TENTATIVE AGENDA OTTUMWA CITY COUNCIL. License Renewal and Maintenance Agreement for the Police Department' s in-house computer

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1 TENTATIVE AGENDA OTTUMWA CITY COUNCIL REGULAR MEETING NO. 07 March 7, 2017 Council Chambers, City Hall 5: 30 O' Clock P.M. A. ROLL CALL: Council Member Meyers, Roe, Stevens, Streeby, Dalbey, and Mayor Lazio. B. CONSENT AGENDA: 1. Minutes from Regular Meeting No. 05 on February 21 and Special Meeting No. 064 on February 28, 2017 as presented. 2. Payment to Computer Information Systems, Inc. in the amount of$ 13, for a one year License Renewal and Maintenance Agreement for the Police Department' s in-house computer software. 3. Resolution No , rescinding Resolution No that approved the sale of City owned property at 158 S. Fellows to Alicia Long for the sum of$ Resolution No , setting the date for a public hearing on the intent to dispose of City owned property located at 2102 E. Main. 5. Resolution No , providing for the financial support of the Area 15 Regional Planning Commission. 6. Beer and/ or liquor applications for: Noe' s Bar& Grill, 101 S. Madison; MAD Ave. Quik Shop; 405 S. Madison Ave.; ABATE of Iowa, 105 E. Main St.; and Hy-Vee Gas, 1027 N. Quincy Ave.; all applications pending final inspections. C. APPROVAL OF AGENDA D. REPORTS FROM CITY OFFICERS, BOARDS, COMMISSIONS, COMMITTEES: 1. Community Meeting set for March 8, 2017 at Horace Mann Elementary School. 2. Mowing Letters. E. IDENTIFICATION OF CITIZENS DESIRING TO COMMENT ON AGENDA ITEMS: When called upon by the Mayor, step to the microphone; state their name, address and agenda item to be addressed. The Mayor will invite you to address the Council when that topic is being discussed. Remarks will be limited to three minutes or less. The City Clerk shall keep the time and notify the Mayor when the allotted time limit has been reached. Comments are to be directly germane to the agenda item being discussed; ifnot directly germane as determined by the Mayor will be ruled out of order) F. DEPARTMENTAL RECOMMENDATIONS/ REPORTS: G. PUBLIC HEARING 1. This is the time, place, and date set for a public hearing on the proposed adoption of the 2018 City Budget. A. Open the public hearing. B. Close the public hearing. C. Resolution No , adopting the annual budget for the fiscal year ending June 30, RECOMMENDATION: Pass and adopt Resolution No This is the time, place, and date set for a public hearing on the Transit Consolidated Funding Application. A. Open the public hearing. B. Close the public hearing.

2 C. Resolution No , authorizing the Mayor to sign the Department of Transportation Resolution allowing Ottumwa Transit to receive State funding. RECOMMENDATION: Pass and adopt Resolution No This is the time, place, and date set for a public hearing on the sale of City owned property located at 221 N. Clay. A. Open the public hearing. B. Close the public hearing. C. Resolution No , accepting the offer and approving the sale of City owned property located at 221 N. Clay to Dan Oldfield for the sum of$250. RECOMMENDATION: Pass and adopt Resolution No This is the time, place, and date set for a public hearing on proposed Ordinance No , amending Chapter 38, Zoning of the Municipal Code of the City of Ottumwa, Iowa by amending Sections ( a) and Appendix F, Site Plan Review Sec. 2 ( b). A. Open the public hearing. B. Close the public hearing. C. Ordinance No , amending Chapter 38, Zoning of the Municipal Code of the City of Ottumwa, Iowa by amending Sections ( a) and Appendix F, Site Plan Review Sec. 2 ( b). RECOMMENDATION: A. Pass the first consideration of Ordinance No B. Waive the second and third considerations, pass, and adopt Ordinance No H. RESOLUTIONS: 1. Resolution No , directing the advertisement for the sale of$ 5, 300, 000* General Obligation Bonds, Series 2017, and approving electronic bidding procedures and official statement. RECOMMENDATION: Pass and adopt Resolution No Resolution No , approving the addition of Fire Department inspections of buildings and businesses. RECOMMENDATION: Pass and adopt Resolution No Resolution No , approving the quote for the emergency cleaning of WPCF Anaerobic Digesters, and hauling and land application of biosolids. RECOMMENDATION: Pass and adopt Resolution No I. ORDINANCES: 1. Ordinance No , amending the Code of Ordinances ( Municipal Code of the City of Ottumwa, Iowa) by amending Chapter 20, Housing, by deleting Sections 20-3 ( 1) ( 1) and e) and enacting substitutes in lieu thereof. RECOMMENDATION: A. Pass the first consideration of Ordinance No IPage Regular Meeting No 7 3/ 7/ 17

3 B. Waive the second and third considerations, pass, and adopt Ordinance No Ordinance No , amending the Code of Ordinances ( Municipal Code of the City of Ottumwa, Iowa) by amending Chapter 22, Auctions and Auctioneers, by repealing Section and enacting a substitute in lieu thereof. RECOMMENDATION: A. Pass the first consideration of Ordinance No B. Waive the second and third considerations, pass, and adopt Ordinance No J. PETITIONS AND COMMUNICATIONS: K. PUBLIC FORUM: The Mayor will request comments from the public on topics of city business or operations other than those listed on this agenda. Comments shall not be personalized and limited to three minutes or less. Comments not directly applicable to operations, inappropriate, or an improper utilization of meeting time, as determined by the Mayor, will be ruled out of order. When called upon by the Mayor, step to the microphone; give your name, address and topic on which to address the Council. The Council is not likely to take any action on your comments due to requirements of the Open Meetings Law. Pertinent questions, comments or suggestions may be referred to the appropriate department, city administrator or legal counsel for response, if relevant. L. ADJOURN It is the goal of the City of Ottumwa that all City Council public meetings are accessible to people with disabilities. Ifyou need assistance in participating in City Council meetings due to a disability as defined under the ADA, please call the City Clerk' s Office at( 641) at least one( 1) business day prior to the scheduled meeting to request an accommodation. *** Regular Meeting No. 7 3/ 7/ 17

4 Item No. B.- 1. OTTUMWA CITY COUNCIL MINUTES REGULAR MEETING NO. 05 February 21, 2017 City Council Chambers, City Hall Present were Council Member Streeby, Dalbey, Meyers, Roe, Stevens, and Mayor Lazio. 5: 30 O' clock P.M. Fire Chief Tony Miller introduced recently promoted Fire Dept. officers. Josh Chance was pinned by his daughter, Josh Reynolds was pinned by his grandfather, and Vince Wilcoxson was pinned by his wife Karen. Meyers moved, seconded by Stevens to approve the following Consent Agenda Items: Mins. from Reg. Mtg. No. 3 on Jan. 31 and Spec. Mtg. No. 4 on Feb. 7, 2017 as presented; Jan. financial report and payment of bills as submitted by the Finance Dept.; Appointment of Connie Ferguson to the Historic Preservation Commission, term to expire 1/ 1/ 20, due to a vacancy; Set Mar. 7, 2017 as the date of a public hearing on the proposed adoption of the 2017/ 2018 City Budget; Purchase of a John Deere wide area mower for$ 49, 630 from Sinclair Tractor in Ottumwa for the Parks Dept.; Grant submission for an Impaired Driving Grant from the Governor' s Traffic Safety Bureau; Res. No , approving the publication of a public notice soliciting competing proposals for the sale of real estate located within the City' s West Gate Urban Renewal Area adjacent to 918 Hayne St., Ottumwa, Iowa; Res. No , authorizing the destruction of certain records according to the Code of Iowa 2015, as amended, and the Iowa Municipal Records Manual; Res. No , authorizing payment for the renewal of the City Liability and Property Insurance for Mar. 16, 2017 through Mar. 15, 2018 in the amount of$401, ; Res. No , setting Mar. 7, 2017 as the date of a public hearing on the disposition of City owned property located at 221 N. Clay to Dan Oldfield; Beer and/or liquor applications for: Snobby' s Night Club, 305 E. Main St., Market on Main, 331 E. Main St., with outdoor service area, Casey' s General Store# 1886, 504 W. Mary St., and Hy-Vee DrugStore, 1140 N. Jefferson, all applications pending final inspections. Council Member Roe asked how long the City has owned the property adjacent to 918 Hayne St. and how many properties that the City currently owns. City Attorney Keith stated the City has owned the land adjacent to 918 Hayne St. for over twenty years and the City currently owns over 100 properties throughout the City. Council Member Roe asked if the City does anything to market those properties. Dir. Health, Inspections, Solid Waste Plan/ Development Gates reported the City has a complete list of all properties available on the City' s website and in the office. All ayes. Roe moved, seconded by Streeby to approve the agenda as presented. All ayes. City Admin. Morris reported the next Community Meeting is set for March 8, 2017 at 6: 00 P. M. at Horace Mann Elementary School located at 1523 N. Court. There will also be a Spec. Council meeting on Feb. 28, 2017 at 5: 30 P.M. to discuss brick streets and the sidewalk inspection program. Fire Chief Tony Miller reported inspections will begin on all businesses within the City limits. The current cost for the inspection is $ 35. Staff is proposing increasing the fee to $ A resolution to set the fees will be brought to Council at the Mar. 7, 2017 meeting. Mayor Lazio inquired if anyone from the audience wished to address a specific agenda item. There were none.

5 This was the time, place, and date set for a public hearing on the plans, specifications, form of contract, and estimated cost for the Ray Street Culvert Project. No objections were received. Streeby moved, seconded by Roe to close the public hearing. All ayes. Roe moved, seconded by Meyers that Res. No , approving the plans, specifications, form of contract, and estimated cost for the Ray Street Culvert Project, be passed and adopted. All ayes. This was the time, place, and date set for a public hearing on the plans, specifications, form of contract, and estimated cost for the Sidewalk Drop and Detectible Warning Installation Project No objections were received. Stevens moved, seconded by Streeby to close the public hearing. All ayes. Meyers moved, seconded by Roe that Res. No , approving the plans, specifications, form of contract, and estimated cost for the Sidewalk Drop and Detectible Warning Installation Project 2017, be passed and adopted. All ayes. This was the time, place, and date set for a public hearing on the plans, specifications, form of contract, and estimated cost for the HMA, PCC Street Crack Repair Program No objections were received. Roe moved, seconded by Streeby to close the public hearing. All ayes. Streeby moved, seconded by Stevens that Res. No , approving the plans, specifications, form of contract, and estimated cost for the HMA, PCC Street Crack Repair Program 2017, be passed and adopted. All ayes. Meyers moved, seconded by Dalbey that Res. No , approving the contract, bond, and certificate of insurance for the New Cambridge Court Sewer and Pump Station Elimination Project, be passed and adopted. All ayes. Roe moved, seconded by Streeby that Res. No , approving Change Order No. 1 and accepting the work as final and complete for the Beach Boiler Replacement Project, be passed and adopted. Park Dir. Rathje reported Change Order No. 1 increases the contract amount by$ , new contract amount 99, All ayes. Streeby moved, seconded by Roe that Res. No , approving the contract, bond, and certificate of insurance for the Jefferson Street Bridge Repairs, be passed and adopted. All ayes. Roe moved, seconded by Meyers that Res. No , approving Change Order No. 2 for Contract D for the Beach Renovations Phase 1 Project, be passed and adopted. City Engineer Dohlman reported Change Order No. 2 increases the contract amount by$ 7, , new contract amount$ 205, All ayes. Mayor Lazio inquired if anyone from the audience wished to address the Council on an item not on the agenda. Connie Hammersley-Wilson, Ex. Dir. Ottumwa Chamber of Commerce, introduced IJAG Director, Tina Walker, from the Ottumwa High School. Ms. Walker reported her students hand assembled 200 beaded pins to represent togetherness in our community. The pins represent safety and Ms. Walker encouraged everyone to wear them proudly. Mayor Lazio said there have been many calls to City Hall regarding the property located at 2420 N. Court. This issue has been referred to the City Attorney. Also, the semi trailers parked on Main and Green will be resolved soon. 2 I P a g e Regular Meeting No. 05 2/ 21/ 2017

6 Roe moved, seconded by Dalbey that the meeting be adjourned. All ayes. Adjournment was at 6: 04 P. M. ATTEST: CITY OF OTTUMWA, IOWA Amanda Valent, City Clerk Tom X. Lazio, Mayor 3 I P a g e Regular Meeting No 05 2/ 21/ 2017

7 OTTUMWA CITY COUNCIL MINUTES SPECIAL MEETING NO. 06 February 28, 2017 City Council Chambers, City Hall 5: 30 O' clock P.M. Present were Council Member Dalbey, Meyers, Roe, Stevens, and Mayor Lazio. Council Member Streeby was absent. Roe moved, seconded by Meyers to approve the agenda as presented. All ayes. Mayor Lazio inquired if anyone from the audience wished to address a specific agenda item. There were none. Meyers moved, seconded by Dalbey that Res. No , authorizing the Mayor to execute four Permanent Easement and Temporary Construction Easement Agreements for construction and maintenance of public improvements for the New Cambridge Court Sewer, be passed and adopted. All ayes. Public Works Dir. Seals presented to Council on the two different sidewalk programs: The Sidewalk Drop Program and the Sidewalk Repair Program. Mr. Seals stated the difference in the two programs is the responsible party. The Sidewalk Drop Program is the responsibility of the City in which the City has committed to budget$ 1. 2 million over a over a ten year period. To date the City has completed 1, 040 sidewalk drop areas. There are currently 563 locations where there are no sidewalk drops. The Sidewalk Repair Program addresses the deficient sidewalks that are the responsibility of the abutting property owner. The City was divided into five different geographical areas and each year a different area is addressed. Once a deficiency is found property owners are notified by letter via mail and given ten days to respond to the City. Owners are given options to correct the deficiency which include making the corrections themselves, hire a contractor of their own, or using the City hired contractor. There are seven deficiencies inspected for: Vertical Deflection, Horizontal Deflection, Holes/Depressions, Spalling Concrete, Severe Cracking, Broken and Missing Concrete, and Heaving/Lifting Concrete. The program will begin in the Spring of Due to current Federal ADA Standards an ordinance change will be necessary to reflect the current Horizontal and Vertical Deflection requirements. This will be presented to Council in March. Public Works Dir. Seals stated that there are approximately 3. 2 miles of existing exposed brick streets still in the City including Vogel Street, Fifth Street, Green Street, and Ottumwa Street. Spot failures have been identified on nearly all remaining streets due to heavy trucks, water main breaks, old sewers, and underground utilities. Certain areas are at the point where repairs are needed. The following repair options were presented: Standard PCC Patching The bricks would be removed and the site would be excavated to allow for a patch on top of compacted roadstone subbase. The cost for this repair method is estimated at 85 - $ 120 per square yard. Stamped/ Colored PCC Patching The bricks would be removed and the site would be excavated to allow for a patch on top of compacted roadstone subbase. An additive is then added to the concrete to mimic the color of the existing brick leaving the appearance of brick. The cost for this repair method is estimated at$ $ 155 per square yard. Replace Existing Brick Bricks are removed by hand, irregularities in the subbase are excavated and a layer of compacted limestone chips are placed. Bricks are then replaced one by one. The cost for this repair method is estimated at$ $ 140 per square yard. Asphalt Overlay This method would be the complete asphalt overlay of the street. The estimated cost to overlay Vogel is$ 121,

8 Council Member Roe asked if property owners would bear additional cost if a brick street was replaced. Public Works Dir. Seals said that is an option, but said staff must look at what is the fair method. Council Member Dalbey asked if the base of the street would be done differently now if brick was replaced. Mr. Seals stated there are design standards that would be followed. Another factor would be if the area to be repaired is in a separation area. If so, the street would be left until separation is done to avoid having to tear out a street that had just been completed. Council Member Roe asked about trash collection and the weight of the trash trucks when collecting from residents who live on brick streets. Mr. Seals said weight limit signs would need to be posted and alleys could be used for collection. The topic still needs to be presented to the Historic Preservation Commission and a formal recommendation will be brought back to Council. Mayor Lazio inquired if anyone from the audience wished to address the Council on an item not on the agenda. Mike Dunlap, General Manager for the Ottumwa Country Club, stated the outdoor pool at the Country Club does not drain into the sewer system. The pool is drained into a retention pond that is regulated by the IDNR. Mr. Dunlap requested the sewer charges for the draining of the outside pool be waived similar to the waiving of fees for residential citizens who fill a pool. Mayor Lazio said staff would look into the matter and contact Mr. Dunlap. Stevens moved, seconded by Roe that the meeting be adjourned. All ayes. Adjournment was at 6: 43 P.M. ATTEST: CITY OF OTTUMWA, IOWA Amanda Valent, City Clerk Tom X. Lazio, Mayor 1 Regular Meeting No. 06 2/ 28/ 2017

9 Item No. B.- 2. i L Nom= 2017 FEB 214 M li: CITY OF OTTUMWA m T n Staff Summary ACTION ITEM** Council Meeting of: Mar 7, 2017 Tom McAndrew Prepared By Police Department efdr. ni Department Head City Administrator Approval AGENDA TITLE: Approve the payment to Computer Information Systems, Inc. in the amount of $ 13, for a one year License Renewal and Maintenance Agreement for the Police Department' s in- house computer software. RECOMMENDATION. Approve payment to Computer Information Systems, Inc. in the amount of $ 13, DISCUSSION: The Police Department purchased the software for its in- house computer system in Once the warranty period expired, the department began purchasing license renewals and maintenance agreements on an annual basis. The $ 13, covers both the license renewal and the maintenance agreement/ updates. Source of Funds: Budgeted Item: Budget Amendment Needed: No

10 Computer Information Systems Inc. Fax: 847/ Lincoln Avenue C 0 py DATE Invoice INVOICE# Skokie, IL / 1/ BILL TO SHIP TO Ottumwa Police Dept. Attn Brenda Bennette, 330 W Second Street Ottumwa, IA P 0. NUMBER DUE DATE RENEWAL DATE LICENSE NR 3/ 2/ QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT 305 Maintenance License Renewal( St Maintenance and Support to 13, ' PLEASE PLACE INVOICE NUMBER ON CHECK. CHECKS PAYABLE TO COMPUTER INFORMATION SYSTEMS INC Total 13, Payments/ Credits so oo Balance Due 513,

11 Item No. B.- 3. CITY offffirellanwa Staff spinpafy OTT UMW! A ACTION ITEM ** Council Meeting of: Mar 7, 2017 Health & Inspections Department I City Administrator Approval Jody Gates Prepared By Jody Gates Vii' Department Head AGENDA TITLE: Resolution No , rescinding Resolution No that approved the sale of city owned property at 158 South Fellows to Alicia Long for the sum of$ Public hearing required if this box is checked.** RECOMMENDATION: Pass and adopt Resolution No DISCUSSION: Alicia Long offered the city$ 500 for a vacant lot at 158 S. Fellows but did not pay for the lot, therefore this resolution rescinds the action approving the sale. Source of Funds: Budgeted Item: Budget Amendment Needed:

12 RESOLUTION No A RESOLUTION RESCINDING RESOLUTION NO THAT APPROVED THE SALE OF CITY OWNED PROPERTY LOCATED AT 158 SOUTH FELLOWS TO ALICIA LONG FOR THE SUM OF $ WHEREAS, the City of Ottumwa, is the present title holder to the property legally described as Lot 37 in Block 4 in Janney' s Addition to the City of Ottumwa, commonly known as 158 South Fellows; and WHEREAS, pursuant to Resolution No approved, passed and adopted October 4, 2016 by the City Council authorized and directed the City Clerk to publish notice regarding the sale of said property to Alicia Long for an offered price of$ 500; and WHEREAS, Alicia Long did not subsequently pay for the property after repeated bills were sent. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA, that Resolution No approving the sale of 158 S. Fellows to Alicia Long is hereby rescinded. PASSED AND ADOPTED this 7th day of March City of Ottumwa, Iowa ATTEST: Tom X. Lazio, Mayor Amanda Valent, City Clerk

13 Item No. B.- 4. ZQ 7 FEB 30 g4 AH 9: CITY OF OTTUMWA Staff Summary ACTION ITEM** Council Meeting of: Mar 7, 2017 Health & Inspections Jody Gates Prepared By Jody Gates eg1 Department Department Head l 4 City Administrator Approval AGENDA TITLE: Resolution No , a Resolution setting the date for a public hearing on the intent to dispose of City owned property located at 2102 East Main Public hearing required if this box is checked.** RECOMMENDATION: Pass and adopt Resolution No DISCUSSION: Sealed bids will be accepted until April 11, 2017 for the sale of this placarded house and the bid report and recommendation will be brought to Council on April 18, Source of Funds: Budgeted Item: Budget Amendment Needed:

14 r. RESOLUTION No A RESOLUTION SETTING APRIL 18, 2017 AS THE DATE OF A PUBLIC HEARING ON THE DISPOSITON OF CITY OWNED PROPERTY LOCATED AT 2102 EAST MAIN WHEREAS, the City of Ottumwa, is the present title holder to the property legally described as Auditor's Subdivision of the Southwest Quarter of Section 29, Township 72, Range 13, Auditor's Lot 9 Southwest Section 29, Township 72, Range 13 in Wapello County, City of Ottumwa, Iowa also known as Auditor's Lot 9 of the Southwest Quarter of the Southwest Quarter of Section 29, Township 72 North, Range 13 West of the 5th P. M. in the City of Ottumwa, Wapello County, Iowa, commonly known as 2102 East Main ; and WHEREAS, the City offered this property for sale previously and received no bids; and WHEREAS, the above described property is a placarded house which will be sold to be repaired to meet the minimum housing standards; and WHEREAS, the City will dispose of the property to the successful bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA: That the 18th day of April 2017 at 5: 30 PM in the City Council Chambers located at 105 East Third Street in the City of Ottumwa, Iowa, be and the same is hereby fixed as the time, date and place for a public hearing on the notice of intent to dispose of real property legally described above to the highest bidder and the City Clerk is authorized and directed to publish notice of said public hearing as provided by law. PASSED AND ADOPTED this 7th day of March City of Ottumwa, Iowa Tom X. Lazio, Mayor ATTEST: Amanda Valent, City Clerk

15 Item No. B.- 5. ii vt,,,,c,,,, B 2{3CITY OF OTTUMWA Staff Summary 14< 011 ACTION ITEM ** V' ar 7 Council Meeting of: ' Peggy Eskew Prepared By I Planning & Development Jody Gates - ' Department Department Head lil City Adminis rator Approval AGENDA TITLE: Resolution Resolution providing for the financial support of the Area 15 Regional Planning Commission. Public hearing required if this box is checked.** RECOMMENDATION: Pass and Adopt Resolution DISCUSSION: This resolution authorizes the payment of$ 11, for the City's membership fee in, and financial support of, the Area 15 Regional Planning Commission ( RPC). This membership will continue the availability of RPC' s development, grantsmanship and technical services to the City of Ottumwa. The fee covers the fiscal year July 1, 2017 through June 30, This expenditure was budgeted in fund 540. Source of Funds: Budgeted Item: Budget Amendment Needed:

16 All city departments may access the technical services provided by RPC. Examples of services and assistance provided by RPC include assistance in preparation and submission of a grant preapplication to the Economic Development Administration ( EDA); serving as liaison between the City and federal agencies; and providing technical assistance with the City' s projects.

17 RESOLUTION NO RESOLUTION PROVIDING FOR THE FINANCIAL SUPPORT OF THE AREA 15 REGIONAL PLANNING COMMISSION. WHEREAS, Chapters 28E and 473A of the State Code of Iowa, as amended, authorized the governing bodies of governmental units to cooperate in the operation of a planning commission; and WHEREAS, by the Articles of Agreement, signed on August 15, 1973, as amended, the Area 15 Regional Planning Commission did become the authorized planning agency for Service Delivery Area 15; and WHEREAS, the governing body of the City of Ottumwa, Iowa is a part of the Area 15 Regional Planning Commission and has agreed to contribute $. 46 per capita, for a total amount equal to 11, to cover financial operating costs of the Area 15 Regional Planning Commission from July 1, 2017 through June 30, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA: That the financial support of the Area 15 Regional Planning Commission for Fiscal Year is hereby approved in the amount of$ 11, APPROVED, PASSED AND ADOPTED TO THIS 7th DAY OF MARCH Tom X. Lazio, Mayor ATTEST: Amanda Valent, City Clerk

18 Item No. G.- 1./ C. ti err, FEB _ 8 P ULF3';i Cif Council IVeff' r =pf MAr.'eh 7, 2017 City of Ottumwa Staff summary Item No. Robert Jay Prepared By Finance Department Department Dept. Head City Administrator Agenda Title: Public Hearing on the Proposed Adoption of the 2018 City Budget o U o.... u.. m.. ur. OG.. un... o... ou. o... mm... mu. no... OU o mm... I Purpose: The City Council is required to hold a public hearing on the proposed City Budget prior to adoption and certification to the County Auditor, which will be delivered prior to March 15, Recommendation: Open Public Hearing Presentation by City Staff Call for written and oral objections. Close public hearing. Discussion: The proposed city tax levy is increasing per$ 1, 000 taxable valuation. Taxable valuation increased $ 16, 814, City property taxes consist of approximately 46% of the total property taxes paid by the City residents. The City increased the levy for Debt Service by cents and decreased the Emergency levy by 6 cents and increased the Trust & Agency levy cents.

19 Form NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1, ENDING JUNE 30, 2018 City of OTTUMWA Iowa The City Council will conduct a public hearing on the proposed Budget at CITY HALL on 3/7/2017 at 5: 30 PM The Budget Estimate Summary of proposed receipts and expenditures is shown below Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library The estimated Total tax levy rate per$ 1000 valuation on regular property The estimated tax levy rate per$ 1000 valuation on Agricultural land is At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget Robert P Jay, Director of Finance phone number Revenues& Other Financing Sources City Clerk/Finance Officer's NAME Budget FY Re-est. FY Actual FY a) b) c) Taxes Levied on Property 1 13, 488,312 12, 711, , Less: Uncollected Property Taxes- Levy Year 2 10, Net Current Property Taxes 3 13, 478,312 12, ,6/ 8, 16/ Delinquent Property Taxes , 010 TIF Revenues 5 775, , , 459 Other City Taxes 6 4,438,704 4,950,384 4,297, 607 Licenses& Permits 7 273, , , 474 Use of Money and Property 8 675, , , 478 Intergovernmental 9 20,509,607 10, , 303, 005 Charges for Services 10 16, 555, , , 598, 722 Special Assessments 11 42, , Miscellaneous ,600 1, 400,169 3, 346,541 Other Financing Sources 13 1, 100, 000 7, ,504 Transfers In 14 14, 165, , 246,213 13, total Revenues and Other Sources 15 / 2, 951, ,627,624 60,739,799 Expenditures& Other Financing Uses Public Safety 16 8,421, 082 6, , 985, 171 Public Works 17 7, 719,080 7,203,586 6,776, 630 Health and Social Services , ,607 Culture and Recreation 19 2, 580,578 2, 817,573 2,953,822 Community and Economic Development 20 1, 487, 170 1, ,401 General Government 21 3, 316, 281 3, , 118,852 Debt Service 22 4, 454,391 4, , 884,978 Capital Projects 23 22, 506,437 9,810, 146 8,668,441 Total Government Activities Expenditures 24 51, 140,572 37,635,977 35,774,902 Business Type/ Enterprises 25 13, 944,736 13,432,001 14, total ALL Icxpenddures 26 65,085,308 51, 067.9/ 8 49,8/ 2,048 Transfers Out 27 14, 165,742 14,246,213 13,698,560 Total Expenditures/ Transfers Out 28 79,251, , ,570,608 Excess Revenues& Other Sources Over Under) Expenditures/ Transfers Out 29-6,299,707 5, ,830,809 Beginning Fund Balance July ,728, ,415, ,306 Ending Fund Balance June ,429,223 35,728, ,415,497

20 City of Ottumwa 2011 FEB 27 f3nn 8: 5.9 Staff Summary 1ol i I eret ng of: March 7, 2017 Item No. Robert Jay Pre eared By Finance Department Department Dept. Head City Administrator Agenda Title: Resolution Adopting the Annual Budget for the Fiscal Year Ending June 30, nif this box is checked a public hearing is required. Purpose: The City Council is required to adopt the City budget for the Fiscal Year ending June 30, 2018 by resolution prior to certification to the County Auditor. The budget will be delivered to the County Auditor prior to March 15, Recommendation: Approve Resolution Discussion: A public hearing has been conducted for citizen comments prior to consideration of this resolution. The tax levy property and $ on agricultural property. will be $ on non- agricultural

21 RESOLUTION NO A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA THAT: The annual budget for fiscal year ending June 30, 2018, as set forth in the Budget Summary Certificate and in the detailed budget in support thereof showing the revenue estimates and appropriation expenditures and allocations to functions and activities for said fiscal year is adopted, and the Director of Finance is directed to make the filings required by law and set up the books in accordance with the summary and details as adopted. APPROVED, PASSED, AND ADOPTED this 7th day of March CITY OF OTTUMWA, IOWA Tom X. Lazio, Mayor ATTEST: Amanda Valent, City Clerk

22 V J T J-_ Form 2" A) B)_ ( C) CITY OF OTTUMWA Department of Management ADOPTED BUDGET SUMMARY TIF YEAR ENDED JUNE 30, 2018 Fiscal Years SPECIAL SPECIAL DEBT CAPITAL BUDGET RE- ESTIMATED ACTUAL GENERAL REVENUES REVENUES SERVICE PROJECTS PERMANENT PROPRIETARY D).. E).. F) G)...., ( H) I) J) - ( K). L). Revenues& Other Financing Sources Taxes Levied on Property 1 _ 6, 186,976 5,012,676 2,288, ,488,312 12, 711, , 678, 167 Less Uncollected Property Taxes- Levy Year 2 _ 10, , 10,000 10,000 0 Net Current Property Taxes 3 6, 176,976_ 5,012,676 2, 288,660 0, 13,478,312 12,701, ,678, 167 Delinquent Property Taxes _ ' , 010 TIF Revenues 5 775, , , , 459 Other City Taxes 6_, 868,336 3, 500,975 69, ,438, 704-4,950, 384 4,297, 607 Licenses& Permits 7 273, , , , 474_ Use of Money and Property 8 129, ,738 -_ 0 _ 0 7, 300 6, , ,038_ 545, , 478 Intergovernmental 9-658,282-3, 565, , , 591, 472 ' T 606,613 _ 20, 509,607 10,956,857 7, 303, 005 Charges for Fees& Service 10 3, 583,519 1, 134, , 837, 748 ` 16,555,417 16, 862,799 16, 598,722 Special Assessments 11 42, , , Miscellaneous , , , , , 600 _ 1, 400, 169 3,346, 541 Sub-Total Revenues 13 12, 016, ,011, , 423 2,446, , 598, , , 820, , 685,601 48,480,790 46,055,735 Other Financing Sources TotalTransferstn 14 4, 138, 225 3,781, , 096, , ,099,252 14, 165, 742 _ 14, 246, ,698,560 Proceeds of Debt ! 0 0 1, 100, , 100,000 7, 900, ,903 Proceeds of Capital Asset Sales _ 0 69,601 Total Revenues and Other Sources 17 16, 154,338 17, 793, , 423 4, 542,494 16, 748, 772, 16, ,920, , 951, , 627,624 60, 739, 799 Expenditures& Other Financing Uses Public Safety 18 8, 004,733_ 416, 349 _ ,421, 082 8, 187, 649 7, 985, 171 Public Works f19 2, 320, 722 5, 398, , 719, 080 7,203, 586 6, 776,630 Health and Social Services , , , , 390 _ 654, 60_7_ Culture and Recreation 21 1, 315,941 1, 264, '., 2,580, 578 2,817, 573 2, 953, 822 Community and Economic Development , ,095 32, , 487, 170 1, 517, ,401 General Government 23 1, 485,388 1, 830, ,316, 281 3,228, 613 3, 118, 852 Debt Service ,454,391. 0_. 4,454,391 4, 273, 016 4,884, 978 Capital Projects , , 238, , 506,437 9, 810, 146 8, 668,441 Total Government Activities Expenditures 26 14,209,912 10,205,932 32, 000 4,454,391 22, 238, , 140, , 635, , 774,902 Business Type Propnetray Enterpnse& ISF 27 13,944,736 13,944, ,432, ,097, 146 Total Gov& Bus Type Expenditures 28 14,209,912 10, 205,932 32, 000 4,454, ,238, ,944, ,085, , 067, ,872,048 Total Transfers Out 29 2, 049, 392 8, 361, , , 500 3, 025, , 165, , 246,213 13, 698, 560 Total ALL Expenditures/Fund Transfers Out 30 16,259, , 567, , 606 4,454, , 238, 337 6, , 970,643 79,251, ,314, 191_ 63, 570, 608 Excess Revenues& Other Sources Over 31 : Under) Expenditures/ Transfers Out , ,566_ 20, , 103-5,489,565 10,000 50,530-6,299,707 5, 313,433-2,830,809 Beginning Fund Balance July ,964, , 037, , , 834,538 6, 959, ,567 12,270, ,728, ,415,497 33,246,306 Ending Fund Balance June ,859, ,263, ,8591 1, 922,641 1, 470, ,567 12,219,771_ 29,429,223_ - 35,728, ,415,497

23 Aug- 16 Form 6351 Department of Management Adoption of Budget and Certification of City Taxes 90 FISCAL YEAR BEGINNING JULY 1, ENDING JUNE 30, 2018 I>ta868 Resolution No The City of: OTTUMWA County Name: WAPELLO Date Budget Adopted: 3/ 7/ 2017 The below-signed certifies that the City Council, on the date stated above, lawfully approved the named resolution adopting a budget for next fiscal year, as summarized on this and the supporting pages Attached is Long Term Debt Schedule Form 703 which lists any and all of the debt service obligations of the City. Dele)w.,nx TelepMre Number Signature County Auditor Date Stamp January 1, 2016 Property Valuations With Gas& Electric Without Gas& Electric Regular 2a 645, 181, 816 2b 625, 623,403 DEBT SERVICE 3a 664,634,775 3b 645, 076, 362 Ag Land 4a 895,251 Last official census 25,023 TAXES LEVIED A) B) C) Code Dollar Request with Property Taxes Sec. Limit Purpose Utility Replacement Levied Rate Regular General levy s 5, 225, 973 5, 067, ) Non- Voted Other Permissible Levies 12( 8) Contract for use of Bridge ( 10) Opr& Maint publicly owned Transit 7 522, , Rent, Ins. Maint of Civic Center ( 71) Amt Nec 12( 12) Opr& Maint of City owned Civic Center 9 87, , Planning a Sanitary Disposal Project to ( 13) ( 14) Aviation Authority( under sec.330a. 15) ( 16) Levee Impr fund in special charter city ( 17) Amt Nec Liability, property& self insurance costs , , ( 21) Amt Nec Support of a Local Emerg. Mgmt. Comm , ( 384) Voted Other Permissible Levies 12) 1) InstrumentalNocal Music Groups ( 2) Memorial Building 16 0_ ( 3) Symphony Orchestra ( 4) Cultural& Scientific Facilities ( 5) As Voted County Bridge ( 6) Missi or Missouri River Bridge Const ( 9) Aid to a Transit Company ( 16) Maintain Institution received by gift/devise 22 _ Medical District ( 18) City Emergency 12( 20) Support Public Library , , E Unified Law Enforcement Total General Fund Regular Levies( 5 thru 24) 25 6, 377, 623,., 6, 184, Ag Land 26 2, , Total General Fund Tax Levies ( ) 27 6, 380, _...:... 6, 186, 976,.,.-... Do Not Add I Special Revenue Levies Emergency( if general fund at levy limit) , , Amt Nec Police& Fire Retirement 29 1, 062,666 1, 030, Amt Nec FICA& IPERS( if general fund at levy limit) , , Rules Amt Nec Other Employee Benefits 31 3, 182, 757 3, 086, , Total Employee Benefit Levies ( 29,30,31) 32 5, 033, 894 4, 881, Sub Total Special Revenue Levies ( ) 33 5, ,...,. 5, 012, 676 Valuation 386 As Req With Gas& Elec Without Gas& Elec SSMID 1 ( A) e) SSMID 2 ( A) tai SSMID 3 ( A) a) SSMID 4 ( A) 6) SSMID 5 ( A) 8) SSMID 6 ( A) e) SSMID 7 ( A) a) Ban 0 SSMID 8 ( A) 0) Mt 0 Total Special Revenue Levies 39 5, 169, 382 5, 012, Amt Nec Debt Service Levy ( 6) 40 2, 358, 053 ao 2, 288, Capital Projects ( Capital lmprov. Reserve) Total Property Taxes ( ) 42 13, 907, ,488, COUNTY AUDITOR - I certify the budget is in compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant& must be returned to the city for correction. 1) The prescribed Notice of Public Hearing Budget Estimate( Form ) was lawfully published, or posted if applicable, and notarized, filed proof was evidenced. 2) Budget hearing notices were published or posted not less than 10 days, nor more than 20 days, prior to the budget heanng. 3) Adopted property taxes do not exceed published or posted amounts. 4) Adopted expenditures do not exceed published or posted amounts in each of the nine program areas, or in total 5) Number ofthe resolution adopting the budget has been included at the top of this form. 6) The budget file uploaded to the SUBMIT Area matched the paper copy certified by the city to this office. COintyAiat' r) 7) The long term debt schedule( Form 703) shows sufficient payment amounts to pay the G.O debt certified by the city to this office.

24 CHECK CITY VALUATIONS Taxable Valuations By Class By Levy Authority 100% Valuations By Class By Levy Authority Commercial & Industrial Replacement Claim Estimation This sheet has been designed to allow each city to estimate the amount of property tax reimbursement that will be received from the State for each fund. The City of OTTUMWA A) B) C) D) Commercial- Non-TIF Commerical- TIF Industrial- Non-TIF Industrial- TIF 3,400,654 I % Assessed 238, 448, , 765, , 183,6081 REPLACEMENT$ FILLS TO: 3 General Fund 242,044 REVENUES, LINE 18, COL( C) 4 Special Fund 196, 188 REVENUES, LINE 18 COL( D) 5 Debt Fund 88, 103 REVENUES, LINE 18, COL( F) 6 Capital Reserve Fund 0 REVENUES, LINE 18, COL( G) REPLACEMENT PAYMENT PERCENTAGE Beginning in FY , the amount of commercial& industrial replacement payments paid by the State of Iowa to local governments becomes limited by the total amount of payments made in FY This limitation of total dollars available for repayment of commercial& industrial replacement claims may cause all payments to local governments to be pro-rated. The amount of proratation necessary for the budget year will not be known until August, but the dropdown below will allow the estimated commercial& industrial replacement payments to be reduced by a selected proration percentage. To reduce that estimated amount of commercial& industrial replacement payment budgeted for the coming fiscal year, complete an esitmation of the replacement payment above. Once complete, select a proration percentage from the list below The proration percentage will limit the amount of estimated replacement payment budgeted. This will hopefully prevent an over estimation in the budget year revenues. 100% 99% 98% 97% 96% 95%=. 94% Please input the amount of revenue being received from any grants or reimbursements from the State of Iowa, excluding the replacement amounts on lines 3 through 6 above. Separate the revenues by fund receiving the money. A) B) C) D) E) F) General Special Revenue TIF Sp. Revenue Debt Service Capital Projects Proprietary Other State Grants& Reimbursements 18) I 220,181 I I i 240, 000 I 222,194

25 Form FBW Fund Balance Worksheet for City of OTTUMWA Department of Management TIF Total Grand General Special Rev Special Rev Debt Sery Capt Proj Permanent Government Proprietary Total 1) A) B) C) D) E) G) H) I) J Annual Report FY 2016 Beginning Fund Balance July 1 ( pg 5, line 134)* " , , 673, ,629, ,246,306 Actual Revenues Except Beg Bal ( pg 5, line 132) 2 4 5' 4' , , ,389, , 350,295 60,739,799-- Actual Expenditures Except End Bal ( pg 12, line 259)* ,434,150 ' 6, ,570,608 Ending Fund Balance June 30 ( pg 12, line 261)* 4 3, 151, ,297, ,321 1, 676,598 3,876, , ,584,458 10,831, ,415,497 III- bpeclal 2) General Spec Rev Rev Debt Sery Capt Proj Permanent Tot Govt Proprietary Grand Total Re- Estimated FY 2017 i. Beginning Fund Balance 5 3, 151, , 297, ,321 1, 676, 598 3, 876, , , 584, , 831, ,415,497 Re- Est Revenues 6 16, 173, , 769, ,504 4, 430,956 12, 464,755 72,941 52, 689, , 938,405 70,627,624 Re- Est Expenditures 7 16, 361, , 030, , 859 4, 273,016 9, 381, 164 7, ,815, ,499, ,314, 191 Ending Fund Balance 8 2,964, , 037, ,676 1, 834,538 6,959, ,567 23,458,629 12,270, ill- special 6 3) General Spec Rev Rev Debt Seri Capt Proj Permanent Tot Govt Proprietary Grand Total Budget FY 2018 Beginning Fund Balance 9 2, 964, , 037, , 676 1, 834,538 6, 959, ,567 23,458,629 12, 270, , 728,936 Revenues 10 ' 16, 154, , 793, ,423 4, 542,494 16, 748,772 16, , 031, , 920, , 951, 343 Expenditures 11 16, 259,304 18, 567, ,606 4,454,391 ) 22,238,337 6,500 62,280,407 16, 970,643 79,251, 050 Ending Fund Balance 12 2, 859, 139, 10, 263,860 ' - 163, 859 1, 922, 641 1, 470, , , 209,452 12, 219,771 29,429,223 The figures in section( 1) are taken from FORM F- 66( IA- 2) STATE OF IOWA FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2016 The remaining two sections are filled in by the software once ALL worksheets are completed.

26 S. S s. Form 631 E P1 CITY OF OTTUMWA Department of Management RE- ESTIMATED EXPENDITURES SCHEDULE PAGE 1 RE- ESTIMATED Fiscal Year Ending 2017 Fiscal Years TIF SPECIAL SPECIAL DEBT CAPITAL RE- ESTIMATED ACTUAL GOVERNMENT ACTIVITIES GENERAL REVENUE REVENUES SERVICE PROJECTS PERMANENT PROPRIETARY A) B) C) D) E) F) G) H) I) J) K) PUBLIC SAFETY Police Department/ Crime Prevention , ,633 Jail 2 Emergency Management 3 Flood Control 4 20, 700 4, 743,682, 4, ,700 0 Fire Department 5 3, 087, ,463 3, 299, 555 3, 299,364 Ambulance 6 0 E 0 Building Inspections Miscellaneous Protective Services 8 97, ,232 0 Animal Control 9 26,480 Other Public Safety 10 26, TOTAL( lines 1-10) 11 7, 740, , il , 187, 649 7, 985, 171 7, 72 PUBLIC WORKS Roads, Bridges,& Sidewalks ,619 2,428, 741 Parking- Meter and Off-Street 13 16, 400 Street Lighting ,889 2, 886, ,400 10, , , 087 Traffic Control and Safety , , , 292 Snow Removal , , Highway Engineering , 37:i Street Cleaning , , Airport if not Enterprise, , , Garbage ( if not Enterprise) 20 1, 754,001 1, 754,001 1 ' Other Public Works , , TOTAL( lines 12-21) 22 2, 228,020 4, 975, , 203, 586 6, 776, 630 HEALTH& SOCIAL SERVICES Welfare Assistance City Hospital 24 0 Payments to Private Hospitals Health Regulation and Inspection , , , Water, Air, and Mosquito Control Community Mental Health Other Health and Social Services TOTAL( lines 23-29) , , , ,607 CULTURE & RECREATION... Library Services , , ,715 Museum, Band and Theater 32 9, 200 9,200 9, 026 Parks , ' 2 Recreation , , , Cemetery , , 776 Community Center, Zoo,& Marina Other Culture and Recreation 37 1, , , , 959 TOTAL ( lines 31-37) 38 1, 289,450 1, 528, 123_ 2,817, 573 2, 953, 822

27 I Form 631 E P2 CITY OF OTTU MWA Department of Management RE- ESTIMATED EXPENDITURES SCHEDULE PAGE 2 RE- ESTIMATED Fiscal Year Ending 2017 Fiscal Years TIF SPECIAL SPECIAL DEBT CAPITAL RE- ESTIMATED ACTUAL GOVERNMENT ACTIVITIES CONT. GENERAL REVENUES REVENUES SERVICE PROJECTS PERMANENT PROPRIETARY A) B) C) D) E) F) G) H) I) J) K) COMMUNITY& ECONOMIC DEVELOPMENT " i " Community Beautification Economic Development , ,246 41, , Housing and Urban Renewal ,886 49,886 0 Planning& Zoning , , Other Com& Econ Development 43 7"--,= ,.',. 77, 7-: '. :.'.'''''''- r7'-,:v--.-", TOTAL ( lines 8-44) , , , , 517, ,401 GENERAL GOVERNMENT Mayor, Council,& City Manager , ,840 OK' 233 Clerk, Treasurer,& Finance Adm , , Elections 48 0 Legal Services& City Attorney 49 0 City Hall& General Buildings , , o-..., i, - Tort Liability , Other General Government 52 1, 221, 500 1, 221, 500 c-' 6,J TOTAL ( lines 46-52) 53 1, 587,559 1, 641, , 228,613 3, 118, 852 DEBT.SERVICE 54 4, 273, , '84, 96 Gov Capital Projects , 982 i 9, 071, , TIF Capital Projects , , J25 TOTAL CAPITAL PROJECTS , , 381, , 810, 146 8, 668,441 TOTAL Governmental Activities Expenditures lines ) 58 14, 260,273_ 9, 680,024 41, 500 4, 273, 016 9, 381, ,6-i 35,774, 902 BUSINESS TYPE ACTIVITIES Proprietary: Enterprise& Budgeted ISF Water Utility 59 Sewer Utility 60 Electric Utility 61 as Utility 62 Airport 63 3, 457, 131 3A57, i Landfill/ Garbage 64 1, 653, , , C16,1 Transit 65 1, 175, 942 1, 175, 942 Cable TV, Internet& Telephone 66 Housing Authority 67 Storm Water Utility Other Business Type( city hosp., ISF, parking, etc.) 69 4, 942, 380 4, 942,380 5, Enterprise DEBT SERVICE , , 091 Enterprise CAPITAL PROJECTS 71 1, 407,333 1, 407, 333 Enterprise TIF CAPITAL PROJECTS TOTAL BUSINESS TYPE EXPENDITURES( lines 56-68) 73 13,432,001 13, 432,001 14, 097, 146 TOTAL ALL EXPENDITURES ( lines 58+74) 74 14, 260, 273 9, 680,024 41, 500 4, 273,016 9, 381, ,432,001 51, 067, , 872, 048 Regular Transfers Out 75 2, 100, 763 8, 350,449::.;.. il......:. 7, 500 3, 067, , , 54, 845 Internal TIF Loan Transfers Out , , , 2 Total ALL Transfers Out 77 2, 100, 763 8, 350, , , 500 3, 067, , 246, , 698,560 Total Expenditures and Other Fin Uses( lines ) 78 16, 361, 036_ 18, 030, , 859 4, 273,016 9, 381, 164 7, ,499, , 314, 191 : 63,570,608 0 Ending Fund Balance June , 964, , 037, , , 834,538 6, 959, , ,270, , 728, ,415,497 THE USE OF THE CONTINUING APPROPRIATION IS VOLUNTARY SUCH EXPENDITURES DO NOT REQUIRE AN AMENDMENT HOWEVER THE ORIGINAL AMOUNT OF THE CAPITAL PROJECT MUST HAVE APPEARED ON A PREVIOUS YEAR'S BUDGET TO OBTAIN THE SPENDING AUTHORITY THE CONTINUING APPROPRIATION CAN NOT BE FOR A YEAR PRIOR TO THE ACTUAL YEAR. CONTINUING APPROPRIATIONS END WITH THE ACTUAL YEAR. SEE INSTRUCTIONS.

28 Form 631. D CITY OF OTTUMWA Department of Management RE- ESTIMATED REVENUES DETAIL RE-ESTIMATED Fiscal Year Ending 2017 Fiscal Years TIF SPECIAL SPECIAL. DEBT CAPITAL RE- ESTIMATED ACTUAL GENERAL REVENUES REVENUES SERVICE PROJECTS PERMANENT PROPRIETARY A) B) ( C) D) E) F) G) H) I) J) K) REVENUES& OTHER FINANCING SOURCES Taxes Levied on Property 1 6,032,521 4,515,340 2, 163, , 711, 807 2, " Less: Uncollected Property Taxes- Levy Year 2 10,000-10,000 0 Net Current Property Taxes ( line 1 minus line 2) 3 6, 022, 521 4,515,340 2,,163, , 701, , 678, 167 Delinquent Property Taxes 4 I TIF Revenues 5 777, , , x:+9 Other City Taxes: Utility Tax Replacement Excise Taxes 6 182, ,419 63, , , 062 Utility francise tax ( Iowa Code Chapter 364.2) 7 265, , , 56`: Parimutuelwagertax 8 0 Gaming wager tax 9 0 aa Mobile Home Taxes :: Hotel/ Motel Taxes , , 000 4r'45 C? Other Local Option Taxes 12 3, 803,437 3, 803, Subtotal- Other City Taxes( lines 6 thru 12) , 159 3, 939,856 63, ,950, 384 4, 297,607 Licenses& Permits , , ,! 74 Use of Money& Property , ,000 6, 800 7,500 47, , , 4' 8 Intergovernmental: Federal Grants& Reimbursements , ,370 4, 346, ,830 5,388, 820 7, Road Use Taxes , 977, 737 2, 977,737 3, 092, 324 Other State Grants& Reimbursements , ,365 90,952 58, ,028 1, 193, , 588 Local Grants& Reimbursements ,449 24, 000 1, 045, ,738 1, 396, Subtotal- Intergovernmental( lines 16 thru 19) , 455 4, 109, ,952 5,450, ,596 10, 956,857 7, 303,005 Charges for Fees& Service: Water Utility Sewer Utility 22 6, 080_, , 08.0, & 593 Electric Utility 23 0 Gas Utility 24 p Parkin 25 0 v Airport 26 0 _ 17, 4... Landfill/ Garbage 27 1, 839,220 2, 046,000 3,88.5, Hospital 28 Transit , , Cable TV, Internet & Telephone Housing Authority 31 0 Storm Water Utility 32 p u Other Fees& Charges for Service 33 1, 677, 124 _ 1, 156,050 3,937, ,561 n, 55c3.9 1B Subtotal- Charges for Service( lines 21 thru 33) 34 3,516, 344 1, 156,050 0, , 190, , 862,799 16, 598,722 Special Assessments 35 42,000 42, Miscellaneous , , ,000 10, , 569 1, 400, 169 3, ' Other Financing Sources: Regular Operafi1 Transfers In 37 3,856,214 3, 366,522 1, 325, ,000 55,441-4, 197,335-13, 525,854 12,841, 646 Internal TIF Loan Transfers In , ,359 _ Subtotal ALL Operating Transfers In 39 3, 856,214 3, 366,522 0, 2,045, ,000 55,441 4, 197,335 14, 246,213 13,698,560 Proceeds of Debt ( Excluding TIF Internal Borrowinc ,006 _- 589,560 66, 988 6,267, , 500 7, 900,621 9' Proceeds of Capital Asset Sales , 601 Subtotal-Other Financing Sources( lines 36 thru 38/ 42 4, 301, 214 3, 956, , 112,689 6,992, ,441 4, 728,835 22, 146,834 14,684, 064 Total Revenues except for beginning fund balance lines 3, 4, 5, 12, 13, 14, 19, 33, 34, 35,& 39) 43 16, 173,163 18, 769, ,504 4,430,956 12,464,755 72, ,938,405 70, 627, ,739,799 Beginning Fund Balance July , 151, ,297, , 321 1, 676,598 3, 876, , , 831, ,415,497 33,246, 306 TOTAL REVENUES& BEGIN BALANCE( 71n ) 45 19,325, , , 183 6, 107,554 16, 340, , , 769, , 043, ,986, 105

29 I Form 631 A P1 CITY OF OTTUMWA Department of Management EXPENDITURES SCHEDULE PAGE 1 TIF Fiscal Year Ending 2018 Fiscal Years SPECIAL SPECIAL DEBT CAPITAL BUDGET RE- ESTIMATED ACTUAL GOVERNMENT ACTIVITIES GENERAL REVENUES REVENUES SERVICE PROJECTS PERMANENT PROPRIETARI A) B) ( C) D) E) F) - ( G) H) I) J) K) L) PUBLIC SAFETY Police Department/Cnme Prevention 1 4, 808, ,535 4, 985,873 4, 743,682 4, 656, Jail 2 Emergency Management --_ ,700 0 Flood Control 4 Fire Department 5 3, 153, , ,029 3, 299, 555 3, 299, Ambulance 6 Building Inspections , Miscellaneous Protective 8 Animal Control 9 26,480 26,480 26,480 15, Other Public 10 Safety 0 TOTAL( lines 1-10) 11 8,004, , , 421, 082 8, 187, 649 7, 985, 171 PUBLIC WORKS Roads, Bridges,& Sidewalks ,623 2, 760,429 Parking- Meter and Off-Street 13 15, 600 Street Lighting ,689 Traffic Control and Safety , 395 Snow Removal ,492 Highway Engineering 17 Street Cleaning ,498 Airport ( if not Enterprise) ,477 Garbage ( if not Enterprise) r g p ) 20 1, 787,499 Other Public Works ,378, 3, 278,052 2, 886, 360 2, 124, ,600 16, , , , , , 395 _ 468, , 330, , , , , , , , ,226 1, 787,499 1, 754, 001 1, 725, , , ,738 TOTAL( lines 12-21) 22 2,320,722 5, 398, , 719,080 7, 203, ,630 HEALTH& SOCIAL SERVICES Welfare Assistance 23 City Hospital 24 Payments to Pnvate Hospitals 25 Health Regulation and Inspection , 053 Water, Air, and Mosquito Control , , , Community Mental Health , , 297 Other Health and Social Services 102,500 TOTAL( Imes 23-29) , , , , ,607 CULTURE& RECREATION Library Services 871, , 853, , , 200 9, 200 9, 026 Museum, Band and Theater 32 9, , ,899 1, 008,972 Parks , , , ,374 Recreation , , , , ,004 Cemetery Community Center, Zoo,& Marina Other Culture and Recreation 37 1, 000 _ 0, 2, 580,578 2, 817,573 2,953, 822 TOTAL ( 1,nes 31-37) 38 1, 315,941 1, 264,637 N 4

30 Form 631 A P2 CITY OF OTTUMWA Department of Management i i "' EXPENDITURES SCHEDULE PAGE 2 TIF Fiscal Year Ending 2018 Fiscal Years SPECIAL SPECIAL DEBT CAPITAL BUDGET RE-ESTIMATED ACTUAL GOVERNMENT ACTIVITIES CONT. GENERAL REVENUES REVENUES SERVICE PROJECTS PERMANENT PROPRIETARY A) B) ( C) D), ( E) F) G) H) I) J) K) L) COMMUNITY& ECONOMIC DEVELOPMENT Community Beautification 39 Economic Development , ,095 32, , , , ,236, Housing and Urban Renewal , Planning& Zoning , , , ,984-7,450 Other Corn& Econ Development TOTAL ( lines ao- 44) , , , , 487,170 1, 517, , GENERAL GOVERNMENT Mayor, Council,& City Manager , , , , 733 Clerk, Treasurer,& Finance Adm ,044 Elections 48 Legal Services& City Attorney , , , City Hail& General Buildings 50 83, , , , 787' Tort Liability , , , , 702 Other General Government 52 1, 401, 500 1, 401, 500 1, 221, 500 1, 373, TOTAL ( lines 46-52) 53 1, 485,388 1, 830, ,... 0 : 3, 316,281 3, 228, DEBT SERVICE 54 Gov Capital Projects , 100 i'. ",: ' TIF Capital Projects 56 4,454,391 4, 273, 016 4, 884, , 238, , 506,437 9, 500, , 000 1, TOTAL CAPITAL PROJECTS , 100 0' 22, 238,337 0 : 22, 506, 437 9, 810, TOTAL Government Activities Expenditures lines ) 58 14, 209, , 205, 932: 32, 000 4, 454, , 238, 337, 0 51, 140, , 635, , BUSINESS TYPE ACTIVITIES Proprietary: Enterprise& Budgeted ISF Water Utility 59 Sewer Utility 60 Electric Utility 61 Gas Utility 62 Airport , 660, 229 3, 660, 229 3, 457, 131 5, 957, Landfill/ Garbage 64 1, 635,793 1, 635,793 1, 653,124 1, 713, 064 Transit 65 1, 242, 657 1, 242,657 1, 175, 942 1, 029, 177 Cable TV, Internet& Telephone 66 Housing Authority 67 Storm Water Utility Other Business Type( city hosp., ISF, parkingetc.) 69 5, 325, 518 5, 325,518 4, 942, 380 5, 396, 988 Enterprise DEBT SERVICE , , , Enterprise CAPITAL PROJECTS 71 1, 284, 921 1, 284,921 1, 407, Enterprise TIF CAPITAL PROJECTS TOTAL Business Type Expenditures( lines 59-73) , 944, , 432,001 14, 097, 146 TOTAL ALL EXPENDITURES ( lines ) 74 14,209, , 205, , 000 4, 454,391 ' 22, 238, , 944, , 085, 308, 51, 067,978 49, 872, 048 Regular Transfers Out 75 2, 049, 392 8, 361, 3371i 6, 500 3, 025,907 13, 443, , 525, , 841, 848 Internal TIF Loan/ Repayment Transfers Out , , , , 712 Total ALL Transfers Out 77 2,049,392 8, 361, , , 500 3, 025, , 165,742 14, 246, , 698, 560 Total Expenditures& Fund Transfers Out(lines 75+78) 78 16, 259, , 567, ,606 4,454,391 22, 238,337 6, , 970, , 251, , 314, , 570, 608 Ending Fund Balance June , 859, , 263, , , 922,641 1, 470, , , 219, , 429,223-35,728, A continuing appropriation is the unexpended budgeted amount from a prior year's capital project. The entry is made on the Con Approps page that must accompany the budget forms if used. SEE INSTRUCTIONS FOR USE.

31 Forth 6316 CITY OF OTTUMWA Department of Management TIF REVENUES DETAIL The last two columns will fill in once the Re-Est forms are completed Fiscal Year Ending 2018 Fiscal Years SPECIAL SPECIAL DEBT CAPITAL BUDGET RE- ESTIMATED ACTUAL GENERAL REVENUES REVENUES SERVICE PROJECTS PERMANENT PROPRIETARY A) B) ( C) D) E) F) G) H) I) J) K) L) REVENUES& OTHER FINANCING SOURCES Taxes Levied on Property 1 6, 186,976 5,012,676 2, ,488, , 7.11, ,678, 167 Less: Uncollected Property Taxes- Lev Year 2 10,000 10, ,000 0 Net Current Property Taxes ( line 1 minus line 2) 3 6, 176,976 5, 012,676 2, 288, ,478, , 701, ,678, 167 Delinquent Property Taxes ,010 TIF Revenues 5 775, , , 459 Other City Taxes: Utility Tax Replacement Excise Taxes 6 193, ,706 69, , , , 062 Utility franchise tax ( Iowa Code Chapter 364.2) , 00.0 _ , , , 561 Parimutuel wager tax wager Gaming tax Mobile Home Taxes ,551 Hotel/ Motel Taxes , , , 000 _ 481, 403 Other Local Option Taxes 12 3, 344,269 3,344, 269 3,803,437 3, 284,030 Subtotal- Other City Taxes( lines 6 thru 12) ,336 3, 500,975 69, ,438,704 4,950,384 4,297,607 Licenses& Permits , , , ,474 Use of Money& Property , ,738 7,300 6, , , , , 478 Intergovernmental: Federal Grants& Reimbursements , ,565 14,012, , ,670, 310 5, 388,820 2, 193,927 Road Use Taxes 17 2,940,203 2,940,203 2, 977,737 3,092,324 Other State Grants& Reimbursements , , , , , 194 1, 208,710 1, 193,789 1, 680,588 Local Grants& Reimbursements , ,000 1, 338,974 64,419 1, 690,384 1, 396, , 166 Subtotal- Intergovernmental( lines 16 thru 19) , 282 3, 565, , ,591, ,613 20, 509,607 10,956,857 7,303, 005 Charges for Fees& Service: Water Utility Sewer Utility 22 5, 580,000 5,580, 000 6,080, 000 5, 964,592 Electric Utility Gas Utility Parking 25 27,000 27, , 169 Airport , 421 Landfill/ Garbage 27 1, 871, 980 2,044,500 3, 916,480 3, 885,220 3,763,930 Hospital Transit , , , ,692 Cable TV, Internet & Telephone Housing Authority Storm Water Utility Other Fees& Charges for Service 33 1, 684,539 1, 134,150 4,093,248 6, 911, 937 6,770, 561 6,563,918 Subtotal- Charges for Service( lines 21 thru 33) 34 3, 583,519 1, 134, , 837,748 16, 555,417 16,862, ,598,722 Special Assessments 35 42,000-42,000 42, Miscellaneous , ,100 10, , ,600 1, 400, 169 3, 346,541 Other Financing Sources: Regular Operating Transfers In 37 4, 138,225 3, 781, 927 1, 373,732 50, 000 4,099,252 13,443, ,525,854 12, 841, 848 Internal TIF Loan Transfers In , , , ,712 Subtotal ALL Operating Transfers In 39 4, 138,225 3,781, ,096,338 50, ,099, , 165,742 14, 246,213 13,698,560 Proceeds of Debt ( Excluding TIF Internal Borrowing) 40 1, 100,000 1, 100,000 7, 900, ,903 Proceeds of Capital Asset Sales ,601 Subtotal-Other Financing Sources pi. 38 thru 40) 42 4, 138,225 3,781, , 096,338 1, 150, ,099, ,265,742 22, 146,834 14,684,064 Total Revenues except for beginning fund balance lines 3, 4, 5, 13, 14, 15, 20, 34, 35, 36,& 41) 43 16, 154,338 17, ,423 4, 542,494 16,748, , ,920, ,951, ,627, ,739, 799 Beginning Fund Balance July ,964, , 037, ,676 1, 834,538 6,959, ,270,301 35, 728,930 30,415,497 33,246, 306 TOTAL REVENUES& BEGIN BALANCE 0m, s42. 43) 45 19, 118,443 28, 831, , 747 6, ,708, ,067 29, 190, ,680, , 043, ,986, 105

32 t Form 635.2A CITY OF OTTUMWA Department of Management ADOPTED BUDGET SUMMARY YEAR ENDED JUNE 30, 2018 TIF Fiscal Years SPECIAL SPECIAL DEBT CAPITAL BUDGET RE- ESTIMATED ACTUAL i Revenues& Other Financing Sources GENERAL REVENUES REVENUES SERVICE PROJECTS PERMANENT PROPRIETARY A) B) C) D).... ( E) F) G) H) I) 4, K) L) Taxes Levied on Property 1 6, 186,976 5, 012, 676 2, 288, 666' 0 13,488,312 12, 711, , 678, 167 Less: Uncollected Property Taxes- Levy Year 2 10, , , Net Current Property Taxes 3 6, 176,976 5, 012,676 2,288,660 0, 13,478,312 12, 701, , 678, 167 Delinquent Property Taxes ,010 TIF Revenues 5 i 775,423.. r._,,:.. ::....., , , , 459 7_, : Other City Taxes 6 868, 336 3, 500, , ,438,704 4,950,384 4,297,607 Licenses& Permits 7 273, , , ,474 Use of Money and Property 8 129, , ,300 6, , , , , 478 Intergovernmental 9 658,282 3, 565, , ,591, ' ' ' 606,613 20, 509,607 10, 956,857,, 7, 303, 005 Charges for Fees& Service 10 3, 583,519 1, 134, , 837, ,555,417 16,862,799 16, 598, 722 Special Assessments 11 42, , , Miscellaneous , , , , , 600 1, 400, 169 3,346,541 Sub-Total Revenues 13 12, 016, , 011, ,423 2,446, , 598,772 16, , 820, , 685, ,480,790 46,055,735 Other Financing Sources: i''' '''''''''.' "' i i Total Transfers In 14 4, 138, 225 3, 781, , 096, , ,099, , 165,742 14, 246,213 13,698,560 Proceeds of Debt , 100, 000 ' 0 1, 100, 000 7, 900, , 903 Proceeds of Capital Asset Sales ,601 Total Revenues and Other Sources 17 16, 154,338 17,793, , 423 4,542, , 748,772 16, , 920, , 951, , 627, , 739, 69 Expenditures& Other Financing Uses i. Public Safety 18 8, 004, , ,421, 082 8, 187,649 7,985, 171 Public Works 19 2, 320,722 5, 398, , 719, 080 7, 203, 586 6,776, 630- Health and Social Services , , 500 0, 0 655, , ,607 Culture and Recreation' 21 1, 315, 941 1, 264, , 580,578 2, 817, 573 2, 953,822 Community and Economic Development , , , 000: 0 1, 487, 170 1, 517, ,401 General Government 23 1, 485,388 1, 830,893 0, 0 3,316, 281 3, 228, 613 3, 118, 852 Debt Service ,454, ,454,391 4, 273,016 4, 884, 978 Capital Projects , 100 0_::::: i 22,238, ,506,437 9,810, 146 8,668,441 Total Government Activities Expenditures 26 14,209,912 10, 205,932 32, 000 4,454,391 22, 238, , 140,572 37, 635,977 35, 774,902 Business Type Proprietray Enterprise& ISF ,432,001 14,097, 146 Total Gov& Bus Type Expenditures 28 14, 209, ,205, , 000 4, 454,391 22, 238, , 944, , 085, , 067,978 49,872, 048 Total Transfers Out 29 2, 049, 392 8,361, , ,500 3,025, 907, 14, 165,742 14, 246,213 13,698,560 Total ALL Expenditures/ Fund Transfers Out 30 16,259,304 18, 567, ,606 4,454, , 238,337 6,500 16,970,643 79, 251, , 314, , 570, 608 Excess Revenues& Other Sources Over Under) Expenditures/ Transfers Out , , , , 103-5,489, ,000 50, 530-6, 299,707 5, 313,433-2, 830, ::.:...:.:.:::.:...:.:.:.:.....::::...:...:... i.:...':.. ::...:...:...:...: :.:.:.:.:...::. ::...:.:...:.....:.:...:.:.::..:.:...:::::. 1...:....:...:. 1.:.:.::...:...:::..:. :::...:...:...::.:.:::...:::::::.:...:::::.. :. Beginning Fund Balance July , 964, , 037, , , 834,538 6,959, , ,270,301 36, 728, ,415,467 33,246,306 Ending Fund Balance June , 859, ,263, , 859 1, 922,641 1, 470, ,567 12,219,771 29,429,223 35,728,930 30,415,497

33 Form 703 r. LONG TERM DEBT SCHEDULE GENERAL OBLIGATION BONDS, TIF BONDS, REVENUE BONDS, LOANS, LEASE-PURCHASE PAYMENTS Department of Management Fiscal Year City Name: OTTUMWA 2018 Date Bond Reg./ Total Paid from Amount Type of Certified to Debt Principal Interest Paying Agent Obligation Funds OTHER THAN Amount Paid Debt Name of Debt County Resolution Due FY Due FY Fees Due FY Due FY Current Year Current Year Issue Obligation Auditor Number Debt Service Taxes Debt Service Levy A) B) C) D) E) F) G) H) I) J) K) 1) SERIES ,890, 000 GO 1, 670,000 35, , 705, , ,450 2) SERIES 2013C 1, 330,000 GO 265,000 16, 200_ , , 700 3) SERIES2014A 4,100,000 GO 4) 2012 GO BOND 3, 935,000 5) 2013D 4,185,000 GO 6) 2013A 5,230,000 GO 7) 2016A&B 1, 900, 000 GO 8) SERIES , 300,000 GO 9) SRF-NORTHSIDE STUDY 639,306 NON- GO 10) SRF- FACILITIES 3, 400, 000_ NON- GO 11) SRF- PRASE 3 5, 426,000 NON- GO 12) SRF- PHASE 5- DIV 2 5, 105,000 NON- GO 13) NO SELECTION 14), NO SELECTION _ 15) NO SELECTION 16) NO SELECTION 17) NO SELECTION 18) NO SELECTION 19) NO SELECTION 20) NO SELECTION 21) NO SELECTION 22) _ NO SELECTION P3) NO SELECTION P4) NO SELECTION P5) NO SELECTION 26) NO SELECTION P7) NO SELECTION 48) NO SELECTION 29) NO SELECTION 30) NO SELECTION GO 330,000, 49, , , ,000 44, , , , , , , ,000 8, , , , , , 375_ 0 166,375 to be determined 585, , , , ,000 3, , , , ,950 6, , , , ,380 12, , , , ,389 7, , , TOTALS 4,419, ,045 31, 404 5, 106,449 2, 748,396 2, 358,053

34 Item No. G.-2./ C. CITY OF OTTUMWA 20ti FEB 23 BM 4t Staff Summary vii t.. r + ; 1A ACTION ITEM ** Council Meeting of: Mar 7, 2017 David Silverio Transit Prepared By David Silverio Department Department Hea. pity Administr. or pproval AGENDA TITLE: Public Hearing for Consolidated Funding Application RECOMMENDATION: A. Open the public hearing. B. Receive comments. C. Close the public hearing. DISCUSSION: Approving the Consolidated Funding Application allows Transit to receive STA and FTA funding FTA$ 358,518+ STA $209, 918 plus $ 85,000 in Capital funding for the purchase of two ADA minivans. These are the primary funding for Ottumwa Transit' s operation. Source of Funds: Budgeted Item: Budget Amendment Needed

35 RESOLUTION NO RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE DEPARTMENT OF TRANSPORTATION RESOLUTION ALLOWING OTTUMWA TRANSIT TO RECEIVE STATE FUNDING WHEREAS, transit operation. The City of Ottumwa, Iowa is eligible for State and Federal funding for WHEREAS, The City Council of the City of Ottumwa, is authorized to allow the Mayor to sign the Authorizing Resolution allowing Transit to receive State and Federal funds NOW, THEREFORE, BE IT RESOLVED, BY THE CITY OF OTTUMWA, IOWA THAT: The Mayor is authorized to sign the DOT Authorizing Resolution. APPROVED, PASSED, AND ADOPTED this 7th day of March, CITY OF OTTUMWA, IOWA Tom Lazio, Mayor Attest: Amanda Valent, City Clerk

36 drf rjoation We, hereby, authorize Tom Lazio, Mayor Name of Authorized Signatory) on behalf of Ottumwa Transit Legal Name of Applicant) to apply for financial assistance as noted below and to enter into related contract( s) Transportation. with the Iowa Department of From the State Transit Assistance Program: of formula funds; of Special Project funds From federal funds for transit in non- urbanized areas and/ or for transit serving primarily elderly persons and person with disabilities: 350, 754 From statewide federal capital assistance for transit: 85, 000 We understand acceptance of federal transit assistance involves an agreement to comply with certain labor protection provisions. We certify that Ottumwa Transit Legal Name of Applicant) has sufficient non- federal funds to provide required local match for capital projects and at time of delivery will have the funds to operate and maintain vehicles and equipment purchased under this project. We request that State Transit Assistance formula funding be advanced as allowed by law, to improve transit system cash flow. Adopted the 7th day of March 2017 Name: City of Ottumwa By: Applicant' s Governing Body) Signature of Chief Executive Officer) Title: Mayor Address: 105 East Third Street, Ottumwa la Telephone Iowa Department of Transportation Authorizing Resolution Form ( 01-15)

37 I Transit Labor Protection Agreement The Ottumwa Transit Legal Name of Applicant) as an applicant for federal non-urbanized area agrees that in the absence of a wavier by the Department of Labor, the terms and conditions of the Special Warranty Arrangement For Application to Other Than Urbanized and Over-the- Road Bus Accessibility Projects Pursuant to Section 5333( b) of Title 49, of the U. S. Code, Chapter 53 hereinafter referred to as" Warranty"), shall apply for the protection of the employees of any employer providing transportation services assisted by the project and the employees of any other surface public transportation providers in the transportation service area of the Project. The Warranty shall be made part of the contract of assistance with the Iowa Department of Transportation and shall be binding and enforceable by and upon the parties thereto, by any covered employee or his/ her representative. Additionally, pursuant to the Department of Labor' s procedures for application of the Warranty, included with this submission is a listing of all transportation providers which will be recipients of transportation assistance funded by the Project, a listing of other transportation providers in the geographic area of such Project, and any labor organization representing the employees of such providers. I further certify that I have read and understand the terms and conditions of the Warranty, which can be found at httpi//www dol..go / olms;'regs/ co pli lice// rrapsit/07special_wa.iranty htrn Signature David Silverio Print Name Transit Director Title Ottumwa Transit Name of Organization March 7, 2017 Date Signed Iowa Department of Transportation Labor Protection Agreement Form ( 12-15)

38 Listing 111 of Surface TratitiSi 0 iders Table 1: A, in Project Area Transit Providers Operating Under Authority of Applicant Note List applicant as number one if it actually operates/ provides services Provider Operating Under Contract to( Legal Name of Applicant) Ottumwa Transit Use List transit operations showing their current status as of( date) Union check if Yes Union Code a 0 " ATU- Amalgamated Transit Union, AFSCME- American Federation of c c ` o m. Q o State, County, and Municipal Employees; IBEW- International Brotherhood Union m. a y B a n of Electrical Workers, IBT- International Brotherhood of Teamsters; IUOE- International Union of Operating Engineers, IUPAT- International Union of Number Code Local c co C' c 0c m ns a ` a Painters and Allied Trades; NONE, OTHER 2.ca H c c,y n c.y y cog. Address and e- Mail Address must be included for all agencies with c co._ 2 ' o 2g' o ai o a union affiliation. M m- UM. OM UM, CCE a 1 ' Ottumwa Transit S. Emma St. Ottumwa IA dsilverio@ci.ottumwa.ia.us IBT c r u. d ; Iowa Department of Transportation Listing of Surface Transportation Providers in Project Area- Table 1 Form ( 12-15)

39 AL Listing of Surface E tstviders in Project Area Table 2: Transit Providers Not Operating Under Authority of Applicant List all other public, private, and non- profit transportation providers which operate or offer services in Applicant' s service area, including intercity bus companies, taxis, and social service agencies. Services/ Programs Operating Independently From:( Legal Name of Applicant) Ottumwa Transit Use List transit operations showing their current status as of( date) Union Code check if Yes Union Code To c, +. ATU Amalgamated Transit Union; AFSCME- American Federation of c o o a State, County, and Municipal Employees, IBEW- International Brotherhood Union a a D. a y i ' of Electrical Workers; IBT- International Brotherhood of Teamsters, IUOE- m, a, co o International Union of Operating Engineers; IUPAT- International Union of Number Painters and Allied Trades, NONE, OTHER Address and e- Mail Address must be included. 1" Regional Transit 612 South Madison Ottumwa,Ia j ay1015transit.com u, t6 ; u) c0 c ' h c fa c ayi y c ; > >- R c co L o o o d o m 003 Item. tam m2 ' a 2.; ottumwacab52501(ayahoo. com Ottumwa Cab 655 W. Second St. Ottumwa IA com R& B Cab 726 Wabash D E CI D E Ottumwa IA charterscc burlingtontrailways.com Burlington Trailways 906 Broadway West Burlington IA Iowa Department of Transportation Listing of Surface Transportation Providers in Project Area- Table 2 Form (

40 TTUMW A, Transit CERTIFICATE OF COST ALLOCATION PLAN This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my knowledge and belief that: 1) All costs and information included in this proposal dated March 7, 2017 to establish cost allocations or billings for FY 2018 are allowable in accordance with( please check the applicable CFR): 2 CFR Part 225 ( formerly OMB Circular A- 87), " Cost Principles for State, Local and Indian Tribal Governments.", or 2 CFR Part 230 ( formerly OMB Circular A- 122), " Cost Principles for Non-profit Organizations." 2) All costs have been accorded consistent treatment in accordance with generally accepted accounting principles, 3) An adequate accounting and statistical system exists to support claims that will be made under the Plan, 4) The information provided in support of the Cost Allocation Plan is accurate, and 5) All federally unallowable costs have been excluded from allocations. I declare under penalty of perjury that the foregoing is true and correct. Signed by the official having the authority to negotiate indirect cost rates for the organization or by a higher level official L _ Signature r S]. David Silverio Print Name Transit Director Title Ottumwa Transit Name of Organization March 7, 2017 Date Signed Iowa Department of Transportation Certificate of Cost Allocation Plan Form ( 12-15)

41 TTUMWA Transit CERTIFICATE OF INDIRECT COSTS This is to certify that I have reviewed the indirect cost proposal submitted herewith and to the best of my knowledge and belief: 1) All costs included in this proposal dated March 7, 2017 to establish billing or final indirect costs for FY 2018 are allowable in accordance with the requirements of the Federal award( s) to which they apply and( please check the applicable CFR): 2 CFR Part 225 ( formerly OMB Circular A-87), " Cost Principles for State, Local and Indian Tribal Governments.", or 2 CFR Part 230 ( formerly OMB Circular A- 122)," Cost Principles for Non-profit Organizations." All unallowable costs have been adjusted for in allocating costs as indicated in the cost allocation plan or indirect cost rate proposal. 2) All costs included in this proposal are properly allocable to Federal awards on the basis of a beneficial or causal relationship between the expenses incurred and the agreements to which they are allocated in accordance with applicable requirements. Further, the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for consistently, and the Federal Government will be notified of any accounting changes that would affect the negotiated rate( if any). Subject to the provisions of the Program Fraud Civil Remedies Act of 1986, ( 31 USC 3801 et seq.), and the Department of Labor's implementing regulations, ( 29 CFR Part 22), the False Claims Act( 18 USC 287 and 31 USC 3729); and the False Statement Act( 18 USC 1001), I declare to the best of my knowledge that the foregoing is true and correct. Signed by the official having the authority to negotiate indirect cost rates for the organization or by a higher level official Signature F i David Silverio Print Name Transit Director Title Ottumwa Transit Name of Organization March 7, 2017 Date Signed Iowa Department of Transportation Certificate of Indirect Costs Form ( 12-15)

42 Transit LOBBYING COST CERTIFICATE I hereby certify that Ottumwa Transit Legal Name of Applicant) has complied with the requirements and standards on lobbying costs in 2 CFR Part 230 ( formerly OMB Circular A- 122)," Cost Principles for Non-profit Organizations." for FY 2018 in that: 1) No costs are used to attempt to influence outcomes of any Federal, State, or local election, referendum, initiative, or similar procedure, through in kind or cash contributions, endorsements, publicity, or similar activity. 2) No costs are used to establish, administer, contribute to, or pay the expenses of a political party, campaign, political action committee, or other organization established for the purpose of influencing the outcomes of elections. 3) No costs are used to attempt to influence and Federal or State legislation enactment or modification of any pending Federal or State legislation through communication with any member or employee of the Congress or State legislature( including efforts to influence State or local officials to engage in similar lobbying activity), or with any Government official or employee in connection with a decision to sign or veto enrolled legislation or by preparing, distributing or using publicity or propaganda, or by urging members of the general public or any segment thereof to contribute to, or participate in, any mass demonstration, march, rally, fundraising drive, lobbying campaign or letter writing or telephone campaign. 4) No costs are used for legislative liaison activities, including attendance at legislative sessions or committee hearings, gathering information regarding legislation, and analyzing the effect of legislation, when such activities are carried on in support of or in knowing preparation for an effort to engage in unallowable lobbying I declare under penalty of perjury that the foregoing is true and correct. Signed by the official. ring t e authority to negotiate indirect cost rates for the organization or by a higher level official. Signature David Silverio Print Name Transit Director Title Ottumwa Transit Name of Organization March 7, 2017 Date Signed Iowa Department of Transportation Lobbying Cost Certificate Form ( 12-15)

43 Item No. G.- 3./C FCC 30,.] 13T. ' OF OTTUMWA 4 CI., ( J _ Staff Summary OTTUP 0: ACTION ITEM** Council Meeting of: Mar 7, 2017 Health & Inspections Department Jody Gates Prepared By Jody Gate Department Head City Administrator Approval AGENDA TITLE: Resolution No , a Resolution accepting the offer and approving the sale of City owned property located at 221 N Clay to Dan Oldfield for the sum of$ 250. Public hearing required if this box is checked.** RECOMMENDATION: Pass and adopt Resolution No DISCUSSION: Dan Oldfield offered the city $250 for a vacant piece of property located on the west side of Ottumwa. The property was obtained by a tax sale deed and the City' s mowing contractor has mowed it for more than 10 years. Source of Funds: Budgeted Item: IN Budget Amendment Needed:

44 RESOLUTION No A RESOLUTION ACCEPTING THE OFFER AND APPROVING THE SALE OF CITY OWNED PROPERTY LOCATED AT 221 N CLAY TO DAN OLDFIELD FOR THE SUM OF $ WHEREAS, the City of Ottumwa, is the present title holder to the property legally described as the Northeast 78 feet of Lot 8 and the Northwest Part of Lot 8, being 50 feet by 87 feet, and Lot 7, all in Summer's Second Addition to the City of Ottumwa, Wapello County, Iowa; and WHEREAS, pursuant to Resolution No approved, passed and adopted February 21, 2017 by the City Council authorized and directed the City Clerk to publish notice regarding the sale of said property to the successful bidder; and WHEREAS, Mr. Oldfield offered the City $250 for the vacant property to be used as green space; and WHEREAS, the property will be transferred by quit claim deed, with no abstract, and the buyer shall pay all costs associated with the conveyance of the property including any property taxes owed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA, that the offer received from Dan Oldfield, in the amount of$ 250 be, and it is hereby accepted and the sale of said property is approved and the Mayor and City Clerk are hereby authorized to sign the appropriate deed on behalf of the city conveying said property. PASSED AND ADOPTED this 7th day of March City of Ottumwa, Iowa ATTEST: Tom X. Lazio, Mayor Amanda Valent, City Clerk

45 Item No. G -4 / C CITY Of St f' UIWA mary ACTION ITEM** Council Meeting of: Mar 7, 2017 Kevin C. Flanagan Planning & Development Department Prepared By Jody Gates Department Head City Administrator Approval AGENDA TITLE: ORDINANCE NO , AN ORDINANCE AMENDING CERTAIN PROVISIONS OF THE CITY OF OTTUMWA ZONING CODE 0 ** Public hearing required if this box is checked.** RECOMMENDATION: A. Pass the first consideration of Ordinance No B. Waive the second and third considerations of Ordinance No C. Pass and adopt Ordinance No DISCUSSION: These Code changes will do the following: Section ( a) - Establishes the mandated width of single family home structures as at least 20 feet on all sides. Prior language was insufficiently definitive regarding length and width and would have allowed one or more sides of these structures to be less than 20 feet, which would have been inadequate to the purpose of this code requirement originally. Source of Funds: Budgeted Item: 111 Budget Amendment Needed:

46 APPENDIX - F Section 2( b) - Requires all industrial, commercial, and multi- family development projects to attend a pre- application Development Review Board ( DRB) meeting prior to filing permit applications for development projects. This code change also requires potential Conditional Use Permittees to attend DRB meetings prior to filing permit applications to the Zoning Board of Adjustments, which was not the case prior. These now mandatory meetings, for more intensive uses, establish communication with staff and potential development interests toward preparing permittees for Planning Commission or ZBA meetings. In many cases better application can result than may have been the case prior, making plans for developments more clear to both boards and public citizens. Exemptions that were included within the prior code language have been retained.

47 ORDINANCE NO AN ORDINANCE AMENDING THE ZONING ORDINANCE # OF THE CITY OF OTTUMWA, IOWA,AND AS SET FORTH IN CHAPTER 38 OF THE MUNICIPAL CODE- CITY OF OTTUMWA, IOWA, BY AMENDING SECTIONS ( a) AND APPENDIX F- SITE PLAN REVIEW SEC. 2( b), CITY OF OTTUMWA, WAPELLO COUNTY, IOWA. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA, THAT: SECTION 1 Zoning Ordinance# of the City of Ottumwa, Iowa, and as set forth in Chapter 38 of the Municipal Code City of Ottumwa, Iowa be and the same is hereby amended as follows: Section is hereby amended by replacing Section ( a) in its entirety and enacting the following in lieu thereof: a) Single-family detached design standards. All single- family detached dwellings for which a building permit has been issued on or after the date of chapter adoption, shall comply with the following minimum design standards: 1) The dwelling shall have a minimum length and width of at least 20 feet. 2) Any foundation skirting material shall have the appearance of masonry or poured concrete typical of site- built homes. SECTION 2 APPENDIX- F Site Plan Review is hereby amended by replacing Section 2( b) in its entirety and enacting the following in lieu thereof: b. Pre-application\conference. Whenever any person proposes to develop any tract or parcel of land for industrial use, commercial use, multi-family residential use, or for any and all uses indicated as subject to Site Plan Review in this Section or in the Use Matrix Tables in Section of the City Zoning Ordinance, or when the proposed development is subject to a Conditional Use Permit procedure as indicated in the referenced Tables, he or she shall submit to the City a request for a preapplication conference. Also, the following zoning districts and uses are exempt from site plan review requirements of this Chapter. 1. PUD Planned Unit Development and CD Conservation Development Overlay Districts. These districts include their own site plan review processes and requirements. 2. One- to four-family attached and detached dwellings. 3. Nonresidential building or paving projects provided the project has a total building footprint area of less than 5, 000 square.

48 4. Fire stations and other public buildings owned and operated by the city. 5. Publicly owned parks, playgrounds, golf courses, recreation areas. 6. Agriculture uses, including nurseries and truck gardens, provided that no retail sale shall be permitted on the premises. 7. Uses of land or structures customarily incidental to and subordinate to those uses set forth in this section. The conference shall include the applicant or his or her representative, the City Administrator, City Zoning Administrator and other city staff. The purpose of the conference shall be to acquaint the city staff with the proposed development and to acquaint the applicant or his or her representative with the procedures and with any special problems that might relate to the development. The applicant shall furnish a legal description of the property to be developed at the time of requesting a pre- application conference, and the conference shall be held within 15 calendar days of such request. SECTION 3 This ordinance shall be in full force and effect, from and after its passage, adoption, and approval and publication as required by law, unless a subsequent effective date is set out hereinabove. SECTION 4 When this ordinance is in effect, it shall automatically supplement, amend, and become a part of the said Code of Ordinance ( Municipal Code) of the City of Ottumwa, Iowa. PASSED on its first consideration the day of PASSED on its second consideration the day of Requirement of consideration and vote at two (2) prior Council meetings suspended the of day APPROVED this day of CITY OF OTTUMWA, IOWA By: Tom X. Lazio, Mayor

49 No action taken by Mayor. Vetoed this day of Tom X. Lazio, Mayor Repassed and adopted over the veto this day of Veto affirmed this day of 2017 by failure of vote taken to repass. Veto affirmed no timely vote taken to repass over veto. ATTEST: Amanda Valent, City Clerk

50 Item No. H.- 1. F FEB 24 PH City of Ottumwa Staff Summary Count pii pf:1march 7, 2017 Item No Robert Jay Prepared By Finance Department Department j I it" t' _ Ad '/ Dept. City Administrator Agenda Title: Resolution Directing The Advertisement For Sale Of$ 5, 300, 000* General Obligation Bonds, Series 2017, And Approving Electronic Bidding Procedures And Official Statement. M M M M M M M M M M M M M M M M M M M Y n L G n n n n o 0 I Purpose: Resolution Directing The Advertisement For Sale Of$ 5, 300, 000* General Obligation Bonds, Series 2017, And Approving Electronic Bidding Procedures And Official Statement. Recommendation: Pass and Adopt Resolution No Discussion: This is an interim step necessary prior to the sale of the bonds. This resolution authorizes the advertisement for sale and the use of electronic bidding. The electronic bidding procedure is recommended by our financial advisors, Speer Financial. We have used electronic bidding previously for the sale of bonds and notes. These bonds will be repaid from future debt service levies of the City of Ottumwa. Source of Funds Bond Budgeted Item Budget Amendment Needed

51 Council Member introduced the following Resolution entitled RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF $ 5, 300, 000* GENERAL OBLIGATION BONDS, SERIES 2017, AND APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT" and moved its adoption. Council Member seconded the Resolution to adopt. The roll was called and the vote was, AYES: NAYS: Whereupon, the Mayor declared theresolution duly adopted as follows: CRESOLUTION_NO RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF $ 5, 300, 000* GENERAL OBLIGATION BONDS, SERIES 2017, AND APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT WHEREAS, the Issuer is in need of funds to pay costs of equipping the police department; acquisition, restoration, or demolition of abandoned, dilapidated, or damaged buildings, structures or properties; rehabilitation and improvements of City parks, including facilities, equipment and improvements commonly found in City parks; construction, reconstruction and repair of street, sidewalk and levee improvements; acquisition, construction, reconstruction, enlargement, improvement and repair of bridges and viaducts; acquisition, construction, extension, improvement and equipping of works and facilities useful for the collection, treatment, and disposal of sewage and industrial waste, for the collection and disposal of solid waste within the City' s municipal sewer system, and for the collection and disposal of surface waters and streams in the City' s storm sewer system, essential corporate purpose( s), and it is deemed necessary and advisable that General Obligation Bonds, to the amount of not to exceed $ 4, 000,000 be authorized for said purpose( s); and WHEREAS, pursuant to notice published as required by Section of the Code of Iowa, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of the Bonds, and the Council is therefore now authorized to proceed with the issuance of said Bonds for such purpose( s); and WHEREAS, the City is in need of funds to pay costs of construction, reconstruction, enlargement, improvement and equipping of city halls, fire stations, and swimming pools and recreational areas, including replacing boiler and related pipes, and gutter improvements at City Hall, repair and replace roof at the North fire station, replace boiler at Ottumwa Beach; improvements and renovations, including electrical, to Bridge View Center; funding projects 2 -

52 necessary for the operation of the City or for the health and welfare of citizens, including funding the Downtown Façade and Roof and Sign Grant Programs, the White Box retail program, and comprehensive plan updates, general corporate purpose( s), and it is deemed necessary and advisable that General Obligation Bonds, to the amount of not to exceed $ 700, 000 be authorized for said purpose( s); and WHEREAS, the Issuer has a population of more than 5, 000 but not more than 75, 000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, pursuant to notice published as required by Section of the Code of Iowa, the Council of the City has held public meeting and hearing upon the proposal to institute proceedings for the issuance of Bonds for general corporate purpose( s) in the amounts as above set forth, and, no petition for referendum having been received, the Council is therefore now authorized to proceed with the issuance of said Bonds for such purpose( s); and WHEREAS, the Issuer is in need of funds to pay costs of aiding in the planning, undertaking and carrying out of urban renewal projects under the authority of Iowa Code chapter 403 and the West Gate Urban Renewal Plan, as amended, including the repair, remodeling, and improvement to the Beach Aquatic Center to be issued in one or more series, essential corporate urban renewal purpose project(s), and it is deemed necessary and advisable that the City issue General Obligation Bonds, for such purpose( s) to the amount of not to exceed $ 700,000 as authorized by Sections and of the Code of Iowa; and WHEREAS, pursuant to notice published as required by Sections and this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $ 3, 000,000 General Obligation Bonds for such purposes, and all objections, if any, to such Council action made by any resident or property owner of the City were received and considered by the Council; and no petition having been filed, it is the decision of the Council that additional action be taken for the issuance of said Bonds for such purpose( s), and that such action is considered to be in the best interests of the City and the residents thereof; and WHEREAS, the Issuer previously issued its $ 1, 400,000 General Obligation Bonds, Series 2016A, which included $700, 000 from this authority, leaving$ 2, 300, 000 of authority, of which the City will issue an additional $700,000 with the Bonds contemplated herein; and WHEREAS, pursuant to Section of the Code of Iowa, it is hereby found and determined that the various general obligation bonds authorized as hereinabove described shall be combined for the purpose of issuance in a single issue of$5, 300, 000* General Obligation Bonds as hereinafter set forth; and WHEREAS, in conjunction with its Municipal Advisor, Speer Financial, the City has caused a Preliminary Official Statement to be prepared outlining the details of the proposed sale of the Bonds; and WHEREAS, the Council has received information from its Municipal Advisor evaluating and recommending the procedure hereinafter described for electronic, facsimile and internet 3 -

53 bidding to maintain the integrity and security of the competitive bidding process and to facilitate the delivery of bids by interested parties; and WHEREAS, the Council deems it in the best interests of the City and the residents thereof to receive bids to purchase such Bonds by means of both sealed and electronic internet communication. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, STATE OF IOWA: Section 1. That the receipt of electronic bids by facsimile machine and through the SpeerAuction Competitive Bidding System described in the Notice of Sale and Official Statement are hereby found and determined to provide reasonable security and to maintain the integrity of the competitive bidding process, and to facilitate the delivery of bids by interested parties in connection with the offering at public sale. Section 2. That General Obligation Bonds, Series 2017, of City of Ottumwa, State of Iowa, in the amount of$ 5, 300,000*, to be issued as referred to in the preamble of this Resolution, to be dated April 18, 2017, be offered for sale pursuant to the published advertisement. Section 3. That the preliminary Official Statement in the form presented to this meeting be and the same hereby is approved as to form and deemed final for purposes of Rule 15c2-12 of the Securities and Exchange Commission, subject to such revisions, corrections or modifications as the Mayor and City Clerk, upon the advice ofbond counsel and the City's Financial Advisor, shall determine to be appropriate, and is authorized to be distributed in connection with the offering of the Bonds for sale. Section 4. That the Clerk is hereby directed to publish notice of sale of the Bonds at least once, the last one of which shall be not less than four clear days nor more than twenty days before the date of the sale. Publication shall be made in the " Ottumwa Courier", a legal newspaper, printed wholly in the English language, published within the county in which the Bonds are to be offered for sale or an adjacent county. The notice is given pursuant to Chapter 75 of the Code of Iowa, and shall state that this Council, on the 21st day of March, 2017, at 5: 30 P.M., will hold a meeting to receive and act upon bids for said Bonds, which bids were previously received and opened by City Officials at 11: 00 A.M. on said date. The notice shall be in substantially the following form: 4 -

54 To be published on or before March 16, 2017) NOTICE OF BOND SALE Time and Place of Sealed Bids: Bids for the sale of Bonds of the City of Ottumwa, State of Iowa, hereafter described, must be received at the office of the City Clerk, City Hall, 105 East 3rd Street, Ottumwa, Iowa; Telephone: ( the " Issuer") before 11: 00 A.M., on the 21st day of March, The bids will then be publicly opened and referred for action to the meeting of the City Council in conformity with the TERMS OF OFFERING. The Bonds: The Bonds to be offered are the following: GENERAL OBLIGATION BONDS, SERIES 2017, in the amount of$ 5, 300,000*, to be dated April 18, 2017 (the " Bonds") Subject to principal adjustment pursuant to official Terms of Offering. Manner of Bidding: Open bids will not be received. Bids will be received in any of the following methods: Sealed Bidding: Sealed bids may be submitted and will be received at the office of the City Clerk at City Hall, 105 East 3Rd Street, Ottumwa, Iowa. Electronic Internet Bidding: Electronic internet bids will be received at the office of the City Clerk at City Hall, 105 East 3rd Street, Ottumwa, Iowa. The bids must be submitted through the SPEERAUCTION competitive bidding system. Electronic Facsimile Bidding: Electronic facsimile bids will be received at the office of the City Clerk at City Hall, 105 East 3rd Street, Ottumwa, Iowa facsimile number: ) or the City's Municipal Advisor, Speer Financial, Waterloo, Iowa( facsimile number: ). Electronic facsimile bids will be treated as sealed bids. Consideration of Bids: After the time for receipt of bids has passed, the close of sealed bids will be announced. Sealed bids will then be publicly opened and announced. Finally, electronic internet bids will be accessed and announced. Sale and Award: The sale and award of the Bonds will be held at the Council Chambers, City Hall, 105 East 3rd Street, Ottumwa, Iowa at a meeting of the City Council on the above date at 5: 30 P. M. Official Statement: The Issuer has issued an Official Statement of information pertaining to the Bonds to be offered, including a statement of the Terms of Offering and an Official Bid Form, which is incorporated by reference as a part of this notice. The Official Statement may be obtained by request addressed to the City Clerk, City Hall, 105 East 3rd Street, Ottumwa, Iowa; 5

55 Telephone: or the Issuer's Municipal Advisor, Speer Financial, 531 Commercial Street, Waterloo, Iowa, 50703, Telephone: Terms of Offering: All bids shall be in conformity with and the sale shall be in accordance with the Terms of Offering as set forth in the Official Statement. Legal Opinion: The Bonds will be sold subject to the opinion of Ahlers & Cooney, P. C., Attorneys of Des Moines, Iowa, as to the legality and their opinion will be furnished together with the printed Bonds without cost to the purchaser and all bids will be so conditioned. Except to the extent necessary to issue their opinion as to the legality of the Bonds, the attorneys will not examine or review or express any opinion with respect to the accuracy or completeness of documents, materials or statements made or furnished in connection with the sale, issuance or marketing of the Bonds. Rights Reserved: The right is reserved to reject any or all bids, and to waive any irregularities as deemed to be in the best interests of the public. By order of the City Council of the City of Ottumwa, State of Iowa. City Clerk, City of Ottumwa, State of Iowa End of Notice) 6

56 PASSED AND APPROVED this 7th day of March, Mayor ATTEST: City Clerk 7

57 Item No. H FEB 30 Am 9: 38 l i.'" F', ` avyti. '_'s CITY OF OTTUMWA Staff Summary Action Item** Council Meeting of March 7th, 2017 Fire Tony Miller Prepared By 3 t Department Dep ent Head City Administrator Approval AGENDA TITLE: Resolution Expand our current Fire Department fire inspection program. RECOMMENDATION: Pass and adopt this recommendation. DISCUSSION: There are approximately buildings and businesses in the city of Ottumwa that have never had a fire safety inspection. By allowing the Fire Department to inspect these premises we will find possible violations that can be remedied before they have a fire situation. This will expand our current inspection program.

58 RESOLUTION NO A RESOLUTION APPROVING THE ADDITION OF FIRE DEPARTMENT INSPECTING BUILDINGS AND BUSINESSES THAT NEVER HAVE BEEN INSPECTED, AS AMENDED. WHEREAS, The City of Ottumwa, Iowa operates the Ottumwa Fire Department; and WHEREAS, The Ottumwa Fire Department performs various services including fire inspections, fire suppression, rescues, city complaints, and other emergency services. WHEREAS, There are approximately buildings and businesses that have never been inspected. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT THESE INSPECTIONS ARE ALLOWED TO EXPAND OUR INSPECTION PROGRAM. Passed and adopted this 7th day of March, CITY OF OTTUMWA, IOWA Tom X Lazio, Mayor Attest: Amanda Valent, City Clerk

59 Item No. H FECIOTNI 9 OTTUMWA c v y ;_- Y Staff Summary ACTION ITEM** Council Meeting of: Mar 7, 2017 Kam Reeves WPCF Prepared By Kam Reeves Department Department Head City Administrator Approva AGENDA TITLE: Resolution # Approving the quote for the emergency cleaning of the WPCF Anaerobic Digesters, and hauling and land application of biosolids. RECOMMENDATION: Approve the quote from Waggoner Solutions of Donnellson, Iowa for the quoted price of$ 9, 500 per day for the digester cleaning and per gallon for hauling and land applying material from the Primary and Secondary Anaerobic Digesters. DISCUSSION: Though this was scheduled for the Fiscal Year, the discovery of deteriorating ductile piping going through the digester walls has forced this to be done at this time. Due to an anticipated lesser amount of sand than has been cleaned out of the digesters previously, we feel this quote will provide us with the lowest cost in completing this project. Two quotes were solicited, and are listed in your packets. This will be payed for by moving some projects currently scheduled for the 2017-' 18 budget year, to Source of Funds: Sewer Fund Budgeted Item: ig Budget Amendment Needed: Yes

60 RESOLUTION # A RESOLUTION APPROVING THE QUOTE FROM WAGGONER SOLUTIONS OF DONNELLSON, IOWA TO PERFORM THE EMERGENCY CLEANING OF THE WPCF ANAEROBIC DIGESTERS, AND TO HAUL AND LAND APPLY THE BIOSOLIDS. WHEREAS, The City of Ottumwa, WPCF did solicit for quotes for the emergency cleaning of the Anaerobic Digesters: and, WHEREAS, The City of Ottumwa, WPCF did review such quotes for said work : and, WHEREAS, The City of Ottumwa, WPCF believes that the quoted price of$9, 500/ day for digester cleaning plus $0.025 for hauling and land application provides the City with the best price. NOW, THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF OTTUMWA, IOWA THAT : The award of this quote from Waggoner Solutions is hereby approved. APPROVED, PASSED, AND ADOPTED this 7th day of March, CITY OF OTTUMWA, IOWA Tom X. Lazio, Mayor ATTEST : Amanda Valent, City Clerk

61 Nutri- Ject Base Bid $ 49, 675 Secondary Digester Waggoner Solutions Base Bid $ 9, 500/ Day 10' Sand $ 82,790 + $ 49,675 $ 132, Days $ 114,000 + $ 15, 000 $ 129,000 9' Sand $ 74, $ 49, 675 $ 124, Days $ 104, $ 15, 000 $ 119, 500 8' Sand $ 66,232 + $ 49,675 $ 115, Days $ 95,000 + $ 15, 000 $ 110,000 T Sand $ 57,953 + $ 49,675 $ 107,628 9 Days $ 85,500 + $ 15, 000 $ 100,500 6' Sand $ 49,674 + $ 49,675 $ 99,349 8 Days $ 76,000 + $ 15, 000 $ 91, 000 5' Sand $ 41, $ 49,675 $ 91, Days $ 66,500 + $ 15, 000 $ 81, 500 4' Sand $ 33, $ 49,675 $ 82, Days $ 57,000 + $ 15, 000 $ 72,000 3' Sand $ 24, $ 49,675 $ 74,512 5 Days $ 47,500 + $ 15, 000 $ 62, 500 2' Sand $ 15, $ 49,675 $ 65,233 4 Days $ 38,000 + $ 15, 000 $ 53,000 1' Sand $ 8, $ 49,675 $ 57,954 3 Days $ 28,500 + $ 15, 000 $ 43, Days $ 19,000 + $ 15, 000 $ 34,000 1 Day $ 9, $ 15, 000 $ 24,500 Primary Digester Nutri -Ject Waggoner Solutions Base Bid $ 31, 793 Base Bid $ 9, 500/ Day 10' Sand $ 52, $ 31, 793 $ 84, Days $ 114,000 + $ 15,000 $ 129,000 9' Sand $ 47, $ 31, 793 $ 79, Days $ 104, $ 15, 000 $ 119, 500 8' Sand $ 42,384 + $ 31, 793 $ 74, Days $ 95,000 + $ 15,000 $ 110,000 7' Sand $ 37,086 + $ 31, 793 $ 68,879 9 Days $ 85,500 + $ 15,000 $ 100,500 6 ' Sand $ 31, $ 31, 793 $ 63, Days $ 76,000 + $ 15,000 $ 91, 000 5' Sand $ 26,490 + $ 31, 793 $ 58,283 7 Days $ 66,500 + $ 15,000 $ 81, 500 4' Sand $ 21, $ 31, 793 $ 52, Days $ 57,000 + $ 15,000 $ 72,000 3' Sand $ 15,894 + $ 31, 793 $ 47,687 5 Days $ 47,500 + $ 15,000 $ 62,500 2' Sand $ 10,596 + $ 31, 793 $ 42,389 4 Days $ 38,000 + $ 15,000 $ 53,000 1' Sand $ 5,298 + $ 31, 793 $ 37,091 3 Days $ 28,500 + $ 15,000 $ 43,500 2 Days $ 19,000 + $ 15,000 $ 34,000 1 Day $ 9,500 + $ 15,000 $ 24,500