The Star Education Fair 2014.

Transcription

1 EXHIBITOR KIT Your future starts at The Star Education Fair FREE ADMISSION KUALA LUMPUR CONVENTION CENTRE June am - 7pm Online Partner Official Radio Stations

2 CONTENTS PAGE Order Forms Checklist Kuala Lumpur 1 Build Up & Tear Down Schedule 2 General Information, General Terms & Conditions of Participation 3 Standard Booth Shell Scheme Design 8 Form A Name on Fascia Board / Directory Listing 9 Form B Nomination of Non-Official Contractor by Exhibitor for Booth Construction / Interior Design, Non-Official Contractor Admin Fee, Performance Bond 10 Form C Furniture On Rental Form C1 Electrical & Light Fittings Form C2 AV Rental Form 23 KLCC Telecommunications Form KLCC Internet Services Form KLCC Potted Plants & Flowers Form KLCC Beverage Form KLCC Booth Catering Form KLCC Service Staff Form KLCC Food & Beverage Samples Request Form KLCC Stand Cleaning Form KLCC Water & Compressed Air Form KLCC Payment Details Map Access To The Loading Dock 47 Vehicle Holding Area Form D Insurance Application KLCC Hall Layout Plan 52 Map to KLCC 53 Emergency & Evacuation Procedures 54-57

3 ORDER FORMS CHEKLIST Dear Exhibitor, The Rules & Regulations should be read together with this Exhibitor s Manual, which forms part of your contract to exhibit. Please use this checklist of forms to help you plan your work schedule and participation. Please fax all applicable forms to the relevant parties as stated on each form by the deadline stipulated. Services cannot be guaranteed for forms returned late. Exhibitors who contract for space after the deadlines should return the forms immediately. THE STAR EDUCATION FAIR 2014, KUALA LUMPUR June 2014 Form No. Subject Return to Deadline Done A B NAME ON FASCIA BOARD / DIRECTORY LISTING NOMINATION OF NON-OFFICIAL CON- TRACTOR BY EXHIBITOR FOR BOOTH CONSTRUCTION / INTERIOR DESIGN / NON-OFFICIAL CONTRACTOR ADMIN FEE / PERFORMANCE BOND STRUCTURAL DESIGN FOR FLOOR SPACE EXHIBITORS ONLY NEWFAIR (MALAYSIA) SDN BHD 26 MAY 2014 NEWFAIR (MALAYSIA) SDN BHD 26 MAY 2014 NEWFAIR (MALAYSIA) SDN BHD 26 MAY 2014 C FURNITURE ON RENTAL NEWFAIR (MALAYSIA) SDN BHD 26 MAY 2014 C1 ELECTRICAL & LIGHT FITTINGS NEWFAIR (MALAYSIA) SDN BHD 26 MAY 2014 TELECOMMUNICATIONS KUALA LUMPUR CONVENTION CENTRE 30 MAY 2014 INTERNET SERVICES KUALA LUMPUR CONVENTION CENTRE 30 MAY 2014 AUDIO VISUAL KUALA LUMPUR CONVENTION CENTRE 30 MAY 2014 POTTED PLANTS AND FLOWERS KUALA LUMPUR CONVENTION CENTRE 30 MAY 2014 FOOD & BEVERAGE KUALA LUMPUR CONVENTION CENTRE 30 MAY 2014 STAND CLEANING KUALA LUMPUR CONVENTION CENTRE 30 MAY 2014 WATER AND COMPRESSED AIR KUALA LUMPUR CONVENTION CENTRE 30 MAY 2014 D INSURANCE APPLICATION MULTI-PURPOSE INSURAN BERHAD 5 JUNE 2014 EXHIBITOR'S PASS STAR PUBLICATION (M) BHD 13 JUNE

4 BUILD UP & TEAR DOWN SCHEDULE KUALA LUMPUR Activities Date Time BUILD-UP SCHEDULE Floor Marking (by Official Contractor) Construction of Standard Shell Scheme & Special Design Booths (by Official Contractor) Construction of Special Design Booths (by Non-Official Contractor) Electrical Installation (by Official Contractor) 13 June am 9.00am 13 June am 2.00pm 13 June pm pm 13 June am 8.00pm Booth Decoration by Exhibitors 13 June pm pm (Fri) 7.00am am (Sat) Distribution of Potted Plants 13 June am 8.00pm Distribution of Audio Visual Equipment 13 June am 8.00pm Delivery and Installation of Telephones 13 June am 8.00pm Final Cleaning 13 June pm 9.00pm EVENT DAY SCHEDULE Exhibition Hall Opening Hours June am 7.00pm TEAR DOWN SCHEDULE Official Closing of Exhibition 15 June pm Disconnection of All Utilities 15 June pm Removal of Hand Carried Items 15 June pm 9.00pm Collection of All Rented Items (AV Equipment, Potted Plants, Furniture etc.) 15 June pm 9.00pm Dismantling of All Booths 15 June pm 9.00pm Clearance of Exhibits, Booths and Rubbish 15 June pm 9.00pm 2

5 GENERAL INFORMATION 1. DATES / EXHIBITION HOURS Kuala Lumpur : June 2014 (Sat-Sun) Time : 11am to 7pm 2. ADMISSION Admission is FREE Venue: Kuala Lumpur : Kuala Lumpur Convention Centre (Exhibition Halls 4 & 5) The Organizer reserves the right to refuse admission or to remove any person without giving a reason. This applies also to the build-up and tear down periods. Exhibitors are advised to wear their exhibitor tags at all times especially during setup period. 3. TARGET AUDIENCES Secondary and tertiary level students preparing for or interested in further studies, working adults seeking further education, educationists, parents and others interested in or related to the education industry. 4. RENTAL OF BOOTHS AND FLOOR SPACE AREA A) Kuala Lumpur: i) Standard booth (Shell scheme package, 3m x 3m) is RM5, (USD1,750) per booth. ii) Standard Open space (3m x 3m) is RM5, (USD1,600) per floor space. B) Shell Scheme Package The following facilities will be supplied on loan basis to all Exhibitors taking up the shell scheme package for the two (2) days: a) 2500mm height partition on both back and side walls complete with white laminated panel aluminium frame b) 300mm aluminium framed fascia board with Exhibitor s name c) 2 units of 40W florescent tubes mounted behind fascia board d) 2 units of folding chairs e) 1 unit of information desk f) 1 unit of 13amp power point* g) Concrete floor is covered with needle-punch carpet * No multi purpose plug and/or extension are allowed. ** None of the above items will be provided for the Open Space area When planning the interior design of your booth, please take note the following: - a) The permitted booth height is 2.5m (8ft). Any design for a structure exceeding 2.5m in height is subject to approval by the Organizer. b) The walls have white laminate finish. Hence, no nailing, drilling or painting to these walls is allowed. Panels can be affixed to these walls with the use of double-sided tapes or with brackets rented from the Official Contractor. c) No painting or sawing maybe done to the exhibition centre fittings. The Exhibitors will be held liable for any and all damage(s) caused to the exhibition hall fittings by their staffs and / or nominated agents. d) Any change to the design, contents or carpet colour of the standard shell scheme provided must be made by prior agreement with the Official Main Contractor and any cost incurred should be paid directly to the Official Main Contractor. 3 e) No part of any structure or exhibit may extend beyond the boundaries of the site allocated. f) Neon or flashing lights / signs and sequence-lit display are prohibited. g) Aisle ways indicated on the floor plan must be kept clear of all exhibition goods and/or decoration materials in order to facilitate traffic flow. h) Exhibitors occupying two (2) or more booths have a choice to remove the panels separating their booths. Please indicate to the Organizer and the Official Main Contractor prior to build-up date. i) Exhibitors and / or its authorised agents must clear out items not for display purposes (eg. Containers, packing items, etc.) on the day prior to the commencement of the fair and remove all exhibits and decoration materials immediately after the fair period according to the Build-up and Tear-down schedule listed. Failure to adhere, the Exhibitor will have to pay the Organizer for the cost of removing such articles from their booths at the discretion of the Organizer. j) Exhibitors and / or their nominated agents must, at all times, display their identification tags, especially prior to the official halls opening hours; i.e. setup days for security reasons as no person(s) will be allowed into the exhibition hall(s) without the appropriate passes. Exhibitors and / or their nominated agents will be issued temporary passes during non-exhibition hours. k) The Organizer / Official Main Contractor / Facility landlord will not provide refund / credits for rented items not utilised. l) Any additional power point or furniture requirement must be referred to the Official Main Contractor. Provision of additional requirements is subject to availability. C) Floor Space Package Exhibitors having Special Design booths are advised to use the services of the Official Main Contractor appointed by the Organizer to undertake the job as this will facilitate convenient installation. Otherwise, Exhibitors may appoint their own contractor subject to the following rules and regulations. The Organizer reserves the rights to reject any contractor and design they deem inappropriate but not for electrical and power supply which must be carried out by the Official Main Contractor. Exhibitors are responsible and liable for any such contractor s adherence of the Rules and Regulations, including strict observance of build-up and / or tear down, for additional works required as a result of the violation. a) All electrical works (wiring and connection, lighting etc.) must be carried out by the Official Main Contractor. For safety reasons, no other electrical contractor will be permitted to carry out electrical work on-site. b) Before permission is granted for a contractor to commence works within the Exhibition halls and the necessary passes issued, the Exhibitor is required to place a refundable Performance Bond (Form B) with the Official Contratctor and sign a written Undertaking to guarantee conduct, proper schedule of production and observance of the Exhibition and Hall Regulations. Only when this Performance Bond is received and the Undertaking signed, will the contractor be allowed to bring their materials onto the site and / or commence work.

6 NOTE: This independent Contractor appointed by the Exhibitor must be a registered contractor with the Official Main Contractor; Newfair (Malaysia) Sdn. Bhd. The said contractor shall not commence with any form of work in the venue(s) unless and until the performance bond has been lodged and authorization obtained from the respective Official Contractor. Performance Bond is to be made payable to: Newfair (Malaysia) Sdn. Bhd. The Exhibitor will also have to bear any charges levied by the Facility Landlord for damages caused to their property, flooring or for debris not cleared away. Provided the booth is completed on time, and no damages are caused, the Bond will be returned to the contractor in full after the exhibition. If a contractor does not complete their booth in the given time frame, hourly penalty will be charged; RM2,000 for the 1st hour and RM1,000 for every subsequent half an hour thereon.. c) No worker pass will be issued to outside contractors without complying with the above rules and conditions. Passes will only be issued for each day of setup. No illegal worker(s) will be issued with the Temporary Passes or work at site. The Temporary Passes are distributed by the Organizer at the information counter at the respective venue(s). d) No Exhibitor may place any display material and exhibits or allow dividing wall or any part of their booth design and fittings beyond their contracted boundary. e) All designs must be submitted for approval at least 5 weeks in advance to the Facility Landlord and will be considered on an individual basis. f) In any event, 6m will be the absolute maximum height allowed. Dimensional drawing design plans which includes cross-section and elevation view must be submitted in to the Organizer, Official Main Contractor and Facility Landlord for approval. Exhibitors' booth structure above 5m is required to submit Professional Engineering Endorsement. Late submission may be subjected to a penalty or rejected by relevant authorities. g) Usage of Kuala Lumpur Convention Centre truss is for additional structural support only. The booth structure MUST be supported from groundup. The Truss cannot be used for A&P materials or branding of the exhibitor s space / booth. h) In the event of a dispute, the Organizer s decision will be final. The Organizer reserved the right to dismantle any exhibitor s space / booth that does not abide to the rules and regulations at the Exhibitor s own costs. 5. PAYMENT i) Full payment must be made before 19 May ii) Performance Bond (see Form B) must accompany Exhibitor s Application Form A (in duplicate) on or before 26 May iii) Crossed cheque(s) must be made in favour of Newfair (Malaysia) Sdn. Bhd. iv) Exhibitors are not permitted to attend the balloting session if payments are not settled prior to the balloting date; 19 May In the event of default in payment the Organizer reserves the right to refuse participation and claim all outstanding dues from the defaulting exhibitor. Such defaulting exhibitors shall not be entitled to any claim for compensation and any payment made shall be forfeited. v) Refunds are only possible if the exhibition is cancelled due to reasons beyond the control of the Organizer. vi) Exhibitors requiring the services of the contractors other than the Organizer s designated Official Contractor are required to deposit a Performance Bond with the Official Main Contractor. 7. BOOTH ALLOCATION All rented booth(s) will be allocated by balloting. Only Exhibitors that have made full payment will be invited for the balloting. Foreign exhibitors can authorise the Organizer to ballot on their behalf. Exhibitors are only permitted to book up to sixteen (16) booths and multiples of sixteen (x16) thereafter (eg. 32, 48 etc). 8. APPLICATION FOR PARTICIPATION Applications for participation shall be made on the prescribed forms enclosed: - i) Form A - Name on the Fascia Board / Directory Listing ii) Form B - Performance Bond Upon acceptance by the Organizer, the application will be deemed as the Official Contract of Participation. The Organizer reserves the right to refuse acceptance of any application, or limit the number of facilities/booths applied for, payments received not withstanding. 9. PARKING Ample chargeable parking space is available at the basement car park of Kuala Lumpur Convention Centre. 10. RENTAL OF TELEPHONE LINES / INTERNET ACCESS / AUDIO VISUAL EQUIPMENT / POTTED PLANTS Exhibitors who need temporary telephone line/audio visual equipment and loan of potted plants at their booths are to fill up the necessary forms included in this manual or contact KLCC exhibition services Tel: FOOD AND BEVERAGE i.) Exhibitors are advised that food and beverages are not allowed into the exhibition halls. ii.) Exhibitors who wish to conduct food sampling exercise, please fill up the Centre Food Sampling Request form with Kuala Lumpur Convention Centre. iii.) Contractors are advised to purchase their meals from the Centre s cafeteria. 12. ORGANIZER S OFFICE The Organizer s office will be set up at the exhibition site. It will also serve as an information and reception counter for the duration of the exhibition. 13. FILM / AUDIO-VISUAL DEMONSTRATION / CENSORSHIP / COPYRIGHT All films and videotapes, even if they originate from Malaysia must obtain the Film Censor Board s approval. Clearance takes about six (6) weeks but Exhibitors are advised to send their films to the Censor Board in good time together with a covering note indicating that it is to be used at the exhibition. 4

7 Foreign exhibitors should get these arranged by their local agents or contact the Censor Board directly. As inspectors might visit the exhibition, please keep a copy of your censorship certificate and license on hand during the exhibition. For direct enquiries, you can contact: - Setiausaha Lembaga Penapisan Filem Kementerian Dalam Negeri Aras 3, Lot D2, Putrajaya, Wilayah Persekutuan, Malaysia 14. SOUND LEVEL Sound levels must be set at a level, which causes no interference with or annoyance to other exhibitors. The Organizer reserves the right to reduce the sound level, restrict or switch off any audio-visual, display which gives rise to complaints. 15. BOOTH BOUNDARIES AND DESIGN RESTRICTION All stands must be carpeted or laid with some form of flooring as clear demarcation of contracted space. Except for "island" booths (4-sided open), a backwall must be installed for every stand. Stands with immediate neighbour(s) should also be provided with the necessary sidewall(s). Exhibitors may not place any display material or exhibit, nor extend their stand structures and fittings beyond their contracted boundary in compliance with the stipulated rules and regulations of Jabatan Bomba dan Penyelamat Malaysia. The Exhibitors will be charged for any infringement of this rule, and the Organiser reserves the right to remove the infringement. Likewise, any display of programmable moving lights (cyber lights) are restricted within the perimeter of their stand. The prevailing rate for space rental on per square metre basis will be charged to exhibitors who fail to comply to the above. 16. STRUCTURAL HEIGHTS RESTRICTION The permitted stand height is 2.44m (8ft). Any design for a structure exceeding 2.44m in height must be submitted for approval at least 5 weeks prior to the exhibition and will be considered on a case-by-case basis. If approved, this structure will be restricted to a distance of 1 metre (3.28ft) away from the dividing walls of the adjoining stands. 17. PROMOTION DURING THE EXHIBITION Exhibitors are prohibited from placing stickers, signs or posters anywhere in the halls other than within their own stand. Likewise, Exhibitors or their representative(s) may not distribute brochures, invitations, etc. along the aisle or near the entrances. This is unfair to other Exhibitors and may cause inconvenience to visitors. Exhibitors/promoters are not allowed to distribute any and all A&P Materials (Flyers, brochures, goodie bags, etc.) and/or solicit sales beyond their allocated booth boundaries, exhibitors who do not abide to this rule will be penalized with the said staff expelled from the hall and power of the booth disconnected. 20. SMOKING POLICY Kuala Lumpur Convention Centre is a non-smoking venue. Smoking is prohibited within the premises. 21. BOOTH BOOKING AND ENQUIRIES The Star Education Fair 2014 c/o Events Department Star Publications (Malaysia) Berhad (10894-D) Level 10, Menara Star, 15 Jalan 16/ Petaling Jaya, Selangor Tel. No : ext 1233/1240 Fax. No : edufair@thestar.com.my Attn : Christine / Melissa / Yogeswaran GENERAL TERMS & CONDITIONS OF PARTICIPATION 1. DEFINITIONS In these Terms and Conditions, the term Exhibition refers to the event detailed on the attached application forms and in this contract. The term Organizer refers to Star Publications (Malaysia) Berhad (10894-D) or its lawful assignees. 2. EXHIBIT PROFILE / DISPLAY SPECIFICATION i) Exhibitors shall display legal and licensed materials and items only. ii) Every Exhibitor must equip their space with exhibits which are operational and are adequately manned by competent and presentable personnel during the whole duration of the exhibition. iii) Exhibitors shall not undertake or cause to undertake any activity, which in the opinion of the Organizer, is likely to cause disturbance or annoyance to visitors or to other exhibitors. iv) The Organizer reserves the right to determine the accept ability and extent of presentation or display and remove / dispose of any item and/or disallow any person, which in the opinion of the Organizer, is deemed unfit / inappropriate / illegal / unlicensed in the exhibition. 3. BOOTH / SPACE ALLOCATION i) The Organizer reserves the right to make allocation / re-allocation to accommodate block bookings or for administrative purposes, balloting not withstanding. ii) Exhibitors are not permitted to attend the balloting session if payments are not settled within the stipulated deadline. 4. DISPLAY REGULATIONS i) All booth structures, fitted or otherwise including but not limited to display materials must not exceed the maximum height of 6 meters and / or beyond the booth / floor space allocated. ii) Any change to the design, contents or carpet colour of the standard shell scheme provided must be made by prior arrangement with the Official Main Contractor and any costs incurred should be paid directly to the Contractor. 18. BOOTH (S) OPERATION All exhibition stands must be fully staffed and operational throughout the opening hours of the exhibition. Exhibitors must not participate in any activity that causes, or is likely to cause annoyance to visitors or other exhibitors. 19. TEMPORARY PASSES AND EXHIBITOR TAGS For security purposes, exhibitors must wear the passes provided by the Organizer at all times of the exhibition "SPECIAL DESIGN" BOOTHS Exhibitors having "special design" booths have to adhere to two general conditions:- a) The exhibitors' contractor must be approved by the Facility Landlord. b) It is mandatory that all designs must be submitted to the Official Contractor and the Facility Landlord for official approval at least 5 weeks prior to the set-up date. The submission must incorporate the dimensional

8 drawings design plans which include cross-section and elevation views. In the event of non-compliance, the Organiser reserves the right to elect the standard designed booth(s) as shown in the Exhibitors' RM300 per 3m x 3m booth. The defaulting exhibitor must settle all such charges and any other incidentals prior to the set-up deadline. In any event, the maximum height allowed is 6m. 6. BOOTH BUILD-UP SCHEDULE i) Only the official contractor appointed by the Organizer or contractors appointed by the venue management are permitted to handle the booth build-up. ii) Build-up period is 7am to 12 midnight, 13 June 2014 and 12.01am to 10am, 14 June MOVE-IN AND SET-UP SCHEDULE i) Exhibitors shall settle the facility rental and any expenses due to the Organizer and Official Contractor before the commencement of the exhibition. Exhibitors with outstanding payments shall not be permitted to participate in the exhibition. ii) Exhibitors will be allowed to prepare and set-up their booth(s): Kuala Lumpur on Friday, 13 June 2014 from 4pm to 9pm, Saturday 14 June from 7.00am to 11.00am as per schedule on page 2. All preparations and movements of exhibits must be completed before the commencement of the exhibition. iii) Exhibitors are also responsible for the storage and transportation of their exhibits within the exhibition area. The Organizer is not obliged to provide trolleys or storage space to exhibitors. 8. DISMANTLING / MOVE-OUT REGULATIONS The exhibition ends at 7pm on Sunday, 15 June i) Exhibitors must remove their exhibits and belongings out of the site before 9pm on the same day. ii) Exhibitors who wish to remove their exhibits / belongings after 9pm on 15 June 2014 must make separate arrangements with the Facility Landlord at their own cost and risk. Otherwise, any goods left uncollected at the Exhibition site after 12 midnight on 15 June 2014 will be disposed of at the expense and risk of the exhibitor(s) concerned. iii) All exhibitors are required to station at least one representative to look after their belongings until all the items are cleared. iv) Damages or losses caused by exhibitors, their contractors or workmen to the fittings or contents, fixtures, walls, ceilings, flooring and any other removable or fixed objects belonging to the Facility Landlord and/or the Organizer as well as to other exhibitor(s) shall be the responsibility of the respective exhibitor(s). v) The exhibitor(s) concerned shall repair, make good or replace and damaged property to the satisfaction of the Facility Landlord, the Organizer or the other exhibitor(s) as the case may be. vi) The exhibitor(s) shall indemnify and keep indemnifying the Organizer against any such claims and/or costs arising from such claims from the Facility Landlord, and/or other parties. on the dock as close to the scheduled time as possible. iv) A pass will be issued to the driver (based on the prearranged time schedule drawn up by the organiser), when the vehicle is dispatched to the Centre. The pass allows access through the boom gate to the loading docks. v) The vehicle will be directed to the correct loading bay and assigned a parking space to unload/load. NOTE: Any vehicle arriving directly at the check point will be turned away. Any attempt to unload or load in the street will be stopped. 10. DUTY HOURS i) The exhibition site will be opened to exhibitor(s) and their staff (only those with the exhibitors identity tags) at 7am on Saturday, 14 June and 10am on Sunday 15 June during the Fair days. ii) Exhibitors are required to leave the Exhibition site promptly by 7.30pm on the first night. On the final night all exhibitors must leave by 9pm. 11. IDENTITY TAGS Each Exhibitor will be issued four (4) identity tags per booths in advance for security as well as for identification purposes. All exhibitors and their staff must wear these tags at all times. It is in the interest of the exhibitors to ensure identity tags are used by authorised personnel only. 12. SECURITY a) General Security will be provided by the Organizer on a 24-hour basis commencing at 7am on Friday, 13 June 2014 to 12midnight on Sunday 15 June b) Exhibitors who require extra security services should make arrangements directly with the Facility Landlord - Kuala Lumpur Convention Centre. c) Exhibitors are not allowed to leave the exhibition hall with any item except validated empty boxes and containers. Any other items taken out would require the written validation of the Organizer. d) It is compulsory for exhibitors, their staff, delivery personnel and all other helpers to wear the official exhibition identity tags to enter the exhibition site. Security will be strictly enforced. There will be no security control of items going in or out of the exhibition site during the official exhibition opening hours, that is, from 11am to 7pm, from June The Organizer will not be held responsible for any loss or damage to the exhibits or belongings, suffered by the exhibitors before, during or after the exhibition. Star Publications (Malaysia) Berhad will not be held liable for any contracting services handled between the Official Contractor and the Exhibitors own contractor(s). 9. MOVE-IN / OUT PROCEDURES (VEHICLE HOLDING AREA) i) All vehicles will report first to the vechicle holding area. This will be briefed at a mandatory contractors' briefing. ii) At the vehicle holding area the traffic marshals will assign a parking space to the driver. iii) The vehicle will be dispatched when there is a space 6

9 13. INSURANCE i) It is mandatory for all exhibitors to indemnify the Organizer and the Facility Landlord against all claims, demands, costs and expenses to which they may be subjected to as a result of loss, damage or injury to any person(s) while passing or visiting their displays during the exhibition. ii) The Organizer will not be responsible for the safety of articles of any kind brought into the exhibition site by exhibitor(s), their staff or any person(s) whomsoever. iii) Exhibitors must insure themselves against fire, theft or loss of property and third party liability that may arise. iv) Exhibitors must ensure that their staff, whether permanent or temporary, are insured against personal accidents, with provision for medical expenses arising from such accidents. 14. FIRE PRECAUTIONS i) Exhibits and items that are for sale, display or distribution must be non-explosive and not easily combustible in nature. ii) Exhibits which may be of a hindrance to the smooth running of the exhibition or are prohibited by Government agencies / authorities will not be allowed into the exhibition site unless the Organizer has granted approval in writing. iii) Exhibitors who, because of the nature of their exhibits, require special fire extinguishers, must make arrangements at their own expense and risk for the provision of such equipment. arrangements at their own expense and risk for the provision of such equipment. 15. CLEANING i) During the exhibition, the Organizer will arrange for the normal daily cleaning of public areas and walkways only. ii) Exhibitors are responsible for cleaning their own booth(s). Those requiring cleaning services should make arrangements directly with the Facility Landlord, Kuala Lumpur Convention Centre. 16. LETTING / SUB-LETTING Letting / Sub-letting in whatever manner or form is strictly prohibited, which includes but shall not be limited to the practice of a principal renting / sub-letting / assigning wholly or in part of its rented booth(s) to its agent(s) / distributor(s) and business associates and vice versa. The Organizer reserves the right to expel any unauthorised exhibitor(s). Any cost(s) incurred shall be borne by the contracting party. 17. CANCELLATION AND/OR CHANGES While every effort would be taken to hold the exhibition as scheduled, the Organizer reserves the right to cancel, postpone or make changes should circumstances warrant it. In the event of a postponement or change, the agreement to participate shall remain in force. 18. FACILITY LANDLORD S SPECIAL CONDITIONS The Facility Landlord has informed that in the event of Tenaga Nasional Berhad s (TNB) power failure, its standby generator will only be able to provide essential back-up electrical supply services. and binding. Submission of Forms A and B together with full payment of the rental of booth/space area shall be deemed as confirmation of participation and accept ance of all the terms and conditions, as well as the Rules and Regulations set forth by the Organizer. 20. DISPUTE AND ARBITRATION Any dispute, difference or disagreement that may arise at any time hereafter between the Organizer and exhibitor(s) regarding areas of the contract of participation, or the rights or liabilities of the parties concerned, shall be referred to an independent arbitrator to be agreed upon by the respective parties in accordance with the laws of Malaysia. Failure to comply with any of the above clauses, as well as the Facility Landlord s conditions and/or other governing Rules and Regulations imposed by the authorities from time to time may result in the exhibitor(s) concerned being expelled from the exhibition and any rental paid shall not be refunded. The Organizer reserves the right to claim compensation / reimbursement arising from such compliance / infringement. 21. OFFICIAL MAIN CONTRACTOR The Organizer has appointed NEWFAIR (MALAYSIA) SDN BHD as the Official Main Contractor for the construction and various built-up of structures, signages and additional requirements to the exhibition. Exhibitors may engage for any extra services at their own expense and risk. However, those who engage their own contractor(s) must inform in writing, providing details for the extra \ service(s) required: Contractor details are as follows:- NEWFAIR (MALAYSIA) SDN BHD Lot 2737-B, Kg Baru, Sungai Buloh Selangor, Malaysia Tel: (603) Fax: (603) Contact person: Justin Lee Mobile: justinlee@newfair.com.my Dony Siaw Mobile: donysiaw@newfair.com.my 22. FACILITY LANDLORD KUALA LUMPUR CONVENTION CENTRE (KLCC) Centre Exhibition Services Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre Kuala Lumpur, Malaysia Tel: / Fax: exhservices@klccconventioncentre.com 19. INTERPRETATION The Organizer reserves the right to make changes, amendments and/or additions to the terms and conditions, rules and regulations, and the layout facilities governing the exhibition as and when considered necessary for the proper conduct of the exhibition. Interpretation of clauses contained herein shall rest entirely with the Organizer, whose decision shall be final 7

10 STANDARD SHELL SCHEME DESIGN 8

11 14-15 June 2014 (Saturday & Sunday) 11.00am 7.00pm Kuala Lumpur Convention Centre NAME ON THE FASCIA BOARD / DIRECTORY LISITING FORM A DEADLINE 26 May 2014 Monday Return this form by fax to : NEWFAIR (M) SDN BHD Lot 2737-B, Kg Baru, Sungai Buloh, Selangor, Malaysia. Tel: Fax: justinlee@newfair.com.my Contact person: Justin Lee Mobile: / Donysiaw@newfair.com.my Contact person: Dony Siaw Mobile: Fascia Name & Standard Booth Decoration & Appliance 1 Please indicate below the exact wording of your English company name which will be put on the standard fascia board & booth no. The maximum number of English character is 36. In case your company name is more than the maximum of English character, you are required tp pay for the extra charactors. Each character will be charge RM Company Name (English) Booth No. : 2 Please indicate the position of electrical and/or furniture in the space below. If the exhibitor does not submit this plan, to the official contractor in advance, standard setting will be applied. If the space below is insufficient, please use a separate sheet to identify the location of the facilities, and return the sheet with signature and company chop. I C Information Counter Fluorescent Light 13amp Power Point 1 Side Open 3 Sides Open 2 Sides Open To The Left 2 Sides Open To The Right 30% Surcharge for any additional order after date line, 50% Surcharge for any additional order on-site *** Please read the terms & conditions of order clearly before you sign this form Once sign and chop consider agree to the below terms and conditions Any additional order will be consider confirm only if full payment has been made. Payment Method (Please take note that there will be no separate invoice issued) [ ] By Cheque (Payable to Newfair (Malaysia) Sdn Bhd) [ ] Money Transfer (Branch - Taman Connaught, MAYBANK A/C No. : , SWIFT CODE : MBBEMYKL) Terms & Conditions 1 All items are on rental basis only and no exchange, transfer or refund on ordered items. 2 Orders are valid only when accompanied by full remittance. Please kindly send cheque to Newfair (M) Sdn Bhd. or remit payment direct to: The Bank of Taman Connaught Maybank A/C No.: , Swift Code: MBBEMYKL 3 Cancellation of additional orders before deadline must be submitted in writing and a 10% cancellation charge will be levied. If cancellation is submitted after the deadline, a 30% cancellation charge will be imposed. 4 No cancellation of orders will be accepted 3 days before move-in date of the event. 5 The foregoing prices shall remain valid until deadline date. 6 Exhibitors are strictly not allowed to use double sided tape, any kind of glue, nailing, screwing, painting to any part of the booth structure. Exhibitors are allowed to use MASKING TAPE only. 7 Exhibitors who fail fo follow the Terms & Conditions Item 6, will be charge according to damages during the exhibition. 9

12 14-15 June 2014 (Saturday & Sunday) 11.00am 7.00pm Kuala Lumpur Convention Centre Nomination of Non-Official Contractor by Exhibitor for Booth Construction / Interior Design Non-Official Contractor Admin Fee Performance Bond FORM B DEADLINE 26 May 2014 Monday Return this form by fax to : NEWFAIR (M) SDN BHD Lot 2737-B, Kg Baru, Sungai Buloh, Selangor, Malaysia. Tel: Fax: justinlee@newfair.com.my Contact person: Justin Lee Mobile: / Donysiaw@newfair.com.my Contact person: Dony Siaw Mobile: EXHIBITOR Exhibiting Company : Person In-Charge : Signature & Company Stamp : Booth No: Tel No. : Fax no. : Mobile : Please fax this form to Newfair (Malaysia) Sdn Bhd. NON - OFFICIAL CONTRACTOR The following will be our contractor for the stand building and/or other display works. Contractor Company : Person In-Charge : Signature & Company Stamp : Booth No: Tel No. : Fax no. : Mobile : Non official contractor is required to pay a NON-Refundable ADMIN FEE (A) and Refundable DEPOSIT (B) to the official contractor. Admin Fee Charges RM30.00 Per Square Metre (NON-Refundable) To Independent Contractor who are constructing for their Exhibitor's booth. NO Particulars Per Square Metre Square Metre Amount (RM) 1) Admin Fee to Construct / Decorate Special Design Booth (NON -Refundable) RM30.00 Grand Total Performance Bond (Refundable DEPOSIT) must be made in separated Cheque. Performance Bond will be return back to the issuer (exhibitor / contractor) after 1 month of the tear down date, if only there is no damages of stand area, loading area, any unclean area stand area and etc. NO Particulars Square Metre Amount (RM) 2) Performance Bond to Construct / Decorate Special Design Booth (Refundable) <18sm-RM2000 >18sm-RM5000 Grand Total Payment Method (Please take note that there will be no separate invoice issued) [ ] By Cheque (Payable to Newfair (Malaysia) Sdn Bhd) Admin Fee [ ] By Cheque (Payable to Newfair (Malaysia) Sdn Bhd) Performance Bond [ ] Money Transfer (Branch - Taman Connaught, MAYBANK A/C No. : , SWIFT CODE : MBBEMYKL) Note : 1) Bare space consists of SPACE ONLY with NO spotlights, folding chairs, information counter, power point or needle punch carpet. 2) Stand Boundaries and Design Restrictions; No Exhibitor may place any display material and exhibit or allow the dividing wall or any part of their stand design and fittings beyond their contracted boundary. 3) Fire Regulations; All materials used in stand construction must be properly fireproofed to normal international standard and also in accordance with local regulations. 4) Exhibitors / Contractors fail to make payment for Item 1 and 2 above mention items is strictly not allowed to start any job at the date of build up. We will not hesitate to DIS-ALLOWED to load / un-loading before any payment has been made. 10

13 14-15 June 2014 (Saturday & Sunday) 11.00am 7.00pm Kuala Lumpur Convention Centre FURNITURE ON RENTAL FORM C DEADLINE 26 May 2014 Monday Return this form by fax to : NEWFAIR (M) SDN BHD Lot 2737-B, Kg Baru, Sungai Buloh, Selangor, Malaysia. Tel: Fax: justinlee@newfair.com.my Contact person: Justin Lee Mobile: / Donysiaw@newfair.com.my Contact person: Dony Siaw Mobile: No. Description of Facilities Unit Rate (2 days rental) RM Additional Facilities - Furnitures (Standard Booth Exhibitors Only) 1 DA-01 Wooden Display Shelf, Flat (1mL X 0.3mW) DA-02 Wooden Display Shelf, Slope (1mL X 0.3mW) DA-08 Glass Display Shelf, Flat (1mL X 0.3mW) FX-04 Lockable Cabinet (1mL X 0.5mW X 0.75mH) TS-02 Table Showcase with cabinet (1mL X 0.5mW X 1mH) TS-01 Table Showcase without cabinet (1mL X 0.5mW X 1mH) TS-08 Table Showcase Counter (1mL X 0.5mW X 1mH) TS-03 Tall Showcase A (550mmH Window) (1mL X 0.5mW X 2.44mH) TS-04 Tall Showcase B (950mmH Window) (1mL X 0.5mW X 2.44mH) TS-05 Tall Showcase C (700mmH Window) (1mL X 0.5mW X 2.44mH) TS-06 Tall Showcase D (1900mmH Window) (1mL X 0.5mW X 2.44mH) DA-05 Pegboard (1mL X 2.4mH) Pegboard Hooks (10 Hooks) TA-04 Square Table (0.7mL X 0.7mW X 0.75mH) TA-03 Rectangular Table (1.2mL X 0.8mW X 0.75mH) TA-02 Round Table (0.8mDIA X 0.75mH) TA-05 Information Counter (1mL X 0.5mW X 0.75.mH) CH-04 Black Leather Chair (Black) CH-03 Folding Chair (White) CH-02 Bar Stool DA-07 Dustbin FX-03 Folding Door (1mL X 2mH) FX-02 Office Door (1mL X 2mH) FX-01 System Panel (1mL X 2.5mH) System Panel (0.5mL X 2.5mH) Ceiling Beam (per metre run) DA-03 Display Cube (0.5mL X 0.5mW X 1mH) DA-03 Display Cube (0.5mL X 0.5mW X 0.75mH) DA-03 Display Cube (0.5mL X 0.5mW X 0.5mH) % Surcharge for any additional order after date line 50% Surcharge for any addictional order on-site *** Please read the terms & conditions of order clearly before you sign this form *** NO exchnage and NO refund for standard booth facilities Any additional order will be consider confirm only if full payment has been made. QTY Total Amount RM Payment Method (Please take note that there will be no separate invoice issued) [ ] By Cheque (Payable to Newfair (Malaysia) Sdn Bhd) [ ] Money Transfer (Branch - Taman Connaught, MAYBANK A/C No. : , SWIFT CODE : MBBEMYKL) Terms & Conditions 1 All items are on rental basis only and no exchange, transfer or refund on ordered items. 2 Orders are valid only when accompanied by full remittance. Please kindly send cheque to Newfair (M) Sdn Bhd. or remit payment direct to: The Bank of Taman Connaught Maybank A/C No.: , Swift Code: MBBEMYKL 3 Cancellation of additional orders before deadline must be submitted in writing and a 10% cancellation charge will be levied. If cancellation is submitted after the deadline, a 30% cancellation charge will be imposed. 4 No cancellation of orders will be accepted 3 days before move-in date of the event. 5 The foregoing prices shall remain valid until deadline date. 6 All power points are for use of machinery only, not for lighting connection. Any abuse will cause immediate termination of electricity supply. 7 Provision of facilities and services not indicated on the forms are subject to quotation on individual job basis. 8 Any complaints regarding rental furniture / electricity installation must be lodged the day before the exhibition commences to Newfair (M) Sdn Bhd on-site person in charge. Otherwise all items are deemed to have been received in good order. Authorisation from hirer / user Company Name : Booth No. : Tel : Fax : Contact Person : Position : Signature : 11

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22 14-15 June 2014 (Saturday & Sunday) 11.00am 7.00pm Kuala Lumpur Convention Centre ELECTRICAL & LIGHT FITTINGS FORM C1 DEADLINE 26 May 2014 Monday No. Return this form by fax to : NEWFAIR (M) SDN BHD Lot 2737-B, Kg Baru, Sungai Buloh, Selangor, Malaysia. Tel: Fax: justinlee@newfair.com.my Contact person: Justin Lee Mobile: / Donysiaw@newfair.com.my Contact person: Dony Siaw Mobile: Description of Facilities Unit Rate (2 days rental) RM Additional Facilities - Electrical (Standard Booth Exhibitors Only) 1 EL-09 Longarm Spotlight (100W) (yellow) EL-04 Spotlight (100W) (yellow) EL-02 Floodlight (200W) (yellow) EL-03 Floodlight (300W) (yellow) EL-05 HQI Light (70W) (white) EL-13 HQI Light (150W) (white) EL-14 HQI Light (250W) (white) EL-01 Halogen Downlight (50W) (12V) (yellow) EL-10 Halogen Track Light - 1 metre track (50W) (12V) (yellow) EL-15 Mini Halogen (35W) (yellow) EL-11 Fluorescent Light (40W) 4 feet EL-12 Mini Fluorescent Light (T5) EL-07 Power Point - not for lighting (500W) (13amp) Power Point 24 hour - not for lighting (500W) (13amp) Lighting Connection maximum 100watt For Item 18, installation of light is not included. Exhibitors must have their own electrian. The official contractor will not provide and connection services for this item. Total power consumption shall not exceed the curent specified. Please take note that all electricians working in the exhibition hall must comply with the subsidiary regulation in the Govemment Electricity Ordinance - Electricity (Registration). The employer of the electrician shall be liable for any damages caused if the electrician fails to comply with the above requirements. 30% Surcharge for any additional order after date line 50% Surcharge for any addictional order on-site *** Please read the terms & conditions of order clearly before you sign this form *** NO exchnage and NO refund for standard booth facilities Any additional order will be consider confirm only if full payment has been made. Payment Method (Please take note that there will be no separate invoice issued) [ ] By Cheque (Payable to Newfair (Malaysia) Sdn Bhd) [ ] Money Transfer (Branch - Taman Connaught, MAYBANK A/C No. : , SWIFT CODE : MBBEMYKL) QTY Total Amount RM Terms & Conditions 1 All items are on rental basis only and no exchange, transfer or refund on ordered items. 2 Orders are valid only when accompanied by full remittance. Please kindly send cheque to Newfair (M) Sdn Bhd. or remit payment direct to: The Bank of Taman Connaught Maybank A/C No.: , Swift Code: MBBEMYKL 3 Cancellation of additional orders before deadline must be submitted in writing and a 10% cancellation charge will be levied. If cancellation is submitted after the deadline, a 30% cancellation charge will be imposed. 4 No cancellation of orders will be accepted 3 days before move-in date of the event. 5 The foregoing prices shall remain valid until deadline date. 6 All power points are for use of machinery only, not for lighting connection. Any abuse will cause immediate termination of electricity supply. 7 Provision of facilities and services not indicated on the forms are subject to quotation on individual job basis. 8 Any complaints regarding rental furniture / electricity installation must be lodged the day before the exhibition commences to Newfair (M) Sdn Bhd on-site person in charge. Otherwise all items are deemed to have been received in good order. 9 For exhibitors order (Electricity Supply Items) must have their own licensed electrician for installation and maintenance. The official contractor will not provide any installation or connection service for these items. Total power consumption shall not exceed the current specified. All electricians working in the exhibition hall must be registered and they must comply with the Government Electricity Ordinance. The employer of the electrician shall be liable for any damages caused if the electrician fails to comply with above requirement. The license of the electrician must be submitted to the official contractor accompanied with this form. Authorisation from hirer / user Company Name : Booth No. : Tel : Fax : Contact Person : Position : Signature : 20

23 Rules & Regulations For Electrical Fittings Electrical and Installation A. During the dismantling period, the Exhibitors must ensure that their appointed contractors are responsible for the complete removal of their exhibition booths and any unwanted materials B. The Official Contractor, Newfair (Malaysia) Sdn Bhd has been appointed to undertake all electrical work on-site to all Shell Scheme and Bare Space booths. These electrical works include lighting installation, wiring and connection, etc. C. For safety reasons no other electrical contractors will be permitted to carry out any electrical works on- site. D. No electrical installation may be suspended from the roof of the exhibition halls or affixed to any part of the building structure. No fitting may protrude beyond the boundaries of the installations and must be adequately protected against excess current. E. Multiple socket outlets are strictly prohibited as it may cause an overload and electrical tripping and this will cause an inconvenient to other exhibitors F. Lighting Connections: All lighting connection work did by Organizer s Official Electrician. Without any exception, exhibitors including those who provide their own lightings fixtures will be charged the lighting connection at the rate of RM80.00 ( 100watt maximum per fixture) G. Lighting Connections are charged accordingly to the number of tubes and bulbs lighted on the stand H. Power point is not for lighting purposes, Exhibitors/appointed Contractor must order lighting connection for own lighting items 21

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25 14-15 June 2014 (Saturday & Sunday) 11.00am 7.00pm Kuala Lumpur Convention Centre AV RENTAL FORM FORM C2 DEADLINE 26 May 2014 Monday Return this form by fax to : NEWFAIR (M) SDN BHD Lot 2737-B, Kg Baru, Sungai Buloh, Selangor, Malaysia. Tel: Fax: justinlee@newfair.com.my Contact person: Justin Lee Mobile: / Donysiaw@newfair.com.my Contact person: Dony Siaw Mobile: Unit Rate No. Description of Facilities (2 days rental) QTY RM Additional Facilities - AV Rental (Standard Booth Exhibitors Only) 1 42" Plasma TV 1, " Plasma TV 1, DVD Player Plasma TV Stand Wall Mounted Bracket (Plasma / LCD) Projector Set c/w 6' x 6' Screen (2000 Ansi Lumens) 1, Projector Set c/w 8' x 8' Screen (2000 Ansi Lumens) 2, " LCD Monitor " LCD Monitor % Surcharge for any additional order after date line 50% Surcharge for any addictional order on-site *** Please read the terms & conditions of order clearly before you sign this form *** NO exchnage and NO refund for standard booth facilities Any additional order will be consider confirm only if full payment has been made. Total Amount RM Payment Method (Please take note that there will be no separate invoice issued) [ ] By Cheque (Payable to Newfair (Malaysia) Sdn Bhd) [ ] Money Transfer (Branch - Taman Connaught, MAYBANK A/C No. : , SWIFT CODE : MBBEMYKL) Terms & Conditions 1 All items are on rental basis only and no exchange, transfer or refund on ordered items. 2 Orders are valid only when accompanied by full remittance. Please kindly send cheque to Newfair (M) Sdn Bhd. or remit payment direct to: The Bank of Taman Connaught Maybank A/C No.: , Swift Code: MBBEMYKL 3 Cancellation of additional orders before deadline must be submitted in writing and a 10% cancellation charge will be levied. If cancellation is submitted after the deadline, a 30% cancellation charge will be imposed. 4 No cancellation of orders will be accepted 3 days before move-in date of the event. 5 The foregoing prices shall remain valid until deadline date. 6 Provision of facilities and services not indicated on the forms are subject to quotation on individual job basis. 8 Any complaints regarding Av Rental installation must be lodged the day before the exhibition commences to Newfair (M) Sdn Bhd on-site person in charge. Otherwise all items are deemed to have been received in good order. Authorisation from hirer / user Company Name : Booth No. : Tel : Fax : Contact Person : Position : Signature : 23

26 Please send the completed form with the payment information to: Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, Kuala Lumpur, Malaysia. Tel: Fax: Event Name : Venue/Hall : Event Date : Booth Name : Booth No : Onsite Contact Person : Mobile : Billing Address Company : Attention : Designation : Address : City : Postal Code : State : Country : Tel : Fax : Mobile : Telephone Service ( Per Connection for 4 Days) Unit Incentive Standard Onsite Local Line (Installation Fee + Maximum 4 Days Usage) Fax Line without Fax Machine (Installation Fee + Maximum 4 Days Usage) Credit Card Line without Terminal Equipment (Installation Fee + Maximum 4 Days Usage) IDD Direct Line (Installation Fee Only) * Additional Usage (Phone/Fax/Credit Card) Above 4 Days per day Day : Line Relocation Charge N/A Subtotal Prices are subject to a 6% government tax and a 10% service charge TOTAL * Deposit for Telephone Handset is RM1,500.00nett * Deposit for IDD Usage is RM2,500.00nett * All prices are in Ringgit Malaysia TOTAL Notes Total (RM) Unused deposit balances are refundable SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED The completed order form must be submitted with a booth design / layout specifying the exact communication line location(s) and must be received by the Centre 14 days before the build-up date. All communication lines will be placed inside the booth if the exact location(s) are not given. Relocation charges will apply if the line(s) require shifting after installation has been completed. Due to the nature of the service and risk factors beyond the Centre s control, the Centre cannot guarantee that the services will be free from any fault, error or interruption. The centre shall not be liable nor held responsible for any delay or failure in communication whatever and as a result of circumstances beyond the Centre s control. Credit card machines and activation credit card lines will require prior notification to the Bank concerned, to be initiated solely by the exhibitor. The Centre will provide the direct telephone line for credit card terminals without going through the PABX or keyphone systems. 24

27 A deposit (as above) must be placed for IDD Direct Line usage and telephone handset. A deposit must be place for Local Line telephone handset. The deposit will be used to offset the loss of equipment or expenses incurred for overseas calls. A refund will be made upon receipt of full telephone bill payment. The deposit shall be refunded via an Electronic Fund Transfer (EFT) to your account within 14 working days of the centre's receipt of the duly completed and signed EFT form. No refunds will be made for services installed and not used during the Event. The rates charges are based on 4 days. The provision for all equipment and services are subject to availability. Terms and Conditions INCENTIVE RATES required that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION form received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadlines. ONSITE RATES applicable for each on-site order. Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are non refundable and will be forfeited. Refunds or overpayment will be processed by the Centre s Finance Department 30 days after the show closing date. An invoice will be provided within fourteen (14) days after the show closing date. All prices are subject to 6% government tax and 10% service charge. The above price quoted is subject to change without prior notice. Payment Payment option:- Cash Cheque/ Bank Draft Telegraphic Transfer Credit Card All cheques or bank draft are to be made out to CONVEX MALAYSIA SDN BHD. Only crossed cheques issued by Malaysian bank are accepted If payment made by telegraphic transfer, kindly forward via fax or a copy of the telegraphic transaction slip. Banking details as follows:- BANKING DETAILS Bank : CIMB Bank Berhad Account Number : Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL Kuala Lumpur If payment is made by credit card, please fax or a clear photocopy of the front and back of the credit card to Failure to fulfil the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid. Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at Personal_Data_Protection_Act_2010.aspx I NRIC/Passport No, hereby authorise CONVEX MALAYSIA to process authorised charges to the following credit card:- Credit Card details as follows:- American Express MasterCard Visa Credit Card No : ID No : Expiry Date : / / Amount (RM) : Authorised Signature : For further information, please contact Exhibition Services on Name: Date Received: Signature: Date: Company Stamp: 25

28 Please send the completed form with payment information to: Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, Kuala Lumpur, Malaysia. Tel: Fax: Event Name : Venue/Hall : Event Date : Booth Name : Booth No : Onsite Contact Person : Mobile : Billing Address Company : Attention : Designation : Address : City : Postal Code : State : Country : Tel : Fax : Mobile : Speed WIFI (For Maximum 4 Days Usage) Incentive Standard Onsite Unit Total (RM) 2MB Single Access (Shared Throughout the Centre) Wireless-Single Access For general website surfing and checking. Not suitable for connection to server or online presentation Note: Wireless Internet (Single Access) will be disconnected if idle for 15 minutes. Speed WIFI (Maximum up to 4 users) Incentive (Daily Rate) Standard Onsite Unit x Days Required Date Total (RM) 2MB Dedicated Access Metro-E Internet Broadband Recommended for light users who need access for s, light surfing and social networking. 1, , , MB Dedicated Access Metro-E Internet Broadband Recommended for social networking, uploads and downloads video and light video viewing. 2, , , MB Dedicated Access Metro-E Internet Broadband Recommended for social networking, uploads and downloads video and light video viewing. 3, , Note: Wireless Internet (Single Access) will be disconnected if idle for 15 minutes. 26

29 Speed Wired Internet (1 network port activation is provided) Incentive (Daily Rate) Standard Onsite Unit x Days Required Date Total (RM) 2MB Dedicated Access Metro-E Internet Broadband Recommended for light users who need access for s, light surfing and social networking MB Dedicated Access Metro-E Internet Broadband Recommended for social networking, uploads and downloads video and light video viewing. 1, , , MB Dedicated Access Metro-E Internet Broadband Recommended for social networking, uploads and downloads video and light video viewing. 2, , , Miscellaneous (Per Connection for One Time Charge) Incentive Standard Onsite External Line Patching Line Relocation Charge N/A N/A Network Port Activation (Per Port) Unit Date Required Subtotal Prices are subject to a 6% government tax and a 10% service charge * All prices are in Ringgit Malaysia TOTAL Fair Use Policy Total (RM) SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED Heavy usage on the internet and excessive amount of data transfer will cause traffic congestion on the Centre s network. Since broadband is on a best sharing basis and to ensure the user experience is not compromised, the Centre applies the Fair Use Policy in order to continue providing optimum internet experience to all guests. A dedicated internet leased line is recommended for any event where guests require a dedicated connection with 1:1 service and exclusive access to the bandwidth. Please order the dedicated internet leased line 14 working days prior to the event date. Notes Metro E Description: This is a dedicated WiFi Metro-E internet type connection with pre-configured DHCP LAN (Local Area Network) and port address translation (PAT). There is NO firewall blocking in between the connection. The completed order form must be submitted with a booth design and super-imposed floor plan to clearly indicate the exact communication line location(s) and must be received by the Centre 14 days before the build-up date. All communication lines will be placed inside the booth if the exact location(s) are not given. Relocation charges will apply if the line(s) require shifting. Due to the nature of the service and risk factors beyond the Centre s control, the Centre cannot guarantee that the services will be free from any fault, error or interruption. The Centre shall not be liable nor held responsible for any delay or failure in communication whatever and as a result of circumstances beyond the Centre s control. All devices that are used on the network for internet access requires an IP Address that is assigned by the Centre s IT Department. Wireless Internet (Single Access) will be disconnected if idle for 15 minutes. No refunds will be made for services installed and not used during the Event. Late order(s) is subject to availability. Terms and Conditions INCENTIVE RATES require that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION form is received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadlines. ONSITE RATES applicable for each on-site order. Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are non-refundable and will be forfeited. Refunds or overpayment will be processed by the Centre s Finance Department 30 days after the show s closing date. An invoice will be provided within fourteen (14) days after the show s closing date. All prices are subject to a 6% government tax and a 10% service charge. The above price quoted is subject to change without prior notice. 27

30 Payment Payment option:- Cash Cheque/ Bank Draft Telegraphic Transfer Credit Card All cheques or bank draft are to be made out to CONVEX MALAYSIA SDN BHD. Only crossed cheques issued by Malaysian banks are accepted If payment is made by telegraphic transfer, kindly forward via fax or a copy of the telegraphic transaction slip. Banking details as follows:- BANKING DETAILS Bank : CIMB Bank Berhad Account Number : Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL Kuala Lumpur If payment is made by credit card, please fax or a clear photocopy of the front and back of the credit card to Failure to fulfil the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid. Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at I NRIC/Passport No, hereby authorise CONVEX MALAYSIA to process authorised charges to the following credit card:- Credit Card details as follows:- American Express MasterCard Visa Credit Card No : ID No : Expiry Date : / / Amount (RM) : Authorised Signature : For further information, please contact Exhibition Services on Name: Date Received: Signature: Date: Company Stamp: 28

31 Please send the completed form with the payment information to: Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, Kuala Lumpur, Malaysia. Tel: Fax: Event Name : Venue/Hall : Event Date : Booth Name : Booth No : Onsite Contact Person : Mobile : Billing Address Company : Attention : Designation : Address : City : Postal Code : State : Country : Tel : Fax : Mobile : Potted Plants (4 Days) Incentive Standard Onsite Large (5ft 6ft) Medium (3ft 4ft) Small (1ft 2ft) Floral Arrangements Incentive Standard Onsite Posie (Round) Small Posie (Round) Medium Long Arrangement (Low & Long) Medium Long Arrangement (Low & Long) Large Triangle Arrangement Medium Triangle Arrangement Large Pedestal Stand One Tier Pedestal Stand Two Tiers Orchid Plants Unit Unit Subtotal Prices are subject to a 6% government tax and a 10% service charge * All prices are in Ringgit Malaysia TOTAL Total (RM) Total (RM) SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED 29

32 Notes Potted plants and flowers are delivered to the booth on the last day of the build up day. Potted plants are ordered on a 4 days basis. Late order is subject to availability. Terms and Conditions INCENTIVE RATES required that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION form received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadlines. ONSITE RATES applicable for each on-site order. Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are non refundable and will be forfeited. Refunds or overpayment will be processed by the Centre s Finance Department 30 days after the show closing date. An invoice will be provided within fourteen (14) days after the show closing date. All prices are subject to 6% government tax and 10% service charge. The above price quoted is subject to change without prior notice. Payment Payment option:- Cash Cheque/ Bank Draft Telegraphic Transfer Credit Card All cheques or bank draft are to be made out to CONVEX MALAYSIA SDN BHD. Only crossed cheques issued by Malaysian bank are accepted If payment made by telegraphic transfer, kindly forward via fax or a copy of the telegraphic transaction slip. Banking details as follows:- BANKING DETAILS Bank : CIMB Bank Berhad Account Number : Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL Kuala Lumpur If payment is made by credit card, please fax or a clear photocopy of the front and back of the credit card to Failure to fulfil the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid. Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at I NRIC/Passport No, hereby authorise CONVEX MALAYSIA to process authorised charges to the following credit card:- Credit Card details as follows:- American Express MasterCard Visa Credit Card No : ID No : Expiry Date : / / Amount (RM) : Authorised Signature : For further information, please contact Exhibition Services on Name: Signature: Date Received: Date: Company Stamp: 30

33 Please send the completed form with the payment information to: Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, Kuala Lumpur, Malaysia. Tel: Fax: Event Name : Venue/Hall : Event Date : Booth Name : Booth No : Onsite Contact Person : Mobile : Billing Address Company : Attention : Designation : Address : City : Postal Code : State : Country : Tel : Fax : Mobile : Date Delivery Time Item RM Unit Total (RM) Subtotal Prices are subject to a 6% government tax and a 10% service charge TOTAL *Deposit for water dispenser is RM (refundable) * All prices are in Ringgit Malaysia TOTAL SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED 31

34 No Alcoholic Beverages Unit Incentive Standard 1 Champagne Moet Chandon Brut Imperial Per Bottle (750ml) Sparkling wine Chevalier Chardonnay Per Bottle (750ml) Red Wine Le Challenge Rouge Per Bottle (750ml) Red Wine Cono Sur Tocornal Cabernet Sauvignon Per Bottle (750ml) White Wine Le Challenge Blanc Per Bottle (750ml) White Wine Cono Sur Tocornal Chardonnay Per Bottle (750ml) Onsite 7 Beer by Barrel Carlsberg/Tiger Per Barrel 1, , , Beer by Can Carlsberg/Tiger Per Carton (24 Cans) No Non-Alcoholic Beverages Unit Incentive Standard 1 Bottle RO Water (500ml) Carton (24 Bottles) Water Dispenser + 5 Units of Bottled RO Water A Machine + 5 Units Bottle Water Refill 19 Litre Per Bottle N/A N/A 4 Disposal Paper Cup Per Pack (50 Cups) N/A N/A 5 Soft Drink Coca Cola/Light Coke/Sprite/Ginger Beer/Ginger Ale/Tonic Water/Soda Water Onsite Per Carton (24 Cans) Juices Orange/Apples (250ml) Per Carton (24 Packets) * All prices are in Ringgit Malaysia Rules and Regulations Notes The Kuala Lumpur Convention Centre has exclusive food and beverage distribution rights within the venue. Any outside beverages brought into its premises for sale and consumption is strictly prohibited. A deposit of RM1, must be placed for each water dispenser. This deposit will be used to offset any damages or loss of equipment. The deposit shall be refunded via an Electronic Fund Transfer (EFT) to your account within 14 working days of the centre's receipt of the duly completed and signed EFT form. Crockery and cutleries are available. The exhibitor is responsible and will be charged for any loss or damaged crockery and cutleries. Power connection shall be arranged for any order(s) water dispenser(s) or beer (barrel). Please arrange with the appointed booth contractor. For the hiring of service personnel, please refer to the Service Staff Order Form. The beverage order(s) and services are subject to availability. Terms and Conditions INCENTIVE RATES required that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION form received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadlines. ONSITE RATES applicable for each on-site order. Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are non refundable and will be forfeited. Refunds or overpayment will be processed by the Centre s Finance Department 30 days after the show closing date. An invoice will be provided within fourteen (14) days after the show closing date. All prices are subject to 6% government tax and 10% service charge. The above price quoted is subject to change without prior notice. 32

35 Payment Payment option:- Cash Cheque/ Bank Draft Telegraphic Transfer Credit Card All cheques or bank draft are to be made out to CONVEX MALAYSIA SDN BHD. Only crossed cheques issued by Malaysian bank are accepted If payment made by telegraphic transfer, kindly forward via fax or a copy of the telegraphic transaction slip. Banking details as follows:- BANKING DETAILS Bank : CIMB Bank Berhad Account Number : Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL Kuala Lumpur If payment is made by credit card, please fax or a clear photocopy of the front and back of the credit card to Failure to fulfil the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid. Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at I NRIC/Passport No, hereby authorise CONVEX MALAYSIA to process authorised charges to the following credit card:- Credit Card details as follows:- American Express MasterCard Visa Credit Card No : ID No : Expiry Date : / / Amount (RM) : Authorised Signature : For further information, please contact Exhibition Services on Name: Date Received: Signature: Date: Company Stamp: 33

36 Please send the completed form with the payment information to: Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, Kuala Lumpur, Malaysia. Tel: Fax: Event Name : Venue/Hall : Event Date : Booth Name : Booth No : Onsite Contact Person : Mobile : Billing Address Company : Attention : Designation : Address : City : Postal Code : State : Country : Tel : Fax : Mobile : Date Delivery Time Item RM Qty Total (RM) Subtotal Prices are subject to a 6% government tax and a 10% service charge * All prices are in Ringgit Malaysia TOTAL SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED No Asian Menu Quantity Incentive Standard Onsite 1 Almond Shrimp Toast 100 pcs # Curry Puff (Vegetables) 100 pcs # Deep Fried Samosa with Yoghurt Dip 120 pcs # Roti Jala with Chicken Curry 100 pcs # Mini Glutinous Rice Dumpling 50 pcs

37 No Asian Menu Quantity Incentive Standard Onsite 6 Five Spices Garlicky Fried Chicken Tulip 60 pcs # Oven Baked Teriyaki Chicken Tulip 60 pcs Otak-otak Seafood Tartlet 80 pcs Assorted Sesame Balls 60 pcs # Supreme Curry Puff 60 pcs No Western Menu Quantity Incentive Standard Onsite 11 Chips & Nuts Per Bowl Crudités with Vegetable Dips Per Bowl Grissini Stick & Cheese Straw Per Glass Assorted Finger Sandwiches 60 pcs # Mushroom Bouchees 60 pcs # Seafood Vol-au-vent 60 pcs # Honey-Glazed Chicken Tulip 60 pcs Chicken Bouchees 60 pcs Tuna Nicoise in Cherry Tomatoes 100 pcs Salmon Tartare Crouton 100 pcs Chicken with Pesto Mayo 100 pcs # Ratatouille in Tartlet with Cheese Gratin 100 pcs Seafood Tortilla Rolls 100 pcs No Sweet Items Quantity Incentive Standard Onsite 24 American Cookies 50 pcs Assorted Malay Kuih (Available from 12noon Onwards) 100 pcs Selection of French Pastries 50 pcs Assorted Nyonya Kuih (Available from 12noon Onwards) 100 pcs Mini Fruits Flan 100 pcs Rich Chocolate Brownies 100 pcs Carrot Cake 100 pcs # Apple Strudel 120 pcs Pandan Tiramisu 100 pcs Seasonal Fresh Fruit Platter Per Platter No Deluxe Menu Quantity Incentive Standard Onsite 34 Assorted Open-faced Square Sandwiches 60 pcs Peking Duck Roulade 50 pcs Crabmeat Aioli with Fish Roe 50 pcs Beef Roulade with Harvest of Spring 50 pcs # Lamb Medras in Parisienne Potatoes 80 pcs Salmon Rossette with Dill Creame 50 pcs Feta Cheese and Olives Skewers 50 pcs Cold Cuts with Condiments Per Platter Cheese Platter (Serving for 30 People Only) Per Platter Deluxe French Pastries 60 pcs * All prices are in Ringgit Malaysia Rules and Regulations The Kuala Lumpur Convention Centre has exclusive food and beverage distribution rights within the venue. Any outside food items brought into its premises for sale and consumption is strictly prohibited. 35

38 Notes Crockery and cutlery will be provided. Lost or missing crockery and cutlery will be borne by exhibitors. Power connection shall be arranged for any order(s) of hot food (Marked #). Please arrange with the appointed booth contractor prior to build-up. For the hiring of service personnel, please refer to the Service Staff Order Form The Booth Catering order(s) and services are subject to availability. Terms & Conditions INCENTIVE RATES required that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION form received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadlines. ONSITE RATES applicable for each on-site order. Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are non refundable and will be forfeited. Refunds or overpayment will be processed by the Centre s Finance Department 30 days after the show closing date. An invoice will be provided within fourteen (14) days after the show closing date. All prices are subject to 6% government tax and 10% service charge. The above price quoted is subject to change without prior notice. Payment Payment option:- Cash Cheque/ Bank Draft Telegraphic Transfer Credit Card All cheques or bank draft are to be made out to CONVEX MALAYSIA SDN BHD. Only crossed cheques issued by Malaysian bank are accepted If payment made by telegraphic transfer, kindly forward via fax or a copy of the telegraphic transaction slip. Banking details as follows:- BANKING DETAILS Bank : CIMB Bank Berhad Account Number : Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL Kuala Lumpur If payment is made by credit card, please fax or a clear photocopy of the front and back of the credit card to Failure to fulfil the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid. Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at Personal_Data_Protection_Act_2010.aspx I NRIC/Passport No, hereby authorise CONVEX MALAYSIA to process authorised charges to the following credit card:- Credit Card details as follows:- American Express MasterCard Visa Credit Card No : ID No : Expiry Date : / / Amount (RM) : Authorised Signature : For further information, please contact Exhibition Services on Name: Date Received: Signature: Date: Company Stamp: 36

39 Please send the completed form with the payment information to: Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, Kuala Lumpur, Malaysia. Tel: Fax: Event Name : Venue/Hall : Event Date : Booth Name : Booth No : Onsite Contact Person : Mobile : Billing Address Company : Attention : Designation : Address : City : Postal Code : State : Country : Tel : Fax : Mobile : Services Personnel (F&B) Per Hour Incentive Rate: RM Standard Rate: RM Onsite Rate: RM Date Required Time Required Booth Number(s) Number of Staff(s) Total (RM) Subtotal Prices are subject to a 6% government tax and a 10% service charge * All prices are in Ringgit Malaysia TOTAL SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED Notes The hiring of service staff is based on an hourly rate, with a minimum of 4 hours. Service staff is to be recruited exclusively for F&B services only. Late orders are subject to availability. 37

40 Terms and Conditions INCENTIVE RATES required that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION form received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadlines. ONSITE RATES applicable for each on-site order. Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are non refundable and will be forfeited. Refunds or overpayment will be processed by the Centre s Finance Department 30 days after the show closing date. An invoice will be provided within fourteen (14) days after the show closing date. All prices are subject to 6% government tax and 10% service charge. The above price quoted is subject to change without prior notice. Payment Payment option:- Cash Cheque/ Bank Draft Telegraphic Transfer Credit Card All cheques or bank draft are to be made out to CONVEX MALAYSIA SDN BHD. Only crossed cheques issued by Malaysian bank are accepted If payment made by telegraphic transfer, kindly forward via fax or a copy of the telegraphic transaction slip. Banking details as follows:- BANKING DETAILS Bank : CIMB Bank Berhad Account Number : Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL Kuala Lumpur If payment is made by credit card, please fax or a clear photocopy of the front and back of the credit card to Failure to fulfil the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid. Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at I NRIC/Passport No, hereby authorise CONVEX MALAYSIA to process authorised charges to the following credit card:- Credit Card details as follows:- American Express MasterCard Visa Credit Card No : ID No : Expiry Date : / / Amount (RM) : Authorised Signature : For further information, please contact Exhibition Services on Name: Date Received: Signature: Date: Company Stamp: 38

41 KUALA LUMPUR CONVENTION CENTRE EXHIBITOR FOOD & BEVERAGE SAMPLES REQUEST FORM Event Name : Venue/Hall : Event Date : Company Name : Booth No : Person In Charge : Phone No : Fax No : Exhibitor Sampling Guidelines 1. The Kuala Lumpur Convention Centre (the Centre) reserves the right to provide and control all food and beverage services for any event held at the Centre. 2. Food and beverage sampling is generally not permitted however, certain exceptions may be granted for trade shows and/or conventions that are directly related to the food and beverage industry. 3. In order to obtain authorisation from the Centre to distribute any food or beverage items, the Exhibitor distributing the food or beverage items must be the manufacturer of the said products and be exhibiting them at a food and beverage or related industry show. 4. In those circumstances, a detailed list of the products that will be sampled (quantities included) must be submitted to the Centre two weeks prior to the scheduled event. 5. All sampling is subject to strict compliance with the Food Act 1983 and Hazard Analysis Critical Control Points (HACCP) as well as the Centre s Food, Quality, Environment, Safety & Health (FOQESH) guidelines. 6. Beverage tasting and promotional samples are limited to a maximum size of 50ml per glass/cup. 7. Solid food portions should not be larger than BITE SIZE portions 85g. 8. All food products served in the Centre should be HALAL certified. However, if products served are not HALAL certified, Non-Halal signage or placards must be displayed. 9. No pork or lard products are permitted in the Centre. 10. Eating and drinking utensils shall be provided by exhibitors and shall be disposable (e.g. paper cups and plastic spoons) and must not be reused. The Centre discourages the use of polystyrene cups or any cups or containers which cannot be recycled in accordance our commitment to Green Globe 21 Company Standards. 11. Food must be offered in such a manner as to avoid being handled by the public (e.g. apportioned with toothpicks per inserted). 12. Antiseptic hand cream dispensers should be made available for visitors wishing to clean their hands prior to and after eating. 13. It is the responsibility of the Exhibitor to comply with all local health and safety regulations, which may include sink installation at the cost of the Exhibitors. If Exhibitors bring food and beverage items into the Centre that do not meet one of the conditions listed above, the Exhibitor will be required to immediately remove the unauthorised item(s) from their exhibit. 14. For further information, please visit 39

42 KUALA LUMPUR CONVENTION CENTRE EXHIBITOR FOOD & BEVERAGE SAMPLES REQUEST FORM Product(s) for Sampling Proposed Method Storage Method (If the space above is inadequate, kindly attach additional information with the form) Tick Applicable Box I / We are the manufacturer or distributor of the products listed above. OR I / We are not the manufacturer of the products but we would like to request permission to offer food. Please explain purpose of offering the food : OR I / We are not the manufacturer of the products but would like to request permission to offer beverage (nonalcoholic). Please explain purpose for offering the beverage : INDEMNITY AGREEMENT This agreement is between the Centre and. (Exhibitor / Company Name) The undersigned hereby agrees to indemnify and hold harmless the Centre from and against any and all claims, demands, actions, suits, losses, costs, charges, expenses, damages and liabilities whatsoever which the Centre may pay, sustain, suffer or incur by reason of or in connection with the Exhibitor s distribution of food and beverage at the Centre. Signature : Name : Designation : Date : Company Stamp : Please fax the completed form to fourteen (14) days prior to the event date. For official use only (KUALA LUMPUR CONVENTION CENTRE) Approved Not Approved, Remarks : Authorised By : Designation : Date : 40

43 Please send the completed form with the payment information to: Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, Kuala Lumpur, Malaysia. Tel: Fax: Event Name : Venue/Hall : Event Date : Booth Name : Booth No : Onsite Contact Person : Mobile : Billing Address Company : Attention : Designation : Address : City : Postal Code : State : Country : Tel : Fax : Mobile : Stand Cleaning (Per Square Metre Per Cleaning Session) Incentive Rate: RM Standard Rate: RM Onsite Rate: RM Date Required Time Required Booth Number Booth Size (m 2 ) RM Total (RM) Subtotal Prices are subject to a 6% government tax and a 10% service charge * All prices are in Ringgit Malaysia TOTAL Notes SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED The stand cleaning services is based on per square metre per cleaning session. The cleaner is to be recruited exclusively for vacuuming, mopping and dusting tasks only. Late orders are subject to availability. 41

44 Terms and Conditions INCENTIVE RATES required that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION form received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadlines. ONSITE RATES applicable for each on-site order. Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are non refundable and will be forfeited. Refunds or overpayment will be processed by the Centre s Finance Department 30 days after the show closing date. An invoice will be provided within fourteen (14) days after the show closing date. All prices are subject to 6% government tax and 10% service charge. The above price quoted is subject to change without prior notice. Payment Payment option:- Cash Cheque/ Bank Draft Telegraphic Transfer Credit Card All cheques or bank draft are to be made out to CONVEX MALAYSIA SDN BHD. Only crossed cheques issued by Malaysian bank are accepted If payment made by telegraphic transfer, kindly forward via fax or a copy of the telegraphic transaction slip. Banking details as follows:- BANKING DETAILS Bank : CIMB Bank Berhad Account Number : Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL Kuala Lumpur If payment is made by credit card, please fax or a clear photocopy of the front and back of the credit card to Failure to fulfil the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid. Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at I NRIC/Passport No, hereby authorise CONVEX MALAYSIA to process authorised charges to the following credit card:- Credit Card details as follows:- American Express MasterCard Visa Credit Card No : ID No : Expiry Date : / / Amount (RM) : Authorised Signature : For further information, please contact Exhibition Services on Name: Date Received: Signature: Date: Company Stamp: 42

45 Please send the completed form with the payment information to: Exhibition Services Kuala Lumpur Convention Centre Kuala Lumpur City Centre, Kuala Lumpur, Malaysia. Tel: Fax: Event Name : Venue/Hall : Event Date : Booth Name : Booth No : Onsite Contact Person : Mobile : Billing Address Company : Attention : Designation : Address : City : Postal Code : State : Country : Tel : Fax : Mobile : Water & Drainage (Per Connection for One Time Charge) Incentive Standard Onsite Continuous water supply and drainage with piping 2, , , Single water fill and drainage with piping 1, , , Grease Trap Compressed Air (Per Connection for One Time Charge) Incentive Standard Onsite 1 HP 230V (13A) 80lit/min with 3/8 Hose Size 1, , , HP 230V (15A) 165lit/min with 3/8 Hose Size 1, , , HP 415V (30A) 265lit/min with 3/8 Hose Size 1, , , HP 415V (30A) 440lit/ min with ½ Hose Size 1, , , ½ HP 415V (30A) 630lit/min with ½ Hose Size 1, , , HP 415V (30A) 840lit/min with ½ Hose Size 1, , , HP 415V (60A) 1200lit/min with 2 x ½ Hose Size 2, , , Unit Unit Subtotal Prices are subject to a 6% government tax and a 10% service charge * All prices are in Ringgit Malaysia TOTAL Total (RM) Total (RM) SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED Please specify type of equipment to be connected for water/drainage/compress air here:- Notes WATER DRAINAGE Piping for water supply is inclusive of cold water from floor trench to the exhibitor s booth. The piping to the booth will be connected by the Centre. Exhibitors are required to supply hose fittings suitable for the attachment. The dimension required is 25mm for the inlet connection and 40 mm for the drainage connection. The piping for water supply from exhibitor s booth to the equipment and/or machine can be connected by the exhibitor s contractor or alternatively, arranged by the Centre at an additional cost. For all hot food cooking which generates oily debris and/or effluence, a grease trap fixed to the drainage connection at the sink is mandatory. 43

46 No refund will be made for services installed and not utilised during the Event. The completed order form must be submitted with the respective booth design plan and super-imposed trench floor plan (provided by Official Contractor) to clearly indicate the location for piping connection. COMPRESSED AIR The type of compressed ait provided is dry air (with minimal industrial oil). Oil-free compressed ait is available upon request. No air compressor is allowed to be placed in the booth (or exhibition hall) due to noise disturbance; the air compressor must be placed outside at the loading bay. The connecting hose from the air compressor to the booth must be piped through the floor trench. No refunds will be made for services installed and not utilised during the Event. The completed order form must be submitted with the respective booth layout plan. Terms and Conditions INCENTIVE RATES required that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION form received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadlines. ONSITE RATES applicable for each on-site order. Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment are nonrefundable and will be forfeited. Refunds or overpayment will be processed by the Centre s Finance Department 30 days after the show closing date. An invoice will be provided within fourteen (14) days after the show closing date. All prices are subject to 6% government tax and 10% service charge. The provision for all equipment and services are subject to availability. The above price quoted is subject to change without prior notice. Payment Payment option:- Cash Cheque/ Bank Draft Telegraphic Transfer Credit Card All cheques or bank draft are to be made out to CONVEX MALAYSIA SDN BHD. Only crossed cheques issued by Malaysian bank are accepted If payment made by telegraphic transfer, kindly forward via fax or a copy of the telegraphic transaction slip. Banking details as follows:- BANKING DETAILS Bank : CIMB Bank Berhad Account Number : Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL Kuala Lumpur If payment is made by credit card, please fax or a clear photocopy of the front and back of the credit card to Failure to fulfill the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid. Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at I NRIC/Passport No, hereby authorise CONVEX MALAYSIA to process authorised charges to the following credit card:- Credit Card details as follows:- American Express MasterCard Visa Credit Card No : ID No : Expiry Date : / / Amount (RM) : Authorised Signature : For further information, please contact Exhibition Services on Name: Signature: Date Received: Date: Company Stamp: 44

47 45

48 KUALA LUMPUR CONVENTION CENTRE CREDIT CARD PAYMENT AUTHORIZATION FORM I, NRIC. Passport No, hereby authorize CONVEX MALAYSIA SDN BHD to charge all expenses incurred by: Name of Conference / Function : Date(s) of Conference / Function : For Services : Other (Please specify) : Payment/Deposit : RM To my Charge / Credit Card as follows:- American Express Master Card VISA Credit Card No: ID No: Expiry Date: Date : Cardholder Signature : Address Telephone No : Fax No : Compulsory Requirement: 1. Please note that photocopy (both sides) of the abovementioned credit card MUST be attached to this form for processing purposes, failing which this application CANNOT be processed by the Centre and the Credit Card Company. 2. Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice found on our webpage at Note: FOR ACQUIRER ONLY PLEASE VERIFY WITH THE ISSUING BANK OR CARD COMPANY Approved Reject Approval Code: Approval Amount : RM Stamp & Signature : Please fax this form to us at:fax No:

49 47

50 The Kuala Lumpur Convention Centre vehicle holding area is located at No.6 Jalan Stonor, open space car park, the lot is 300m from the Convention Centre in order to facilitate move-in and move-out during exhibition at the Kuala Lumpur Convention Centre/ Vehicle Permit for Lorries / Light Goods Vehicle Vehicle permit will be issued to each exhibitor for entering the loading docks of the Kuala Lumpur Convention Centre on the move-in and move-out by the Organiser. The permit must be displayed on the windscreen to facilitate inspection and is only valid at the specified dates and times indicated on the permit. Move-in/out Procedures:- Control point will be set up at the check-point of the Kuala Lumpur Convention Centre, only the vehicle with the a) Vehicle Permit pre-issued by the Organiser AND b) Trip Pass issued at the Vehicle Holding Area by the Traffic Marshal 1. The vehicle holding area is open one hour prior to the pre-scheduled move-in/out time until all the move-in/out activities finished. 2. Before proceeding to the Kuala Lumpur Convention Centre loading dock, all vehicles MUST first report to the Vehicle Holding Area. (Refer to Appendix G Map Access to Vehicle Holding Area) 3. Upon arriving at the Vehicle Holding Area, the drivers MUST first present the Vehicle Permit issued by organiser, queue up and wait for further instruction given from the traffic marshal of the Kuala Lumpur Convention Centre. The waiting time at the vehicle holding area may vary and would depend on the total number of vehicles, move-out speed and the prevailing traffic condition. 4. A Trip Pass will be issued to the drivers during build-up day(s) at the Vehicle Holding Area by the Traffic Marshall. The driver must then proceeds to Kuala Lumpur Convention Centre Loading docks with a) Vehicle permit b) Trip pass 5. Drivers failing to present the above 2 Permits will NOT be allowed enter into Kuala Lumpur Convention Centre loading dock. Please contact your Event Coordinator for any further inquires. 48

51 Entrance to Vehicle Holding Area 49

52 14-15 June 2014 (Saturday & Sunday) 11.00am 7.00pm Kuala Lumpur Convention Centre INSURANCE APPLICATION FORM D DEADLINE 5 June 2014 Thursday MULTI-PURPOSE INSURANS BHD (Company N0: T) SECTION 149 (A) OF THE INSURANCE ACT 1996: Youare to disclose in this proposal form fully and faithfullyall the facts which you know or ought to know as otherwise the Policy issued hereinafter may be deemed as void. This form must be fully completed and returned to Insfield Insurance Brokers Sdn Bhd. (7) seven days prior to the Exhibition together with full payment made payable to Multi-Purpose Insurans Bhd as otherwise insurance will not be provided for. Booth No: CompanyName:... Address: Postal Code:... Country:... TelNo:... FaxNo: Contact Person:... Designation:... A) ALL RISK INSURANCE (Applicable to Non-stock item only) Coverage: All Risks of loss, destruction ordamage by : - 1) Fire including lightning, thunderbolt, subterranean fire and explosion. 2) Theft accompanied byforcible entry. 3) Accident and misfortune. Extensions :- 1) Transit from insured s premises/warehouse toexhibition site. 2) During Exhibition period. 3) Transit from Exhibition site to warehouse/insured s premises. 50

53 Interest Insured On furniture, fixture, fitting, office equipment and the like Sum Insured i. ii. ** Please provide details of property to be insured on a separate paper if the above column is insufficient. Premium Rate: 0.15% (Minimum Premium : RM100.00)* Excess: RM 500 or 2.5% of Sum Insured whichever is lower Example of Premium Computation Sum Insured: RM100, 000 Premium - RM100, 000 X 0.15% = RM150.00* B) PUBLIC LIABILITY INSURANCE Coverage: Indemnify you in respect of your legal liability to a third party to pay compensation for accidental losses, i.e... 1) Bodily injury to third party. 2) Damage to property of third party caused by/through negligence of you or your employees or by defects in premises. 3) Legal cost and expenses incurred for defending the suit. Limit of liability - (Please Tick ) RM100, 000 (Premium : RM30.00)* Any One Accident Unlimited Any One Period RM200, 000 (Premium : RM60.00)* Any One Accident Unlimited Any One Period RM250, 000 (Premium : RM100.00)* Any One Accident Unlimited Any One Period The amount selected represents the limit payable for any one claim or series of claims arising out of one cause. *Please include 6% Malaysian Government Service Tax and RM10 stamp duty for each class of insurance. Enquiries : Please call Ms. Janice Wong (+603) or Roslina Binti Ab Wahab (+603) for further information. Please submit this application to: MULTI-PURPOSE INSURANS BHD (14730-X) 8 th Floor, Menara Multi-Purpose, Capital Square, No. 8 Jalan Munshi Abdullah, Kuala Lumpur Fax : (+603) DECLARATION I/We hereby declare that the above answers and statements are true, and that I/we have not withheld any information whatsoever requested for in this proposal. I/We agree that this Declaration and the answers above given, as well as any proposal or statement made in writing by me/ourselves or anyone acting on my/our behalf shall form the basis of the Contract between me/ourselves and the Company and I/we further agree to accept indemnity subject to the conditions in and endorsed on the Company s Policy and to pay the premium on the inception date of the Policy. Name of Proposer:... Signature of Proposer:... Date:... Company stamp: 51

54 52 *Subject to change without prior notice

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