NYC CoC Steering Committee Meeting Summary April 19, 2013

Transcription

1 NYC CoC Steering Committee Meeting Summary April 19, 2013 Co-Chairs Attending: Eileen Johns (DHS); Kenneth Robinson (Housing Works); Nicole Branca (SHNNY) Voting Members in Attendance: 23 Voting Members Absent: 4 Voting Coalitions: Daniel Fleischman NYC AIDS Housing Edline Jacquet SHNNY Jason Lippman Coalition of Behavioral Health Agencies Joey Lopez Housing Homeless Youth Karol Markosky CSCS Jim Mutton ACL-NYC Cris Parque Homeless Services United Jennifer White-Reid D.V. Providers At-Large Members: Randy Scott DYCD Victoria Shire Enterprise Community Partners Government: Linda Camoin OTDA Carlos M. Diaz DOHMH Paul Gregory (proxy) HRA Julie Irwin VA David Rouge HPD Sheila Simmons OMH Sheila Singleton OASAS Alyson Zikmund DHS Consumers: Cameron Craig Consumer Clarence Henderson Consumer LaVerne Holley Consumer Irma McEachnie Consumer Rob Robinson Consumer Others in Attendance: See Attachment 1 1

2 Review and Approval of March Meeting Summary Riva Kelton moved to accept the January meeting summary. LaVerne Holley seconded the motion. The motion passed unanimously by voice vote. Announcements The Steering Committee observed a moment of silence in memory of Iline China Chung-Eddie and many shared their memories of working with China over the years. LaVerne Holley distributed Consumer Committee outreach flyers and urged providers to get in touch with her to schedule outreach visits. Edline announced that SHNNY and VOCAL will hold a city council advocacy day related to HASA case management budget cuts, and other issues important to people living with HIV. Strategic Action Plan Review Strategy 1 - Improve compliance and performance of CCoC programs to align with current, pending and future Federal regulations and CCoC performance expectations. Performance and Quality Improvement (PQI) o Sally Greenspan will co-chair the committee. o Another non-provider co-chair needs to be identified. o During the first year, the committee will focus on developing the PQI process, and beginning to identify programs with performance issues. There was discussion of the potential time commitment from committee members. Steering Committee members interested in joining can speak with Sally Greenspan for further details on what to expect. o Evaluation Committee plans to bring a vote to the floor to establish it as a standing committee. o The PQI committee will not be responsible for delivering technical assistance. If required, formal technical assistance will be offered to providers by SHNNY, CUCS and/or Abt/TAC TH and PSH Compliance o The CoC will continue to identify TH and PSH programs with structural barriers. o The CoC will continue to provide trainings on HUD definitions. o HUD training is needed on fiscal management and compliance. HUD requires that CoCs establish written standards for TH, PH, and Rapid Rehousing, which must be added as a to-do item on the plan. Strategy 2 - Create more access to and more fluid movement through the CCoC and larger NYC homeless system at large, with the ultimate goal of helping homeless individuals and families reach housing stability and independence as quickly as possible. Rapid Rehousing o The CoC is moving forward with developing a Rapid Rehousing model. o Policies and procedures must be created and adopted by the CoC Steering Committee first. o Some TH programs may be interested in repurposing their funding for Rapid Rehousing. Coordinated Assessment 2

3 o o o New York City operates several different assessment systems, many of which are legally required to be separate. Coordination is loosely defined in HEARTH. The CoC must do a more thorough assessment of current systems to identify any work that needs to be done in order to become compliant with HEARTH. Youth Resources o The 2013 youth point in time count numbers are being finalized. The youth count will be an annual event in NYC. The Network, CoC Youth Subcommittee, DHS and DYCD will work together again to plan the 2014 youth count. Employment Resources o Abt is working to connect the CoC with current interagency efforts in support of employment resources in New York City. o The Nominating Committee may take the lead on conducting outreach to the Department of Labor. o The Steering Committee agreed that establishing a connection with the employment community will be helpful to the Continuum. Recommendation made from the floor to appoint an ad hoc committee to focus on employment and support outreach efforts. Moving On o The Steering Committee is working on an initiative to help Consumers move out of Permanent Supportive Housing, if PSH is no longer beneficial for them, in order to better target PSH resources. o Enterprise volunteered to develop a list of landlords, real estate developers and other contacts who maybe helpful with this initiative. SHNNY will reach out to CSH. PSH Development o The CoC will formalize the longstanding policy of prioritizing new monies for PH. o SHNNY and the Policy and Advocacy committee will continue to update the Steering Committee on progress toward a new supportive housing agreement. Strategy 3 - Improve CCoC capacity to ensure adequate support for and management of CCoC system and achievement of CCoC goals and strategies. Performance Monitoring o The Data Management Committee will begin to take steps to generate a performance dashboard through HMIS. o Ideally the CoC will be able to monitor both system-level and program-level performance, identifying performance issues before year end reporting to HUD. Abt clarified that section 3Ai establishes a plan and section 3Aii is the implementation of the tool Governance o The CoC must adopt specific language on conflict of interest (COI) and recusal requirements in the bylaws to comply with HEARTH regulations. DHS Legal is drafting recommended language to meet this requirement o Other bylaws updates are forthcoming, including updating language concerning annual elections, adding the PQI committee as a standing committee, and adding a process to amend the bylaws. More bylaws updates may be required as the strategic planning process moves forward. o The Steering Committee discussed at length the CoC meeting structure and the need for a governance/committee structure review including options for adjusting the current meeting format to a combination of voting/committee co-chair members and full CoC membership meetings. The Steering Committee will hold a roll call vote at the May Steering Committee meeting to formally adopt the new meeting structure. Cris Parque, Rob Robinson, and Edline Jacquet, will do a presentation to orient the membership to the decision. 3

4 Strategy 4 - Improve HMIS participation and data quality and generate regular data on system performance relative to standard metrics. Implementing Policies and Procedures o The HMIS policies and procedures have been updated to support integration with CARES The new policies and procedures will be distributed to the CoC prior to the May Steering Committee meeting for a vote at the meeting o After the policies and procedures are adopted, DHS will hold trainings on security, privacy, and data collections. Reporting o The Data Management committee continues to work on streamlining the data quality reports. o The committee is also working to generate reports on system level measures. HMIS Participation o The Data Management committee is looking into how to encourage better HMIS participation among non-mckinney-vento funded providers. o The point was made that we shouldn t be encouraging all [non-hud funded] programs to participate in HMIS, only those serving people who meet the HUD definition of homeless. o Ideally, the HIC should be generated through HMIS. This can only be accomplished through better participation among all homeless services providers. Rob Robinson made an appeal to providers with programs not receiving McKinney-Vento money to consider participating. Next Steps Abt and the co-chairs will make the identified edits to the strategic action plan. The finalized plan will be distributed to the Steering Committee, for a vote at the May Steering Committee meeting. Other Business The Evaluation appeals committee will be voted in at the May Steering Committee meeting. A summary of the appeals process will be distributed before the May meeting, so that voting members can decide whether they would like to participate. Voting members who are employed by provider agencies should not participate in the committee. Riva Kelton moved to adjourn the meeting. Cameron Craig seconded the motion. The motion passed unanimously. ATTACHMENT 1: Others in Attendance First Last Organization Tom Albanese Abt Sophia Carlton DHS Frank Clark Consumer Dawnlena Deans-Malone Met Council Robyn Gundy BRC Sophia Heller Abt Martha Kenton CUCS Garen Nigon CUCS Rolinda Ordonez Violence Intervention Program 4

5 First Last Organization Lauren Pareti CUCS Toby Pugh Consumer Jeannette Ruffins Bailey House Gina Schaak TAC William Stanford Jr. Consumer Jonathan Werlin Palladia Inc. Rita Zimmer Housing + Solution 5