BUDGET & INFRASTRUCTURE AGENDA Regular Meeting Tuesday, December 13, :00 PM Shaughnessy Street

Transcription

1 BUDGET & INFRASTRUCTURE AGENDA Regular Meeting Tuesday, December 13, :00 PM Shaughnessy Street 1. CALL TO ORDER 2. ADOPTION OF THE AGENDA 2.1 Adoption of December 13, 2016 Budget & Infrastructure Committee Meeting Agenda Recommendation: That the December 13, 2016 Budget & Infrastructure Committee Meeting Agenda be adopted. 3. CONFIRMATION OF MINUTES 3.1 Minutes of December 5, 2016 Recommendation: That the Minutes of the December 5, 2016 Budget and Infrastructure Committee meeting be adopted. 3.2 Minutes of December 6, 2016 Recommendation: That the Minutes of December 6, 2016 Budget and Infrastructure Committee meeting be adopted. 4. REPORTS Financial Plan Deliberations 5. ADJOURNMENT 5.1 Adjournment of the Budget & Infrastructure Committee Meeting of December 13, 2016 Recommendation: That the Budget & Infrastructure Committee Meeting of December 13, 2016 be adjourned. 1

2 BUDGET & INFRASTRUCTURE COMMITTEE MINUTES OF MONDAY, DECEMBER 5, 2016 To take a close look at our budget process and develop a new model for how we fund infrastructure. A meeting of the Budget and Infrastructure Committee of the Corporation of the City of Port Coquitlam was held in the Heritage Room, City Hall, 2580 Shaughnessy Street, Port Coquitlam, on December 5, 2016 at 4:36 pm. PRESENT: Councillor Dean Washington, Chair Mayor Greg Moore Councillor Laura Dupont Councillor Michael Forrest Councillor Darrell Penner Councillor Glenn Pollock Councillor Brad West STAFF REPRESENTATIVES: John Leeburn, Chief Administrative Officer Stella Biagioni, Civilian Police Services and Projects Manager Lori Bowie, Director of Recreation Steve Brown, Section Manager of Utilities Nick Delmonico, Fire Chief Julie Drotar, Inspector Karen Grommada, Director of Finance Todd Gross, Manager of Parks and Services Shawn Hagan, Manager of Building Braden Hutchins, Manager of Corporate Office and Lands Dave Kidd, Public Works Manager Robert Kipps, Deputy Chief Darryl Lal, Civilian Police Services & Finance Manager Jennifer Little, Manager of Planning Tom Madigan, Section Manager Solid Waste & Fleet Ross Maki, Section Manager Streets Sean Maloney, Superintendent Danielle Marchand, Police Communications and Planning Manager Bryon Massie, Inspector Kristen Meersman, Director of Engineering and Public Works Randy Minaker, Deputy Fire Chief, Fire Protective Services Pardeep Purewal, Manager of Communication and Administrative Services Laura Lee Richard, Director of Development Services Tara Stroup, Emergency Program Officer Lee-Ann Truong, Manager of Capital Projects Page 1 Held on December 5,

3 STAFF REPRESENTATIVES CONTINUED: Siu Tse, Deputy Director of Engineering & Operations Robert Wishart, Director of Corporate Support Farouk Zaba, Manager of Financial Planning & Systems 1. ADOPTION OF THE AGENDA 1.1 That the Agenda of the December 5, 2016 Budget and Infrastructure Committee meeting be adopted. 2. ADOPTION OF MINUTES 2.1 That the Minutes of the November 28, 2016 Budget and Infrastructure Committee meeting be adopted as circulated. 3. REPORTS 3.1 BUSINESS PLAN PRESENTATIONS Department presentations i. Office of the CAO Mr. Kidd, Mr. Madigan, Mr. Brown, Mr. Gross, Ms. Truong and Mr. Maki arrived at 5:17pm ii. RCMP Mr. Minaker and Ms. Stroup arrived at 5:54pm Ms. Truong left at 6:47pm iii. Engineering & Public Works Motion to Temporarily Adjourn at 6:47pm That the Budget & Infrastructure Committee meeting be temporarily adjourned. Motion to Reconvene at 7:20pm It was moved and seconded That the Budget & Infrastructure Committee meeting be reconvened. Ms. Little arrived at 7:20pm iii. Engineering & Public Works continued 3 Page 2 Held on December 5, 2016

4 That the Utility Rate Sector review be removed from the workplans. Prior to the foregoing resolution That the Utility Rate Sector review be deferred until all the Business Plan information is received. iv. Development Services v. Ms. Richard, Ms. Little, Mr. Tse, Mr. Hagan left at 10:05pm v. Fire & Emergency Services 3. ADJOURNMENT That the Budget and Infrastructure Committee meeting of December 5, 2016 be adjourned at 10:53pm. Dean Washington Chair Karen Grommada Director of Finance The official Minutes of the December 5, 2016 Budget & Infrastructure Committee Meeting are not read and adopted until certified correct by the Committee Chairperson. 4 Page 3 Held on December 5, 2016

5 BUDGET & INFRASTRUCTURE COMMITTEE MINUTES OF MONDAY, DECEMBER 6, 2016 To take a close look at our budget process and develop a new model for how we fund infrastructure. A meeting of the Budget and Infrastructure Committee of the Corporation of the City of Port Coquitlam was held in the Heritage Room, City Hall, 2580 Shaughnessy Street, Port Coquitlam, on December 6, 2016 at 4:33 pm. PRESENT: Councillor Dean Washington, Chair Mayor Greg Moore Councillor Laura Dupont Councillor Michael Forrest Councillor Darrell Penner Councillor Glenn Pollock Councillor Brad West STAFF REPRESENTATIVES: John Leeburn, Chief Administrative Officer Lori Bowie, Director of Recreation Nick Delmonico, Fire Chief Karen Grommada, Director of Finance Braden Hutchins, Manager of Corporate Office and Lands Marilyn Jollimore, Area Recreation Manager Rana Mclean, Manager of Facility Services Kristen Meersman, Director of Engineering and Public Works Glenn Mitzel, Area Recreation Manager Carrie Nimmo, Area Recreation Manager Pardeep Purewal, Manager of Communication and Administrative Services Laura Lee Richard, Director of Development Services Dan Scoones, Manager of Bylaw Services Robert Wishart, Director of Corporate Support Farouk Zaba, Manager of Financial Planning & Systems 5 Page 1 Held on December 6, 2016

6 1. ADOPTION OF THE AGENDA 1.1 That the Agenda of the December 6, 2016 Budget and Infrastructure Committee meeting be adopted. 2. REPORTS 2.1 BUSINESS PLAN PRESENTATIONS Department presentations i. Recreation Mr. Scoones arrived at 5:45pm Mr. Mitzel, Ms. Nimmo, Ms. Jollimore and Ms. Mclean left at 6:15pm Councillor West arrived 6:18pm ii. Human Resources Motion to Temporarily Adjourn at 6:42pm That the Budget & Infrastructure Committee meeting be temporarily adjourned. Motion to Reconvene at 7:12pm It was moved and seconded That the Budget & Infrastructure Committee meeting be reconvened. iii. Corporate Support iii. Finance 3. ADJOURNMENT That the Budget and Infrastructure Committee meeting of December 6, 2016 be adjourned at 9:15 pm. Dean Washington Chair Karen Grommada Director of Finance The official Minutes of the December 6, 2016 Budget & Infrastructure Committee Meeting are not read and adopted until certified correct by the Committee Chairperson. 6 Page 2 Held on December 6, 2016