MOVING TO A DECENTRALIZED BUDGET MODEL

Transcription

1 MOVING TO A DECENTRALIZED BUDGET MODEL October 15-17, 2018 Orlando, FL

2 Learn a process for designing, building, and implementing a decentralized budget model. OVERVIEW Walk through the myriad of decisions and considerations that you and your institution need to make when moving to a decentralized budget model. Through expert-led presentations, group discussion, and hands-on working sessions you will leave this event better prepared to determine what your institution s unique budget model should look like. During this training, we will focus on: Building a budget model based upon your specific institutional needs Making critical allocation decisions around expenses and revenues Selecting the right systems to foster greater transparency and engagement Training campus leaders to understand and manage their new budgetary responsibilities Throughout the program, there will be a number of small group working sessions with our experts to help you apply the concepts covered to your unique institutional context. Moving to a decentralized budget takes a substantial amount time and thoughtful planning; we will help you tackle the move effectively. POST-CONFERENCE WORKSHOP: EDUCATING AND EMPOWERING YOUR UNIT LEADERS IN A DECENTRALIZED BUDGET MODEL In this 3-hour workshop we will reveal incremental steps that lead to a solid management training strategy for decentralized budgeting. Our expert has successfully transitioned to an RCM model at the University of West Florida; through his experience, he developed a set of collaborative tools and techniques to incentivize his faculty and reduce resistance. VISIT EVENT PAGE /decentralized-budget-model/ twitter.com/academicimpress 2

3 BRING YOUR BUDGET TEAM This program is suited for financial and academic leaders from institutions of all sizes who are considering a change in their budget model or adjusting current allocations. This course is designed for those who are already familiar with RCM or hybrid RCM budget models, but who want to gain a deeper understanding and implement the model. When you register two people from your institution, a third can attend for 50% off! CPE CREDIT AVAILABLE Recommended CPE Credits: 17 for main conference, 3.5 for workshop Program Field of Study: Finance Delivery Method: Group-Live Prerequisites: None Program Level: Basic twitter.com/academicimpress 3

4 AGENDA MONDAY, OCTOBER 15, 2018 BUDGET MODEL DESIGN PROCESS 12:30-1:00 p.m. Registration 1:00-1:30 p.m. Opening Remarks and Introductions 1:30-2:00 p.m. Discussion: What Features Do You Need in a Budget Model? In our opening session you will be prompted to discuss how your current budget model is working or not working to help you articulate what features you need in an updated budget model. You will first discuss with small groups and then share out to the larger cohort. 2:00-2:30 p.m. What do You Need in a Budget Model Design Process? After determining what features you need in a budget model, you will need a process to ensure that those features are fully incorporated. During this session you will learn the key phases to the process This session is led by an expert who has supported multiple institutions through their budget model design process. 2:30-2:45 p.m. Break 2:45-4:30 p.m. Decentralized Budget Models Across the Spectrum Decentralized budget models take a number of forms, ranging in complexity from light adaptations to full-scale models. During this session you will hear from several institutions about their unique decentralized budgeting models. Our instructors have experience designing, implementing and managing within this decentralized budget environment and will provide you real examples of key decisions they had to make to build the model and the impact of those decisions across several fiscal periods. The themes presented in this session will set the stage for the working sessions to follow. Institutions represented include: Iowa State University Miami University South Dakota State University 4:30-5:15 p.m. Working Session: Selecting a Mentor and Forming Groups This session will be an exercise to discuss the material you ve heard thus far to deepen your understanding and begin forming like groups for the sessions that follow. 5:15-5:30 p.m. Day 1 Wrap-up 5:30-6:30 p.m. Networking Reception (included in registration fee) twitter.com/academicimpress 4

5 AGENDA TUESDAY, OCTOBER 16, 2018 BUDGET MODEL MECHANICS 8:30-9:00 a.m. Continental Breakfast (included in registration fee) 9:00-9:30 a.m. Recap from Day 1 9:30-10:30 a.m. Approaching and Communicating Revenue Allocation Revenue allocation decisions can be some of the most challenging aspects of a decentralized budget model, given some of the differences across colleges and programs. How you determine these allocations and most importantly how to communicate them is of great significance to the budget model and users. You will learn how to more confidently approach these decisions and strategies to communicate them transparently. 10:30-11:30 a.m. Working Session: Determining your Revenue Allocations (this session includes a break) With support and guidance from our subject matter experts, you will break into your working groups to set a strategy and begin tackling the revenue allocation decisions and compare with your peers. 11:30 a.m. - 12:00 p.m. Discussion: Revenue Allocation Insights This discussion cycle provides ample opportunity to hear how your peers approached their working sessions, so you can learn from each other. Our instructors will also share the insights they gained from supporting your work. 12:00-1:15 p.m. Lunch (included in registration fee) 1:15-2:15 p.m. Impact of Cost Pools and Allocation Metrics Our experts will dive deeper into their cost pools and allocation metric decisions, as well as the pros, cons and impact of these decisions, as they have moved through their early to mid-iterations of their decentralized budget model. The format of this session will be a moderated panel so you can ask questions throughout the session. 2:15-2:30 p.m. Break 2:30-3:30 p.m. Working Session: Identifying Cost Pools and Allocation Metrics This working session will be structured for you to work through a series of questions followed by group discussions, so you can further your own budget model analysis and begin to anticipate the impact of your decisions. 3:30-4:00 p.m. Discussion: Cost Pools and Allocation Insights We will have time to hear the insights gleaned from your working session and from our panel of experts as they support your work. 4:00-5:00 p.m. Building an Inclusive Budget Model through Taxation and Subvention This hour shall cover the essential elements of most incentive-based budgeting systems, especially those relying on RCM principles, such as taxation of unrestricted revenues and subvention, the redistribution of resources to units unable to generate sufficient revenues on their own. Learn how the speakers institutions have chosen to deal with these issues and the results from their approaches. twitter.com/academicimpress 5

6 AGENDA WEDNESDAY, OCTOBER 17, PREPARING FOR THE ROAD AHEAD 8:00-8:30 a.m. Continental Breakfast (included in registration fee) 8:30-8:45 a.m. Recap and Q&A 8:45-9:45 a.m. Anticipating the Impact of Rewards and Sanctions Now that you ve had an opportunity to work through the revenue and cost allocation decisions, whether for your own campus or from sample data, you will share with your peers the decisions you ve made so far and why. You will have a chance to envision through the unit leader s lens how these allocations may impact behavior. As a result, you can begin to anticipate communication and training strategies. 9:45-10:45 a.m. Implementation and Training Methods You will learn several methods for piloting a new budget model. These methods will include the time-line, structure, iteration process and most importantly the accompanying training for unit leaders and key constituents to better understand and use the model in support of institutional goals. 10:45-11:45 a.m. Action Planning With an opportunity to think through where you are now relative to moving forward with your budget model implementation, this session will be supported by a series of exercises followed by a panel to help you articulate your next steps when you return to campus. 11:45 a.m. - 12:00 p.m. Wrap-up POST-CONFERENCE WORKSHOP: EDUCATING AND EMPOWERING YOUR UNIT LEADERS IN A DECENTRALIZED BUDGET MODEL 1:00-4:00 p.m. Post-Conference Workshop: Educating and Empowering Your Unit Leaders in a Decentralized Budget Model While the main conference covered various management strategies deployed for a collaborative training and implementation process, this 3-hour workshop will go further, sharing incremental steps that lead to a proven management training strategy. Our expert has effectively transitioned multiple institutions to an RCM model, and through his experience developed a set of collaborative tools and techniques to educate mid-management, align incentives across administration and faculty, and effectively manage institutional objectives. Through a combination of presentations and discussions you will learn proven methods for supporting success when moving to a decentralized budget model, including: Educating your leadership team Institutionalizing a strategic mindset Crafting your management training twitter.com/academicimpress 6

7 INSTRUCTORS William Crawley, Dean, College of Education and Professional Studies, University of West Florida As dean, Dr. Crawley is charged with sustaining the welfare of the college by supporting academic programming, student support, faculty and staff supervision and development, personnel evaluation, college-based research/grant initiatives, community engagement, accreditation, strategic planning and assessment, alumni relations, and college advancement. Dr. Crawley has held administrative roles and consulting positions at both public and private universities, and his experience includes conducting program market cost and demand analysis, developing operational efficiencies, and onboarding various budgeting models (centralized, RCM and hybrids) to serve organizational units embedded within larger institutions (e.g., colleges within universities). Such work requires an understanding of issues related to developing budgetary cost-centers, and an appreciation for how such operations will impact the larger organization. As a result of these efforts in combination with strategic enrollment, collaborative grantsmanship, contracted services, and fundraising the organizations he has successfully advanced various entrepreneurial and community-oriented initiatives while simultaneously generating significant annual funding for the organizations he has lead. Larry Goldstein, President, Campus Strategies, LLC As president of Campus Strategies, LLC, a higher education management consulting firm, Larry consults, speaks, and writes on a wide range of topics including budgeting, strategic planning, accounting, and finance.he is the author of A Guide to College and University Budgeting: Foundations for Institutional Effectiveness and has co-authored several publications including Presidential Transitions. Immediately prior to establishing Campus Strategies, LLC, Goldstein served as senior vice president and treasurer of the National Association of College and University Business Officers (NACUBO). He joined NACUBO after spending 20 years in higher education financial administration. In his last campus position, he served as the University of Louisville s chief financial officer. Before that, he held administrative appointments with The University of Chicago, the School of the Art Institute of Chicago, and the University of Virginia. Mike Holbeck, Director, Finance & Budget, South Dakota State University Mike has been employed at South Dakota State University for nearly ten years and has filled various roles within the Office of Finance and Business over this time period. His current role at SDSU includes university-wide financial modeling, policy development, and financial reporting and analysis. Over the last couple of years one of his major undertakings has been helping to lead the change from a historical incremental budget model to a new Decentralized Budget Model (DBM).He has been involved in all phases of the change from the theoretical side, including the research and policy recommendation, to the implementation side, which involved redesigning their financial accounting process and developing reports and simulation tools to help drive efficiency and improve forecasting. He received bachelor degrees in mathematics and agricultural business, as well as a masters degree in economics, from SDSU. He is currently finishing his dissertation for a PhD in sociology and is studying differential pricing and resource allocation in higher education. Darin Wohlgemuth, Senior Lecturer in the Dept of Economics, Iowa State University Since 2006, Wohlgemuth has held a joint appointment with Enrollment Services and the Office of the Senior Vice President and Provost, Budget and Planning. He leads the Enrollment Research Team, conducting research and analysis on a variety of enrollment issues, including pricing, budgeting, and strategic recruitment. Wohlgemuth holds master of science and doctoral degrees in economics from Iowa State University. He earned a bachelor s degree in secondary math education from the University of Kansas, Lawrence, and an associate s degree from Hesston College, Hesston, Kan. twitter.com/academicimpress 7

8 THE CONFERENCE EXPERIENCE OTHERS VS ACADEMIC IMPRESSIONS Typically large annual event Intimate, workshop-style event with personalized attention Many concurrent sessions; forcing choice One focused learning track Uneven sessions and less outcome-focused, driven by an open call for proposals Needs-driven and meticulously planned with practical outcomes Action plans and next steps to use upon returning to campus Carefully-vetted expert instructors that are also practitioners in the field Lecture-based Learner-centric and designed for interaction and collaboration Large networking events with vendors Small-scale opportunity to truly connect with colleagues in the same position at other institutions Some slide presentations posted online after the event 200+ page workbooks with references, worksheets, articles, templates, exercises, and planning documents 96% of past attendees would recomend an AI conference to a colleague 250+ and growing of AI member institutions (AI Pro) 15,000+ higher ed professionals served AI Conference Experiences provides valuable exploration of timely and pragmatic challenges to higher education institutions. The combination of impassioned subject matter experts as presenters and means of engaging conference attendees was potent. - C. Tennent, Associate VP of Facilities Management, University of Saskatchewan This conference was the complete package: relevant topics, philosophical and practical applications, fantastic speakers, fantastic location. One of the BEST conferences I ve ever attended. It is what a conference should be! Full of collaboration, networking and solutions. - M. Lowe, Associate Professor and General Reference Librarian University of Louisiana at Monroe twitter.com/academicimpress 8

9 LOCATION October 15-17, 2018 :: Orlando, FL HOTEL Wyndham Orlando Resort International Drive 8001 International Dr. Orlando, FL Room Rate: The rate is $139, plus applicable tax. Room Block Dates: The nights of October 14, 15, & 16, 2018 Rate Available Until: Make your reservations prior to September 24, To reserve your room, call Please indicate that you are with the group to receive the group rate. twitter.com/academicimpress 9