
8 Line Item 15 Exclusive dealer/distributor/reseller*: YES Line Item 16 Exclusive dealer/distributor/reseller*: YES
9 Line Item 17 Exclusive dealer/distributor/reseller*: YES Line Item 18 Exclusive dealer/distributor/reseller*: YES
10 Line Item 19 Exclusive dealer/distributor/reseller*: YES Line Item 20 Exclusive dealer/distributor/reseller*: YES
11 Line Item 21 Exclusive dealer/distributor/reseller*: YES Line Item 22 Exclusive dealer/distributor/reseller*: YES
12 Line Item 23 Exclusive dealer/distributor/reseller*: YES Line Item 24 Exclusive dealer/distributor/reseller*: YES
13 Line Item 25 Exclusive dealer/distributor/reseller*: YES Line Item 26 Exclusive dealer/distributor/reseller*: YES
14 Line Item 27 Exclusive dealer/distributor/reseller*: YES Line Item 28 Exclusive dealer/distributor/reseller*: YES
15 Line Item 29 Exclusive dealer/distributor/reseller*: YES Line Item 30 Exclusive dealer/distributor/reseller*: YES
16 Line Item 31 Exclusive dealer/distributor/reseller*: YES Line Item 32 Exclusive dealer/distributor/reseller*: YES
17 Line Item 33 Exclusive dealer/distributor/reseller*: YES Line Item 34 Exclusive dealer/distributor/reseller*: YES
18 Line Item 35 Exclusive dealer/distributor/reseller*: YES Line Item 36 Exclusive dealer/distributor/reseller*: YES
19 Line Item 37 Exclusive dealer/distributor/reseller*: YES Line Item 38 Exclusive dealer/distributor/reseller*: YES
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