M I N U T E S LEGIONVILLE BOARD OF DIRECTORS SATURDAY, JANUARY 26, :00 AM POST 560, ZIMMERMAN, MINNESOTA

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1 M I N U T E S LEGIONVILLE BOARD OF DIRECTORS SATURDAY, JANUARY 26, :00 AM POST 560, ZIMMERMAN, MINNESOTA The Legionville Board of Directors meeting was called to order by President Wayne Gilbertson at 10:00 A.M. President Gilbertsoncalled for the approval of the agenda. Motion by Roger Myren to approve the agenda, seconded by David Hanson MOTION CARRIED. Secretary Randy Tesdahl did the roll call. Members present were: President Wayne Gilbertson, Treasurer Dick Horn, Secretary Randy Tesdahl, Department Commander Don Pankake, SAL Commander Gary Semmel, Department President Raleen Tolzmann, School Safety Patrol Rep Jim Blakesley, Richard Zahn, John Torma, Joe Bayer, Carroll Hill, Dan Krawczak, Roger Myren, David Hanson, and Cliff Gustafson. Board members excused were: VP Eugene Leifeld, Bob Hirmer, Don Schattschneider, Non board members also present were Department Secretary Sandie Deutsch, General Manager Roy Kruger, Bob Roe and Laura Weber. President Gilbertson called for the approval of the Sept. 8, 2012 meeting minutes. Motion by Roger Myren to approve the minutes, seconded by Carroll Hill. MOTION CARRIED. President Gilbertson called for the approval of the mileage set at.30 cents per mile. Motion by Gary Semmel to approve the mileage set at.30 cents per mile, seconded by Joe Bayer. MOTION CARRIED. President Wayne announced the land sale was complete $147, net. Building Committee report was given by John Torma. Motion to proceed with Phase 1 ($283,107.00) of the project by Dick Zahn, seconded by Gary Semmel. MOTION CARRIED Clarification of Phase 1..Exterior walls.all enclosed. Insulated.. foundation and footings..acoustical seal on the ceiling. all exterior doors and windows.and a complete set of mechanical plans. Motion for Legionville CD sales if needed as a backup to cover any remaining costs associated with Phase 1 by Roger Myron, seconded by Jim Blakesley. MOTION CARRIED.

2 Department Commander Don brought Greetings. Department President Rayleen brought Greetings. Department S.A.L. Commander Gary brought Greetings. President Wayne outlined the Paver Project to be a Legionville Project that will be an ongoing year to year project. John Torma gave an update on the paver project. Motion by Dick Zahn to have John Torma pick the company to go with on the paver project and for Roy Kruger to manage the project, seconded by Gary Semmel. MOTION CARRIED President Wayne asked if the board would consider a Robert Miller Memorial in some way with the new building. Dick Zahn made a motion to table the idea seconded by David Hanson. MOTION CARRIED Convection Oven and kitchen project update by President. Motion by Carroll Hill to go forward with the work seconded by John Torma. MOTION CARRIED Roy reported on the John Deer tractor repairs, costs came in under budget. Carroll Hill reported that the Gator repairs - costs are within maintenance and repair budget. 6 th District reported on the Mattress Project is going well and has raised $5, so far. 3 rd District reported on the Dorm Doors and Window Replacement Project. Andersen Windows has committed to window replacement for this project but have not yet seen the windows. The Third District Commander and President are working on that. President Wayne and Roy reported on the window replacement project for the cafeteria priced out at $6, which is well under the previously projected $17, to come out of the Building Repairs and Maintenance budget, which is at $30, Discussion revolved around whether this was a wise decision because we are trying to build a new building. President Wayne covered that the New Building has to come from the new building fund and that repair and maintenance still has to be done as we progress with the new building. Finally that the Repair and Maintenance fund has $30, in it and these projects are in the schedule. Additional discussion included the cafeteria and that the new building will have a kitchen. So why invest in the old cafeteria when the new building was going to have a kitchen. It was explained that the cafeteria will remain the main cafeteria that full meals are prepared and served there. And the new building kitchen is not a full service kitchen and will only serve as a catering kitchen.

3 Motion by John Torma to go ahead with the cafeteria window replacement project seconded by Gary Semmel. MOTION undetermined by the President so President asked for a show of hands vote. MOTION CARRIED Old Business - Secretary Randy Reported on previous board action to have Randy and Dick Horn to work on a review of the By Laws for any recommended corrections, additions or changes. It is their recommendation to change the By-laws Article V Section 1 (Membership) to include the School Safety Patrol Representative as per board approval at April meeting. Additionally that any reference to Department Comptroller be replaced with Department Finance Liaison. Motion by Roger Myren to accept and forward to Don Walser Department Judge Advocate with these changes, seconded by Jim Blakesley. MOTION CARRIED Department President reported on her Curtain project and asked that Roy make the decision as to what to buy. Board President Wayne and Laura briefed that the School Safety Patrol equipment account and supplies were being transferred to the Camp from the Department Auxiliary offices. Motion by Dick Horn to pay the Auxiliary for the supplies unless the Auxiliary at their next D.E.C. votes to donate the items to the camp, seconded by Carroll Hill. MOTION CARRIED Motion by Carroll Hill, seconded by Raeleen Tolzmann, to move the control of the School Safety Patrol Equipment items and funds to the Camp from the Department Auxiliary. MOTION CARRIED. Laura briefed the use of the EZ camp software and the needs for the coming year. Motion by Dick Zahn for Laura to get what she needs for the camper program, seconded by Carroll Hill. MOTION CARRIED Dick Zahn asked about the miscellaneous income and Roy briefed the rain garden project and the moneys coming in from that, Laura added that she can label them as Rain Garden and not just miscellaneous. Roy asked about the need for a background check process and discussion followed as to a full policy as to those working with children. Motion by Dick Zahn for Secretary Randy to draft a policy for the board to review at the next meeting, seconded by Gary Semmel. MOTION CARRIED. Laura briefed that insurance is being explored on coverage costs for these type items and that she can brief for the next meeting. Next meeting will be April 20, 2013 at Legionville at 11:00 AM. Motion by Roger Myren to adjourn, seconded by Carroll Hill at 11:41 PM. MOTION CARRIED.

4 «IONVlllE (BUDGET vs. ACTUAL) 2013 Income Accounts Account Number Account Description Yea r-to-date Budget Year-to-Date Income Interest Income $ 1,192 $ 1, Donations & Contributions $ 7,500 $ 15, ! Registration $ $ Canteen Income $ $ State Milk Fund $ $ Tower-Land Lease $ $ isale ofland $ $ 147, Miscellaneous Income $ $ 18,125 TOTAL.... $ 8,692 $ 183,119 Expense Accounts Account Account Year-to-date Year-to-date Number Description Budget Expense ""< """"" Equipment - R&M Retirement Audit Contract Services Insurance (Other) Travel Schoo! Patrol Supplies Supplies Cable Rent Sales Tax

5 ANNOUNCING... LEGIONVILLE BRICK PLAZA FUND RAISER The Legionville School Safety Patrol Training Center invites you to become a permanent part of the new Legionville Education Center project by purchasing a commemorative brick for our new Plaza and walkways. The Plaza will be installed between the new education building and the pine boulevard Purchasing a Plaza brick is an easy way to leave a lasting family legacy on the Legionville Campus and at the same time help pay for the new Education Center project. Engraved on your custom brick could be your family name, a student or alumni's name and year of graduating class, your business name, your organizations name, or you could choose to engrave a brick in honor of someone special, a favorite instructor, or in a loved one's memory. The Plaza bricks are available in three sizes, and we will try to accommodate your engraving wishes as long as they fit into the boundaries of 14 characters per tine. Please use the Plaza brick form on the back of this page to order your brick (s) and return it in the enclosed envelope with payment to The Legionville School Safety Patrol Training Center. Donations for the Plaza bricks are tax-deductible. Questions? Please call Legionville MAIL TO: LEGIONVILLE, 9544 LEGIONVILLE ROAD, BRAINERD MINNESOTA 56401

6 PLAZA BRICKS FOR LEGIONVILLE EDUCATION CENTER PLEASE COMPLETE THIS ORDER FORM AND RETURN IN THE ENCLOSED ENVELOPE WITH YOU CHECK PAYABLE TO LEGIONVILLE, (Donation for the Legionville Brick Plaza are tax-deductible.) _YES, I would like to reserve a permanent brick for the Plaza. Name Address PhoneNumber Address Alumni Alumni Family Staff Friend Business Partner QUANTITY OF BRICKS $100 per brick (4" x 8" BRICK, 3 LINES AVAILABLE $250 per brick (8" x 8" BRICK, 6 LINES AVAILABLE $500 per Granite Square 12" x 12", 9 LINES AVAILABLE Please indicate below how you want your brick (s) engraved. To order multiple bricks, please copy this form. Please print one character (letter, number, punctuation mark or space) PER SPACE maximum 14 characters per line. 4" x 8 12" x 12" BRICK GRANITE SQUARE 8" x 8" BRICKC