Comments - OSFR Oct Budget Status

Transcription

1 Comments - OSFR Oct Budget Status Oct 2016 meeting (Nov 8, 2016) comments: 1. Oct Budget status (2017 budget not yet approved by Board; Monthly Spreads will be done after 2017 Budget is finalized and approved by Board- Oct Fire Tax Revenue of $97,215 at new millage rate. Total Revenue was $98,200 which includes interest, a donation of $250, and Excelsior Rent at $600. There is still lack of clarity re Amounts and timing of Excelsior EMT Bay rent payments. Expense categories noteworthy for the month include: - Maintenance which included new ladders testing, fire ext. refills, contract renewal on air tank compressor and an overpay on security system. - Equipment and Supplies - which included new ladders Overall net ytd Expenses (including our planned normal $2.5k/mo input to our reserves) was $42, Mortgage as of end of Oct $792, Account Balances as of end of Oct 2016: Money Market - $89,461 Checking - $11,020 Truck/Equip "accrual" (Reserve) - $136,514 Accounts Total - $244, "Firemen's Fund", fund raising balance was $7,825 after expenses of $175 due to the Weinberger's sale/event. Nov. 8, 2016 Page 1

2 Comments - OSFR Oct Budget Status 2017 Budget comments and major assumptions as of Nov. 8. As better estimates are brought forth, we will update these assumptions accordingly: 1. Fire tax district revenue at the new millage rate, is assumed to be equal to the 2016 final # + $249,000 = $819, Excelsior rent is supposed to to be $800/mo for Oct-Dec), changing to $1000/mo in Jan We will continue contributing $2,500/mo to the Truck/Equip. Reserve Fund. 4. Station 92 build out/remodel is assumed to be $125,000 beginning the Spring of 2017 and finishing before Fall. 5. NO new fire truck to be purchased in FY Payroll estimated to be $400,500 due to partial year impacts of bringing on 2 new FTEs in FY Timing estimated to be 1 FTE in Feb, and 1 FTE in Aug (total 8 firefighters to yield 2 FTEs. 7. Equipment and supplies assumed to be $70,000 which includes 8 sets turnout gear for new FTEs to come on stream during new sets of turnout gear based on the rolling replacement strategy agreed to in FY 2016 when we had to buy 15 sets all at once. Also includes converting existing truck to EMT capable (to be stationed at Station 92 when open). 8. Insurances including Workmen's Comp to be $80,000 due to impacts of 2 new FTEs coming on stream during FY Office Expenses Fuel, Utilities, and Professional services are minimally adjusted to reflect Station 92 coming on stream in late FY Uniforms estimated to be $10,000 due to new firefighters coming on stream in FY * As reported by Chief Jay in the 11/8 Board meeting, we can expect SPLOST funds of Approximately $65-68k. The initial request will be for reimbursement for the 15 sets of Turn Out gear purchased in 2016 (approximately $40,000). Nov. 8, 2016 Page 2

3 Note: does not yet contain FY2017 monthly budget info until budget is approved by Board Also must confirm and adjust as appropriate, Fire Tax District revenue & Excelsior rent Oct OSFR budget report FY /9/16 7:08 PM Month Analysis Oct 2016 (FY17) Red = over budget (Good) Income/Revenue Oct 2016 Oct 2016 Variance Oct proposed FY 17 Comments Oct 2016 (FY 2017) - Mo Budgets Budget (FY Actuals (FY 2016 Budget full year Budget TBD 2017) Mo. 2017) vs Actuals 1 Fire Tax District Revenue $813,300 $0 $97,295 ($97,295) +75% vs $55,388 in fy16, and +100% vs. $48,480 for average; Budget includes new millage rate - Mo budget TBD 2 Interest $2,090 $0 $56 ($56) Mo Budget TBD 3 Contributions $500 $0 $250 ($250) Mo Budget TBD 5 Training Classes $1,000 $0 $0 $0 Mo Budget TBD 6 Excelsior Rent $11,400 $0 $600 ($600) Mo Budget TBD (still confusion re rate changes; (supposed to be $800 for Oct-Dec) 7 Miscellaneous $2,500 $0 $0 $0 Mo Budget TBD Sub-Total Monthly Income $830,790 $0 $98,200 ($98,200) Mo Budget TBD Oct OSFR budget report FY /9/16 7:08 PM Red = Over Budget (Bad) EXPENSES Oct 2016 Oct 2016 Variance Oct proposed FY 17 Budget (FY Actuals (FY 2016 Budget Mo Budget TBD full year Budget 2017) Mo. 2017) vs Actuals 0 Buildout Station 92 $125,000 $0 $0 1 Boat/Truck/Bldg/Equip Maint $43,000 $0 $3,304 ($3,304) $574 for ladder testing; $411 for fire extinguisher refill; $771 for maint. Contract renewal for breating air compressor; overpay security system will be credited to next quarter. 2 Equipment/Supplies $70,000 $0 $2,671 ($2,671) 3 new ladders at $ Fuel $9,100 $0 $839 ($839) - 6 Call-outs $3,600 $0 $210 ($210) quarterly 7 Insurance $80,000 $0 $319 ($319) - 8 Office Expenses $22,000 $0 $473 ($473) - 9 Payroll $400,500 $0 $22,522 ($22,522) - 10 Professional Services $15,000 $450 ($450) - 11 Station Mortgage $85,200 $0 $7,100 ($7,100) as planned 12 Training/Material $2,000 $0 $0-13 Uniforms $10,000 $0 $106 ($106) - 14 Utilities $28,200 $0 $2,221 ($2,221) -

4 15 Other $200 $0 $0 $0 - Sub Total Monthly Expenses $768,800 $0 $40,215 ($40,215) Income minus Expense ( excl transfers to truck/equip fund) $61,990 $0 $57,986 ($40,215) Equipment & Truck Fund $30,000 $2,500 $2,500 $0 as per plan Expenditures + Transfers $798,800 $2,500 $42,715 ($40,215) Income minus Expense ( incl transfers to truck/equip Cash Flow $31,990 ($2,500) $55,486 $57,986 at end of Oct 2016 Cash Beginning $187,010 Total Monthly Gross Income $98,200 Total Monthly Expenses $40,215 excl fund raising Cash Ending (MMFs & Checking) $244,996 Account BALANCES Mortgage at end Oct > $792,215 at end of Oct 2016 Money Market $89,461 *Fund Raising Exp comments Checking $11,020 $175 Weinbergers "Truck/Equip "Accrual" $136,514 "Firemen's Fund" -Fund Raising* $7,825 Accounts Total $244,820 Truck, Equip. Fund $2,500 $2,500 $0 Cum FY to date - $2,500 $2,500 $0

5 est FY 17 fire tax rev.budget--> $819,800 Proposed FY 17 Budget 11/9/16 7:09 PM Proposed FY 17 Budget Rev. Red = under 2016 Income FY 16 Variance 2017 Proposed FY 17 Comments FY 2017 proposed budget vs FY 2016 budget vs 2016 Budget Note: Recall that Fund Raising revenue and expenses no longer part of Operating budget. Fire Tax District Revenue $570,800 $819,800 $249,000 Assume same tax Rev. as 2016 ($570,800) + millage increase impacts ($249,000) Interest $1,465 $2,090 $625 Assume same rate as 2016 prorated Training Classes $0 $1,000 $1,000 Estimated (need Jay estimate here) Contributions $500 $500 $0 Best Guess Excelsior Rent $1,800 $11,400 $9,600 3 mo at $800/mo +9 mo at $1000/mo (Need Buddy confirm this) Miscellaneous $3,184 $2,500 ($684) Estimated Splost Fund Refund $0 $40,000 $40,000 Splost refund for for 15 sets turnout gear purhased in FY 2016 Total Net Income $577,749 $877,290 $299,541 Best Guess Proposed FY 17 Budget 11/9/16 Red means 2017 est less than 2016 EXPENSES FY 16 Variance 2017 Proposed FY 17 Comments FY 2017 proposed budget vs FY 2016 budget vs 2016 Budget Buildout Station 92 $0 $125,000 $125,000 initial guestimate - awaiting better est. from Jay, Derrick, etc Boat/Truck/Bldg/Equip Maint $33,008 $43,000 $9,992 Aging assets -bldg, equip, truck; assumes no new Engine 901 (Jay?) Equipment/Supplies $48,060 $70,000 $21, Cycling purchase of 15 sets new turnout gear in 2016; includes mod. Truck to EMT capabilities for station 92; also includes 8 new sets turnout gear for 2 new FTEs (see payroll for timing, and above for SPLOST refund from FY 2016) Fuel $6,380 $9,100 $2,720 Assumes Fuel stays same cost rate as 2016, and includes fuel for vehicles stationed at station 92 Call-outs $3,290 $3,600 $310 Estimated - Volunteers only pd quarterly Insurances & other payroll costs $64,357 $80,000 $15,643 Office Expenses $17,688 $22,000 $4,312 OSFR now pays all insurances; Cycling several new ones added in WC impact for 2 new FTEs (8 fire fighters) in 2017 (see payroll for timing) Estimated; incl stocking built out station 92 (Jay/Wanda need to provide better estimate)

6 Payroll $314,863 $400,500 $85,637 Estimated- assumes 1 new fte (4 firemen) in Feb, and 1 new fte in Aug (4 firemen) (Jay/Wanda need to provide better estimate) Professional Services $12,346 $15,000 $2,654 estimated Station Mortgage $85,200 $85,200 $0 Same as 2016 Training/Material $0 $2,000 $2,000 (Jay may provide better estimate) Uniforms $4,967 $10,000 $5,033 for new FTEs and replacements for existing fire fighters (Jay may provide better estimate) Utilities $23,659 $28,200 $4,541 Estimated - base same as depends on weather and utility costs; also Station 92 estimated to be operational in Aug. so only partial year costs in 2017 budget Other $300 $200 ($100) Estimated Sub Total - Expenses $614,118 $768,800 $154,682 est Base Operating Expenses generally equal to 2016 expenses + impacts on station 92 build out + new FTEs Income minus Expense excl Truck/Equip reserve ($36,369) $108,490 ($144,859) positive gap vs timing (some costs for partial year due to build out + new FTEs) Equipment & Truck Fund $30,000 $30,000 $0 to support reserve Expenditures + Truck/Equip fund additions $644,118 $798,800 ($154,682) - Income minus Expense (incl positive gap vs timing (some costs for partial ($66,369) $78,490 $454,223 transfers to truck/equip fund) year due to build out + new FTEs) Cash Flow est. Cash Beginning FY + truck/equip fund contrib. $240,000 $203,631 Total Income $577,749 $877,290 Total Expenses $644,118 $798,800 Cash Ending (MMFs & Checking) $203,631 $312,121 Est. Mortgage: at end of 2016 $798,000 Est. Mortgage: at end of 2017 $752,000 Note: To achieve one 24x7 x 52 weeks FTE firefighter requires 8736 hours/year. Firefighters work avg 36 hours/week or 1872 hrs/year - This means it will require adding 8736/1872 = 4.6 firemen to the payroll to yield 1 FTE.