BRISTOL, VIRGINIA CITY COUNCIL 300 Lee Street, Bristol, Virginia July 25, 2017

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1 City Council Kevin Mumpower, Mayor Kevin Wingard, Vice Mayor Doug Fleenor, Council Member Bill Hartley, Council Member Archie Hubbard III, Council Member BRISTOL, VIRGINIA CITY COUNCIL 300 Lee Street, Bristol, Virginia July 25, :00 p.m. Call to Order Moment of Silence Pledge of Allegiance A. Mayor s Minute and Council Comments. B. Recognition of Mark Esposito for Service to the Planning Commission. REGULAR AGENDA: 1. Consider a Budget Policy for the City of Bristol, Virginia. a. Staff Report b. Public Comments c. Council Motion and Second d. Council Discussion e. Roll Call CONSENT AGENDA 2.1 Consider a Street Closure Request for the Annual Transporter Motorcade August 17, Consider a supplemental appropriation in the amount of $465,363 to the FY18 Budget per the CDBG approved plan and Carryover Funds: Community Development Block Grant. Revenue Entitlement Grants $221,640 Revenue Entitlement Grant Carryover $243,723 Expenditure Administrative Fees $76,551 Expenditure Demolition $29,973 Expenditure Emergency Housing Rehab $67,509 Expenditure King s Mt. Supportive Housing $4,654

2 Expenditure CASA (People Inc.) $3,657 Expenditure Highlands Community Service CAC $7,979 Expenditure Bristol Public Library $9,309 Expenditure Crossroads Medical Mission $4,654 Expenditure Family Promise of Bristol $2,993 Expenditure Crisis Center $10,199 Expenditure Fred Hayes Park $87,341 Expenditure Housing Maintenance Partnership $58,254 Expenditure Sidewalk Improvements $102, Consider Approval of Minutes: Called Meeting June 20, :00 p.m. Called Meeting June 20, :00 p.m. Regular Meeting June 27, 2017 EXECUTIVE SESSION: a. Council Motion and Second b. Roll Call 3. Executive Session pursuant to A7, Code of Virginia, 1950, as amended. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (potential litigation). a. Council Motion and Second b. Roll Call 4. Certify Executive Session. a. Roll Call COUNCIL DISCUSSION: C. Animal Shelter D. Matters to be Presented by Members of the Public Non-Agenda Items. E. City Manager s Comments F. Adjournment.

3 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Meeting Date: July 25, 2017 Department: City Manager/Chief Financial Officer Staff Contact: Randall Eads/Tamrya Spradlin AGENDA ITEM WORDING: Consider a Budget Policy for the City of Bristol, Virginia. ITEM BACKGROUND: The City of Bristol is in the process of preparing written financial policies to guide the financial processes for the City. This policy sets forth the broad budget guidelines that the City will operate under. PREVIOUS RELEVANT ACTION: N/A STAFF RECOMMENDATIONS: Staff recommends approval of the Budget Policy as a guideline for the City of Bristol s budget process. DOCUMENTATION: Included X Not Required MOTION: I move to approve the Budget Policy for the City of Bristol, Virginia. Revised 03/10

4 City of Bristol, Virginia Budget Policy The City will annually adopt and execute a budget for funds that may be required by law or by sound financial practices and generally accepted accounting principles. The budget process will follow the guidelines of Chapter 25, Title 15.2 of the Code of Virginia. The budget shall control the levy of taxes and the expenditure of money for all City purposes during the ensuring fiscal year. The City budget shall be balanced within all available operating revenues, including the fund balance, and adopted by the City Council. Balanced Budget The annual budget of the City will be considered balanced when all anticipated payments for operations, debt service, and the annual capital plan needs do not exceed budgeted revenues. Current Revenues to Support Current Expenditures Ongoing and stable revenues will be used to support ongoing operating costs. One-time Revenues and One-time Expenditures The use of one-time revenues and one-time expenditure savings will be used for non-recurring expenditures. Revenue and Expenditure Projections The City will prepare annually a financial forecast utilizing trend indicators and projections of annual operating revenues, expenditures, capital improvements and related debt service and operating costs, and fund balance levels. Budget Performance Monitoring All departments of the City will periodically examine and effect changes in program delivery responsibilities or management which would improve productivity, lower costs, enhance service, and further communication with the public. The City will maintain a budgetary control system to ensure adherence to the budget and will prepare monthly reports comparing actual revenues and expenditures to budgeted amounts. Budget Adjustments Pursuant to the annually adopted Budget Ordinance, the City Manager may authorize adjustments to the adopted budget as requested by staff between individual line items. Council approval is required to increase total budgeted expenditures. Budgetary Basis The Budget shall be prepared on the cash basis, which is in accordance with Governmental Accounting Standards, the guidance set forth in the Uniform Financial Reporting Manual issued by the Virginia Auditor of Public Accounts, and is consistent with the City Charter.

5 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Meeting Date: July 25, 2017 Department: Planning/Community Development Staff Contact: Sally Morgan, City Planner AGENDA ITEM WORDING: Appreciation to Mark Esposito for Years of Service to Planning Commission ITEM BACKGROUND: Mark Esposito has completed two terms of service to the City as a Planning Commission member. His second term was over at the end of June and the city charter limits members to just two consecutive terms. The staff and the Planning Commission would like for the Council to recognize Mr. Esposito s contributions to the City over the last six years and we have a plaque for the Mayor to present to Mark. PREVIOUS RELEVANT ACTION: None STAFF RECOMMENDATION: Not Applicable.

6 Meeting Date: July 25, 2017 Department: Transit/Special Events Staff Contact: Jay Detrick AGENDA ITEM WORDING: BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Consider a Street Closure Request for the Annual Transporter Motorcade. ITEM BACKGROUND: Bristol Motor Speedway is requesting to close streets for the annual transporter motorcade. The traffic control plan showing the limits of the closure and detour information is attached. The streets being requested are Euclid Avenue from Gate City Highway to Commonwealth Avenue and Commonwealth Avenue from Euclid Avenue to State Street. The event will begin at approximately 9:00 PM on August 17, This is a short duration closure with police officers blocking off side streets along the route until the motorcade passes. It should exit back into Tennessee at approximately 9:30 PM. Costs for the event are included in Food City Family Race Night, approved on July 11, PREVIOUS RELEVANT ACTION: This request has been approved annually for the past 19 years. Staff Recommendations: All required documents have been submitted. Because of this, staff recommends the street closure be approved as requested. DOCUMENTATION: Included _X Not Required MOTION: I move to approve all items on the consent agenda as presented.

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8 BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Meeting Date: July 25, 2017 Department: Finance Staff Contact: Tamrya Spradlin AGENDA ITEM WORDING: Consider a supplemental appropriation in the amount of $465,363 to the FY18 Budget per the CDBG approved plan and Carryover Funds: Community Development Block Grant. Revenue Entitlement Grants $221,640 Revenue Entitlement Grant Carryover $243,723 Expenditure Administrative Fees $76,551 Expenditure Demolition $29,973 Expenditure Emergency Housing Rehab $67,509 Expenditure King s Mt. Supportive Housing $4,654 Expenditure CASA (People Inc.) $3,657 Expenditure Highlands Community Service CAC $7,979 Expenditure Bristol Public Library $9,309 Expenditure Crossroads Medical Mission $4,654 Expenditure Family Promise of Bristol $2,993 Expenditure Crisis Center $10,199 Expenditure Fred Hayes Park $87,341 Expenditure Housing Maintenance Partnership $58,254 Expenditure Sidewalk Improvements $102,290 ITEM BACKGROUND: The Community Development Block Grant Annual Action Plan was approved by Council at the June 27, 2017 meeting. This appropriation includes the carryover of funds in the amount of $243,723 and the plan amount of $221,640. PREVIOUS RELEVANT ACTION: N/A STAFF RECOMMENDATIONS: Approve the Supplemental Appropriation in the amount of $465,363 DOCUMENTATION: Included Not Required X MOTION: Revised 03/10

9 Meeting Date: July 25, 2017 Department: Deputy Clerk of Council Staff Contact: Debi Denney AGENDA ITEM WORDING: BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Consider Approval of Minutes: June 20, 2017 (6:00); June 20, 2017 (7:00); June 27, ITEM BACKGROUND: N/A PREVIOUS RELEVANT ACTION: N/A Staff Recommendations: No action required. DOCUMENTATION: Included x Not Required MOTION: I move to approve all items on the consent agenda as presented. Revised 03/10

10 140 JUNE 20, 2017 A CALLED MEETING OF THE BRISTOL, VIRGINIA, CITY COUNCIL WAS HELD ON JUNE 20, 2017, AT 6:00 P.M. AT 300 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR WILLIAM HARTLEY PRESIDING. COUNCIL MEMBERS PRESENT WERE VICE MAYOR ARCHIE HUBBARD, III, J. DOUGLAS FLEENOR, KEVIN MUMPOWER, AND KEVIN WINGARD. CITY MANAGER, TABITHA CROWDER AND CITY ATTORNEY, RANDALL EADS WERE ALSO PRESENT. Mayor Hartley called the meeting to order. 1. Executive Session Mayor Hartley entertained a motion to enter into Executive Session pursuant to A7, Code of Virginia, 1950, as amended. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (potential litigation). Vice Mayor Hubbard made the motion to enter into Executive Session pursuant to A7, Code of Virginia, 1950, as amended. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (potential litigation). Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 2. Certify Executive Session Following the Executive Session, by roll call vote, Council Members certified that only business matters lawfully exempted from open meeting requirements and specified in the motion to convene the Executive Session were discussed. AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 3. Adjournment There being no further business, the meeting was adjourned. ******** ****** **** ** * City Clerk Mayor

11 June 20, A CALLED MEETING OF THE BRISTOL VIRGINIA CITY COUNCIL WAS HELD ON JUNE 20, 2017, AT 7:00 P.M. AT 300 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR WILLIAM HARTLEY PRESIDING. VICE MAYOR ARCHIE HUBBARD, III, AND COUNCIL MEMBERS J. DOUGLAS FLEENOR, KEVIN MUMPOWER, AND KEVIN WINGARD WERE PRESENT. CITY MANAGER, TABITHA CROWDER, AND CITY ATTORNEY, RANDALL EADS WERE ALSO PRESENT. Mayor Hartley called the meeting to order. 1. Consider First Reading of a Budget Ordinance for Fiscal Year City Manager, Ms. Tabitha Crowder, pointed out that the FY18 Budget Ordinance included one hundred thousand dollars ($100,000) for the CVB and fifty thousand dollars ($50,000) for the BCM. Mr. Michael Pollard commented on budget items. Ms. Nancy Marney commented on changes that needed to be made. The following individuals spoke in favor of funding outside agencies related to tourism: Mr. Paul Conco, Mr. Rob Nicar, and Mr. John Rainero. Mayor Hartley entertained a motion for the first reading of a Budget Ordinance for fiscal year Council Member Mumpower made the motion for the first reading of a Budget Ordinance for fiscal year with the following amendments: There would be no funds for the BCM and the fifty thousand dollars ($50,000) budgeted for the BCM would be placed in the contingency fund. A lengthy discussion ensued about the need for internal spending controls and the need for a committee to review City staffing needs. votes: Motion was seconded by Council Member Wingard and carried by the following AYES: Fleenor, Hubbard, Mumpower, and Wingard NAYS: Hartley 2. Adjournment There being no further business, the meeting was adjourned. ******** ****** **** ** * City Clerk Mayor

12 142 JUNE 27, 2017 THE REGULAR MEETING OF THE BRISTOL, VIRGINIA, CITY COUNCIL WAS HELD ON JUNE 27, 2017, AT 6:00 P.M. AT 300 LEE STREET, BRISTOL, VIRGINIA WITH MAYOR WILLIAM HARTLEY PRESIDING. COUNCIL MEMBERS PRESENT WERE VICE MAYOR ARCHIE HUBBARD, III, J. DOUGLAS FLEENOR, KEVIN MUMPOWER, AND KEVIN WINGARD. CITY MANAGER, TABITHA CROWDER AND CITY ATTORNEY, RANDALL EADS WERE ALSO PRESENT. A. Mayor s Minute and Council Comments Mayor Hartley called for a moment of silence followed by the pledge of allegiance to the flag. Mayor Hartley reminded residents of the vacancies on boards and commissions. Council Member Fleenor requested that City Attorney, Randall Eads, place an item on the next Council meeting agenda to conduct an investigation into the Falls development project. Council Member Wingard stated that things were moving a good direction for the City with the improved credit rating and the development of the Aldi Food Market at the Falls. B. Drug Court Presentation Drug Court Coordinator, Ms. Margie Collins, gave an overview of the Drug Court program. She shared a Drug Court promotional video which had recently won a Telly Award. 1. Consider Revisions to the Bristol, Virginia Purchasing Procedures City Manager, Ms. Tabitha Crowder, reported that during the June 20, 2017 Called City Council Meeting, Council suggested internal controls on City spending. As a result, changes were made to the City s purchasing policy. She stated that disbursements in excess of five thousand dollars ($5,000) would require written approval of the Chief Financial Officer. Disbursements in excess of ten thousand dollars ($10,000) would require written approval of the City Manager. Disbursements in excess of fifteen thousand dollars ($15,000) would be presented to City Council for approval. Mayor Hartley entertained a motion to revise the Bristol, Virginia purchasing procedures. Vice Mayor Hubbard made the motion to revise the Bristol, Virginia purchasing procedure with the following amendment: Cumulative amounts disbursed to the same organization would require approval. votes: Motion was seconded by Council Member Fleenor and carried by the following AYES: Fleenor, Hubbard, Mumpower, and Wingard. NAYES: Hartley 2. Consider a Resolution Concerning Communication Regarding Staffing Levels Within Departments of the City of Bristol, Virginia City Attorney, Mr. Randall Eads, reported that during the June 20, 2017 Called City Council Meeting, Council requested to be involved in staffing decisions. Mr. Eads recommended a Resolution to address staffing decisions. Mayor Hartley read the following Resolution: RESOLUTION CONCERNING COMMUNICATION REGARDING STAFFING LEVELS WITHIN DEPARTMENTS OF THE CITY OF BRISTOL, VIRGINIA WHEREAS, the City of Bristol, Virginia City Council desires to be informed of staffing levels throughout City operations and provide input to staffing levels; and WHEREAS, the City Manager is willing to communicate with department heads about staffing needs and also communicate with City Council the staffing needs of each department; and

13 JUNE 27, NOW, THEREFORE, BE IT RESOLVED that the governing body of the City of Bristol, Virginia and the City Manager hereby agrees to communicate staffing levels from the department heads to Council in order to gain input from City Council in regards to filling certain vacant positions. BE IT FURTHER RESOLVED that City Council will designate one Council member to coordinate with the City Manager on such issues. Mayor Hartley entertained a motion to adopt a resolution concerning communication regarding staffing levels within departments of the City of Bristol, Virginia. Council Member Wingard made the motion to adopt a resolution concerning communication regarding staffing levels within departments of the City of Bristol, Virginia. Motion was seconded by Council Member Mumpower. Council Members discussed the need for communication between the City Manager and Council regarding staffing needs. City Attorney advised that the City Charter was explicit in discussing that the City Manager had the ultimate authority to make hiring decisions. Ms. Nancy Marney commented on sections of the City Code which relate to the hiring of staff. She pointed out that the City Charter was clear that managing staffing needs was the responsibility of the City Manager Motion carried by the following votes: AYES: Fleenor, Mumpower, and Wingard. NAYES: Hubbard and Hartley 3. Consider Second Reading and Adoption of a Budget Ordinance for Fiscal Year City Manager, Ms. Tabitha Crowder, reported that the amount of TANS had been changed since the first reading from six million dollars ($6,000,000) to four million dollars ($4,000,000). She added that the BCM amount had been reduced to zero and those funds added to the contingency fund. Mayor Hartley entertained a motion for the second reading of a budget Ordinance for the fiscal year by caption only. Council Member Fleenor made the motion for the second reading of a budget Ordinance for fiscal year by caption only. Motion was seconded by Vice Mayor Hubbard and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, and Wingard. NAYES: Hartley Mayor Hartley read the following Ordinance by caption only: BUDGET ORDINANCE FOR FY MAKING GENERAL FUND, CAPITAL PROJECT FUND, SCHOOL OPERATING FUND, SCHOOL TEXTBOOK FUND, SCHOOL FOOD SERVICE FUND, SCHOOL CONSTRUCTION CAPITAL PROJECTS FUND, SCHOOL LOCAL CAPITAL PROJECTS FUND, AND SOLID WASTE DISPOSAL ENTERPRISE FUND APPROPRIATIONS FOR THE FISCAL YEAR BEGINNING JULY 1, 2017, AND ENDING JUNE 30, 2018, IN THE FOLLOWING AMOUNTS: GENERAL FUND $51,500,599 CAPITAL PROJECT FUND $9,963,460 SCHOOL OPERATING FUND $26,248,882 SCHOOL TEXTBOOK FUND $667,457 SCHOOL FOOD SERVICE FUND $1,778,868 SCHOOL CONSTRUCTION CAPITAL PROJECTS FUND $200,975 SCHOOL LOCAL CAPITAL PROJECTS FUND $301,349 SOLID WASTE DISPOSAL ENTERPRISE FUND $5,871,595 AND REGULATING PAYMENTS OUT OF THE CITY TREASURY; AND ALSO FIXING THE TAX RATE ON REAL AND PERSONAL PROPERTY FOR FISCAL

14 144 JUNE 27, 2017 YEAR BE IT ORDAINED BY THE COUNCIL OF THE CITY OF BRISTOL, VIRGINIA: SECTION 1: That the amounts named herein, aggregating $51,500,599 are hereby appropriated from the General Fund for the use of the several departments of the City Government for the fiscal year beginning July 1, 2017, and ending June 30, 2018, as the same as set forth in the budget adopted pursuant to Section 3 hereof. That the amounts named herein, aggregating $9,963,460 are hereby appropriated from the Capital Project Fund for the use of the several departments of the City Government for the fiscal year beginning July 1, 2017, and ending June 30, 2018, as set forth in the budget adopted pursuant to Section 3 hereof. That the amounts named herein, aggregating $5,871,595 are hereby appropriated from the Solid Waste Disposal Fund for the use of solid waste disposal operations for the 2018 fiscal year. That the amounts named herein, aggregating $29,197,531 are hereby appropriated from School Funds for the use of general operations, textbook, food service and capital projects for the 2018 fiscal year. SECTION 2: That the rate of taxation on Real Estate Property be fixed at $1.17 (One Dollar and Seventeen Cents) on the hundred dollars assessed valuation for the fiscal year beginning July 1, 2017, and ending June 30, That the rate of taxation on Personal Property for Automobiles, Trucks, and Horse Trailers, be fixed at $2.60 (Two Dollars and Sixty Cents) on the hundred dollars assessed valuation for the fiscal year beginning July 1, 2017, and ending June 30, 2018, and an assessment ratio of 100%. The rate of taxation for Machinery and Tools and all other personal property, be fixed at $7.00 (Seven Dollars and No Cents) on the hundred dollars assessed valuation for the fiscal year beginning July 1, 2017, and ending June 30, 2018, and an assessment ratio of 30%. This is in order to secure the amount necessary to carry out the provisions of this budget. SECTION 3: That the annual budget heretofore presented to City Council by the City Manager as the same has been amended in the various workshops of the City Council and as the same, is in its final form attached hereto, is hereby adopted by City Council and incorporated in this budget ordinance by reference pursuant to Section of the City Charter. That the salaries, wages, and allowances set out in the budget statement and adopted by City Council for the fiscal year beginning July 1, 2017, and ending June 30, 2018, be, and they are hereby authorized and fixed as the maximum allowance to be allowed officers and employees for the services rendered, unless otherwise provided by ordinance, provided, however, that the City Manager is authorized to make such rearrangement of positions in the departments of the City as may best meet the needs and interests of the City and to transfer parts of salaries from one department to another when extra work or personnel are transferred from one department to another. SECTION 4: Upon the recommendation of the City Manager and when said new appropriation is approved by City Council, the Chief Financial Officer may thereafter transfer a balance appropriated but unused for one purpose for the current fiscal year to another purpose or object for which the appropriations for said purpose or object for the current year have proven insufficient, even though that requires transferring said funds from one department of the City to another. The Chief Financial Officer may, upon authorization of the City Manager, transfer funds between line items appropriated within the same department or office to meet unexpected obligations within the same department or office. SECTION 5: If the timing of receipt of revenues in the course of the fiscal year requires the borrowing of money to support expenditures within the appropriations herein authorized in anticipation of receipt of future revenues, it is hereby authorized that the City may issue its promissory note or notes from time to time during the fiscal year and may borrow and re-borrow thereunder so long as at no time shall the aggregate principal amount of all notes outstanding exceed four million dollars ($4,000,000.00). Each and all of said notes shall have a maturity date no later than one year from date of issue. Each and all such notes shall be payable exclusively from the taxes and revenues for the City of Bristol Virginia. This note or notes of the City shall be backed by the full faith and credit of the City and shall be general obligation bonds. SECTION 6: This ordinance to take effect July 1, 2017, the best interests of the City requiring it. First Reading: June 20, 2017 Second Reading: June 27, 2017 Adopted: June 27, 2017

15 JUNE 27, Mayor Hartley entertained a motion to adopt a budget Ordinance for the fiscal year Council Member Fleenor made the motion to adopt a budget Ordinance for fiscal year by caption only. Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, and Wingard. NAYES: Hartley 4. Public Hearing Regarding the CDBG Annual Action Plan Mayor Hartley declared the public hearing open for discussion. CDBG coordinator, Ms. Ellen Tolton, gave an overview of the CDBG Annual Action Plan. Mayor Hartley declared the public hearing closed. 5. Consider the CDBG Annual Action Plan Mayor Hartley entertained a motion to approve the CDBG Annual Action Plan. Vice Mayor Hubbard made the motion to approve the CDBG Annual Action Plan as presented. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 6. Consider a Contract for Communications Service IT Manager, Mr. Rick Belcher, reported that the City had received proposals from providers which were vetted by a committee. Mr. Belcher recommended the proposal from BVU Authority for communications service. He added that the plan incurred no upfront costs and would save the City twenty-two percent (22%) over current communications costs. Mr. Michael Pollard commented on the proposed plan. Mayor Hartley entertained a motion to authorize the City Manager to enter into a five (5) year contract with BVU Authority for communications services for the City of Bristol, Virginia. Vice Mayor Hubbard made the motion to authorize the City Manager to enter into a five (5) year contract with BVU Authority for communications services for the City of Bristol, Virginia. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 7. Consider a Resolution Adopting the Member Agreement to Join the Virginia Association of Counties Group Self Insurance Risk Pool Mayor Hartley entertained a motion to adopt a Resolution adopting the member agreement to join the Virginia Association of Counties Group Self Insurance Risk Pool. Council Member Mumpower made the motion to adopt a Resolution adopting the member agreement to join the Virginia Association of Counties Group Self Insurance Risk Pool. Motion was seconded by Vice Mayor Hubbard and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley 8. Consider a Memorandum of Understanding Concerning Municipal Waste with Wastek Energy Solutions, LLC Vice Mayor Hubbard made the motion to table the item for further review. Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley

16 146 JUNE 27, Consider a Street Closure Request for two Border Bash events July 21, 2017 and August 4, Consider a Street Closure Request for the Full Moon Jam Concert Series July 7, 2017, August 10, 2017, and September 21, Consider Approval of Minutes: Regular Meeting May 23, 2017 Called Meeting May 30, 2017 Called Meeting June 6, 2017 Mayor Hartley entertained a motion to approve items 9.1, 9.2, and the minutes for May 23, 2017 and May 30, 2017 as presented. Vice Mayor Hubbard made the motion to approve items 9.1, 9.2, and the minutes for May 23, 2017 and May 30, 2017 as presented. Motion was seconded by Council Member Wingard and carried by the following votes: AYES: Fleenor, Hubbard, Mumpower, Wingard, and Hartley Mayor Hartley entertained a motion to approve the minutes for June 6, 2017 as presented. Council Member Wingard made the motion to approve the minutes for June 6, 2017 as presented. Motion was seconded by Council Member Mumpower and carried by the following votes: AYES: Mumpower, Wingard, and Hartley ABSTAIN: Fleenor and Hubbard Mayor Hartley called a meeting to be held on June 20, 2017 at 6:00 p.m.to discuss the BVU sale of OptiNet. E. Matters to be presented by members of the public - non-agenda items There were no matters presented by members of the public. F. Adjournment There being no further business, the meeting was adjourned. ******** ****** **** ** * City Clerk Mayor

17 Meeting Date: July 25, 2017 Department: City Attorney Staff Contact: Randall Eads AGENDA ITEM WORDING: BRISTOL, VIRGINIA CITY COUNCIL AGENDA ITEM SUMMARY Executive Session pursuant to A7, Code of Virginia, 1950, as amended. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (potential litigation). ITEM BACKGROUND: N/A PREVIOUS RELEVANT ACTION: N/A Staff Recommendations: N/A DOCUMENTATION: Included Not Required X MOTION: I move to enter into executive session pursuant to A7, Code of Virginia, 1950, as amended. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (potential litigation). Revised 03/10