ALLENTOWN HOUSING AUTHORITY. REGULAR BOARD MEETING January 30, 2019

Transcription

1 ALLENTOWN HOUSING AUTHORITY REGULAR BOARD MEETING January 30, 2019 The Board of Commissioners was called to order by Mr. Bañuelos, and upon Roll Call, those present and absent were as follows: PRESENT: Mr. Donald Senderowitz (by phone) Chairman Mr. Julio Guridy Treasurer Mr. Fred Bañuelos Assistant Treasurer Also present at the Board Meeting were Mr. Daniel R. Farrell, Executive Director; Mr. Eric Reinert, Comptroller; Mr. Lou Day, Director of Maintenance Operations, Ms. Aida Núñez, Director of Housing Management, Mr. Christian Perrucci, Esquire and Ms. Trish Harthausen from CliftonLarsonAllen, LLP. Mr. Jack Sherry was absent. The board meeting started at 9:10am with Mr. Bañuelos asking for the roll call for those present. The meeting started with Mr. Farrell introducing Trish Harthausen from CliftonLarsonAllen, LLP, the AHA auditors, to review the 2018 audit for the Board. She started with the Independent Auditors Report and explained what this was. She continued that a clean opinion was presented as a result of their audit and the reports of other auditors. She discussed the cash and cash equivalents increase and also the current assets and liabilities increases. Ms. Harthausen continued reviewing the revenue and expenses and the changes in net position. She reviewed the significant changes in revenues and decreases in expenses and stated there was a positive change in net position of over $1 million. She reviewed the HCVP Admin revenue vs. the expense and the HAP revenue vs. expense. She continued with comparison of the Public Housing revenue and expenses. Ms. Harthausen next discussed the single audit report and stated the three programs they tested this year were the Cap Fund program, the Publics Housing program and the HCVP. She told the Board there were no exceptions noted in the Capital Fund program. The Public Housing program had a deficiency found in eligibility and reporting which she discussed. She stated there were two deficiencies found in the Housing Choice Voucher program related to eligibility and the annual Housing Quality Standard inspections and explained them to the Board. She concluded by stating that the Management Letter was cleared and the only letter we have is the Government letter reviewing the auditing standards. She also stated there were no audit adjustments. She told the Board that the last two required steps are for the REAC submission and the DCF2 Audit Clearing House submission both of which are due March 31, The Board discussed the audit presentation. PUBLIC COMMENTARY Two residents, Sandra Barnes and Randi Simmons, came to the meeting to discuss issues of concern. Ms. Simmons resides in on of the Scattered Sites properties and discussed problems with her unit. One of the issues, which Ms. Barnes verified with pictures, included a ceiling that had 1

2 fallen down. Other issues included drug problems in the building and rodents. She stated she also has a problem with someone in the building who had damaged her car s tires. The Board discussed how the parties causing these problems can be evicted without getting reports and cooperation from the Police Department. Mr. Perrucci made some suggestions and said he would look into this matter further. Ms. Barnes brought up the maintenance repair list of costs and questioned how high some of them are determined. Mr. Farrell replied that we review these charges on a regular basis and post them at all of our buildings for residents. He said that the resident can ask the Property Manager to meet with them to discuss the charges if they feel it s too high. ANNUAL PLAN MEETING The meeting moved on to the Annual Plan meeting with Mr. Bañuelos reading the information related to the Annual Plan and the review of the plan from the Resident Advisory Board meeting on February 1, 2019 held in the Gross Towers Board Room. There were no members of the Resident Advisory Board present at the meeting today or general public present at the meeting. Mr. Farrell reviewed the minutes from the RAB meeting and what was discussed such as Admin Policy changes and changes in the lease. Mr. Day discussed the Capital Fund projects and spoke about the 700 Building with HVAC and roof replacement along with Central Park roof system which completes the roofs at all of our high-rises. Another project he talked about is the elevator at Gross Towers with total replacement including new cars and new lift systems. He added this project will gauge what we can expect in costs for the other elevators at our high-rises. Mr. Farrell added that we have the Little Lehigh project included in this plan, but not the sale of the Reid Building, one of the NSA properties. He reviewed changes in the Admissions and Continued Occupancy Policy and the lease revisions. He continued that some of the changes included a policy on assistance animals and changes in the smoking policy, and also our abandoned property policy. We are also trying to use our website to provide these policies for residents to view, rather than overwhelm them with a large quantity of printed information to read. A motion was made to close the Annual Plan meeting by Mr. Guridy and seconded by Mr. Senderowitz. APPROVED MINUTES Mr. Banuelos asked for a motion to approve the minutes of the January 30, 2019 Board meeting. A motion was made by Mr. Guridy and seconded by Mr. Senderowitz to approve the Board minutes. 2

3 BILLS AND TREASURER S REPORT Mr. Guridy reviewed the financials for January by stating that Conventional Housing had a net loss and Central Office also had a net loss. He continued with the NSA s which had a net income and Section 8 also had a net income. He reviewed Cumberland Phase 1 and Phase 2 which had net incomes and Phase 3 had a net loss. Mr. Guridy reviewed the year to date financials and reported that year to date Conventional Housing had a net income, and Central Office had a net loss. He continued with NSA having net income and Section 8 had a net loss. Cumberland Phase 1 and Phase 2 had net incomes; and Phase 3 had a net loss. Mr. Guridy reviewed the financial cash and investments and the check register with the Board. Mr. Senderowitz asked about the CD s the Housing Authority has and if there is anything we can do with that money. Mr. Farrell replied that this money is restricted for general housing and not totally free to be used for some of our projects, like Little Lehigh. Mr. Reinert added that this is a reserve we can use if we run out of operating funds. A motion was made by Mr. Guridy and seconded by Mr. Senderowitz to approve the financial reports. COMMUNICATION REPORT Mr. Farrell discussed the Reid Building appraisal and that we expect to receive it by the end of this week. At Little Lehigh we are reviewing building layouts on the property and working on replacing 62 units instead of 76 units. Mr. Senderowitz asked when the application for funding is due. Mr. Farrell replied it is anticipated the application will be submitted in October but it s possible the deadline will be changed to next spring. We are waiting for PHFA to release the schedule. Mr. Bañuelos asked if AHA would be increasing the number of ADA units and looking for other funding sources for that. Mr. Farrell replied that we have maxed out the number of ADA units for the points but have not been able to find a source of funds specifically for ADA units. Mr. Bañuelos replied that there is an 811 subsidy available through PHFA that you might be able to use. There was discussion about this funding and what the restrictions might be. Mr. Farrell discussed the $80,000 budget recapture from HUD and the energy performance contract. The Board discussed a few ideas on how to remedy the situation. Mr. Farrell advised the Board that we will be making an offer for employment on the Social Services Director position this week. Mr. Farrell discussed the change of the AHA pension plan provider from John Hancock to Empower as voted on by employees in January. OLD BUSINESS There was no old business. 3

4 NEW BUSINESS Resolution 2549 Approve 2019 Annual Agency Plan Mr. Farrell explained this was the plan that was discussed earlier in the meeting. made by Mr. Guridy and seconded by Mr. Senderowitz to approve this resolution. A motion was Resolution 2550 Approve Audited Financial Statements FYE June 30, 2018 This was the presentation that was made at the beginning of the meeting. A motion was made by Mr. Guridy and seconded by Mr. Senderowitz to approve this resolution. Resolution 2551 Approve Residential Lease Agreements Mr. Farrell told the Board this is an update of implementing some of the polices and procedure changes as related to Violence Against Women Act, the smoking policy and other changes in the law. A motion was made by Mr. Guridy and seconded by Mr. Senderowitz to approve this resolution. Resolution 2552 Approve Administrative Plan Mr. Farrell stated this was updated along with the ACOP to improve program efficiency. A motion was made by Mr. Guridy and seconded by Mr. Senderowitz to approve this resolution. Resolution 2553 Approve Residential Lease Agreements A motion was made by Mr. Guridy and seconded by Mr. Senderowitz to approve this resolution. 4

5 A motion was made to adjourn the meeting by Mr. Guridy and seconded by Mr. Senderowitz. Ayes 3 Senderowitz, Bañuelos, Guridy The meeting ended at 11:20am. ATTEST 5