June 14, City Council Regular Meeting. 7:00 p.m.

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1 June 14, 2011 City Council Regular Meeting 7:00 p.m.

2 FYI

3 FUTURE CITY COUNCIL AGENDA ITEMS June, /27/2011 Special Council Meeting o Budget Workshop 06/28/2011 Special Council Workshop o Revisions to Drainage Criteria Manual and Other City Regulations Corresponding to Such Revisions July, 2011 Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects o Highway 3 Overlay District o Second Reading of Ordinance Approving Mitigation Charges for Dickinson Volunteer Fire Department o Recommendation for use of Unexpended Fund Balance from FY o Appeal of Decision of Building Standards Commission for Jorge Lopez at th Street o First Reading of Ordinance for SUP for Dollar General o Resolution Approving Revisions to Capitalization Policy 07/12/2011 Special Council Workshop o City Administrator s Briefing o Budget Workshop Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects o First Reading of Ordinance Amending Drainage Criteria including adoption of Standard Inlet Regulations o Award of Bid for Lovers Lane Reconstruction Project o Resolution Approving Contract for Lovers Lane Reconstruction Project o Second Reading of Ordinance for SUP for Dollar General 07/21/2011 o Budget Workshop 07/26/2011 Special Council Workshop Future Agenda Items Page 1 of 4

4 Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects o Update on Dickinson Bayou Watershed Steering Committee Meeting o Highway 3 Overlay District o Second Reading of Ordinance Amending Drainage Criteria including adoption of Standard Inlet Regulations o Award of Bid for Timber, Water, Birch and Elm Reconstruction Projects o Resolution Approving Contract for Timber, Water, Birch and Elm Reconstruction Projects August, /02/2011 o Propose budget to Council 08/09/2011 Special Council Workshop o City Administrator s Briefing Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects 08/23/2011 Special Council Workshop Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects o Highway 3 Overlay District o First Public Hearing on Proposed Tax Rate 08/30/2011 Special Council Meeting o Second Public Hearing on Proposed Tax Rate o Schedule and Announce Meeting to Adopt Tax Rate September, /13/2011 Special Council Workshop o City Administrator s Briefing Future Agenda Items Page 2 of 4

5 Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects o Ordinance adopting DEDC FY Budget o Public Hearing on Proposed FY Budget and Tax Rate o Ordinance Adopting FY Budget o Ordinance Adopting FY Tax Rate o Ratification of Increased Property Tax Revenues 09/27/2011 Special Council Workshop o Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects o Update on Dickinson Bayou Watershed Steering Committee Meeting o Highway 3 Overlay District o Resolution Approving Contract with Baxter Employee Assistance o Resolution Approving Contract for Janitorial Services o Resolution Approving Contract with Prosecuting Attorney o Resolution Designating Official City Newspaper October, /11/2011 Special Council Workshop o City Administrator s Briefing Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects 10/25/2011 Special Council Workshop Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects o Highway 3 Overlay District November, /08/2011 Special Council Workshop o City Administrator s Briefing Future Agenda Items Page 3 of 4

6 Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects o Cancellation of Second Meeting in November and December due to Thanksgiving and Christmas Holidays December, /13/2011 Special Council Workshop o City Administrator s Briefing Regular Council Meeting o Update on Hurricane Ike CDBG Grant Projects o Update on Public Works Projects o Update on Dickinson Bayou Watershed Committee Meeting o Highway 3 Overlay District Future Agenda Items Page 4 of 4

7 STAFF REPORTS

8 CITY OF DICKINSON MEMORANDUM To: From: Cc: Honorable Mayor and City Council Kevin Byal, Chief Building Official Julie Johnston, City Administrator Date: June 1, 2011 RE: Community Development Activity Report During the month of May, Community Development staff completed the following activities: Community Development Activity Report May New Commercial Building Permits 0 New Residential Building Permits 4 Commercial Addition / Remodel 1 Residential Addition / Remodel 4 Miscellaneous Permits 22 Building Permits Issued 51 Electrical Permits 6 Mechanical Permits 8 Plumbing Permits 22 Plans reviewed 33 Contractor Registration (new/renewal) 36 Building Inspections Conducted 288 Code Enforcement Cases 148 Code Enforcement Inspections 273 Permit Tech Customer Contacts 395 Planning & Zoning Cases 4 Board of Adjustment Cases 0 Pre-Development meetings 5 Zoning Inquires 2 Valuation of Construction Permitted $544, Permit Fees Collected $16,904.00

9 Irma Rivera 4403 HWY 3 Dickinson, Texas (281) (281) fax irivera@ci.dickinson.tx.us To: Honorable Mayor and City Council From: Irma Rivera, Court Administrator CC: Julie Johnston Date: June 9, 2011 Re: Monthly Staff Report 1 VIOLATIONS FILED FOR MAY 2011 Police Department 286 Animal Control 15 Municipal Court 41 TEXAS DEPT OF PUBLIC SAFETY 0 TRANSFERED OUT 0 FIRE MARSHAL 0 RESERVE OFFICER 0 Total Filed Violations 342 WARRANTS ISSUED FOR MAY 2011 Police Department 154 Animal Control 1 Municipal Court 78 TEXAS DEPT OF PUBLIC SAFETY 2 TRANSFERED OUT 1 FIRE MARSHAL 0 RESERVE OFFICER 1 Total Violations 237 WARRANTS CLEARED FOR MAY 2011 Police Department 157 Animal Control 1 Municipal Court 62 TEXAS DEPT OF PUBLIC SAFETY 5 TRANSFERED OUT 7 FIRE MARSHAL 0 RESERVE OFFICER 0 Total Violations 232

10 Court calendar for June 2011 as follows: June 1 st & 8 th Adult Arraignment Hearings June 13 th Jury-Trial Hearing June 20 th Attorney Pre-Trial June 22 nd Bench Trial June 27 th Non-Attorney and Juvenile Hearings o o Irma Rivera will be attending the Court Administrators Conference being held in San Antonio on June 6 th through June 8 th. On May 20 th Irma Rivera participated in Career Day hosted by Barber Middle School. Over 600 kids in a span of four hours heard the exciting career of being a Court Administrator. Students had many questions about the duties that court officials have and what role we play in City Government. o June 2 nd was last day of school for all area kids please watch out for additional young drivers on our city streets and be cautious of our young pedestrians. Page 2

11 Library Memo To: Mayor and Council From: Vicki McCallister CC: Julie Johnston Date: June 9, 2011 Re: Staff Report In May 2011, 5823 citizens visited the Library and others accessed the library website. In house, 2535 patrons used the library s 15 regular public access computers and also the15 minute Express computer items were checked out for home use. In addition, 115 patrons received new library cards. On May 10 th the Library hosted an awards ceremony for the winners of the 6 th Annual Bookmark contest. The contest has become a tradition for young students and the DISD has been very instrumental in the growth of this program over the years. The first place winner s all received gift cards from Barnes and Noble and sponsors JSC and the Friends of DPL had 1000 bookmarks printed of all 5 winners. Come by the library to pick up your 2011 edition and look back at the previous years on display. The bookmarks will also be distributed at school libraries next fall. Children s librarian Kathy Soehl visited 4 elementary to promote this year s Texas Summer Reading program Dig up a good book to over 1600 of our youngest citizens. Over 3000 calendars were also printed and distributed to the schools for children to take home. The library director attended a seminar at the University of Houston pertaining to grant writing and a Webinar for library promotion. 1

12 GALVESTON CO. LIBRARY MONTHLY STATISTICS REPORT Library Dickinson Public Library Month _May Year 2011 SERVICES Books Loaned Audio Books Loaned Music CDs/Cassettes Loaned Videos/DVDs Loaned Other Materials Loaned Total Circulation Transactions Juvenile Transactions (a part of total circulation transactions) Materials Used in House New Patrons Registered Reference Transactions/Information Questions 419 Adult Programs offered by the Library - # Programs & # Attendees 1 Young Adult Programs offered by the Library - # Programs & # Attendees 0 Children's Programs offered by the Library - # Programs & # Attendees 14 Number of Visits (Door Count) Volunteer Hours INTERNET AND ELECTRONIC SERVICES Internet Users Internet Hours RESOURCE SHARING ILL borrowed from other libraries outside of Galveston Co. ISL borrowed from other public libraries in Galveston Co. Total ILL & ISL borrowed from other libraries Total ILL & ISL requests loaned to libraries for our users

13 DICKINSON POLICE DEPT. To: Mayor and Council Members From: Chief Ron Morales Date: June 1, 2011 Re: May news Administrative Services Hired Tandra Currier as the newest full-time Communications Operator. Hired William Brady Alexander as the newest full-time Jailer. Brady is a recent graduate of the University of Houston Downtown with a Bachelor of Science Degree in Criminal Justice. Officer Oscar Stoker received the Officer of the Year award at the annual 50 s Club banquet in Galveston, Texas. Performed maintenance and inspection of the fire alarm and sprinkler systems in the PD building. Began budget preparation for fiscal year 2012 for the Law Enforcement department. Attended a meeting with the Galveston County Sheriff s Department regarding the Galveston OSSI Software Consortium. Patrol Division Provided security and traffic control for Red, White & Bayou Assisted Community Policing with 3 Career Fairs at local schools. Officers Jeffrey Peterson and Daniel Banda completed their field training and are now assigned to a duty shift. Criminal Investigation Division Detectives have been working a strong arm robbery that occurred at CVS Pharmacy on May 11th. A B/F shoplifted some merchandise and when stopped by loss prevention, a B/M intervened and assaulted store staff. The actors fled in an SUV driven by a W/M. Detectives were able to identify the SUV and the W/M driver. The DA s office has authorized a charge of Robbery on the W/M and Detectives will be seeking an arrest warrant with the hope that the W/M will be able to identify his accomplices.

14 On May 25th, Detectives were called out by patrol to the scene of a shooting in an apartment in the 3300 block of Hughes Lane. The victim who went to Mainland Medical with a gunshot wound to the stomach advised he had been shot in the apartment. Detectives obtained a search warrant for the crime scene and the warrant was executed at 1:40am on May 26, Evidence of the shooting was recovered and the actor has been identified. The investigation is on-going and Detectives should soon have an arrest warrant for the actor. Crime Prevention & Community Policing Attended the NCPAA Conference in Baton Rouge, LA. May 7th, operated a booth at the Strawberry Festival. May 9th, gave a tour of the police department to a local cub scout troop. Attended career day at Dickinson High School, Hughes Road Elementary, Dunbar, San Leon, Barber and Sibernagel schools. Conducted a Bike Rodeo for the cub scouts at True Cross. VOCA Grant Activities Attended week-long Crime Victims conferences/training in South Padre and in Austin. Contacted 18 victims by mail; 4 by phone; held 3 personal visits. Information Technology Provided continuous network and workstation support to all city users. Prepared an inventory list of desktop computers to be replaced during June Began budget preparation for fiscal year 2012 for the Information Technology department. Emergency Management Ordered the replacement supplies and equipment to update the interior and exterior of the Emergency Response Trailer. Began budget preparation for fiscal year 2012 for the Emergency Management department.

15 TO: FROM: Honorable Mayor and City Council Members Kellis George, Director of Public Works DATE: June 2, 2011 SUBJECT: Monthly Project Report May 2011 Culvert Cleaning The Department cleaned storm culverts at the following location(s) in May for a total of 266 feet in culvert cleaning: 150 feet at 35 th Yupon 116 feet at 4600 block of 39 th Street Pothole Repairs A pothole patching crew has been continuously out repairing potholes. Street Light Outages Staff is continually working on identifying and tracking the progress of street light outages. Civic Services The Public Works staff is continually working on handling all requests submitted on Civic Services. Street Sweeping Staff completed sweeping of the following streets: Deats Road FM 517 Highway 3 Casa Grande Sunset Drive Reconstruction Project All concrete has been poured on Sunset Drive. However, a section of the concrete poured did fail. We are waiting recommendation from Southwestern Laboratories. Water, Timber, Elm & Birch Reconstruction Projects LJA Engineering is completing the plans for Water, Timber, Elm and Birch. Staff will begin putting the bid documents and bid schedule together. PUBLIC WORKS MONTHLY PROJECT REPORT MAY 2011 Page 1

16 Tropical Gardens Flood and Drainage Project Lucas Construction has completed all concrete pavement with exception of a few concrete driveways. They have also completed drainage work on Scenic Drive and are currently working on Grand Blvd. and Gum Drive drainage. Storm Water Management Plan Staff has borrowed a DVD from the City of Webster for employee training on the subject. The Public Works Department, City Hall, EMS, and the Police Department have watched the video. The DVD will now be passed on to WCID employees and the Volunteer Fire Department. Ms. Ana Garcia will be attending the EPA Region 6 Storm Water Conference in San Antonio in July. Comprehensive Drainage Study Staff has been working on identifying potential inhouse drainage projects from the Hot Spot list in the Comprehensive Drainage Study and creating estimates for those projects. Work on Plantation Drive and East Bayou Drive, which has already been approved by Council, will be scheduled once materials are ordered and received. A survey was completed of the ditch behind Thornwood Circle. Staff now has a better idea of how much room we have to work with. The City Administrator and Public Works Staff met with Rich Gallegos with HDR Claunch & Miller to give him a copy of the survey taken, and he can now proceed with finding possible alternatives to the concrete lining. Incentive Program The objective for the third quarter is Results Oriented. Communications Plan for Infrastructure Projects Public Works staff, with the help of Mitchell Daughrity of WCID #1, created a map with all the approved projects for the City. The City will continue to update the map as more projects are added and will post the maps at City Hall and the Public Works Office. Connect CTY will also be used more to inform residents of projects in their area. Budget Staff has begun working on the budget. Auction Staff will begin gathering all the information needed to set up an auction in June/July. Training Ms. Ana Garcia and Mr. Tommy Hernandez attended a leadership workshop at the University of Houston Clear Lake on May 18 th. PUBLIC WORKS MONTHLY PROJECT REPORT MAY 2011 Page 2

17 REGULAR COUNCIL MEETING

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22 City Council Meeting CALL TO ORDER Invocation Given by: Pledge of Allegiance Given by: Roll Call

23 CITY OF DICKINSON, TEXAS CITY COUNCIL MEETING ATTENDANCE LIST MEETING DATE: June 14, 2011 Regular Meeting MAYOR/COUNCIL PRESENT ABSENT MAYOR JULIE MASTERS POS. 1: COUNCILMAN CHARLES SUDERMAN POS. 2: COUNCILWOMAN MARY DUNBAUGH POS. 3: COUNCILMAN WALTER WILSON POS. 4: COUNCILMAN KERRY NEVES POS. 5: COUNCILMAN LOUIS DECKER POS. 6: COUNCILMAN WILLIAM KING MAKE NOTE ON RECORDING: THE FOLLOWING ALSO ARE IN ATTENDANCE: ATTORNEY, Loren B. Smith CITY ADMINISTRATOR, Julie M. Johnston CITY SECRETARY, Carol L. McLemore

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30 Julie Masters, Mayor Charles Suderman Mary Dunbaugh Walter Wilson, Mayor Pro Tem MINUTES City of Dickinson CITY COUNCIL REGULAR MEETING Kerry Neves Louis Decker William H. King III Julie M. Johnston, City Administrator MAY 24, 2011 The Dickinson City Council met in a duly called and announced REGULAR MEETING on TUESDAY, MAY 24, The meeting was held in the City Council Chambers located at 4403 Highway 3, Dickinson, Galveston County, Texas, and was held for the purpose of considering the following items: ITEM 1.) CALL TO ORDER AND CERTIFICATION OF A QUORUM Invocation and Pledge of Allegiance Mayor Julie Masters called the meeting to order at 7:01 p.m. William King gave the Invocation and Charles Suderman led the Pledge of Allegiance. City Secretary Carol McLemore called roll and certified a quorum. Council Members present were as follows: Mayor Julie Masters, Mayor Pro Tem Walter Wilson and Council Members Charles Suderman, Mary Dunbaugh, Kerry Neves, Louis Decker and William King. Also present were City Attorney, Loren Smith, City Administrator Julie Johnston, Public Works Director Kellis George, Police Chief Ron Morales, Finance Director Mary Young, Fire Marshal Norman Hicks, Police Captain Melvin Mason and Court Administrator Irma Rivera. ITEM 2.) SWEARING-IN OF NEWLY ELECTED OFFICIALS City Secretary Carol McLemore administered the Oath of Office to Mayor Julie Masters and Council Members Charles Suderman, Walter Wilson and Louis Decker. ITEM 3.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Election of Mayor Pro Tem. Councilwoman Dunbaugh made a motion to elect Walter Wilson as Mayor Pro Tem. Councilman King seconded the motion. VOTE: 6 AYES (Suderman, Dunbaugh, Wilson, Neves, Decker and King) 0 NAYS MOTION PASSED. ITEM 4.) PROCLAMATIONS AND COUNCIL COMMENTS: A. Flag Day Proclamation Mayor Masters read the proclamation proclaiming June 14 as Flag Day in Dickinson and presented the proclamation to members of the Daughters of the Revolution. May 24, 2011 Regular Council Minutes Page 1 of 6

31 B. Motorcycle Safety Awareness Month Proclamation Mayor Masters read the proclamation proclaiming June as Motorcycle Safety Awareness Month and presented the proclamation to members of the Bay Area V-Twins Motorcycle Club. C. National Management Week Proclamation Mayor Masters noted that she had signed a proclamation proclaiming June 5 11, 2011, as National Management Week. Council commented on the following topics: Welcome to everyone present and thanks for coming. Recent election for sales tax proposition and thanks to all who voted. Thanks to Council and Staff who promoted the election. Success of Red, White and Bayou Crawfish and Texas Music Festival. Upcoming Memorial Day Weekend and VFW program on Monday. Flag Burning Ceremony on Texas City Dike. Reminder that school is almost out and watching for children playing in and near the street. Congratulations to the City Administrator and Staff on the success of the Crawfish and Texas Music Festival. Congratulations to the newly elected Mayor and Council members. Recent Dickinson Volunteer Fire Department awards dinner. Memorial Police Ceremonies in Texas City and Brazoria County Councilman King chosen to speak at the Manvel Baccalaureate Service by the students. Congratulations to Mike Liggio for 42 years of service with the Dickinson Volunteer Fire Department. Dickinson Volunteer Fire Department s dedication of a truck to Jasper Liggio. ITEM 5.) PUBLIC COMMENTS: Keith Morgan, President of the Dickinson Volunteer Fire Department presented a plaque of appreciation to the City for its support of the Department during the last year. ITEM 6.) CONSENT AGENDA: CONSIDERATION AND POSSIBLE ACTION: The following items were considered routine by the City Council and were enacted by one motion. There was not a separate discussion on these items. A. Approval of Minutes of Special Joint Meeting with Dickinson Economic Development Corporation of May 2, 2011 May 24, 2011 Regular Council Meeting Minutes Page 2 of 6

32 B. Approval of Minutes of Special Council Workshop of May 10, 2011 C. Approval of Minutes of Regular Council Meeting of May 10, 2011 Councilwoman Mary Dunbaugh asked that Item D be removed from the Consent Agenda for discussion. Councilman Wilson made a motion to approve Items A, B, and C on the Consent Agenda. Councilman Suderman seconded the motion. VOTE: 6 AYES (Suderman, Dunbaugh, Wilson, Neves, Decker and King) 0 NAYS MOTION PASSED. D. Approval of Resolution Number A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, AMENDING RESOLUTION NO AND THE MASTER FEE SCHEDULE OF THE CITY OF DICKINSON WITH THE ADOPTION OF AN APPLICATION FEE FOR STREET BANNER PLACEMENT ACROSS FM 517 EAST; AND PROVIDING AN EFFECTIVE DATE. Councilwoman Dunbaugh stated that she felt the $ fee was too high for some of the smaller non-profit organizations and asked that the banner fee be reduced to $75.00 for the non-profits. Mayor Masters expressed her support for the reduction to non-profits. After some discussion, Councilman Neves made a motion to approve Resolution Number as written. Mayor Pro Tem Wilson seconded the motion. VOTE: 5 AYES (Suderman, Wilson, Neves, Decker and King) 1 NAY (Dunbaugh) MOTION PASSED. OLD BUSINESS ITEM 7.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Update on Public Works Projects A. Tropical Gardens Flood and Drainage Improvements B. Sunset Drive Reconstruction Project from Timber to Highway 3 C. Lovers Lane Reconstruction Project D. Birch Street, Elm Street, Water Street and Timber Drive (South of FM 517) Reconstruction Projects Public Works Director Kellis George gave a brief update on the various Public Works projects. Council took no action in this matter. May 24, 2011 Regular Council Meeting Minutes Page 3 of 6

33 ITEM 8.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Update on Hurricane Ike CDBG Grant Projects. City Administrator Julie Johnston stated that there was nothing new to report on the Round 2 funding. ITEM 9.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Update on Dickinson Bayou Watershed Steering Committee Meeting. Councilman Louis Decker gave a brief update of the May meeting of the Dickinson Bayou Watershed Steering Committee Meeting. ITEM 10.) BRIEFING AND DISCUSSION CONCERNING: Red, White & Bayou Crawfish and Texas Music Festival. The City Administrator reported on the success of the festival noting that, when the counting stopped, over 4400 people had come through the gates. NEW BUSINESS ITEM 11.) BRIEFING, DISCUSSION AND DIRECTION CONCERNING: Proposed Mitigation Fees for Certain Emergency Services. Dickinson Volunteer Fire Chief Mark Morgan reviewed the proposed ordinance with City Council. After some action, it was the consensus of Council to proceed with the ordinance establishing mitigation fees for certain emergency services. ITEM 12.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Ordinance Number AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE SPECIAL ELECTION HELD ON MAY 14, 2011, FOR THE PURPOSE OF REDUCING THE ECONOMIC DEVELOPMENT SALES TAX AND ADOPTING A SALES TAX FOR STREET MAINTENANCE (First of three readings). Mayor Masters read the ordinance by caption only. Mayor Pro Tem Wilson made a motion to approve Ordinance Number on first reading. Councilman King seconded the motion VOTE: 6 AYES (Suderman, Dunbaugh, Wilson, Neves, Decker and King) 0 NAYS MOTION PASSED. May 24, 2011 Regular Council Meeting Minutes Page 4 of 6

34 ITEM 13.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Approval of Purchase of An Uninterruptible Power Supply (UPS) Unit for the Police Department from Crescent Electric in an Amount Not to Exceed $29, Captain Melvin Mason reviewed an estimate from Crescent Electric in the amount of $29, to install an uninterruptible power supply at the Police Station. He noted that this item would be funded from remaining bond proceeds for the Police Department ($22,791.00) and the General Fund ($6,800.00). This amount has been included in the proposed Amended Budget for FY City Administrator Julie Johnston indicated that this expenditure would exhaust the remaining bond proceeds for the Police Department building. Mayor Pro Tem Wilson made a motion to approve the purchase. Councilman King seconded the motion. VOTE: 6 AYES (Suderman, Dunbaugh, Wilson, Neves, Decker and King) 0 NAYS MOTION PASSED. ITEM 14.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Ordinance Number AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS, APPROVING AND ADOPTING AN AMENDED BUDGET FOR THE CITY OF DICKINSON, TEXAS FOR FISCAL YEAR ; MAKING CERTAIN FINDINGS AND PROVIDING OTHER MATTERS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND AN EFFECTIVE DATE (First and only reading). Mayor Masters read the ordinance by caption only. Councilman King made a motion to adopt Ordinance Number on the first and only reading. Councilman Suderman seconded the motion. VOTE: 6 AYES (Suderman, Dunbaugh, Wilson, Neves, Decker and King) 0 NAYS MOTION PASSED. ITEM 15.) EXECUTIVE SESSION: The City Council held a closed executive meeting pursuant to the provision of Chapter 551, Government Code, Vernon s Texas Codes annotated, in accordance with the authority contained in: A. Section Deliberate the purchase, exchange, lease, value or sale of real property. B. Section Consultation with Attorney regarding pending or contemplated litigation or a matter in which the duty of the City Attorney requires to be discussed in closed meeting. May 24, 2011 Regular Council Meeting Minutes Page 5 of 6

35 Mayor Masters recessed the meeting into Executive Session at 8:10 p.m. ITEM 16.) RECONVENE Mayor Masters reconvened the meeting at 8:40 p.m. ITEM 17.) CONSIDERATION AND POSSIBLE ACTION CONCERNING: Matters discussed in Executive Session. No action was taken by City Council on matters discussed in Executive Session. ITEM 18.) ADJOURN Councilman Suderman made a motion to adjourn the meeting at 8:41 p.m. Councilwoman Dunbaugh seconded the motion. VOTE: 6 AYES (Suderman, Dunbaugh, Wilson, Neves, Decker and King) 0 NAYS MOTION PASSED. PASSED, APPROVED AND ADOPTED this the 14 th day of June, ATTEST: Julie Masters, Mayor Carol L. McLemore City Secretary May 24, 2011 Regular Council Meeting Minutes Page 6 of 6

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37 Dickinson City Council Agenda Item Data Sheet MEETING DATE June 14, 2011 TOPIC RESOLUTION NUMBER XXX-2011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, APPROVING THE APPOINTMENT OF ONE NEW MEMBER TO THE GALVESTON COUNTY UNITED BOARD OF HEALTH; PROVIDING FOR THE INCORPORATION OF PREMISES; AND PROVIDING AN EFFECTIVE DATE. BACKGROUND RECOMMENDATION The members of the Galveston County United Board of Health are nominated by the Galveston County Commissioners Court and confirmed by the Member Governments of the Health District. As a Member Government, the City of Dickinson must confirm Galveston County s nominations. This Resolution will confirm the one new appointment that has been made by the Commissioners Court. Staff recommends approval. ATTACHMENTS Resolution Number XXX-2010 Letter from Dr. Mark Guidry, Chief Executive Officer of Galveston County Health District Bio of New Appointment FUNDING ISSUES X No impact to budget Full Amount already budgeted. Funds to be transferred from Acct.# - - SUBMITTING STAFF MEMBER Carol L. McLemore, City Secretary CITY ADMINISTRATOR APPROVAL APPROVAL YES NO ACTIONS TAKEN READINGS PASSED OTHER 1 st 2 nd 3 rd PAGE 1 OF 1

38 RESOLUTION NUMBER XXX-2011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, APPROVING THE APPOINTMENT OF ONE MEMBER TO THE GALVESTON COUNTY UNITED BOARD OF HEALTH; PROVIDING FOR THE INCORPORATION OF PREMISES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, members of the Galveston County United Board of Health (the Board ) are nominated by the Galveston County Commissioners Court and confirmed by Member Governments of the Galveston County Health District; and WHEREAS, the City of Dickinson, Texas is a Member Government of the Galveston County Health District and thus must confirm the appointment of members to the Board; and and WHEREAS, the appointment of one new member to the Board is under consideration; WHEREAS, the Galveston County Commissioners Court has made its nomination; and WHEREAS, the City of Dickinson desires to confirm the nomination made by the Galveston County Commissioners Court. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, THAT: Section 1. The above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. Section 2. The City of Dickinson, Texas, hereby confirms the following appointment to the Galveston County United Board of Health whose term of office shall expire April 30, 2013: Name Eric Froeschner Represents Citizen at Large Section 3. This Resolution shall become effective immediately upon its passage. DULY PASSED AND APPROVED this day of, Julie Masters, Mayor City of Dickinson, Texas ATTEST: APPROVED AS TO FORM AND CONTENT: Carol L. McLemore, City Secretary City of Dickinson, Texas Loren B. Smith, City Attorney City of Dickinson, Texas CITY OF DICKINSON, TEXAS RESOLUTION NUMBER XXX-2011 Page 1 of 1

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49 Dickinson City Council Agenda Item Data Sheet MEETING DATE June 14, 2011 TOPIC: ORDINANCE NUMBER AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE SPECIAL ELECTION HELD ON MAY 14, 2011, FOR THE PURPOSE OF REDUCING THE ECONOMIC DEVELOPMENT SALES TAX AND ADOPTING A SALES TAX FOR STREET MAINTENANCE. BACKGROUND: RECOMMENDATION: The City of Dickinson held a special election on May 14, 2011 for the citizens of Dickinson to vote for or against a proposition to reduce the economic development sales tax by one-fourth (1/4) of one percent and to adopt a sales tax for street maintenance in the amount of one-fourth of one percent. This Ordinance canvasses the official results of the special election and declares that the proposition passed. Staff recommends approval. ATTACHMENTS: Ordinance Number Copy of Unofficial Results from Galveston County FUNDING ISSUES Not applicable Not budgeted Full Amount already budgeted. Funds to be transferred from Acct.# - - SUBMITTING STAFF MEMBER CITY ADMINISTRATOR APPROVAL Loren B. Smith, City Attorney APPROVAL YES NO ACTIONS TAKEN READINGS PASSED OTHER X 1 st 2 nd 3 rd PAGE 1 OF 1

50 ORDINANCE NUMBER AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE SPECIAL ELECTION HELD ON MAY 14, 2011, FOR THE PURPOSE OF REDUCING THE ECONOMIC DEVELOPMENT SALES TAX AND ADOPTING A SALES TAX FOR STREET MAINTENANCE. * * * * * WHEREAS, a special election was held in the City of Dickinson, Texas, on May , for the purpose of reducing the economic development sales tax and adopting a sales tax for street maintenance; and WHEREAS, said election was duly and legally held in conformity with the election laws of the State of Texas, and the results of said election have been verified and returned by the proper judges and clerks; and WHEREAS, a total of 784 ballots were cast in such election. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, THAT: Section 1. The facts set forth in the preamble of this Ordinance are hereby found to be true and correct. Section 2. A special election was held in the City of Dickinson, Texas on May 14, 2011 for voters to vote for or against the following proposition: The reduction of the rate of the local sales and use tax in the City of Dickinson dedicated for the benefit of a Type B Economic Development Corporation from one-half of one percent to one-fourth of one percent, and the adoption of a local sales and use tax in the City of Dickinson at the rate of one-fourth of one percent to provide revenue for maintenance and repair of municipal streets." Section 3. The official canvass of the returns of the special election held on May 14, 2011, reflects that the following votes were cast for or against the proposition indicated in Section 2 above: For: 597 Against: 187 Section 4. The official canvass of the returns of the special election held on May 14, 2011, reflects that the proposition stated in Section 2 above passed. City of Dickinson, Texas Ordinance Number Page 1 of 2

51 PASSED AND APPROVED on first reading this 24 th day of May, PASSED AND APPROVED on second reading this day of, PASSED, APPROVED, AND ADOPTED on third and final reading this day of, ATTEST: Julie Masters, Mayor City of Dickinson, Texas Carol L. McLemore, City Secretary City of Dickinson, Texas APPROVED AS TO FORM AND CONTENT: Loren B. Smith, City Attorney City of Dickinson, Texas City of Dickinson, Texas Ordinance Number Page 2 of 2

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54 Dickinson City Council Agenda Item Data Sheet MEETING DATE June 14, 2011 TOPIC: Ordinance Number XXX-2011 AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS, AMENDING CHAPTER 7, FIRE PREVENTION AND PROTECTION, OF THE CODE OF ORDINANCES BY THE ADDITION OF A NEW ARTICLE IV TO BE ENTITLED MITIGATION RATES FOR CERTAIN EMERGENCY SERVICES AND ESTABLISHING AND IMPLEMENTING A PROGRAM TO CHARGE MITIGATION RATES FOR THE DEPLOYMENT OF CERTAIN EMERGENCY SERVICES BY DICKINSON VOLUNTEER FIRE DEPARTMENT AND CITY OF DICKINSON FOR SERVICES PROVIDED AND/OR RENDERED FOR THE CITY OF DICKINSON; PROVIDING FOR THE INCORPORATION OF PREAMBLE; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND AN EFFECTIVE DATE. BACKGROUND: RECOMMENDATION: During the May 24, 2011 meeting, Council discussed the proposed mitigation fees and directed that staff bring forward the ordinance to establish the mitigation fees. A few minor corrections were made to the draft ordinance that Council discussed, and each of the corrections was acceptable to Dickinson Volunteer Fire Department. This agenda item will establish and implement the mitigation fee program. Staff recommends approval of the Ordinance. ATTACHMENTS: Ordinance Number XXX-2011 Redlined Version of Ordinance Number XXX-2011 reflecting minor corrections to proposed ordinance discussed on May 24, 2011 FUNDING ISSUES Not applicable Not budgeted Full Amount already budgeted. Funds to be transferred from Acct.# - - SUBMITTING STAFF MEMBER CITY ADMINISTRATOR APPROVAL Julie M. Johnston, City Administrator APPROVAL YES NO ACTIONS TAKEN READINGS PASSED OTHER 1 st 2 nd 3 rd PAGE 1 OF 1

55 ORDINANCE NUMBER XXX-2011 AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS, AMENDING CHAPTER 7, FIRE PREVENTION AND PROTECTION, OF THE CODE OF ORDINANCES BY THE ADDITION OF A NEW ARTICLE IV TO BE ENTITLED MITIGATION RATES FOR CERTAIN EMERGENCY SERVICES AND ESTABLISHING AND IMPLEMENTING A PROGRAM TO CHARGE MITIGATION RATES FOR THE DEPLOYMENT OF CERTAIN EMERGENCY SERVICES BY DICKINSON VOLUNTEER FIRE DEPARTMENT AND CITY OF DICKINSON FOR SERVICES PROVIDED AND/OR RENDERED FOR THE CITY OF DICKINSON; PROVIDING FOR THE INCORPORATION OF PREAMBLE; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND AN EFFECTIVE DATE. WHEREAS, fire and other emergency services response activity to incidents continues to increase each year, and the Environmental Protection Agency requirements involving equipment and training, and Homeland Security regulations involving equipment and training, creating additional demands on all operational aspects of fire services continue to increase each year; and WHEREAS, Dickinson Volunteer Fire Department ( DVFD ) and the City of Dickinson ( the City ) have investigated different methods of maintaining a high level of quality of fire and other emergency service capability throughout times of constantly increasing service demands, where maintaining an effective response by DVFD and the City decreases the cost of incidents to insurance carriers through timely and effective management of emergency situations, savings lives and reducing property and environmental damage; and WHEREAS, increasing property taxes to meet the increases in service demands would not be equitable to property owners when a majority of motor vehicle incidents and other emergency services involve individuals not owning property or paying taxes in the DVFD s or City s service area; and the ability of the DVFD and the City to effectively respond decreases the liability of insurance companies by saving lives and minimizing property and environmental damage; and WHEREAS, the City Council desires to establish and implement a program by which to collect mitigation rates for the deployment of certain emergency services by DVFD and the City for services provided and/or rendered for the City of Dickinson, including the establishment of a billing system in accordance with applicable laws, regulations and guidelines. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, THAT: Section 1. The facts and matters set forth in the preamble of this Ordinance are hereby found to be true and correct. CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 1 of 6

56 Section 2. Chapter 7, Fire Prevention and Protection, of the Code of Ordinances is hereby amended by the addition of a new Article IV to be entitled Mitigation Rates for Certain Emergency Services and to read in its entirety as follows: ARTICLE IV. MITIGATION RATES FOR CERTAIN EMERGENCY SERVICES Sec Services. Establishment of Mitigation Rates for Certain Emergency The City of Dickinson hereby establishes mitigation rates for the deployment of certain emergency services by DVFD and the City for services provided and/or rendered for the City of Dickinson for personnel, supplies and equipment to the scene of motor vehicle incidents and other emergency incidents as provided below and which are based on actual costs of the services and that which is usual, customary and reasonable ( UCR ): A. MOTOR VEHICLE INCIDENTS Level 1 - $ (Billed to Non-Residents Only) Provision of hazardous materials assessment and scene stabilization as well as clean up and material used (sorbents) for hazardous fluid clean up and disposal. Billing at this Level will occur if Dickinson Volunteer Fire Department must clean up any gasoline or other automotive fluids that are spilled as a result of the accident/incident. Level 2 - $ (Billed to Non-Residents Only) Related to a car fire, provision of scene safety, fire suppression, breathing air, rescue tools, hand tools, hose, tip use, foam, exposure protection, and clean up of gasoline or other automotive fluids that are spilled as a result of the accident/incident. Level 3 - $1, (Billed to Non-Residents Only) Includes Level 1 services as well as extrication (heavy rescue tools, ropes, airbags, cribbing, etc.). Billing at this Level will occur if Dickinson Volunteer Fire Department is required to free/remove anyone from the vehicle(s) using any powered equipment. Billing at this Level will not occur if the patient is simply unconscious and the Dickinson Volunteer Fire Department is able to open the door to access the patient. CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 2 of 6

57 Level 4 - $2, (Billed to Residents and Non-Residents) Includes Levels 1 and 3 services as well as Air Care (multi-engine company response, mutual aid, helicopter). Billing will occur at this Level any time a helicopter is utilized to transport the patient(s). For this Level of service, such fee will be split equally between Dickinson Volunteer Fire Department and the City of Dickinson EMS Service. Level 5 Itemized Response (Billed to Residents and Non- Residents As Appropriate) In the case of an unusual incident, Dickinson Volunteer Fire Department may bill each incident as an independent incident with customary mitigation rates using itemized rates deemed usual, customary and reasonable ( UCR ). Such incidents will be billed using itemized amounts for apparatus and personnel plus products and equipment used. B. HAZMAT (Billed to Commercial Entities Only) Level 1, Basic Response - $ Provision of basic response services including engine response, first responder assignment, perimeter establishment, evacuations set-up and command. Level 2, Intermediate Response - $2, Provision of Level 1 services as well as hazmat certified team and appropriate equipment, Level A or B suit donning, breathing air and detection equipment, and set-up and removal of decon center as necessary. Level 3, Advanced Response - $5, (Includes 3 hours of onscene time Each Additional Hour in excess of 3 Hours is $ per HAZMAT Team) Provision of Level 1 and Level 2 services as well as robot deployment, set-up and removal of decon center, detection equipment, recovery and identification of material. Disposal and environment clean up. Also includes any disposal rates for material and contaminated equipment and material used at scene. CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 3 of 6

58 C. WATER INCIDENTS (Billed to Non-Residents Only) Level 1, Basic Response - $ plus $50 per hour, per rescue person Provision of basic response services including engine response, first responder assignment, perimeter establishment, evacuations, first responder set-up and command, scene safety and scene size up (including possible patient contact and hazard control). Level 2, Intermediate Response - $ plus $50 per hour, per rescue person Provision of Level 1 services as well as clean up and material used (sorbents), minor hazardous clean up and disposal. Billing will occur at this Level if Dickinson Volunteer Fire Department must clean up small amounts of gasoline or other fluids that are spilled as result of the incident. Level 3 Itemized Response In the case of an unusual incident, Dickinson Volunteer Fire Department may bill each incident as an independent incident with custom mitigation rates using itemized rates deemed usual, customary and reasonable ( UCR ). Such incidents will be billed using itemized amounts for each trained rescue person plus rescue products and equipment used. D. SPECIAL RESCUE (Billed to Residents and Non-Residents) Itemized Response $ Per Hour for the first emergency vehicle to respond plus $50.00 Per Rescue Person, with a Minimum of $ Each incident will be billed with custom mitigation rates using itemized rates deemed usual, customary and reasonable ( UCR ). Such incidents will be billed using itemized amounts for each apparatus and each trained rescue person per hour plus rescue products and equipment used. E. MITIGATION RATE NOTES (1) The mitigation rates above are flat fees, except for itemized responses, and are typical for the incident responses listed. CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 4 of 6

59 However, when a claim is submitted, it will be itemized and based on the actual services provided. (2) The mitigation rates were determined by itemizing costs for a typical incident (from the time a fire apparatus leaves the station until it returns to the station) and are based on the actual costs, using amortized schedules for apparatus (including useful life, equipment, repairs, and maintenance) and labor rates (an average department s actual personnel expense and not just a firefighter s basic wage). The actual personnel expense includes costs such as wages, retirement, benefits, workers compensation, insurance, etc. Sec Responsibility for Mitigation Rates. The mitigation rates shall represent an add-on cost of the claim for damages of the vehicles, property and/or injuries and shall be filed with the insurance coverage of the owner of the vehicle, owner of the property, or the responsible party(ies) as set out above. In some circumstances, the responsible party will be billed directly. Sec Rules and Regulations Regarding Billing Procedures. The Dickinson City Council may establish rules and regulations and from time to time, may amend, revoke, or add rules or regulations not inconsistent with this Article, as they deem necessary or expedient with respect to billing for the mitigation rates established herein or the collection thereof. Section 3. All provisions of the ordinances of the City of Dickinson in conflict with the provisions of this Ordinance are hereby repealed, and all other provisions of the Ordinances of the City of Dickinson not in conflict with the provisions of this Ordinance shall remain in full force and effect. Section 4. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Dickinson, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, whether there be one or more parts. Section 5. This Ordinance shall be in full force and effect from and after its date of its publication, in accordance with law. DULY PASSED AND APPROVED on first reading this day of, CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 5 of 6

60 DULY PASSED AND APPROVED on second reading this day of, DULY PASSED, APPROVED, AND ADOPTED on third and final reading this day of, ATTEST: Carol L. McLemore, City Secretary City of Dickinson, Texas Julie Masters, Mayor City of Dickinson, Texas APPROVED AS TO FORM AND CONTENT: Loren B. Smith, City Attorney City of Dickinson, Texas CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 6 of 6

61 ORDINANCE NUMBER XXX-2011 AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS, AMENDING CHAPTER 7, FIRE PREVENTION AND PROTECTION, OF THE CODE OF ORDINANCES BY THE ADDITION OF A NEW ARTICLE IV TO BE ENTITLED MITIGATION RATES FOR CERTAIN EMERGENCY SERVICES AND ESTABLISHING AND IMPLEMENTING A PROGRAM TO CHARGE MITIGATION RATES FOR THE DEPLOYMENT OF CERTAIN EMERGENCY SERVICES BY DICKINSON VOLUNTEER FIRE DEPARTMENT AND CITY OF DICKINSON FOR SERVICES PROVIDED AND/OR RENDERED FOR THE CITY OF DICKINSON; PROVIDING FOR THE INCORPORATION OF PREAMBLE; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND AN EFFECTIVE DATE. WHEREAS, fire and other emergency services response activity to incidents continues to increase each year, and the Environmental Protection Agency requirements involving equipment and training, and Homeland Security regulations involving equipment and training, creating additional demands on all operational aspects of fire services continue to increase each year; and WHEREAS, Dickinson Volunteer Fire Department ( DVFD ) and the City of Dickinson ( the City ) have investigated different methods of maintaining a high level of quality of fire and other emergency service capability throughout times of constantly increasing service demands, where maintaining an effective response by DVFD and the City decreases the cost of incidents to insurance carriers through timely and effective management of emergency situations, savings lives and reducing property and environmental damage; and WHEREAS, increasing property taxes to meet the increases in service demands would not be equitable to property owners when a majority of motor vehicle incidents and other emergency services involve individuals not owning property or paying taxes in the DVFD s or City s service area; and the ability of the DVFD and the City to effectively respond decreases the liability of insurance companies by saving lives and minimizing property and environmental damage; and WHEREAS, the City Council desires to establish and implement a program by which to collect mitigation rates for the deployment of certain emergency services by DVFD and the City for services provided and/or rendered for the City of Dickinson, including the establishment of a billing system in accordance with applicable laws, regulations and guidelines. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, THAT: Section 1. The facts and matters set forth in the preamble of this Ordinance are hereby found to be true and correct. CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 1 of 6

62 Section 2. Chapter 7, Fire Prevention and Protection, of the Code of Ordinances is hereby amended by the addition of a new Article IV to be entitled Mitigation Rates for Certain Emergency Services and to read in its entirety as follows: ARTICLE IV. MITIGATION RATES FOR CERTAIN EMERGENCY SERVICES Sec Services. Establishment of Mitigation Rates for Certain Emergency The City of Dickinson hereby establishes mitigation rates for the deployment of certain emergency services by DVFD and the City for services provided and/or rendered for the City of Dickinson for personnel, supplies and equipment to the scene of motor vehicle incidents and other emergency incidents as provided below and which are based on actual costs of the services and that which is usual, customary and reasonable ( UCR ): a A. MOTOR VEHICLE INCIDENTS Level 1 - $ (Billed to Non-Residents Only) Provision of hazardous materials assessment and scene stabilization as well as clean up and material used (sorbents) for hazardous fluid clean up and disposal. Billing at this Level will occur if Dickinson Volunteer Fire Department must clean up any gasoline or other automotive fluids that are spilled as a result of the accident/incident. Level 2 - $ (Billed to Non-Residents Only) Related to a car fire, provision of scene safety, fire suppression, breathing air, rescue tools, hand tools, hose, tip use, foam, exposure protection, and clean up of gasoline or other automotive fluids that are spilled as a result of the accident/incident. are structure Level 3 - $1, (Billed to Non-Residents Only) Includes Level 1 services as well as extrication (heavy rescue tools, ropes, airbags, cribbing, etc.). Billing at this Level will occur if Dickinson Volunteer Fire Department is required to free/remove anyone from the vehicle(s) using any powered equipment. Billing at this Level will not occur if the patient is simply unconscious and the Dickinson Volunteer Fire Department is able to open the door to access the patient. CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 2 of 6

63 Level 4 - $2, (Billed to Residents and Non-Residents) Includes Levels 1 and 3 services as well as Air Care (multi-engine company response, mutual aid, helicopter). Billing will occur at this Level any time a helicopter is utilized to transport the patient(s). For this Level of service, such fee will be split equally between Dickinson Volunteer Fire Department and the City of Dickinson EMS Service. Level 5 Itemized Response (Billed to Residents and Non- Residents As Appropriate) In the case of an unusual incident, Dickinson Volunteer Fire Department may bill each incident as an independent incident with customary mitigation rates using itemized rates deemed usual, customary and reasonable ( UCR ). Such incidents will be billed using itemized amounts for apparatus and personnel plus products and equipment used. B. HAZMAT (Billed to Commercial Entities Only) Level 1, Basic Response - $ Provision of basic response services including engine response, first responder assignment, perimeter establishment, evacuations set-up and command. Level 2, Intermediate Response - $2, Provision of Level 1 services as well as hazmat certified team and appropriate equipment, Level A or B suit donning, breathing air and detection equipment, and set-up and removal of decon center as necessary. Level 3, Advanced Response - $5, (Includes 3 hours of onscene time Each Additional Hour in excess of 3 Hours is $ per HAZMAT Team) Provision of Level 1 and Level 2 services as well as robot deployment, set-up and removal of decon center, detection equipment, recovery and identification of material. Disposal and environment clean up. Also includes any disposal rates for material and contaminated equipment and material used at scene. CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 3 of 6

64 C. WATER INCIDENTS (Billed to Non-Residents Only) Level 1, Basic Response - $ plus $50 per hour, per rescue person Provision of basic response services including engine response, first responder assignment, perimeter establishment, evacuations, first responder set-up and command, scene safety and scene size up (including possible patient contact and hazard control). investigation Level 2, Intermediate Response - $ plus $50 per hour, per rescue person Provision of Level 1 services as well as clean up and material used (sorbents), minor hazardous clean up and disposal. Billing will occur at this Level if Dickinson Volunteer Fire Department must clean up small amounts of gasoline or other fluids that are spilled as result of the incident. Level 3 Itemized Response In the case of an unusual incident, Dickinson Volunteer Fire Department may bill each incident as an independent incident with custom mitigation rates using itemized rates deemed usual, customary and reasonable ( UCR ). Such incidents will be billed using itemized amounts for each trained rescue person plus rescue products and equipment used. D. SPECIAL RESCUE (Billed to Residents and Non-Residents) Itemized Response $ Per Hour for the emergency vehicle to respond plus $50.00 Per Rescue Person, with a Minimum of $ First Response Vehicle Each incident will be billed with custom mitigation rates using itemized rates deemed usual, customary and reasonable ( UCR ). Such incidents will be billed using itemized amounts for each apparatus and each trained rescue person per hour plus rescue products and equipment used. E. MITIGATION RATE NOTES (1) The mitigation rates above are flat fees, except for itemized responses, and are typical for the incident responses listed. CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 4 of 6

65 However, when a claim is submitted, it will be itemized and based on the actual services provided. (2) The mitigation rates were determined by itemizing costs for a typical incident (from the time a fire apparatus leaves the station until it returns to the station) and are based on the actual costs, using amortized schedules for apparatus (including useful life, equipment, repairs, and maintenance) and labor rates (an average department s actual personnel expense and not just a firefighter s basic wage). The actual personnel expense includes costs such as wages, retirement, benefits, workers compensation, insurance, etc. run Sec Responsibility for Mitigation Rates. The mitigation rates shall represent an add-on cost of the claim for damages of the vehicles, property and/or injuries and shall be filed with the insurance coverage of the owner of the vehicle, owner of the property, or the responsible party(ies) as set out above. In some circumstances, the responsible party will be billed directly. Sec Rules and Regulations Regarding Billing Procedures. The Dickinson City Council may establish rules and regulations and from time to time, may amend, revoke, or add rules or regulations not inconsistent with this Article, as they deem necessary or expedient with respect to billing for the mitigation rates established herein or the collection thereof. Section 3. All provisions of the ordinances of the City of Dickinson in conflict with the provisions of this Ordinance are hereby repealed, and all other provisions of the Ordinances of the City of Dickinson not in conflict with the provisions of this Ordinance shall remain in full force and effect. Section 4. In the event any clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Dickinson, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, whether there be one or more parts. Section 5. This Ordinance shall be in full force and effect from and after its date of its publication, in accordance with law. DULY PASSED AND APPROVED on first reading this day of, CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 5 of 6

66 DULY PASSED AND APPROVED on second reading this day of, DULY PASSED, APPROVED, AND ADOPTED on third and final reading this day of, ATTEST: Carol L. McLemore, City Secretary City of Dickinson, Texas Julie Masters, Mayor City of Dickinson, Texas APPROVED AS TO FORM AND CONTENT: Loren B. Smith, City Attorney City of Dickinson, Texas CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 6 of 6

67 TAB 10

68 Dickinson City Council Agenda Item Data Sheet MEETING DATE June 14, 2011 TOPIC ORDINANCE NUMBER XXX-2011 AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS, APPROVING AND ADOPTING AN AMENDED BUDGET FOR DICKINSON ECONOMIC DEVELOPMENT CORPORATION FOR FISCAL YEAR ; MAKING CERTAIN FINDINGS AND PROVIDING OTHER MATTERS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND AN EFFECTIVE DATE. BACKROUND Dickinson Economic Development Corporation ( DEDC ) Fiscal Year Annual Budget was approved and adopted by Dickinson Economic Development Corporation Board on September 2, The City Council approved the Fiscal Year DEDC Budget on September 14, Based on year-to-date actuals, the DEDC approved an Amended Budget for Fiscal Year on June 6, The Amended Budget is submitted for Council approval. There is no negative impact to the City s General Fund Budget resulting from the adopted Amended DEDC Budget for Fiscal Year RECOMMENDATION Staff recommends approval. ATTACHMENTS Ordinance Number XXX-2011 FUNDING ISSUES None Full Amount already budgeted. Funds to be transferred from SUBMITTING STAFF MEMBER CITY ADMINISTRATOR APPROVAL Angela R. Forbes, Development Coordinator APPROVAL YES NO ACTIONS TAKEN READINGS PASSED OTHER 1 st 2 nd 3 rd PAGE 1 OF 1

69 ORDINANCE NUMBER XXX-2011 AN ORDINANCE OF THE CITY OF DICKINSON, TEXAS, APPROVING AND ADOPTING AN AMENDED BUDGET FOR DICKINSON ECONOMIC DEVELOPMENT CORPORATION FOR FISCAL YEAR ; MAKING CERTAIN FINDINGS AND PROVIDING OTHER MATTERS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, AND AN EFFECTIVE DATE. WHEREAS, following proper notice as required by law, the Dickinson Economic Development Corporation Board adopted a budget for the Fiscal Year on September 2, 2010; and WHEREAS, on September 14, 2010, by Ordinance Number , the City Council of the City of Dickinson, Texas, passed, approved and adopted the Dickinson Economic Development Corporation budget for the Fiscal Year ; and WHEREAS, the operations of the Dickinson Economic Development Corporation require periodic transfers and adjustments to reflect changes to revenues and expenditures necessary for the economical and efficient operation of Dickinson Economic Development Corporation; and WHEREAS, on June 6, 2011, the Dickinson Economic Development Corporation Board adopted an amended budget for the Fiscal Year, a copy of which is attached hereto and incorporated herein as Exhibit A ; and WHEREAS, the City Council has considered the amended budget and has made such changes therein as in the City Council s judgment were warranted by law and were in the best interest of the citizens and taxpayers of the City; and WHEREAS, the City Council now finds that the amended budget for the Dickinson Economic Development Corporation for Fiscal Year should be approved and adopted. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DICKINSON, TEXAS, THAT: Section 1. The facts and matters set forth in the preamble of this ordinance are hereby found to be true and correct and are incorporated herein for all purposes. Section 2. The Amended Budget for the Dickinson Economic Development Corporation for Fiscal Year (attached hereto as Exhibit A and incorporated herein by reference the same as if set forth verbatim), including adjustments, is hereby CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 1

70 approved and adopted. The City Secretary is hereby directed to place on said budget an endorsement to be sign by the City Secretary, which shall read as follows: The Amended Budget of the Dickinson Economic Development Corporation for the Fiscal Year Such budget as thus endorsed shall be kept on file in the office of the City Secretary as a public record. Section 3. This Ordinance shall be cumulative of all other Ordinances and shall not repeal any of the provisions of said Ordinances except those instances where there are direct conflicts with the provisions of this Ordinance. Ordinances or parts thereof in force at the time this Ordinance shall take effect and that are inconsistent with this Ordinance are hereby repealed to the extent that they are inconsistent with this Ordinance. Provided, however, that any complaint, action, claim or lawsuit that has been initiated or has arisen under or pursuant to any of the Ordinances or sections thereof that have been specifically repealed on the date of adoption of this Ordinance shall continue to be governed by the provisions of such Ordinance or section thereof and for that purpose the Ordinance or section thereof shall remain in full force and effect. Section 4. If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Ordinance, and the City Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Section 5. This Ordinance shall be in full force and effect from and after its date of passage, in accordance with law. DULY PASSED, APPROVED, AND ADOPTED on first and final reading this day of June, ATTEST: Julie Masters, Mayor City of Dickinson, Texas Carol L. McLemore, City Secretary City of Dickinson, Texas APPROVED AS TO FORM AND CONTENT: Loren B. Smith, City Attorney City of Dickinson, Texas CITY OF DICKINSON, TEXAS ORDINANCE NUMBER XXX-2011 Page 2

71 EXHIBIT A TO ORDINANCE XXX-2011

72 FY AMENDED BUDGET OF THE DICKINSON ECONOMIC DEVELOPMENT CORPORATION DESCRIPTION Revenue FY 2011 ADOPTED BUDGET YEAR TO DATE MARCH 31, 2011 PROJECTED YEAR END PROJECTED VS APPROVED AMENDED BUDGET FY 2011 NOTES TO FY 2011 BUDGT Sales Tax Revenue $ 1,071,810 $ 540,269 $ 1,131,810 $ 60,000 $ 1,131,810 New 380 Company Rental Income Railroad Museum $ 3,000 $ 2,054 $ 3,000 $ $ 3,000 Train Show Revenue $ $ 8,561 $ 8,561 $ 8,561 $ 8,561 Interest Income $ 22,000 $ 11,096 $ 22,000 $ $ 22,000 Use of Beginning Fund Balance $ 79,812 $ 83,561 $ $ $ No Use of Beginning Fund Balance TOTAL REVENUE $ 1,176,622 $ 645,541 $ 1,165,371 $ 68,561 $ 1,165,371 Expenditures Notes Payable DEBT SERVICE Principal $ 45,000 $ 45,000 $ 45,000 $ $ 45,000 Interest $ 30,123 $ 15,062 $ 30,123 $ $ 30,123 Total Debt Service $ 75,123 $ 60,062 $ 75,123 $ $ 75,123 Museum Tourism Bank Service Charges (Custody Fees for Securities) $ 174 $ 300 $ 300 $ 300 Building & Property Maintenance $ 15,000 $ 5,081 $ 15,000 $ $ 15,000 Communications/Phone $ 2,100 $ 2,624 $ 3,600 $ 1,500 $ 3,600 Computer/Networking Maintenance $ 1,000 $ 175 $ 1,000 $ $ 1,000 Dues & Subscriptions $ 900 $ $ 900 $ $ 900 Replacement of Roof RR Depot $ 79,812 $ 83,561 $ 83,561 $ 3,749 $ 83,561 Marketing & Advertising $ 5,000 $ 603 $ 5,000 $ $ 5,000 Museum Renovations & Upgrades $ 30,000 $ 7,377 $ 20,000 $ (10,000) $ 20,000 Office Supplies $ 3,500 $ 2,435 $ 5,500 $ 2,000 $ 5,500 Personnel Services $ 48,202 $ 12,294 $ 48,202 $ $ 48,202 Property/Liability Insurance $ 15,000 $ 6,140 $ 10,000 $ (5,000) $ 10,000 Storage Rental $ 1,800 $ 600 $ 1,800 $ $ 1,800 Travel & Training $ 4,000 $ 621 $ 4,000 $ $ 4,000 Utilities $ 26,300 $ 9,227 $ 23,300 $ (3,000) $ 23,300 Total Museum Tourism $ 232,614 $ 130,912 $ 222,163 $ (10,451) $ 222,163 FY AMENDED BUDGET OF THE DICKINSON ECONOMIC DEVELOPMENT CORPORATION 1

73 FY AMENDED BUDGET OF THE DICKINSON ECONOMIC DEVELOPMENT CORPORATION DESCRIPTION FY 2011 ADOPTED BUDGET YEAR TO DATE MARCH 31, 2011 PROJECTED YEAR END PROJECTED VS APPROVED AMENDED BUDGET FY 2011 NOTES TO FY 2011 BUDGT Contract Services Connect CTY Services $ 8,600 $ 8,363 $ 8,363 $ (237) $ 8,363 DISD Summer REC $ 7,500 $ $ 7,500 $ $ 7,500 ED Consulting $ 61,000 $ 21,000 $ 45,000 $ (16,000) $ 45,000 Festival of Lights $ 15,000 $ 15,000 $ 15,000 $ $ 15,000 Financial/Auditing $ 5,000 $ 1,253 $ 5,000 $ $ 5,000 GIS $ 3,600 $ 2,100 $ 3,600 $ $ 3,600 Keep Dickinson Beautiful $ 5,000 $ $ 5,000 $ $ 5,000 Legal $ 7,500 $ 1,405 $ 7,500 $ $ 7,500 Multimedia Services $ 3,000 $ $ 1,000 $ (2,000) $ 1,000 ROW & Facilities Mowing Costs $ 26,000 $ 6,500 $ 26,000 $ $ 26,000 Total Contract Services $ 142,200 $ 55,621 $ 123,963 $ (18,237) $ 123,963 Administration/Operations Bank Service Charges (Back Up Withholding) $ $ 67 $ 67 $ 67 $ 67 Building Maintenance $ 500 $ $ 500 $ $ 500 Communications $ 750 $ $ 750 $ $ 750 ED Grants/Community Sponsorships/Events $ 15,652 $ 8,202 $ 15,652 $ $ 15,652 Dues & Subscriptions $ 11,000 $ 2,165 $ 5,500 $ (5,500) $ 5,500 Information Technology $ 5,000 $ 1,250 $ 5,000 $ $ 5,000 Marketing & Promotions $ 25,000 $ 3,908 $ 20,000 $ (5,000) $ 20,000 Office Space Rental $ 3,000 $ 750 $ 3,000 $ $ 3,000 Office Supplies/Postage $ 1,000 $ 1,054 $ 2,502 $ 1,502 $ 2,502 Personnel Services $ 81,057 $ 20,134 $ 81,057 $ $ 81,057 Public Official /E & O Insurance $ 3,500 $ 1,167 $ 1,167 $ (2,333) $ 1,167 Travel & Training $ 7,541 $ 2,357 $ 7,541 $ $ 7,541 Utilities $ 2,238 $ 1,246 $ 2,238 $ $ 2,238 Total Administration/Operations $ 156,238 $ 42,300 $ 144,974 $ (11,264) $ 144,974 Total Admin and Operations Expenditures $ $ 606,175 $ 288,894 $ 566,223 $ (39,952) $ 566,223 FY AMENDED BUDGET OF THE DICKINSON ECONOMIC DEVELOPMENT CORPORATION 2

74 FY AMENDED BUDGET OF THE DICKINSON ECONOMIC DEVELOPMENT CORPORATION DESCRIPTION FY 2011 ADOPTED BUDGET YEAR TO DATE MARCH 31, 2011 PROJECTED YEAR END PROJECTED VS APPROVED Capital Improvements Reimbursement Birch Street 1/2 Street Reconstruction $ 43,388 $ $ 43,388 $ $ 43,388 Elm Street 1/2 Street Reconstruction $ 39,865 $ $ 39,865 $ $ 39,865 Water Street Street Reconstruction/Water & Sewer $ 121,895 $ $ 121,895 $ $ 121,895 Timber Drive Street, Water & Sewer Reconstruction $ 162,299 $ $ 162,299 $ $ 162,299 Additional Parking Dickinson Railroad Center $ 100,000 $ 100,000 $ 100,000 $ $ 100,000 Total Capital Improvements Reimb $ 467,447 $ 100,000 $ 467,447 $ $ 467,447 Capital Outlays Computer/Office Equipment $ 3,000 $ 169 $ 3,000 $ $ 3,000 Real Property Acquired $ 100,000 $ $ 128,701 $ 28,701 $ 128,701 Total Capital Outlays $ 103,000 $ 169 $ 131,701 $ 28,701 $ 131,701 AMENDED BUDGET FY 2011 NOTES TO FY 2011 BUDGT Total Expenditures $ 1,176,622 $ 389,063 $ 1,165,371 $ (11,251) $ 1,165,371 NET INCOME $ $ 256,478 $ $ 79,812 $ ORD /14/2010 FY AMENDED BUDGET OF THE DICKINSON ECONOMIC DEVELOPMENT CORPORATION 3

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76 Dickinson City Council Agenda Item Data Sheet MEETING DATE June 14, 2011 TOPIC: BACKGROUND: RECOMMENDATION: ATTACHMENTS: None Briefing, Discussion and Direction Concerning Options for Replacement of 800 mhz Radios. Galveston County 911 District has determined that it will be utilizing upgraded 800 mhz radios that provide additional services for users, and it is working on a deal with Motorola that will provide a relatively significant discount on the 800 mhz radios. Chief Morales and Captain Mason will be presenting information on the discount program being offered by Motorola as well as the new radios that will be utilized by the 911 District during the meeting on June 14, We have also asked that a representative from the 911 District and a representative from Motorola be present for the meeting. Staff requests direction from the Council as to how it wishes to proceed on this matter. FUNDING ISSUES Not applicable Not budgeted Full Amount already budgeted. Funds to be transferred from Acct.# - - SUBMITTING STAFF MEMBER Julie M. Johnston, City Administrator CITY ADMINISTRATOR APPROVAL APPROVAL YES NO ACTIONS TAKEN READINGS PASSED OTHER 1 st 2 nd 3 rd PAGE 1 OF 1

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78 Dickinson City Council Agenda Item Data Sheet MEETING DATE June 14, 2011 TOPIC: BACKGROUND: Briefing, Discussion and Direction Concerning Process and Estimate for ISO Re-Rate One of the performance objectives established by the Council for me for 2011 is to undertake an ISO re-rate for the City. Toward that end, I asked Fire Marshal Norman Hicks to contact Mike Pietsch to obtain an estimate to update his report from 2006 and a timeframe for when this could be accomplished. Mr. Pietsch has provided the City with an estimate and has indicated that he can begin his work on Wednesday, August 10, RECOMMENDATION: We will discuss this information during the meeting on June 14, Staff requests direction from the Council as to how it wishes to proceed on this matter. ATTACHMENTS: Copy of Report from Mike Pietsch, P.E. Consulting Services, Inc. to City of Dickinson Concerning a Possible Improvement in the City of Dickinson s ISO Public Protection Classification Dated March 9, 2006 Copy of Introductory Letter and Proposals from Mike Pietsch Dated June 7, 2011 FUNDING ISSUES Not applicable Not budgeted Full Amount already budgeted. Funds to be transferred from Acct.# - - SUBMITTING STAFF MEMBER Julie M. Johnston, City Administrator CITY ADMINISTRATOR APPROVAL APPROVAL YES NO ACTIONS TAKEN READINGS PASSED OTHER 1 st 2 nd 3 rd PAGE 1 OF 1

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101 Assisting Communities With Their ISO Rating Mike Pietsch, P.E. Consulting Services, Inc S. Country Club Rd. Garland, TX Phone Cell Fax June 7, 2011 Mr. Norman Hicks Fire Marshal The City of Dickinson 4403 State Highway 3 Dickinson, TX Dear Mr. Hicks: I want to explain these proposals with an introductory letter. The key to my service is when I perform a Grading Summary and provide the community a List of Suggested Improvements (Phase I), a great deal of the information required to fill out the Pre-Survey Packet will be assimilated at that time. Therefore, when I fill out the Pre-Survey Packet (Phase II) it is obviously less time consuming than if I had not performed the Grading Summary and corresponding List of Suggested Improvements. The same holds true for assisting the community when the ISO Field Representative visits the community and performs his field survey (Phase III). If I have filled out his Pre-Survey Packet then I am familiar with the infrastructure of the community as it pertains to the ISO rating. This makes it much less time consuming when transferring the information to the field representative. This line of reasoning is why each phase in contingent upon the phase which precedes it. The total cost to the City of Dickinson to complete only the grading summary with the corresponding list of suggested improvements (for areas with fire hydrant protection) will not exceed $5,000, and will require 1 site visit. The total cost to the City of Dickinson to complete all 3 projects (for areas with fire hydrant protection) will not exceed $19,800 (this total being contingent upon completing all 3 phases). 3 site visits will be required. Additional site visits to discuss or present the report is outside the scope of this proposal. If additional site visits are required my company will be happy to alter the proposal. The price for completing the pre-survey packet and assisting with the transfer of information to the ISO Field Representative is contingent upon the initial phase (grading summary and list of suggested improvements) being performed. The normal process is as follows: I visit the City of Dickinson and obtain the information to accurately grade your community. However, I do not assimilate the extensive amount of support data required by ISO to document your Proposals for the City of Dickinson Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 1

102 answers. When I obtain the required information I will return to my home office and grade the City of Dickinson as though I was the ISO Field Representative. This grading will show, to 2 decimal places, what the City of Dickinson would grade with its existing fire defense infrastructure. When the grading is complete I will compile a list of suggested improvements. Each improvement will show, again to 2 decimal places, how much that improvement will add to the overall grading point total for the City of Dickinson. After your staff analyzes these improvements and implements the suggestions that are economically feasible within the budget constraints of the City of Dickinson, we will request an ISO survey. At that time, ISO will assign a Field Representative. Once the Field Representative is assigned, he will send you his pre-survey packet. At that time I will return to the City of Dickinson and together we will complete this packet. We also will assimilate the extensive amount of support data required to document the answers to this packet. I am the only person doing this type of consulting that actually knows what the Field Representative requires. The following Fire Chiefs and City Officials for the following communities in your area will attest to this last statement: Alvin, Nassau Bay, League City, Kemah, Brazoria County ESD #3, La Marque, Galveston, Pearland, Missouri City, Webster, Sugar Land, Stafford, and Seabrook. There have been many more communities in your area that have achieved a very much improved ISO rating with my assistance that time and space will not allow their listing. Each of these Chiefs was amazed at what is and is not required. All of the above mentioned Fire Chiefs would reinforce that this documentation would have required weeks to compile and they would still not have had what the Field Representative actually needed. After the packet is complete we will set a time for the ISO Field Representative to visit the City of Dickinson. At a mutually convenient time we will complete the field survey. I will be with The City of Dickinson during the entire survey process to guarantee the seamless transfer of information. Looking forward to it! Sincerely yours, W. Michael (Mike) Pietsch, P.E. Civil Engineer WMP/spp Proposals for the City of Dickinson Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 2

103 Assisting Communities With Their ISO Rating Mike Pietsch, P.E. Consulting Services, Inc S. Country Club Rd. Garland, TX Phone Cell Fax June 7, 2011 Mr. Norman Hicks Fire Marshal The City of Dickinson 4403 State Highway 3 Dickinson, TX Dear Mr. Hicks: Attached is a proposal for Mike Pietsch, P.E. Consulting Services, Inc. to perform their consulting services in conjunction with the City of Dickinson s ISO rating. The services outlined below would be required to Prepare a Grading Summary and Create a List of Suggested Improvements for the Portion of the area served by the City of Dickinson that is Protected by Fire Hydrants. This grading summary will develop the minimum point total that should result if an ISO Field Representative performs a rating for the area served by the City of Dickinson. Based on this grading point total a list of suggested improvements will be developed which, if implemented, would improve the ISO rating for the area served by the City of Dickinson. The total of time and costs reflect actual consultant fee expenses. If you have any questions or need other information, please let me know. Sincerely yours, W. Michael Pietsch, P.E. Civil Engineer WMP/spp

104 PROPOSAL TO PROVIDE CONSULTING SERVICES TO THE CITY OF DICKINSON To Prepare a Grading Scenario and Create a List of Suggested Improvements For the Portion of the City of Dickinson Protected by Fire Hydrants BY MIKE PIETSCH, P.E. CONSULTING SERVICES, INC. OF GARLAND, TEXAS Proposal - City of Dickinson Grading Scenario and Create a List of Suggested Improvements Area with Fire Hydrant Protection Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 2

105 June 7, 2011 The following is a proposed estimate of the time and costs that would be associated with a consulting project with Mike Pietsch, P.E. Consulting Services, Inc. for The City of Dickinson. The consulting team will consist of Mike Pietsch, P.E. SCOPE OF CONSULTING SERVICES The proposed scope of work will consist of meeting with various officials from The City of Dickinson as follows: I. Initial site visit in The City of Dickinson to assimilate information on the following: Fire Department: Apparatus Inventories Pump Tests Manning Training Fire Station Locations Locating apparatus to maximize the grading Distribution of companies Fire Service Communications Number of telephone lines Number of operators Dispatch circuits Emergency power Supervision of circuits Method of dispatch Water Department: Supply Facilities Hydrant Distribution Hydrant Inspection Flow Testing perform and/or analyze flow tests Texas Addendum: Fire Marshal Codes Staffing Certifications Training Proposal - City of Dickinson Grading Scenario and Create a List of Suggested Improvements Area with Fire Hydrant Protection Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 3

106 Building Official Codes Staffing Certifications Training Attendance at Fireman s Training School II. Develop a grading point total for The City of Dickinson III. Create a list of suggested improvements, which, if implemented, would allow The City of Dickinson to improve its ISO rating. These will be prioritized with their impact on the ISO Public Protection Classification of The City of Dickinson Proposal - City of Dickinson Grading Scenario and Create a List of Suggested Improvements Area with Fire Hydrant Protection Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 4

107 TIME AND COST REQUIREMENTS To Complete The Grading Summary and List of Suggested Improvements Assimilating the Information $ 1,200 Grade/Prepare a Grading Scenario $ 2,400 Prepare the Suggested Improvements $ 1,000 Expenses (hotel, meals and transportation) $ 400 Total $5,000 The total cost to the City of Dickinson will not exceed $5,000 to complete a Grading Summary and Create a List of Suggested Improvements. This proposal includes just 1 site visit. PAYMENT AGREEMENT: The City of Dickinson agrees to pay Mike Pietsch, P.E. Consulting Services, Inc. upon the conclusion of this phase of the consulting project. Submitted by: W. Michael Pietsch, P.E. Civil Engineer Mike Pietsch, P.E. Consulting Services, Inc S. Country Club Rd. Garland, TX Phone: (Office) (Cell) Fax: Proposal - City of Dickinson Grading Scenario and Create a List of Suggested Improvements Area with Fire Hydrant Protection Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 5

108 Proposal - City of Dickinson Grading Scenario and Create a List of Suggested Improvements Area with Fire Hydrant Protection Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 6

109 Assisting Communities With Their ISO Rating Mike Pietsch, P.E. Consulting Services, Inc S. Country Club Rd. Garland, TX Phone Cell Fax June 7, 2011 Mr. Norman Hicks Fire Marshal The City of Dickinson 4403 State Highway 3 Dickinson, TX Dear Mr. Hicks: Attached is a proposal for Mike Pietsch, P.E. Consulting Services, Inc. to perform their consulting services in conjunction with the City of Dickinson s ISO rating. The services outlined below would be required to Prepare the ISO Pre-Survey Packet (Phase II) for the City of Dickinson. I designed this pre-survey packet in 1997 for all ISO Field Representatives throughout the United States. This packet requires an extensive amount of support data to document the answers the City of Dickinson will provide via this packet. It will save the City Officials representing the City of Dickinson a considerable amount of time if my services are obtained to assist in completing this packet. The total of time and costs reflect actual consultant fee expenses. If you have any questions or need other information, please let me know. Sincerely yours, Mike Pietsch, P.E. Civil Engineer MP/spp

110 Fire Suppression Rating Study PROPOSAL TO PROVIDE CONSULTING SERVICES TO THE CITY OF DICKINSON Prepare the ISO Pre-Survey Packet (Phase II) BY MIKE PIETSCH, P.E. CONSULTING SERVICES, INC. OF GARLAND, TEXAS June 7, 2011 Proposal for the City of Dickinson Prepare ISO Pre-Survey Packet (Phase II) Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 2

111 Fire Suppression Rating Study The following is a proposed estimate of the time and costs that would be associated with a consulting project with Mike Pietsch, P.E. Consulting Services, Inc. for the City of Dickinson. The consulting team will consist of Mike Pietsch, P.E. SCOPE OF CONSULTING SERVICES Complete ISO s Pre-survey Packet and document the answers to the questions presented in the packet. Items which will be addressed are as follows: Fire Demand - ISO Batch Report and Calculate Needed Fire Flows Texas Addendum: Fire Marshal Codes Staffing Certifications Training Building Official Codes Staffing Certifications Training Attendance at Fireman s Training School Fire Department: Apparatus Inventories Pump Tests Manning Training Fire Station Locations Locating apparatus to maximize the grading Distribution of companies Fire Service Communications Number of telephone lines Number of operators Dispatch circuits Emergency power Supervision of circuits Method of dispatch Proposal for the City of Dickinson Prepare ISO Pre-Survey Packet (Phase II) Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 3

112 Fire Suppression Rating Study Water Department: Supply Facilities Hydrant Distribution Hydrant Inspection Flow Testing Proposal for the City of Dickinson Prepare ISO Pre-Survey Packet (Phase II) Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 4

113 Fire Suppression Rating Study COST REQUIREMENTS Completing the Pre-Survey Packet $ 8,200 Expenses (Hotel, Meals, Transportation) $ 1,000 Total $9,200 The total cost to the City of Dickinson will not exceed $9,200 to complete the ISO Pre-Survey Packet. This proposal includes 1 site visit. PAYMENT AGREEMENT: The City of Dickinson agrees to pay Mike Pietsch, P.E. Consulting Services, Inc. upon the conclusion of this phase of the consulting project. Submitted by: Mike Pietsch, P.E. Civil Engineer Mike Pietsch, P.E. Consulting Services, Inc S. Country Club Rd. Garland, TX Phone: Cell: Fax: michaelpietsch@tx.rr.com Proposal for the City of Dickinson Prepare ISO Pre-Survey Packet (Phase II) Mike Pietsch, P.E. Consulting Services, Inc. 06/07/11 Page 5

114 Assisting Communities With Their ISO Rating Mike Pietsch, P.E. Consulting Services, Inc S. Country Club Rd. Garland, TX Phone Cell Fax June 7, 2011 Mr. Norman Hicks Fire Marshal The City of Dickinson 4403 State Highway 3 Dickinson, TX Dear Mr. Hicks: Attached is a proposal for Mike Pietsch, P.E. Consulting Services, Inc. to perform their consulting services in conjunction with the City of Dickinson s ISO rating. The services outlined below would be required to Assist the City of Dickinson during the ISO Field Survey (Phase III). After 27+ years of performing PPC surveys for ISO and 8+ years consulting with these surveys, there is no question that I should be with the Field Representative during the entire survey. Since I have trained many ISO Field Representatives over the years I know exactly what is required. This will eliminate any confusion between the City of Dickinson and the ISO Field Representative. The information transfer will proceed effortlessly if I am involved. My assistance will save the officials of the City of Dickinson countless staff-hours and allow them to concentrate on their normal daily activities. The total of time and costs reflect actual consultant fee expenses. If you have any questions or need other information, please contact me. Sincerely yours, Mike Pietsch, P.E. Civil Engineer MP/spp