County of Riverside Continuum of Care (CoC)

Transcription

1 County of Riverside Continuum of Care (CoC) Board of Governance (BoG) Meeting June 15, :30 11:30 a.m. County of Riverside DPSS CPS/APS office 901 E Ramsey Street, Banning, CA 92220, Conference Room 1 Steve Falk, Chairperson Leticia DeLara, Vice-chairperson 1. Call to Order: Welcome & Introductions Roll Call (Sign off) 2. Minutes Approval: a. March 16, 2017 Teleconference Access: Code: Public comment: Members of the Public are encouraged to address the Board. Anyone who wishes to speak must submit a comment request card to the board clerk. Each speaker should begin by identifying themselves for the record and is allowed up to three minutes. 4. New Business: a HUD CoC Program Independent Review Panel recommendations: Angelina Coe, IRP Chair The 2017 HUD Independent Review Panel (ILP) has met four times since April 12 to review and evaluate renewal projects and determine priorities for new projects to be included in the 2017 HUD CoC Program Consolidated Application. A Board of Governance Special Workshop was held June 8 to provide background information on this process. The review panel recommendations to reallocate or reduce the following renewal projects: Motion: Reallocate the full amount of funding for the U.S. Vets CHAMPS Permanent Supportive Housing project in the 2017 HUD CoC Program Consolidated Application based on low performance. The funding for this project, $375,292, will be reallocated for new projects to be included in the application. Public comment on this item only. Motion: Reallocate the full amount of funding for the Housing Authority Consolidated All County I and II project in the 2017 HUD CoC Program Consolidated Application based on low performance. The funding for this project, $510,304, will be reallocated for new projects to be included in the application. Public comment on this item only. Motion: Reallocate the full amount of funding for the City of Riverside Rapid Rehousing Project in the 2017 HUD CoC Program Consolidated Application based on low performance. The funding for this project, $229,728, will be reallocated for new projects to be included in the 2017 application. 1

2 Public comment on this item only. Motion: Reallocate the full amount of funding for the City of Riverside Permanent Supportive Housing (PSH) for the Disabled in the 2017 HUD CoC Program Consolidated Application based on low performance and a finding by HUD related to a Housing Quality Standards (HQS) violation. The funding for this project, $123,556, will be reallocated for new projects to be included in the 2017 application. Public comment on this item only. Motion: The review panel recommends reallocating the full amount of funding for the RUHS Behavioral Health Rapid Rehousing project in the 2017 HUD CoC Program Consolidated Application based on low performance. The funding for this project, $142,117, will be reallocated for new projects to be included in the application. The review panel also recommended that to have full bed utilization in this project, the population to be served should be amended to include all clients/families experiencing homelessness and not just those with a mental health condition. Public comment on this item only. Motion: Reallocate $20,000 from the Behavioral Health Men s Permanent Housing project due to a history of unspent funds for this project. The funding will be reallocated for new projects to be included in the application. The motion passed unanimously. Public comment on this item only. The review panel recommendation to prioritize projects types to be included in a local Request for Proposal for new projects to be included in the 2017 HUD CoC Program Consolidated Application is as follows: Motion: Include the following project types in a local Request for Proposal: new Permanent supportive housing projects that will primarily serve chronically homeless individuals and families, including unaccompanied youth; and a Dedicated Homeless Management Information System (HMIS) project that will allow an expansion of the current HMIS renewal grant. Public comment on this item only. Motion: Rank the 2017 renewal projects in Tier 1 in order of performance based on the project score. In the case of a tie, the project with the least amount of findings will be ranked above the other. Public comment on this item only. b. Coordinated Entry System (CES): Presentation by HUD Consultant Margaret McFaddin, HUD Consultant c. Board of Governance meeting in July Steve Falk, BoG Chair Motion: Approve rescheduling the Board of Governance July meeting to July 27, 1:30 to 3:30 p.m. due to the board chair, some board members and DPSS staff attending the 2017 National Alliance to End Homelessness (NAEH) annual conference in Washington D.C. 2

3 d. Board of Governance meeting frequency and formation of Executive Committee: Discussion only Steve Falk, BoG Chair 5. Old Business: a. VASH Data in HMIS: Update Jill Kowalski, DPSS At the March 16 Board of Governance meeting, DPSS presented on the status of bed coverage in the Homeless Management Information System (HMIS). It was reported that the overall coverage for Permanent Supportive Housing beds (as reported in the 2016 HUD CoC Program Application) was only 41% because a majority of housing vouchers for veterans (called VASH) were not being input into the system. Since the meeting, the Housing Authority has dedicated significant resources to input the data. A more detailed update is included as a staff report. b HUD CoC Program Consolidated Application: Score and HUD debrief: update Jill Kowalski, DPSS c Homeless Point in Time Count Report: Information only Jill Kowalski, DPSS The 2017 County of Riverside Homeless Point-in-Time Count Report has been released and can be accessed on the DPSS website at: 2017 Point-In-Time Homeless County Report. A handout of the executive summary and data from the report is attached. 6. BOG Member Comments 7. Call for Agenda Items for Next Meeting 8. Next Meeting: The next scheduled meeting is July 27, 2017*, 1:30-3:30 p.m. at a location to be determined. 9. Adjournment *Date to be approved by Board of Governance, Item 4c. 3

4 Board of Governance Meeting June 15, 2017 Locations of board members who are teleconferencing The following Board of Governance members have confirmed they will call-in to the meeting from the locations indicated: Board Member: Brenda S. Freeman Executive Director County of Riverside Community Action Partnership Call-in Location: County of Riverside Community Action Partnership 2038 Iowa Ave Suite B-102 Riverside, CA

5 Board of Governance Meeting June 15, 2017 Item 4 a: 2017 HUD CoC Program Independent Review Panel recommendations Subject: The 2017 HUD Independent Review Panel (ILP) has met four times since April 12 to review and evaluate renewal projects and determine priorities for new projects to be included in the 2017 HUD CoC Program Consolidated Application. A Board of Governance Special Workshop was held June 8 to provide background information on this process. The review panel has made eight recommendations to the BoG. Contact: Jill Kowalski, Manager, DPSS Homeless Programs Unit (JKowalsk@RIVCO.org). May 10 and 17 review panel meetings: DPSS sent the completed scorecards for each renewal project on May 9. Written responses with concerns about the scorecards were submitted by the following agencies: RUHS-BH, Housing Authority and Path of Life. The review panel reviewed the concerns and discussed with DPSS staff who drafted a response on behalf of the review panel. The review panel approved the written responses by DPSS and they were ed to each agency on May 17. The review panel received an stating concerns about the scorecard from Lighthouse Social Services on May 12. The concerns were discussed by the panel and DPSS provided a response on May 19 (attached). The review panel reviewed the following documents to determine if any projects should be reallocated or reduced: Project Scorecard matrix, unspent funds, monitoring findings (serving ineligible clients, HQS compliance) and specifically, projects that did not meet threshold (score = 90). At the May 17 meeting, the review panel recommended to reallocate the following renewal projects: Reallocate the full amount of funding for the U.S. Vets CHAMPS Permanent Supportive Housing project in the 2017 HUD CoC Program Consolidated Application based on low performance. The funding for this project, $375,292, will be reallocated for new projects to be included in the application. Reallocate the full amount of funding for the Housing Authority Consolidated All County I and II project in the 2017 HUD CoC Program Consolidated Application based on low performance. The funding for this project, $510,304, will be reallocated for new projects to be included in the application. Reallocate the full amount of funding for the City of Riverside Rapid Rehousing Project in the 2017 HUD CoC Program Consolidated Application based on low performance. The funding for this project, $229,728, will be reallocated for new projects to be included in the 2017 application. Reallocate the full amount of funding for the City of Riverside Permanent Supportive Housing (PSH) for the Disabled in the 2017 HUD CoC Program Consolidated Application based on low performance and a finding by HUD related to a Housing Quality Standards (HQS) violation. The funding for this project, $123,556, will be reallocated for new projects to be included in the 2017 application. June 7 Review Panel meeting: 5

6 DPSS received written responses to monitoring reports from four agencies: City of Riverside, Housing Authority, U.S. Vets and RUHS-BH. The responses were ed to the review panel members and discussed during the meeting. DPSS staff provided an initial analysis of each response and is still reviewing the documents submitted with the responses. The panel focused its review on the projects that had been recommended for reallocation due to the timing of the BOG meeting on June 15. Based on the review of the monitoring responses, the review panel did not change any of the recommendations for reallocation. During the discussion of the sub-recipient responses, the review panel considered several factors, including: Whether any finding(s) could be removed: in the case of all of the agencies with findings, there was more than one finding for each project. A project may receive 5 points for no findings; and 0 points if there is one or more finding. The following description of a concern vs. finding was provided in written responses by DPSS and the review panel: DPSS follows HUD monitoring guidelines for sub-recipients. When a monitoring visit is conducted, any issues that are found are initially addressed as concerns and discussed with the sub-recipient during an exit interview. If the issues cited as concerns are not corrected in subsequent monitoring visits, they become findings. The exception for when an initial concern is immediately elevated to a finding is if there is a violation of HUD regulations. This would be the case in any Housing Quality Standards (HQS) and/or ineligible clients being served. The monitoring reports with findings are due to concerns cited in previous reports not being addressed. In the case of the sub-recipients with findings, there were concerns documented in at least two consecutive years prior to becoming a finding. The review panel also noted that of the 20 renewal projects reviewed, eight (8) projects had no monitoring findings; and another nine (9) projects had findings, but scored higher in other areas to receive a higher score threshold. The score is based on multiple metrics and not just the monitoring reports. The review panel also contended that all of the findings for each project would need to be removed to receive the full 5 points. They did not find this to be the case based on the responses and documentation provided by the agencies impacted. The review panel recommendation to the BOG on June 15 remains unchanged. The review panel also continued to review information to evaluate the following: Review unspent funds: the panel reviewed the report from DPSS fiscal staff on the history of funding (attached) for each project (dating back 3 years or more) and whether there were unspent funds. Based on this analysis, the review panel made the following recommendation: Reallocate $20,000 from the Riverside University Health System - Behavioral Health Men s Permanent Housing project due to a history of unspent funds for this project. The funding will be reallocated for new projects to be included in the application. The motion passed unanimously. The review panel also discussed the significant amount of funding that is projected by DPSS fiscal staff to be left unspent in two Path of Life RRH projects. The projections, based on an analysis of spending to date, is: POL RRH (year 2): $120,000 projected to be unspent POL RRH East County (year 1): $185,000 projected to be unspent 6

7 The panel did not make a recommendation to reallocate unspent funds on these two projects because they are in their first or second year; however, this will be reviewed again next year and if there are unspent funds, they will be recommended for reallocation. DPSS staff has reached out to Path of Life and asked them to consider voluntarily giving back unspent funds to the CoC (before a recommendation is made to reallocate). DPSS will follow up with Path of Life to encourage them to voluntarily give back any unspent funds in the 2017 HUD NOFA. Recommendations for reallocation: the review panel also continued its review on the RUHS-BH Rapid Rehousing project. The biggest concern by the review panel regarding this project is that in the first seven months of the project, only one family has been housed (out of 10 households contracted). This was cited as a concern in the most recent monitoring report: The RUHS-BH RRH unit utilization for the project is only 10%. RUHS-BH provided a response to this concern below (from the monitoring response submitted by RUHS-BH on June 5): The Review Panel confirmed this Concern stands based on the following: The grant started November 1 and as of May 31, only one unit (8 beds) has been filled (out of 10 units/20 beds). The grant is in its 7 th month and still only has one unit occupied. In the previous year (2014) the bed utilization rate for this project was 31% (unit utilization was 30% (see attached bed utilization history). Additional considerations by the review panel: o The RUHS-BH RRH spent 100% of the Supportive Services (mainly for two outreach positions) for the project while only housing one family. o As CES Lead agency, RUHS-BH should be pulling families from the Coordinated Entry System. o In the application for this project, RUHS-BH states it will serve families with a severe mental health diagnosis. This seems to be a barrier in identifying families eligible for the project, especially since it is stated in the agency s corrective action plan (see above) that they are trying to identify eligible families from mental health clinics, while there are families in CES and the CoC that are eligible for RRH but do not have a severe mental health diagnosis. Based on this, the review panel made the following recommendation to the BOG: Reallocate the full amount of funding for the RUHS Behavioral Health Rapid Rehousing project in the 2017 HUD CoC Program Consolidated Application based on low performance. The funding for this project, 7

8 $142,117, will be reallocated for new projects to be included in the application. The motion passed unanimously. The review panel also recommended that to have full bed utilization in this project, the population to be served should be amended to include all clients/families experiencing homelessness and not just those with a mental health condition. Recommended Priorities for New Projects: DPSS Consultant Joe Colletti presented the guidelines for new projects in the 2017 HUD CoC Program Registration Notice (given to the review panel on May 10). The review panel discussed whether to include both Rapid Rehousing and Permanent Supportive Housing as options for new projects. They decided to recommend prioritizing only Permanent Supportive Housing (PSH) for new CoC Program beds based on the following: Increases in RRH funding to our county: State ESG: There has been an increase in state ESG funding that requires 40% of the allocation to be used toward Rapid Rehousing. As a result, this has increased funding for RRH in our county by about $245,814 (2016/17); and $238,756 in This is new funding that now comes to our county annually. CalWorks Housing Support Program funding: The county continues to receive about $1 million in funding annually to provide RRH to CalWorks families who are homeless. This will assist in rapidly rehousing up to 200 families annually. DPSS recently met with the CalWorks HSP team, RUHS-BH and Housing Authority to discuss how to integrate this resource into CES and HMIS. We are also working with our county s emergency shelters to identify families who may qualify for CalWorks to assist them in obtaining benefits and being rapidly rehoused. Housing Authority Section 8 preference: Our county s Housing Authority has a preference for Section 8 vouchers for families residing in emergency shelters countywide. This allows many families coming from shelter to be permanently housed (and not in need of Rapid Rehousing resources). Data: The number of unsheltered homeless families in Homeless Point in Time Counts between 2013 and 2017 shows a significant decrease: Number of unsheltered families In addition, there has been discussion in recent meetings of the CES Oversight Committee that clients are being placed in RRH even if they have high barriers because we do not have enough Permanent Supportive Housing resources. Use of current RRH funding and resources: Based on HMIS bed utilization data for current RRH projects, there is a low bed/unit utilization for these projects overall. The RUHS-BH Rapid Rehousing Project has only been able to house one family during the first seven (7) months of the project, but there is capacity for nine (9) more families. The City of Riverside RRH project has a current utilization of 4 units (out of 15). In addition, Path of Life has two RRH projects that are projected to leave a combined total of $305,000 in unspent funds at the end of the grant terms. This data indicates two things: 1) we have enough RRH resources; and/or 2) we are not using these resources effectively. The review panel agreed that, as a CoC, we need to ensure that families that qualify for RRH are being referred through CES and appropriately and quickly connected to these resources. 8

9 Another rationale for prioritizing CoC funds to create new PSH beds/units is that CoC Program funds are the only source of funding that can be used for this type of housing and it is the only housing that targets our chronic homeless population. In recent years, the county s Homeless Point-in-Time data shows a need for PSH: Number of chronic homeless individuals Homeless Management Information System (HMIS) Expansion Request The Review Panel also considered the following information in making its recommendation to use reallocated funding to support an expansion grant for the Homeless Management Information System (HMIS) in the 2017 HUD CoC Program Consolidated Application. Rationale: In 2001, Congress directed the U.S. Housing and Urban Development (HUD) to provide data and analysis on the extent and nature of homelessness and the effectiveness of the McKinney Act Programs. HUD began requiring communities to implement Homeless Management Information Systems (HMIS) 15 years ago. Per HUD, to end homelessness, communities must be able to analyze data at both the system and project levels and to evaluate their efforts by subpopulation, across project types, and in other ways. Not only must communities continue increasing HMIS bed coverage and improving data quality, they also should be using data to gain a more holistic picture of the communities progress toward ending homelessness. HMIS Lead Agency: The County of Riverside Department of Public Social Services (DPSS) is the designated HMIS Lead agency and has the responsibility to establish, support and manage HMIS in a manner that will meet HUD s standards for data quality, privacy, security, and other requirements for organizations participating in HMIS. DPSS responsibilities include: Grant Administration requirements Reporting requirements for HUD CoC and ESG programs as well as other federal partners like Health and Human Services (HHS) and the U.S. Department of Veterans Affairs (VA) Training and technical support Monitoring and ensuring good data quality Generating data necessary for CoC application Customized reports as required by the BoG, CoC and HMIS Council The County of Riverside CoC HMIS has received funding in the amount of $344,072 that currently supports three full time staff: 2 - Administrative Services Analyst II 1 - Administrative Assistant I In addition to supporting these staff positions, the HMIS grant also supports administrative costs for DPSS fiscal staff to processes claims and costs to contract with our HMIS vendor, Eccovia (formerly Client Track) 9

10 to provide user licenses, software, upgrades, set up, etc. Attached is a comparison of HMIS staffing in other CoC s in Southern California. Since 2012, there has not been an increase in funding to HMIS. Based on the 2017 HUD CoC Program Registration, HUD will allow reallocated funding to be used for HMIS expansion. This is a window that is not always available from year-to-year. HMIS Data: The use of HMIS has expanded to include not just HUD CoC and ESG programs but other federal programs for the following agencies: Dept. of Veterans Affairs (like VASH, GPD and SSVF), Dept. of Health and Human Services (RHY) and Substance Abuse and Mental Health Services Agency (SAMSHA). To date, the CoC HMIS has: 75 projects 147 users 6,555 unduplicated clients 10 reporting requirements Annual Homeless Assessment Report (AHAR) Annual Performance Report (APR) Emergency Solutions Grant (ESG) Consolidated Annual Performance and Evaluation Report (CAPER) Housing Inventory Count (HIC) Substance Abuse and Mental Health Services (SAMHSA) Projects for Assistance in Transition from Homelessness (PATH) Annual Report Point in Time Count (PIT) Runaway Homeless Youth (RHY) Supportive Services for Veteran and Families (SSVF) System Performance Measures (SPM) Budget Request: Through the years, there has been increasing demands to use data and ensure data quality. Every year, the CoC Program Competition continues to increase the role of system-level performance, and encourage communities to use their data for local decision making. DPSS is requesting funding for an HMIS System Administrator that is highly skilled/technical to function as the HMIS Administrator responsible for software maintenance, system upgrade/changes and the overall security and privacy of the system. This position will also assist in the implementation of the Coordinated Entry System in HMIS. It is important to note that this position because of the high level of technical skills needed must be contracted by the Riverside County Information Technology (RCIT) department. DPSS will contract with RCIT for this position to be 100% dedicated to HMIS. Below is a break-out of the budget request for the HMIS Expansion. Business Systems Analyst III - $153,348 (a portion of this position is also paid by the Planning Grant) Additional cost for Eccovia - $ 25,000* Total = $178,348 *The additional cost for Eccovia is requested to cover an increase in the service contract that includes user license fees, database maintenance, etc. 10

11 Item 5 a: HUD VASH data in HMIS Board of Governance Meeting June 15, 2017 Subject: At the request of the Board of Governance, an update is provided about the progress by the Housing Authority to input data for veteran clients receiving housing vouchers through the HUD VASH program into the Homeless Management Information System (HMIS). Contact: Jill Kowalski, Manager, DPSS Homeless Programs Unit (JKowalsk@RIVCO.org). Background: At the March 16 Board of Governance meeting, DPSS presented as part of an overview of the 2016 HUD CoC Program Consolidated Application the low bed coverage in the Homeless Management Information System (HMIS). It was reported that the overall coverage for Permanent Supportive Housing beds in the 2017 HUD CoC Program Application was only 41% because a majority of housing vouchers for veterans (called Veterans Administration Supportive Housing (VASH) were not being input into the system by the Housing Authority. Since the meeting, the Housing Authority has dedicated significant resources to this effort and the following progress has been made to date: A report from HMIS shows the following: There are currently 543 active HUD/VASH clients in HMIS as of 6/9/17 (a total of 388 households). On the 2017 Housing Inventory Chart (HIC), the point in time count is 756. In the 2016 HIC, there were only 286 VASH clients entered in HMIS. 383 of the HUD/VASH clients were entered into HMIS in 2017 between January and May. In April, the Housing Authority dedicated staff to work weekends and evenings to input 247 VASH clients into HMIS! The Housing Authority has also conducted an broad scale outreach effort to try and reach veterans who are missing data in HMIS so the data can be collected and entered into HMIS. In the 2016 HUD CoC Program Application, our bed coverage was just 41% due to the VASH vouchers not being in HMIS (see below). However, due to the effort by the Housing Authority to input this data, it is estimated that this will go up to about 72% bed coverage a marked improvement! This will help improve our reporting in both the application and the annual report for HMIS. 11

12 Board of Governance Meeting June 15, 2017 Item 5b: 2016 HUD CoC Program Consolidated Application: Score and HUD debrief Contact: Jill Kowalski, Manager, DPSS Homeless Programs Unit Background: At the March 16, 2017 Board of Governance meeting, it was presented during the 2016 HUD CoC Program Consolidated Application score debrief that we did not receive any points related to a question about new Rapid Rehousing beds in the CoC (see highlighted section below). Since we did increase the number of RRH beds in our county by 143% (172 beds), DPSS staff submitted a question to HUD. After a review, there were other CoCs with the same issue. HUD corrected the score and gave our CoC the full 5 points, which increased our overall score enough to receive additional funding for a Permanent Supportive Housing Bonus grant for $526,501 that was awarded to Step Up on Second. This funding will provide 38 new Permanent Supportive Housing beds in our CoC. 12

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14 Minutes for County of Riverside Continuum of Care Board of Governance (BoG) March 16, :30 a.m. 11:30 a.m. DPSS: Banning Children/Adult Services 901 E. Ramsey Street Banning, CA Minutes Recorded and Transcribed by Evelyn Pham, Office Assistant III, DPSS Homeless Programs Unit TOPIC PRESENTER ACTION/ OUTCOME 1. Call to Order: Welcome & Introductions Steve Falk, Chair The meeting was called to order at 9:37 a.m. A roll call of the BoG members was conducted. All guests introduced themselves. Eric Stopher, Deputy County Counsel for the County of Riverside was in attendance to counsel the Board of Governance. 2. Minutes Approval: Steve Falk Motion was made by Steve Steinberg to approve the minutes from November 17, Karyn Young-Lowe seconded the motion. Roll Call Vote: Yay 10; Nay 0; Abstained 0. Motion carried. 3. Public Comment: None 4. NEW BUSINESS PRESENTER ACTION/ OUTCOME 4a. County of Riverside Executive Oversight Committee on Homelessness (EOCH) 4b HUD CoC Consolidated Application Review and Evaluation Process Jeff Van Wagenen, Managing Director, EDA Jeff Van Wagenen introduced himself and gave a brief description on his role as a member of the Executive Oversight Committee on Homelessness (EOCH). The EOCH was created to coordinate a countywide effort to actively develop a plan to ensure funding to prevent and end homelessness. EOCH has been drafting a strategic plan to create coordinated systems for those who are currently homeless, at risk of becoming homeless and to provide funding. It will continue to be adjusted and focused on along the way. Jeff Van Wagenen asked for the BoG and CoC to review and provide recommendations on how to improve so EOCH can identify a timeline to reach their goal. The Board members discussed how to determine a cost analysis for homelessness. Board members brought forth ideas that included partnering with a research institution to help better track these numbers. Jill Kowalski, DPSS Jill Kowalski explained the annual written review and evaluation process of the 2017 HUD CoC Consolidated Application to the Board of Governance members; which was also presented to the CoC on February 22. The 2017 HUD CoC Program Application Independent Review Panel will review the performance of current renewal projects and make recommendations to the board on reallocation, and any new projects to be funded through reallocation. Jill explained the key changes made to this year s Review and Evaluation Process based on feedback County of Riverside, CoC: Board of Governance Minutes Draft for approval Page 1 of 5

15 from the 2016 application and a HUD debrief on the scores for each CoC. These changes include: updating dates, incorporating language from HUD s Opening Doors strategic plan, and HUD s strong recommendation for CoCs to continue reallocating lower performing projects to higher projects. Based on this, the score threshold that the BOG may reallocate renewal projects changed from 70 points to 90 points. A workshop will be set up in April and/or May to educate and train members on performance standards. 4c HUD CoC Consolidated Application Independent Review Panel Motion was made by Supervisor Chuck Washington to approve the 2017 HUD CoC Consolidated Application Review and Evaluation Process. Brenda Freeman seconded the motion. Roll Call Vote: Yay 10; Nay 0; Abstained 0. Motion carried. Steve Falk Steve Falk explained the purpose of the Independent Review Panel and introduced the newly elected Review Panel members: o Robin Gilliland, City of Temecula, Homeless Outreach Liason o Lt. Dean Spivacke, Riverside County Sheriff, Jurupa Valley Current Review Panelists: o Angelina Coe, Shelter from the Storm o Steve Falk, Community Mission of Hope o Paul Flores, Health to Hope o Frankie Riddle, City of Palm Desert o Sterlon Sims, Economic Development Agency (EDA) The Independent Review Panel reviews and makes recommendations for the BoG to make decisions about the annual HUD application, funding, and the State Emergency Solutions Grant (ESG). 4d. State Emergency Solutions Grant (ESG) funding recommendations Angelina Coe, Independent Review Panel Cochair County of Riverside, CoC: Board of Governance Minutes Draft for approval Motion was made by Supervisor Chuck Washington to accept the 2017 HUD CoC Consolidated Application Independent Review Panel. Karyn Young-Lowe seconded the motion. Roll Call Vote: Yay 10; Nay 0; Abstained 0. Motion carried. Angelina Coe presented on the State Emergency Solutions Grant (ESG) funding recommendations. This is an annual application process and currently funded organizations are not guaranteed to be funded year to year. Award recommendation: o Coachella Valley Rescue Mission: RRH $235,088 o Martha s Village and Kitchen: Emergency Housing $200,000 o Path of Life Ministries: RRH $161,800 Steve Falk suggested as part of the homeless plan, to approve this recommendation with the condition that each applicant will meet with DPSS staff; to go over their application to ensure the application is consistent with housing first, low barrier approach, and accepting clients from the coordinated entry system. Page 2 of 5

16 Motion was made by Supervisor Chuck Washington to approve Coachella Valley Rescue Mission to receive state ESG funding in the amount of $235,088 to rapidly rehouse 30 new households identified as homeless. Ray Osborne seconded the motion. Roll Call Vote: Yay 10; Nay 0; Abstained 0. Motion carried. Motion was made by Supervisor Chuck Washington to approve Martha s Village and Kitchen to receive $200,000 in state ESG funding to provide 120 emergency shelter beds that will serve approximately 450 people annually. Ray Osborne seconded the motion. Roll Call Vote: Yay 10; Nay 0; Abstained 0. Motion carried. 4e. Riverside County: First large count in the nation to reach functional zero in ending Veteran homelessness 4f HUD CoC Program Consolidated Application: Score and HUD debrief 4g. Board of Governance 2017 HUD CoC Program Consolidated Application Workshop Karyn Young- Lowe, board member Motion was made by Supervisor Chuck Washington to approve Path of Life Ministries to receive state ESG funding in the amount of $161,800 to create two new countywide Housing Locator positions and rapidly rehouse 8 new households identified as homeless. Ray Osborne seconded the motion. Roll Call Vote: Yay 10; Nay 0; Abstained 0. Motion carried. Karyn Young-Lowe shared with the board members great news for Riverside County on being the first large county to reach functional zero for ending veteran s homelessness. Functional zero is defined as: if a veteran is homeless again, it would be brief and non-occurring. All participants were thanked, including key CoC partners and the VA for working collaboratively to meet this goal. In 2015 there were 384 homeless veterans in the county. Jill Kowalski, DPSS Jill Kowalski described the HUD consolidated application score as one of the most important numbers in our continuum. We were scored among 400 other CoCs across the nation. HUD ranks our CoC based on our score; the higher the score, the more funding each CoC may receive. Riverside County received a score of /200. The highest CoC score was and weighted mean was Jill continued to share graphs from HUD to illustrate examples and reasoning to the score our CoC received. Because of our score, we were not awarded funding for PSH Bonus project that we placed in Tier 2. Jill submitted a question to HUD for RRH to ask why we received a score of zero if we did increase our number of RRH. The 2017 NOFA is expected to be released in June. The Review Panel will look at performance objectives and criteria to reallocate unspent funds to create new projects. Jill Kowalski, DPSS Jill Kowalski proposed two dates in April and/or May to hold HUD application workshops to educate the board members on information related to the NOFA. Board members will be approving $10 million dollars in funding and how it will be spent. A doodle will be ed out to board members to find a date most suitable for all attendees. Motion was made by Supervisor Chuck Washington to approve two special HUD application workshops for the Board of Governance to be held in April and May at a time and date to be determined. Steve Steinberg Page 3 of 5 County of Riverside, CoC: Board of Governance Minutes Draft for approval

17 seconded the motion. Roll Call Vote: Yay 10; Nay 0; Abstained 0. Motion carried. 5. OLD BUSINESS None 6. BoG MEMBER COMMENTS PRESENTER ACTION/ OUTCOME None Michelle Davis announced City of Riverside is hosting a walk to end homelessness on April 8 and she will be sending out a flyer for the event. Jill Kowalski announced PIT data will be released first week of April. Steve Falk announced When Helping Hurts event on May 18, CALL FOR AGENDA ITEMS PRESENTER ACTION/ OUTCOME Next Meeting Agenda Items: Steve Falk 2017 Homeless PIT Count Results and Data Analysis PIT Data Analysis HUD VASH Data in HMIS: update Review Panel Recommendations ADJOURNMENT PRESENTER ACTION/ OUTCOME 8. Next meeting The next Board of Governance meeting date is scheduled for June 15, 2017, 9:30-11:30 a.m. at the DPSS Children/Adult Services Office at 901 E. Ramsey Street, Banning CA Adjournment The meeting was adjourned at 11:44 a.m. County of Riverside, CoC: Board of Governance Minutes Draft for approval Page 4 of 5

18 Board of Governance March 16, 2017: Attendance Report *Chair **Vice Chair Total members present: 12 of 15 Total guests in attendance: 10 PUBLIC SECTOR PRESENT (X) TELECONFERENCE (T) PROXY Brenda Freeman, Executive Director, Community Action Partnership of Riverside County X Chuck Washington, District 3 Board Supervisor, County of Riverside X David M. Brown, Chief of Police, Hemet Police Department John Burnard, Councilman, City of Riverside Melissa Conrad, Chief of Social Work Service, VA Loma Linda Healthcare T Steve Steinberg, Director, Riverside University Health System X PRIVATE SECTOR **Leticia DeLara, CEO, Regional Access Project (RAP) Foundation T Tammy Marine, Executive Director, Habitat for Humanity, Inland Valley X Ray Osborne, Executive Director, HomeAid Inland Empire X NON-PROFIT SECTOR Angelina Coe, Executive Director, Shelter From The Storm, Inc. X Karyn Young-Lowe, President/Chief Executive Officer, Lighthouse Social Service Centers X *Steve Falk, Director, Community Mission of Hope; Temecula Pantry; HOPE in Elsinore X FORMERLY HOMELESS Ron Vervick, Director, Whiteside Manor EX-OFFICIO MEMBERS CoC Chair: Michelle Davis, Housing Authority Manager, City of Riverside X Secretary: Jill Kowalski, Manager, County of Riverside, DPSS Homeless Programs X Guests: 10 Alternatives to Domestic Violence District 3 Board Supervisor, County of Riverside Deputy County Counsel Path of Life Ministries Path of Life Ministries Riverside County - EDA RUHS Behavioral Health Urban Initiatives Valley Restart Shelter Florence White Sundae Sayles Eric Stopher Angie Cota Kristii MacEwen Jeff Van Wagenen Lynne Brockmeier Joe Colletti Susan Larkin Valley Restart Shelter DPSS Staff: 5 Adult Services, Assistant Director Contracts Admin. Unit Homeless Programs, CoC Planner Homeless Programs, CoC Support Homeless Programs, CoC Support Susana Harris Lisa Shiner Lupe Mkhitaryan Donyielle Holley Evelyn Pham Tiffany Nelson County of Riverside, CoC: Board of Governance Minutes Draft for approval Page 5 of 5

19 Introduction Coordinated Entry Riverside County Continuum of Care June 2017 Margaret McFaddin TDA Consulting, Inc Not that kind HUD Coordinated Entry HUD Coordinated Entry Notice CPD Published January 23, 2017 HUD Coordinated Entry Process Self- Assessment 1

20 Applicability and Deadlines Establish or update CE process by January 23, 2018 Once established, all CoC/ESG program recipients and subrecipients must begin using CE process Victim service providers may use a comparable system ESG victim service providers allowed, but not required, to use CE My Role HUD Technical Assistance Consultant Facilitate discussion and planning toward implementation of Coordinated Entry System Review and recommend written policies and procedures Ensure compliance with HUD rules and regulations Coordinated Entry - Background USICH establishes Opening Doors (2010) Goals to end veteran and chronic homelessness (2017), family homelessness and youth homelessness (2020), all homelessness (2020) CE is central to Opening Doors CoC Program Interim Rule (2012) Sets Basic CE Standards CE Notice Establishes Additional Requirements CE Notice Critical Components Core components remain unchanged Cover entire CoC Be easily accessible, well advertised Include standardized tools Cover access, assessment, referral 2

21 Additional Minimum Requirements Provide an initial, comprehensive assessment for housing and services Include a policy to address needs of persons fleeing domestic violence, dating violence, sexual assault, or stalking Additional Requirements Large CoCs may establish referral zones Standardized access points and assessment approaches Standardized prioritization in the referral process Lowering barriers, to not screen people out Marketing, to ensure CE process is available to all Street outreach, to link to & offer same CE process as site-based Emergency services have few barriers to entry Homelessness prevention services can be accessed via CE Additional Requirements Uniform referrals to participating projects Safety planning for persons fleeing domestic violence Participant autonomy, to allow participant to share/not share info without retribution or limiting their access to assistance Privacy protections Data security protections compliant with HMIS Privacy Notice Assessor training at least annually Ongoing planning and stakeholder consultation at least annually Recommendations Incorporate a Person-Centered Approach Incorporate Cultural and Linguistic Competencies Capture Information on As-Needed Basis Incorporate Mainstream Resources Use HMIS/ Data Collection Systems Maintain Priority Housing Waiting List at 60 Days or Less 3

22 CES Policies and Procedures A.Governance B.Access C.Assessment D.Prioritization E.Referral F. Data Management G.Evaluation CES Progress CES Oversight Committee Co-Chairs: Michelle Davis/Bridgette Recksiek Bi-monthly meetings HUD Consultant Facilitation March/ June 2017 HomeConnect draft policies and procedures Stakeholder Feedback CES Satisfaction Survey May 2017 Navigation Review Council CES Oversight Committee CES Moving Forward CES Oversight Committee HUD Consultant Facilitation August/ October/ December 2017 Develop policies and procedures CoC Board of Governance Adopt CES Policies and Procedures 4

23 2017 HUD-CoC Program Competition SCORECARD Renewal Permanent Housing Projects (Permanent Supportive Housing (PSH) and Rapid Rehousing (RRH) 6/12/2017 3:04 PM Performance Measures (15) Access to Mainstream Benefits and Supportive Services for Participants (5) HMIS (10) Program Compliance (10) a 9b 9c Housing Stability (80%) (5) Employment and Income Growth (5) Bed Utilization (5) Transportation Assistance (1) Referrals to Mainstream Programs (1) Conducts Regular follow-up with participants (1) Behavioral Health Coachella Valley Permanent 1 Housing PSH Behavioral Health HHOPE Consolidated Permanent HHOPE PSH Housing Women's PH PSH Project Name Behavioral Health Men's Permanent Housing Behavioral Health Rapid Rehousing Project Type # of Units # of Beds SSI/SSDI Technical Assistance (1) Staff SOAR Training (1) Timeliness (4) Accuracy (3) Completeness (3) APR received on time (5) Monitoring Reports (Findings) (5) PSH RRH Score (40) Behavioral Health Riverside Permanent Housing City of Riverside PSH Chronically Homeless City of Riverside PSH for Disabled City of Riverside Rapid Re-Housing County of Riverside CES Project Desert Horizon PSH Housing Authority Consolidated (All County I and II) Housing Authority Consolidated All County (ECON) Housing Authority EHOP Housing Street to Home Chronic Homeless Project PSH PSH PSH RRH n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a PSH PSH PSH PSH PSH JFS Desert Vista Permanent Supportive Housing PSH Lighthouse Social Service Center Permanent Housing for Disabled Women with Children Lighthouse SSC Rapid Rehousing Path of Life PSH Path of Life Rapid Rehousing POLM RRH East County (first year 7/1/16-6/30/17) Shelter Plus Care Project Based w/osh Stepping Up Riverside Stepping Up Riverside Bonus US Vets Riverside Permanent Housing PSH RRH PSH RRH RRH new project new project new project new project 5 n/a PSH new PSH new project new project new project 1 new project new project new project 1 project new new project new project new project new project n/a PSH new project new project new project 1 new project new project new project 1 project new project new project new project new project n/a PSH

24 Project Name Renewal Permanent Housing Projects (Permanent Supportive Housing (PSH) and Rapid Rehousing (RRH) Financial Management and Reporting (20) HUD-CoC Priorities/Requirements (40) Monthly Submission of Claims (5) Recaptured Funds (unspent funds) (5) Cost effective case management and other supportive services (5) Match (5) Quickly move parts. Housing First into permanent (5) housing (5) 2017 HUD-CoC Program Competition SCORECARD CES (5) Outreach from Eligible Locations (5) Participation of homeless in decision-making (1) Behavioral Health Coachella Valley Permanent 1 Housing Cost per bed $19, HHOPE Behavioral Health HHOPE Recaptured funds 2014 & Consolidated Permanent 4 Findings (program). This grant was consolidated with HHOPE. The fiscal Housing Women's PH information for both grants was used to populate HHOPE. This project N/A has 82 of 95 possible points. 82 Participation of homeless through employment or volunteerism (1) Engagement in religious activities (1) Involuntary family separation (1) Discrimination Policy (1) CoC Part. (5) HQS Compliance (5) HQS Corrective Action Plan (5) Score (60) Comments 6/12/2017 3:04 PM Total Score (100) 4 Behavioral Health Men's Permanent Housing Returned funds 2012, 2013, 2014 & Findings (Program & HMIS). 2 late claims in last full grant period Finding (Program). 2 late claims in last full grant period; Cost per bed $ Findings (Fiscal, Program, HMIS). Cost per bed $15, City of Riverside PSH for Disabled HMIS Finding, HQS & lease non-compliance City of Riverside Rapid Re-Housing Findings (Fiscal, Program, HMIS). Cost per bed $10, County of Riverside CES Project This project does not have one full grant period so there is no N/A N/A N/A 5 n/a N/A N/A n/a historical data. 11 Desert Horizon PSH Behavioral Health Rapid Rehousing Behavioral Health Riverside Permanent Housing City of Riverside PSH Chronically Homeless Housing Authority Consolidated (All County I and II) Housing Authority Consolidated All County (ECON) Housing Authority EHOP Housing Street to Home Chronic Homeless Project 16 JFS Desert Vista Permanent Supportive Housing 17 Lighthouse Social Service Center Permanent Housing for Disabled Women with Children 18 Lighthouse SSC Rapid Rehousing 19 Path of Life PSH 20 Path of Life Rapid Rehousing 21 POLM RRH East County 22 Shelter Plus Care Project Based w/osh 23 Stepping Up Riverside 24 Stepping Up Riverside Bonus 25 US Vets Riverside Permanent Housing late claims in last full grant period; Cost per bed $23, n/a 5 Findings (Program & HMIS), late APR submission; 2 late claims in last full grant period; Recaptured funds 2014 & Program Finding; Recaptured funds Program Finding, late APR submission; Returned funds Program Finding (not providing supportive services); Recaptured funds late claims in last full grant period; Cost per bed $17, Returned funds Findings (Program & Fiscal) late claims in last full grant period; Returned funds 2014; Cost per bed $14, late claims in last full grant period. 90 new This project does not have one full grant period so there is no N/A N/A N/A project n/a historical data. n/a There are only 95 possible points for this project; 4 late claims in last 1 N/A month period. 82 new new new N/A N/A N/A project project project n/a This project has not started yet so there is no historical data. n/a new new new N/A N/A N/A project project project n/a This project has not started yet so there is no historical data. n/a Findings ( Program, HMIS), ineligible clients, HQS non-compliance; Recaptured funds 2015; Cost per bed $15, NOTE: Did not count if claim less than 5 days late Measures whether the project returned any funds in the last 3 years (completed). Cost effectiveness based on avg cost per bed of $11, Measures the percentage of match requirement (25%) as part of the overall project budget and documentation.

25 Page 11 EXECUTIVE SUMMARY The 2017 Point-In-Time Homeless Count and Survey (PIT Count), conducted on January 24, 2017, identified 1,638 unsheltered and 768 sheltered homeless people (total = 2,406) in Riverside County, California. The total Point-In-Time Count increased by 11% from 2016 to Data collected during the count reflects a snapshot of Riverside County s homeless population at one particular point-in-time. The total Point-In-Time Homeless Count increased by 11.5% from 2016 to 2017 The 2017 unsheltered count methodology consisted of a street-based count, service-based count, and The total unsheltered homeless people counted increased by 21.2% in 2017 to 1,638 a homeless outreach count conducted by the Riverside University Health System - Behavioral Health homeless outreach teams. A total of 498 volunteers were deployed across Riverside County to successfully count and survey the unsheltered homeless population. PIT Count data was deduplicated using an algorithm to generate a unique ID for each individual counted which utilized several fields of information from the survey. This process allowed data analysts to easily identify and eliminate duplicate records using a statistical database program. Compared to the 2016 PIT Count, the number of unsheltered homeless people increased by 21.2% in 2017 to 1,638. Among the 1,638 unsheltered individuals counted in 2017, 1,128 were interviewed and 510 were observed. The sheltered count methodology consisted of data extracted from the Homeless Management Information System (HMIS) to identify sheltered homeless individuals on the night of January 23, Compared to the 2016 PIT Count, the number of sheltered homeless people decreased by 5.7% in 2017 to 768. The increase in the overall unsheltered 2017 PIT Count reflects an actual increase in our homeless population and a countywide commitment to conducting a more collaborative and rigorous count. Based on feedback provided to the County of Riverside Department of Public Social Services (DPSS), the increase may be attributed to the following: The total sheltered homeless people counted decreased by 5.7% in 2017 to 768 Riverside County DPSS ASD HPU 2017 Point-In-Time Homeless Count Report