CONSTITUTION AND RULES BRACKNELL ICE SKATING CLUB

Transcription

1 CONSTITUTION AND RULES BRACKNELL ICE SKATING CLUB The fllwing cnstitutin and rules were agreed at the inaugural meeting held n 13/9/88 and amended at the annual meetings held n 27/6/90, 19/6/91, 24/6/92, 21/7/93, 20/7/94, and at the special general meeting n the 20/9/95 AGM 10/98, 10/98, 09/01, 10/03, 10/04, 10/05, 10/06, 10/07, 10/08, 10/09, 10/11, 10/12, 10/14 TITLE 1 The name f the club shall be "THE BRACKNELL ICE SKATING CLUB", hereinafter referred t as "the Club", that the Club clurs shall be "Blue, Yellw and White" with predminance being in this rder. The Club shall be based at the JOHN NIKE Leisuresprt Cmplex (Bracknell Ice Rink). AIMS AND OBJECTIVES 2 The aims and bjectives f the club shall be t encurage and develp amateur ice skating amngst its membership, in all its frms that is i.e. Figure, Dance, Free and Synchrnised. All members shall be eligible persns as defined by the NATIONAL ICE SKATING ASSOCIATION f UK Ltd, hereinafter referred t as "NISA". The rules f NISA and the "INTERNATIONAL SKATING UNION" hereinafter referred t as "ISU", as frm time t time in frce, shall be bserved at all times. 3 Ancillary theret, and in furtherance f this bject, the club may raise mnies t prvide funds. MEMBERSHIP AND SUBSCRIPTIONS 4(a) 4(b) 4(c) The Annual General Meeting may appint life members t hnur thse wh have given utstanding meritrius service t the club. Thse s hnured may nt, subject nly t rule 9 belw, have their life membership revked, shall nt be required t pay a subscriptin, but shall therwise enjy the full benefits and privileges f rdinary membership. Ordinary membership f the club (hereinafter als referred t frm time t time as "membership" r "members") shall be cnfined t eligible skaters as defined by ISU Regulatin 102, whse primary bject shall be t participate in the sprt, and thereby imprve their skating excellence. All members shall be entitled t receive cpy f this cnstitutin, and t attend General meetings f the Club. A reduced Assciate Membership subscriptin may be paid fr nn-skating members. Membership shall be pen, n payment f the current fee, t all supprters f the Club s bjectives, with all full benefits and privileges f the Ordinary membership. BISC CONSTITUTION Oct 14 L Brenikv Page 1 f 8

2 4(d) A reduced Family subscriptin may be paid by any family unit cnsisting f n mre than tw adults ver the age f 18 years, tgether with their dependants under the age f 18 years, all f whm individually, satisfy membership requirements in Rules 4(b) and 4(c) abve, each member having the full benefits and privileges f rdinary membership. 5 The Cmmittee may nminate as Hnrary members up t ten individuals wh, while cnfrming t the Club s aims, and bjectives, are either: (1) unable t gain membership status, r (2) undertake t represent the Club in cmpetitins in which case they will be deemed t be hnrary members fr the first three mnths immediately preceding their first cmpetitin fr the club. Such nminees shall be withut the privileges f rdinary membership, withut vting rights, and shall be subject t ratificatin f each Annual General Meeting. 6 All applicatins frm thse seeking t becme rdinary members f the Club shall be subject t cnfirmatin by the Cmmittee. 7 Members shall pay an annual subscriptin due n 1 st f August each year, at a rate determined frm time t time by the Annual General Meeting. A subscriptin shall nt be levied upn Hnrary members. 8 Members failing t renew their membership by payment f the apprpriate annual subscriptin rate by the lst f September each year frfeit all membership rights until a further membership applicatin has been accepted in accrdance with Rule 6. DISCIPLINE 9 The Cmmittee shall at its abslute discretin have the pwer t suspend r expel any member failing t cmply with this cnstitutin, r the Club s cde f cnduct, r fr any serius misdemeanur likely t bring the Club int disrepute r fr any unacceptable behaviur that is detrimental t the Club and its members. Such actin being ntified in writing by the Secretary t the member cncerned. Such persns shall have the fllwing rights f appeal: T the Cmmittee by ntifying their intentin t d s in writing t the Secretary within 14 days f receipt f the ntificatin f expulsin r suspensin, in which case the matter shall be heard at the next scheduled Cmmittee meeting. If the Cmmittee uphlds its decisin t suspend r expel the member, the member may als appeal t the next Annual General Meeting by ntifying their intentin t d s in writing t the Secretary in accrdance with Rule 14 belw. The decisin f the Annual General Meeting in such cases shall be final. BISC CONSTITUTION Oct 14 L Brenikv Page 2 f 8

3 VISITORS AND GUESTS 10 Visiting skaters frm ther rinks, including verseas visitrs, may enjy Club facilities fr up t 14 days in any ne year at the discretin f an Officer f the Cmmittee, and n payment f the apprpriate guest fee. 11 Members may intrduce a guest t Club facilities fr up t 14 days in anyne year, at the discretin f an Officer f the Cmmittee, and n payment f the current guest fee, after which a membership applicatin in accrdance with Rule 6 shall be required, prvided that n persn shall be intrduced as a guest wh shall have been expelled r suspended frm membership f the Club r whse presence r cnduct shall be cnsidered by the cmmittee as bjectinable, undesirable r prejudicial t the interests f the Club r its members. MANAGEMENT AND CONTROL 12 The management and cntrl f the Club shall be vested in the Annual General Meetings, the Cmmittee and the Officers. ANNUAL GENERAL MEETING 13 The Annual General Meeting f the Club shall be held during Octber each year, and at least 30 days ntice f the date time and venue shall be given by the Secretary t all members whether vting r nt. All members shall be entitled t attend and vte, subject t the prvisins f Rule 23 belw. 14(a) Reslutins and ther items fr inclusin in the agenda shall be submitted t the Secretary n later than 14 days befre the Annual General Meeting date. An agenda will be published by the Secretary nt less than 7 days prir t the meeting date, and will detail the business f the meeting, including prvisins t: (1) cnfirm the minutes f the previus Annual General Meeting and nte the minutes f any intervening Special General Meeting (2) receive the Financial Statement, the Annual Reprt f Club activities during the preceding year, and the current membership psitin (3) elect the Officers and Auditrs. 14(b) Nminatins fr Officers f the Cmmittee shall be submitted in writing t the Secretary n later than 14 days prir t the date f the Annual General Meeting and shall bear the names, addresses and signatures f the prpser, secnder, and nminee, all f whm shall be fully paid up members f the Club. Nminatins fr members f the cmmittee shall be submitted in writing t the Secretary n later than 7 days prir t the date f the Annual General Meeting and shall bear the names, addresses and signatures f the prpser, secnder and nminee, all f whm shall be fully paid up members f the Club. BISC CONSTITUTION Oct 14 L Brenikv Page 3 f 8

4 14(c) Where mre than ne nminee is prpsed fr the same ffice a vte shall be taken at the Annual General Meeting n each nminatin in turn in rder f their receipt by the Secretary and the result if a tie between ne r mre nminees will be decided n the number f nminatins submitted fr each nminee and if the result is still a tie the Chairman shall have a secnd and casting vte and his decisin in such an event shall be final. 15 As sn as practical after each Annual General Meeting the Cmpany shall be invited t nminate a member f the rink Management and a member f the Prfessinal teaching staff t attend Cmmittee meetings as bservers, whse attendance shall be in an advisry, nn-vting capacity. SPECIAL GENERAL MEETINGS 16 Special General Meetings may be cnvened either by the Cmmittee, r at the written request f nt less than 20 members t the Secretary, stating the purpse f the meeting. ALL members shall be entitled t attend and vte, subject t the prvisins f rule 23 belw. 17 The Secretary shall give at least 14 days ntice f the meeting, indicating the date, venue and agenda. Where the meeting is cnvened by the membership the Secretary shall receive nt less than 30 days written ntice f the intended purpse f the meeting, and the names f thse members cnvening it. 18 N business ther than that specified in the ntice calling the meeting may be transacted at a Special General Meeting withut the prir cnsent f the Chairman. OFFICERS AND COMMITTEE 19 The management and cntrl f the Club between Annual General Meetings shall be vested in a Cmmittee cmprising the Officers and 17 members ver the age f 18, three f which must be allcated specifically t the synchrnised skating sub-cmmittee, ne as impaired skating representative and tw Junir representatives either male r female age 14/17 years. The Officers shall be Hnrary Chairman, Hnrary Vice-Chairman Hnrary Secretary, Hnrary Treasurer, Opens Cmpetitin Secretary, and Club Cmpetitin Secretaries. 19(b) A sub-cmmittee t be set up t cntrl and t be held respnsible fr the synchrnised sectin nly. This t cnsist f a Synchr Manager, Treasurer and ne ther. Members f the synchr sub-cmmittee can be appinted frm bth the existing club cmmittee and the club membership. Any club member taking n a rle within the synchr sub-cmmittee must be c-pted n t the cmmittee at the next available cmmittee meeting. Only ne member per family t be eligible fr a psitin n the synchr subcmmittee; hwever mre than ne family member can stand but in the event f bth being elected ne must withdraw. Where there are tw candidates BISC CONSTITUTION Oct 14 L Brenikv Page 4 f 8

5 available fr the same pst then an electin is t be held with a vte by the synchrnised sectin members n the basis f ne vte per family with parents vting n behalf f children under 14. Definitin f family t apply as in Rule 4(d) f Cnstitutin. Any cntentius issue within the synchr sub-cmmittee and/r its synchrnised skating members, if unreslved, will be the subject f a vte by BISC cmmittee members. At the end f the synchr seasn in March/April the sub-cmmittee must ntify the BISC cmmittee f any intentins t stand dwn frm their rles and als if they wish t withdraw frm the main cmmittee t allw apprpriate arrangements t be made with the treasurer fr the handver f the synchr accunts 19(c) 19(d) One member f the cmmittee t be nminated as respnsible fr verseeing the CHILD PROTECTION ACT n behalf f the Bracknell Ice Skating Club and t reprt any actins taken at all cmmittee meetings. An impaired skating representative t be appinted t set up, cntrl and be held fr respnsible fr the impaired skating sectin nly. 20 The Cmmittee shall have the pwer t: c-pt additinal members in an advisry capacity r t fill vacancies that ccur during its term f ffice prescribe the functin f any sub-cmmittee it may appint rule n any matter where this Cnstitutin is silent make, vary and revke regulatins nt cnsistent with these Rules fr the regulatin f the internal affairs f the Club and the cnduct f the members. All such regulatins shall, until revked by the Cmmittee r set aside by a reslutin f an Annual r Special General Meeting, be binding upn the members. 21 The Cmmittee shall meet at such times as it may determine and nt less than fur times each year. Any Cmmittee member absent fr three cnsecutive cmmittee meetings, unless acceptable reasn given t the Cmmittee, shall be deemed t have resigned their psitin. MINUTES 22 The Secretary shall maintain Minutes f all Annual General, Special General, and Cmmittee meetings, cpies f which shall be circulated t Cmmittee members. 22(a) A grup t be established fr the members f the BISC cmmittee. The Secretary t be respnsible fr instructing any additins, amendments r remval f cmmittee members names t the BISC cmmittee grup electrnic mail r the synchr sub-cmmittee grup as per recrded in the minutes. BISC CONSTITUTION Oct 14 L Brenikv Page 5 f 8

6 A grup (newsflash) t be established fr club members. Any instructins fr additins, amendments r remval f club members names t this grup t be the respnsibility f the Membership Secretary. A grup (newsflash) t be established fr the U18 members f synchrnised skating sectin and als separate grup fr the adult members. Any instructins fr additins, amendments r remval f synchr members names t these grups t be the respnsibility f the Membership Secretary. VOTING AND DECISION MAKING 23 Members aged 14 years and ver may vte at Annual General and Special General Meetings by a shw f hands unless a ballt is demanded befre the questin is put. Decisin will be determined by a simple majrity except in the case f an amendment t this Cnstitutin, in which case the prvisins f Rule 32 shall apply. In the event f equality f vting the Chairman shall have a secnd and casting vte. 24(a) Meetings shall nly be qurate, and decisins may nly be taken, if the fllwing minimum attendance f members entitled t attend is achieved: Annual General Meetings: Special General Meetings: Cmmittee Meetings: 10 members including 2 fficers 10 members including 2 fficers where the meeting is cnvened by the Cmmittee r 20 members plus 2 fficers if the meeting is called by members 5 members including 1 fficer 24(b) The Chairman f the Club shall preside at all meetings f the Club but, if he shall nt be present within 15 minutes after the time appinted fr the meeting r has signified his inability t be present at the meeting, the members present and entitled t vte shall chse ne f their number t be chairman f the meeting and that persn shall have the full pwers f the elected Chairman s replaced. 25 N decisin invlving the facilities available at r ffered by the Cmpany, r any publicatin referring t r likely t affect the name r gd standing f the Cmpany r the Club shall be cnsidered binding until ratified by the rink management. FINANCE 26 The financial year f the Club shall be frm 1 st August t 31 st July fllwing and all Club funds shuld be administered by the Treasurer and the Cmmittee. BISC CONSTITUTION Oct 14 L Brenikv Page 6 f 8

7 27 (a) A banking accunt shall be pened in the name f the Club, and the authrised signatries n the Club cheques shall be any tw f Hnrary Chairman, Vice Chairman, Treasurer, Secretary and Cmpetitin Secretaries. (b) A separate banking accunt shall be pened in the name f Bracknell Ice Skating Club Synchrnised Skating Sectin with the authrised signatries being either the Synchr Manager r the Synchr Treasurer plus ne f either Chair, Vice-chair, Secretary r Treasurer. (c) A BISC website based electrnic PayPal accunt shall be pened in the name f the club fr the receipt f payments fr club events and cmpetitins. Authrised cmmittee members t cntrl the administratin f the PayPal accunt and transfer f funds are Treasurer and Webmaster. 28 The Treasurer shall: Keep accunt f all incme and expenditure and shall submit an audited statement f accunt t each Annual General Meeting. Ntify the balance f Club funds t each cmmittee meeting. The Synchrnised Sectin Treasurer will submit a statement f their accunts t the Club ne mnth befre the Annual General Meeting t be audited. The Synchrnised Sectin Manager will submit a balance f their accunts t each Club Cmmittee Meeting. 29 The Club accunts shall be audited each year by auditrs prpsed and agreed at the Annual General Meeting wh are nt assciated with the Club. INDEMNITY AND RISK 30 Officers, Cmmittee members, and members f any Sub-cmmittees shall nt be liable, ther than as Club members, fr any lss suffered by the Club as a result f the perfrmance f their respective duties n the Club s behalf, except such lss as arises frm their wilful default. They shall be entitled t indemnity ut f the Club funds fr all expenses and ther liabilities incurred by them in the perfrmance f their respective duties. 31 Any persn making use f the Club s facilities r attending a Club functin, including members, hnrary members, and guests d s entirely at his r her wn risk. BISC CONSTITUTION Oct 14 L Brenikv Page 7 f 8

8 CONSTITUTIONAL AMENDMENT AND DISSOLUTION 32(a) 32(b) N alteratin may be made t this Cnstitutin and Rules except at the Annual General Meeting r at a Special General Meeting, and then nly by a majrity f tw-thirds f thse present and entitled t vte. Request fr the Annual r Special General Meeting t cnsider any alteratin t this Cnstitutin shall be in writing t the Secretary n later than 14 days befre the meeting date at which the prpser r prpsers will attend fr the purpse f discussing the prpsal prir t a vte being taken. Nn-attendance by the prpser r prpsers will be treated as withdrawal f the prpsal and the matter will nt be cnsidered further withut the cnsent f the Cmmittee. 33 A prpsitin t disslve the Club shall nly be mved at an Annual General Meeting r at a Special General Meeting cnvened expressly fr this purpse, and then nly by a majrity f three-quarters f thse present, and entitled t vte. 34 On disslutin, the retiring Officers shall be charged with the respnsibility f winding up the Clubs affairs. Any assets remaining after satisfying all utstanding debts and liabilities shall nt be distributed amngst the members but shall be remitted t the NISA fr the furtherance f ice skating. HEADINGS AND INTERPRETATION 35 The headings t these Rules are fr ease f reference nly and shall nt be taken int accunt in their interpretatin and in these Rules the singular shall include the plural and the masculine shall include the feminine and vice versa. The Cmmittee shall be the sle authrity fr the interpretatin f these rules and f the regulatins made frm time t time by the Cmmittee and the decisin f the Cmmittee upn any questin f interpretatin r upn any matter affecting the Club and nt prvided fr by these rules shall be final and binding upn the members. END BISC CONSTITUTION Oct 14 L Brenikv Page 8 f 8