The meeting was called to order at 10:10 a.m. by. Dick. The following items were suggested for addition to the agenda: u

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1 C COUNTY OF PONOKA NO. 3 COUNTY COUNCIL METING March 31, 1989 A regular meeting of the Council of the County of Ponoka No. 3 was held in the County Council Chambers, Ponoka, Alberta on Friday, March 31, 1989 with the following members in attendance: Councillor H. Reich Councillor T. Butterfield Councillor D. Johnston Councillor J. Evernden Councillor W. Lucas Councillor L Luft Reeve V. Dich Mr. C. Cutforth, County Administrator Miss C. Johnson, Recording Secretary Call to Order Reeve Dick. The meeting was called to order at 10:10 a.m. by Additions Agenda to The following items were suggested for addition to the agenda: u 27. Road Bans 28. Rimoka Foundation Board 29. Ponoka Landfill Site 30. A.A.M.D & C. Spring Convention 31. Preliminary Agreements Adoption of the Agenda C/139/89 Moved by Councillor Johnston that the agenda be adopted as amended. MINUTES February 28, 1989 C/140/89 Item No. 1 Moved by Councillor Evernden that the February 28, 1989 minutes be adopted as presented. Payment Accounts C/141/89 of FINANCE Item No. 4 Council reviewed the accounts presented for payment. Moved by Councillor Reich that the accounts be approved for payment from cheque #387 to cheque #561 in the amount of $837, my/9.,////7) Reeve Dick recessed the County Council meeting at 10:34 a.m. to hold the Development Appeal Board hearing, and reconvened the meeting in open session at 11:16 a.m. : L. Bridge Request Laczo, D. "InCamera" 4»: C/142/89 Item No. 3 Moved by Councillor Evernden at 11:17 a.m. that Council go into an "incamera" session to discuss Mr. Laczo s bridge request. Mr. H. Burton, Public Works Superintendent, attended the meeting. C/143/89 Moved by Councillor Johnston, at 11:38 a.m., that Council reconvene the meeting in open session.

2 March 31, 1989 Page 2 - C/144/89 Moved by Councillor Reich that Council rescind the motion approving bridge file 71515, and that construction of this bridge request located East S.E W5Mnot be approved. Mr. Laczo was thanked for attending and left the meeting. 1 PUBLIC WORKS Hourly Employee Retirement Ogilvie, Municipal Report Jack Item No. 6 Council reviewed the hourly municipal employee report to March 22, 1989 as presented. Councillor Luft advised Council that Mr. B. Tompkins has resigned from his position of grader operator with the County of Ponoka. Reeve Dick left the meeting at 11:46 a.m. and returned to the meeting at 11:49 a.m. Item No. 10 Mr. Cutforth advised Council that Mr. Jack Ogilvie has informed Administration that he will be retiring on September 1, Division 6 Grader Operator Job Description Gartner, J. C/145/89 Councillor Lucas advised Council, for information, that Division 6 grader operator, D. Batke, is on sick leave and D. Donald was recalled to replace him. Item No. 8 Mr. Cutforth outlined the duties to be performed by J. Gartner, mechanic at the Public Works Shop in Ponoka for the 1989 season. Moved by Councillor Lucas that Council approve an annual salary of $32, for J. Gartner, effective April, Lunch Reeve Dick recessed the meeting for lunch at 12:07 p.m. and reconvened the meeting at 1:15 p.m. reconvenement. Councillor Luft was not in attendance at Budget Meeting date. Council discussed the 1989 County budget meeting Councillor Luft entered the meeting at 1:22 p.m. C/146/89 9} J%&/ /V of Bailing Underwater Gravel Greenwall Construction / T / 3 Moved by Councillor Lucas that the County budget meeting be changed from April 5, 1989 to April 10, 1989 at 9:00 a.m. Councillor Johnston left the meeting at 1:25 p.m. and returned at 1:27 p.m. Item No. 9 Mr. Cutforth advised Council that Greenwall Construction has presented a proposal to the County for bailing of underwater gravel in the Anderson pit. The total price quoted as $2.50 per cubic-yard to bail and crush 70,000 cubic yard of gravel. Council discussed the proposal received from Greenwall Construction and deferred for budget consideration.

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4 March 31, 1989 Page 4 R. Angus Grader Trade Council was advised that delivery on new graders from R. Angus is now six to eight months. R. Angus has informed the County that they propose trading 4 of the County's 14G graders for 4 new graders at a cost difference of $55, They further propose to sell a new 14G motor grader at a cost of $186, Council directed Administration to negotiate with R. Angus to trade the four 14G graders for four new ones, and purchase an additional new 14G grader. Council directed that the Division grader be placed in the April 21, 1989 Public Works Auction sale pending purchase of a new grader. Division 1 Backsloping Mr. Burton advised of a quarter mile in Division 1 that requires backsloping and fencing, in addition to the 1 1/2 miles of road located at N N 1/ W4M that are scheduled for construction in Reeve Dick left the meeting at 3:04 p.m. and Deputy Reeve Johnston assumed the chair. C/150/89 Moved by Councillor Evernden that Council approve the backsloping and fencing of the extra quarter mile of road in Division 1 (N N.E. l04324w4) providing that a preliminary agreement is obtained. Reeve Dick returned to the meeting at 3:06 p.m. Preliminary Agreements Item No. 31 agreements as presented. Council reviewed three preliminary C/151/89 Moved by Councillor Lucas that Council approve the following agreements as presented: Bert Falt Stephen and Melissa Wright David Carlyle Brushing Brushing Brushing 1989 Bridge Requests inspection Item No. 2 report. Council reviewed the 1989 bridge Councillor Reports Item No. 13 Councillor Johnston reported on the Deer Creek Management Project and advised Council that one of the concerned landowners is not interested in participating in the project, and therefor, two other landowners upstream would not be able to participate in the project. Project costs to date were discussed and it was noted that $319, is approved. Council was advised that unexpended funds could be utilized for the Strauss Springs Project. 5-1 Hourly Municipal Employee Report x2 %/9/? p.m. Councillor Luft left the meeting at 3:25 p.m. Item No. 6 Council reviewed the hourly municipal employee report further. Councillor Luft returned to the meeting at 3:30 Councillor Lucas reported briefly on a safety seminar discussed at the A.A.M.D. & C. Spring Convention and suggested that the County of Ponoka respond to the Association advising that the County of Ponoka has some concern in regard to the funding of such a project. 1 Reeve Dick left the meeting at 3:43 p.m. and returned at 3:47 p.m.

5 maximum $100/acre March 31, 1989 Page 5 ADMINISTRATION Rimbey Hospital Requisition Item No. 14 Council reviewed a requisition received from the Rimbey Hospital regarding a new nursing home for information. FINANCE Monthly Financial Statement C/152/89 Item No. 5 Mr. Cutforth reviewed with Council the monthly financial statement to the end of February 1989 as presented. Moved by Councillor Johnston that Council accept the monthly financial statement to the end of February 1989 for information as presented. ADMINISTRATION Bashaw Hospital Requisition Preliminary Agreements Item No. 15 Council reviewed a letter received from Alberta Hospitals advising approval of the 1989 requisition for the Bashaw Hospital. Presented for information only. Item No. 16 Mr. Cutforth presented Council with a revised format for preliminary agreements, a copy of which is attached to these minutes. Councillor Lucas left the meeting at 4:11 p.m. and returned to the meeting at 4:15 p.m. C/153/89 Moved by Councillor Butterfield that Council amend the preliminary agreement rates as follows: Disturbed area $100/acre Crop damage of $200/acre Perennial forage crop for 2nd year C/154/89 Moved by Councillor Luft that Council adopt the preliminary agreement form as amended. Custom Agreement Work Council reviewed a form presented entitled Permission to Enter Upon Lands to Perform Custom Work". It was noted that this form would be used in the future for snowplowing agreements.. Administration was requested to amend the form and include a space for lot, block, and plan numbers. p.m. Councillor Butterfield left the meeting at 4:36 C/155/89 A Z2%. 4/ 1/ an,/i,xi Moved by Councillor Johnston that Council approve the "Permission to Enter Upon Lands to Perform Custom Work" form as amended. _ 4:37 p.m. - Councillor Butterfield returned to the meeting at Rimbey/Bluffton Association Handicapped Grant Request for Item No. 17 Council reviewed a Senior s Transportation grant request received from the Rimbey/ Bluffton Association for Handicapped.

6 (1) March 31, 1989 Page 6 Ponoka Wagon Grant Covered Society Request Item No. 18 Council reviewed a request for grant funding received from the Ponoka Covered Wagon Society in the amount of $5, and a possible contribution towards the purchase of a new HandiVan. Council directed Administration to request reports from all recipients of the transportation grant detailing senior citizen usage of the HandiVan and a financial statement, to meet grant reporting requirements to the Province. Rimoka Foundation C/156/89 Item No. 19 Council reviewed the letter received from the Rimoka Foundation requesting grant funding from the County of Ponoka in the amount of $4, Moved by Councillor Johnston that further discussion on Items 17, 18 and 19 be deferred until confirmation of the transportation grant is received from Alberta Transportation. Policy Review Item No. 20 Council reviewed policies 02002A and 02002B and were advised of changes regarding approach accesses, a copy of which is attached to these minutes. Council requested that changes be made to Policy 02002A as follows: CONSTRUCTION Change to read "Compacted clay fill for 1 meter (3.3 feet) depth from surface. CULVERT WIDTH be changed to CULVERT DIAMETER. Additions to Policy 02002A are as follows: APPROACH SLOPE: Must be level from road grade for a minimum distance of 50 feet. Council reviewed policy 02002Band was advised of changes made to the SECURITY DEPOSITS required in lieu of immediate construction of approach access. C/157/89 Moved by Councillor Johnston that further discussion on this item be deferred until the next regular meeting of Council. Rimbey Recreation Budget Item No. 21 Council reviewed the recreation budget received from the Rimbey and District Recreation and Cultural Board. The Rimbey Recreation Board requested that County Council adjust their per capita grant as per the new population figure of 3371 in addition to increasing honorariums and training monies for the County membersatlarge. Councillor Johnston left the meeting at 5:05 p.m. A difference in population figures was noted between the Ponoka Recreation and Rimbey Recreation budget. County Census,-1 Z}.z? 5:10 p.m. Councillor Johnston returned to the meeting at Council discussed the possibility of completing a census within the County of Ponoka in 1989 to establish exact population numbers in each recreation district.

7 March 31,_1989 Page 7 Rimbey Budget C/158/89 Recreation Reeve Dick left the meeting at 5:50 p.m. and returned at 5:52 p.m. Movedby Councillor Lucas that Council approve the Rimbey Recreation budget as presented. 6 in favour 1 opposed Operating and Capital Reserves (1988) Approval Item No. 22 Mr. Cutforth advised Council that authorization is required to reserve 1988 operating funds for a road construction project in Divisionu5, scheduled for completion in Councillor Luft left the meeting at 6:00 p.m. C/159/89 Moved by Councillor Evernden that Council reserve 1988 operating funds for project E E 1/ W5M in the amount of $80, Mr. Cutforth also recommended that a resolution be passed by Council establishing an equipment reserve of $120, from the proceeds of the 1988 equipment auction sale. Mr. Cutforth noted that Council has already approved the budget, which included this reserve, however, the auditors require an additional motion. C/160/89 Town of Ponoka Ice Usage Policy Moved by Councillor Lucas that Council establish a capital equipment reserve of $120, from 1988 equipment sale proceeds. Item No. 23 Mr. Cutforth advised Council that this item was deferred at an earlier meeting and was brought to the meeting for further consideration. policy. Council reviewed and discussed the presented Councillor Reich left the meeting at 6:12 p.m. and returned at 6:14 p.m. C/161/89 Moved by Councillor Butterfield that Council not approve the Town of Ponoka's Ice Usage Policy as presented. Plebiscite [Summary of Expenses~ Item No. 24 Mr. Cutforth advised Council that expenses for the plebiscite held on March 6, 1989 were approximately $20, only. This item was brought to Council for information Alberta Teachers Association Correspondence Big, Big Brothers/ Sisters 1 Thank You I/2%/2; / Item No. 25 Council agreed to discuss the letter received from the Alberta Teacher's Association in an incamera session later in the meeting. Item No. 26 Council reviewed for information a thank you received from Big Brothers/Big Sisters for participating in the BowlforKids program.

8 March 31, 1989 Page 8 Rimoka Foundation C/162/89 Item No. 27 Council discussed the request to split the Rimoka Foundation, as it presently exists into two separate entities (Ponoka and Rimbey). Moved by Councillor Johnston that Council not concur with splitting the Rimoka Foundation Board into two separate entities for Ponoka and Rimbey. Ponoka Landfill C/163/89 Site Item No. 28 Mr. Cutforth advised Council that a meeting was held on March 30, 1989 with Alberta Environment, the Town of Ponoka and the County of Ponoka to discuss regional landfill sites. Discussion regarding a feasibility study for a Regional Landfill Site was also held. Mr. Cutforth advised that Alberta Environment ensured there would be no cost to the County of Ponoka for the feasibility study. Council agreed to pursue all possible locations for a new sanitary landfill site in the County and stated they would not agree with a regional landfill site system. Councillor Evernden left the meeting at 6:35 p.m. and returned to the meeting at 6:37 p.m. Council discussed possible locations for landfill sites in the County of Ponoka. Moved by Councillor Lucas that Council not proceed with a feasibility study at this time and that the County of Ponoka search for suitable locations for a new sanitary landfill site. Town/County Supper Reeve Dick informed Council that the Town of of Ponoka is hosting a dinner meeting with County Council, and requested Council consider possible dates. V 1 Council established that April 15, 19 or 22, 1989 would be possible dates for the meeting. InCamera Session C/164/89 Moved by Councillor Evernden at 6:51 p.m. that the meeting go into an "incamera" session. C/165/89 Moved by Councillor Lucas at, meeting reconvene in open session. 7:40 p.m, that the Alberta Teachers Association Correspondence C/166/89 Adjournment C/167/89 Moved by Councillor Johnston that Council acknowledge receipt of the letter from the Alberta Teacher's Association regarding the recent plebiscite. Moved by Councillor Butterfield, at 7:45 p.m., that the meeting be adjourned. /Q/zégzi Q ééé / A. f - Reeve County Administrator