City of Tucson Housing and Community Development Department Planning and Development Division

Transcription

1 City of Tucson Housing and Community Development Department Planning and Development Division April 24, 2017 Community Partnership of Southern Arizona 4575 E. Broadway St. Tucson, AZ Attn: Settle Madden TPCH Administrator Dear Ms. Madden: This letter is being written in response to the 2016 CoC Evaluation & Monitoring for Emerge! Center Against Domestic Abuse Rapid Re-Housing Program (). We would like to clarify issues that were addressed in the evaluation and provide more information that was missing from the original submission. In response to the subrecipient agreement for this contract, the City of Tucson is the Grantee that administers the HUD grant to Emerge for the RRH activity. Emerge is under contract with the City of Tucson, as a subrecipient for the performance and usage of funds. Emerge uses the grant funds for personnel costs only; there is not any rental assistance involved. The City of Tucson receives information from Emerge in order to complete the APR, but the City of Tucson, as the grantee, is responsible for the submission to HUD. As part of the Continuum of Care, Emerge serves as a Coordinated Entry Access Point specifically for victims of domestic violence. There is also an intervention hotline available to the public 24/7 that serves both English and Spanish speakers. Victims at high risk of lethality are never denied or made to wait for emergency services, even when the emergency shelter facility is at full capacity. All program participants seeking housing services are connected to housing stabilization programs and/or the CoC Coordinated Entry process, as appropriate. Emerge and the non-victim service providers work collaboratively to ensure that referrals are made to Emerge when domestic violence is a primary issue for a client and/or safety is an imminent issue for the client. Regarding the McKinney Vento requirement for ensuring children are enrolled in school and connected to appropriate community services; the Family Services Supervisor at Emerge is designated as the staff person responsible for ensuring that homeless children in their programs are enrolled in school and connected with the full range of appropriate services in the PLANNING & COMMUNITY DEVELOPMENT DIVISION 310 N. COMMERCE PARK LOOP, P.O. BOX 27210, TUCSON, AZ PH: (520) FAX: (520) TDD: (520)

2 community. This Supervisor also oversees the Child & Family Case Coordinators, who work hands-on with parents to support them when they enter the program, and throughout their participation. The Case Coordinators act as the liaison between the clients and educators/schools to ensure the children are enrolled and supported. Page 2 Emerge is absolutely a low barrier shelter. Other than the eligibility requirement of a person being a domestic violence victim, there are no other requirements or barriers considered. Emerge maintains an open door policy for those that present themselves directly to the agency as domestic violence victims, and those that are referred to Emerge by other agencies. Emerge does not turn away anyone that requires the special support of victim services. They work in coordination with other agencies in the community, to provide appropriate supportive services that include Rapid Re-Housing through the CoC RRH grant. As stated previously, the City of Tucson has a contractual agreement with Emerge that include a Scope of Services, Quarterly Reporting requirements, match/leverage requirements, EEOC, and a budget. The contract also includes the Federal Regulations regarding CoC grants to make clear the specific policies and procedures of the program. The General Conditions, which are part of the contract, spell out the conditions and policies for use of the grant. The City of Tucson and Emerge! Center Against Domestic Abuse are hopeful that these explanations and clarifications will give a clearer picture of the relationship between the City, as the Grantee (recipient), and Emerge (subrecipient) with regard to the HUD contract with Emerge for Rapid Re-Housing. We look forward to continuing to serve the community with the needed services provided by Emerge for the victims of domestic violence. With sincere regard, Jodie Earll Barnes City of Tucson Project Supervisor Cc: Martina Kuehl Cindy Diaz PLANNING & COMMUNITY DEVELOPMENT DIVISION 310 N. COMMERCE PARK LOOP, P.O. BOX 27210, TUCSON, AZ PH: (520) FAX: (520) TDD: (520)

3 Tucson Pima Collaboration to end Homelessness (TPCH) 2016 CoC Evaluation & Monitoring Response Form/ Performance Improvement Plan Project Name: Emerge! Center Against Domestic Abuse RRH Dana Mellors Preparer s Name and Dana.Mellors@tucsonaz.gov Sally Stang Recipient Agency Executive Director name & Sally.Stang@tucsonaz.gov Project Description: The Emerge! Center Against Domestic Abuse Program received funding only for supportive services to 47 households fleeing domestic violence. According to the APR, the project assisted 104 individuals and individuals in families. Emerge! does not typically serve chronically homeless individuals but works closely with other homeless services providers to receive referrals of homeless persons that are domestic violence victims. General Reviewer Comments. The report caused confusion as to the actual recipient agency and activity. The HUD funding agreement and the APR indicate this is a project of the City of Tucson; there is no evidence of a subrecipient agreement. The project report does not clarify the source of rental assistance for the RRH program. Sections of the report (policies and procedures) provide information about Emerge!, rather than the City of Tucson. This monitoring report is based on the information provided. Section I. Eligibility, Prioritization & Methodology Coordinated Entry. The project does not currently participate in Coordinated Entry. Emerge! indicates it is prepared to do so when the system expands to include projects that serve domestic violence victims. The VI-SPDAT is not used in this project and the project does not participate in HMIS but collects comparable program-level data; releasing personally-identifying information is prohibited. Housing First. The RRH program focuses on domestic violence survivors and accepts applicants regardless of previous credit/financial history, income or other housing readiness indicators related to the ability to pay rent. The RRH program does not indicate whether other common barriers (sobriety, substance use, agreement to participate in services, etc.) are considered. Case Management. The program utilizes an intensive case management tool called Critical Time Intervention. The focus of this approach is on addressing individual barriers to housing stability and mobilizing advocacy in the community through other available resources and agencies. Case management services include this specific case management along with establishing individual goals and resource needs the participant establishes to attain selfsufficiency.

4 Tucson Pima Collaboration to end Homelessness (TPCH) 2016 CoC Evaluation & Monitoring Response Form/ Performance Improvement Plan Recommendations. 1) Emerge! RRH Program should continue to utilize a tracking system that provides the data necessary to report program status and participant information to the City of Tucson. 2) Emerge! RRH should clarify in its report whether other common barriers, beyond housing readiness, are criteria for program participation. 2) Emerge! must work with the CoC to ensure the intake system for domestic violence victims provides access to all available housing and services whether the applicant presents for intake at Emerge!, another victim-specific entry point, or a mainstream homeless entry point. Section II. Performance Measures & Outcomes The Emerge! RRH program meets or exceeds all HUD standards for which 2016 TPCH evaluation and monitoring was conducted and a standard specified. No standard was specified for average length of stay. Recommendations. None Section III. Budget, Leverage, & Grant Administration The Emerge! RRH program received an award of $61,535 and expended 100% of the award through monthly drawdowns, meeting HUD standards. For leverage Emerge! tracks funding from the City of Tucson and Arizona Department of Security. Recommendations. None. Section IV. Policies & Procedures The Emerge! RRH program meets one of the four applicable CoC program policy and procedure requirements and one of the three applicable agency policy and procedure requirements. Each participant file does not document homelessness or chronic homelessness as the program provides services only to victims of domestic violence. When a referral is made to the program from a homeless service provider homelessness is documented; the form used to document homelessness in these cases was attached. The project does not have written policies and procedures for documenting homelessness; however, when a referral is made to the program from a homeless service provider homelessness is documented. Emerge! does not have a policy and designated staff person responsible for ensuring that children are enrolled in school and connected to appropriate community services.

5 Tucson Pima Collaboration to end Homelessness (TPCH) 2016 CoC Evaluation & Monitoring Response Form/ Performance Improvement Plan Emerge! indicates it does however comply with requirements of the McKinney-Vento Act related to children s school enrollment and community services. Emerge! does not currently have a homeless or previously homeless person on the Board of Directors or policy-making body. The project does not involve homeless individuals and families through employment, volunteer service or otherwise in the operation of the project. This is explained by the status of program participants. Recommendations. 1) Emerge! and the City of Tucson should work closely to accurately document project operating policies, and identify and report the agency responsible for compliance (where policies are applicable to program serving domestic violence victims). Project operating policies and procedures should include: a. The procedures for documenting homelessness when a participant is referred from a homeless service provider; and b. Procedures for ensuring children are enrolled in school and connected to appropriate community services. 2) Emerge! and the City of Tucson should clarify the applicability of agency policies and procedures to Emerge! (v. the City of Tucson, which is the project recipient) and accurately report agency policies and procedures based on this clarification. 3) Emerge! and the City of Tucson should clarify whether a subrecipient agreement is in place for the project. a. The subrecipient agreement should clarify the responsibilities of each agency relative to project policies and procedures, and agency policies and procedures. Section V. Data Quality The project does not participate in HMIS. Recommendations. None Section VI. CoC Participation Emerge! meets all requirements of CoC Participation. Recommendations. None.

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31 of such termination, Agency shall have no further obligation to City other than for payment for services rendered prior to cancellation. 23. NON-ASSIGNABILITY: The Subrecipient shall not assign any rights, obligations or other interests in this Agreement, and shall not transfer any interest in this Agreement without prior written consent of the City thereto. 24. SUCCESSORS: The Subrecipient covenants that the provisions of this Agreement shall be binding upon heirs, successors, subcontractors, representatives and agents. 25. NONDISCRIMINATION: The Subrecipient, in its employment policies and practices, in its public accommodations and in its provision of services shall obey all relevant and applicable, federal, state, and local laws, regulations and standards relating to discriminations, biases, and/or limitations, such as, but not limited to, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Arizona Civil Rights Act, the Human Relations provisions of the Tucson Code, and the Mayor and Council policy adopted on September 25, 2000, prohibiting the direct or indirect grant of discretionary City funds to organizations that have a policy of exclusionary discrimination on the basis of race, color, religion, ancestry, sex, age, disability, national origin, sexual orientation, gender identity, familial status or marital status. Administrative Guidance Regarding the Non-Discrimination Policy for Programs Funded by the City of Tucson is incorporated herein as follows: 1. Restricting program participation to persons of a particular age group such as kindergartens, nurseries, day care centers, nursing homes, housing for older persons, etc., provided such programs do not discriminate on the basis of other criteria listed above. 2. Restricting program participation to individuals with physical or mental disabilities, provided such programs do not discriminate on the basis of other criteria listed above. 3. Restricting program participation to individuals of a single sex if the program provides dormitorylodging facilities or residential housing, such as transitional housing, group homes, domestic violence shelters, etc., provided such programs do not discriminate on the basis of other criteria listed above. 4. Requiring volunteers, employees, and or program participants to meet federal, state, or local licensing restrictions (e.g., requiring volunteers to be at least 18 years of age). 5. Restricting voluntary youth service organizations, that have traditionally been limited to persons of one sex and principally to persons of less than nineteen years of age, to individuals of a single sex, provided such programs do not discriminate on the basis of other criteria listed above. On September 25, 2000 the Mayor and Council approved a policy prohibiting the direct or indirect granting of discretionary City funds to organizations that have a policy of exclusionary discrimination on the basis of race, color, religion, ancestry, sex, age, disability, national origin, sexual orientation, gender identity, familial status or marital status. Consistent with policies expressed throughout federal, state, and local law, it is clear that the Mayor and Council did not intend to prohibit funding to all social service organizations that may have certain restrictive policies. This document provides administrative guidance for differentiating between the legitimate targeting/restriction of services and prohibited exclusionary discriminatory policies. The following practices will not preclude an organization from receiving funding: 1 of 7 Continuum of Care Grant Agreement and General Conditions

32 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Confirmation of Project Operating Year Instructions: The recipient must enter the operating year for this grant, as reflected in LOCCS. If there was a HUD-approved grant extension that extension period should not be included on this screen, but will be included on Q3. Operating Year Start Date: The operating start date for new grants is the first day of the month in which the recipient or subrecipient begins incurring eligible costs (this is generally when the project starts serving persons). The date is set by the recipient at the time of the first draw down. For renewals, the operating start date is the day after the end of the previous grant term. Operating Year End Date: The 12-month period beginning on the Operating Start Date. HUD recognizes that there are rare circumstances where the period may be shorter than 12 months, especially when there is a grant consolidation. Operating Year Start Date 01/05/2015 Operating Year End Date 01/04/2016 CoC Annual Performance Report - DV Page 1 04/13/2016

33 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q1. Contact Information Instructions: The project information (e.g., project name, recipient and grant number) required for reporting within the APR must exactly match the grant information you submitted and received from HUD when your grant was awarded. Project Name: Recipient: Grant Number: Prefix: First Name: Middle Name: Last Name: Suffix: Title: Street Address 1: Street Address 2: City: State: Rapid Re-Housing for Survivors of Domestic Abuse City of Tucson Ms. Dana Mellors Project Coordinator 310 N Commerce Park Loop Santa Rita Building, First Floor Tucson Arizona Zip Code: Format: or Address: Confirm Address: dana.mellors@tucsonaz.gov dana.mellors@tucsonaz.gov Phone Number: Format: Extension: Fax Number: Format: CoC Annual Performance Report - DV Page 2 04/13/2016

34 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q3. Project Information Carefully select the answers to the questions on this form as they determine what questions you are required to answer for the APR. Selecting the incorrect answer will give you incorrect questions to complete. Refer to the CoC APR Guidebook at for details on answering this and all questions in the APR. Instructions: After answering questions click "Save" and review the form. New questions may appear depending on the answers you give. Target subpopulation is only required if you identified a target population in the Project Application. (Target subpopulation does not mean who you served rather it means who you were funded to serve.) Grant operating year covered by this APR: This question refers to which year the project is operating under the current grant. Note that this question refers to the year the project has been in operation relative to this grant not to the year the project began. Thus, all renewal grants will select the "1" option because they are all 1-year grant terms. Is this an APR for a grant that received a HUD-approved grant extension?: Grants approved for an extension will now only submit one APR for the grant operating year, including the extension period. If you answer "Yes" to "Is this an APR for a grant that received a HUD-approved grant extension?" you will need to select "Save" on the bottom of the screen and two new fields will become visible where you will identify the time period for your extension. The extension start date should be the day after the date the grant would have ended if HUD had not approved an extension (e.g., if the grant had a one-year term ending 01/31/2010, the extension operating start date should be 02/01/2010). The extension end date should match the grant expiration date in LOCCS. Is this APR fulfilling the reporting obligation associated with a use requirement?: Projects that received funding for acquisition, new construction and rehabilitation (e.g. hard costs) are required to maintain the facility as a homeless program for a 20 year period, which is documented by submitting an APR each year. Select "Yes" if this APR is fulfilling the reporting obligation associated with the 20-year use requirement under either of these conditions: 1) The original grant was only for hard costs (acquisition, new construction, rehabilitation), or 2) The original grant was for hard costs and soft costs (leasing, operations or supportive services) and the recipient declined to renew the soft costs at some point. Select "No" if this project is currently receiving CoC Program funding to support leasing, operations, or supportive services in this property, as the project is required to submit an APR to fulfill the reporting obligations associated with the current grant. Is this a final APR for this grant?: A recipient should answer "Yes" if the grant for which this APR is covering is 1) a one-year grant, 2) a multi-year grant that is reporting on the final year in the grant term (e.g., reporting on year 3 for a 3-year grant), or 3) a grant that is reporting for the final time under a use requirement (e.g., a grant that is submitting for its 20th operating year and was awarded new construction funds with a 20-year use requirement). If the answer to this question is "Yes," the recipient will be required to answer two additional questions related to the closeout of the grant. In the first question, the recipient will indicate whether it has completed its final draw in LOCCS. In the second question, the recipient will indicate whether or not it plans on renewing this project. This question indicates to HUD that a CoC Annual Performance Report - DV Page 3 04/13/2016

35 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division recipient needs to complete its closeout process with HUD for this grant. Please note that a grant closeout does not necessarily mean a project closeout. A grant closeout means a recipient has completed its grant term and needs to close out a grant to signify that it has fulfilled its obligations under the grant. A project closeout means that, in addition to a grant completing its term and needing to closeout, the entire project is literally closing down or will no longer receive HUD McKinney-Vento funding for the project. A recipient should answer "no" if it is not reporting on the final operating year in its grant term or use requirement period. Program Type Component Type What kind of Permanent Housing project is this? Identify if this project is operated by a victim service provider as defined by the Violence Against Women and Department of Justice Re-authorization Act of 2005 (VAWA). Click save to update form. Was this project funded under a special initiative? Target Subpopulation CoC PH RRH Only VAWA Provider(s) No Victims of domestic violence CoC Number and Name Amount of Contract or Award $59,552 Grant operating year covered by this APR 15 Is this an APR for a grant that received a HUD-approved grant extension? Click save to update form. Is this a final APR for this grant? Click save to update form. Is this a corrected APR? Is this APR fulfilling the reporting obligation associated with a use requirement? Click save to update form. Have you completed your final draw in LOCCS? Have you renewed this project? AZ Tucson/Pima County CoC No Yes No No Yes Yes CoC Annual Performance Report - DV Page 4 04/13/2016

36 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q5DV. Bed and Unit Inventory Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. The Proposed Bed and Unit Inventory should match your Project Application information. The Actual Bed and Unit Inventory is the number of beds/units reliably ready for occupancy starting on or before the last day of the project's operating year. If some or all of the beds are not designated exclusively for one type of household then report beds in each type based on the average use of those beds. Projects that only have units (no fixed number of beds - e.g. apartment units) should estimate the number of beds. For PSH Only - The Chronically Homeless beds are those that were identified in your grant application as a subset of the total beds designated for persons who are chronically homeless. The number of actual chronically homeless beds represents those beds that are reliably ready for occupancy starting on or before the last day of the project's operating year. A bed may be used by a chronically homeless person regardless of the number of chronically homeless beds designated in your grant application - this number is reflective only of those beds specifically set aside or designated for chronically homeless persons in your grant application. Projects that do not have a fixed number of units may record either the number of facilities operated (e.g. 1 unit = 1 facility) or may use the number of bedrooms (e.g. 5 units = 5 bedrooms) as is appropriate for the type of facility. 5a. Proposed Bed and Unit Inventory (DV) Total Number of Year Round Beds/Units from Application Households Without Children 0 0 Households With Children Households With Only Children 0 0 Total Beds Units 5b. Actual Bed and Unit Inventory (DV) Total Current Number of Year Round Beds/Units &nbsp Beds Units Households Without Children 4 4 Households With Children Households With Only Children 0 0 CoC Annual Performance Report - DV Page 5 04/13/2016

37 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Total c. Explanation of Changes Explain any difference in the actual inventory from the information provided in the application. Maximum Characters: 2000 Due to Emerge's scattered site model, we do not have a finite number of beds and unit inventory. At the end of the operating year, we ended with more than the projected bed and units as well as providing support to four households with out children. CoC Annual Performance Report - DV Page 6 04/13/2016

38 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q7DV. Data Quality Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of clients served in this operating year, as well as counts of the number of adults, unaccompanied children, and Leavers. Then report the number of clients with "Don't Know" or "Refused" recorded for each of the required HMIS data elements in the table below. Similarly, report the number of clients with missing data for each of the required data elements. Data quality is based on the latest enrollment for each client in an operating year. DV providers should report data quality based on data recorded in their comparable databases. If multiple databases are used across a grant, data should be merged for reporting purposes. Definitions: Clients = persons served - The term person (or client) served refers to all adults and children served by the program during the operating year. This includes all persons for whom a program entry date has been entered into HMIS. This does not include caregivers who live with a disabled adult and children who are not in the care of a parent or guardian or not residing with them. Adults - Adults are any persons 18 years of age or older. A person's age is based on the program entry date closest to the end of the operating year. If a person entered the program prior to the start of the operating year, the person's age should be based on the first day of the operating year. Unaccompanied Children - An Unaccompanied Child is a person under 18 in a household by himself/herself. Leavers - The term "Leavers" refers to clients who exited and were not in the program on the last day of the operating year. Total Number of Clients: 104 Total Number of Adults: 47 Total Number of Unaccompanied Children: 0 Total Number of Leavers: 58 HMIS or Comparable Databse Data Quality (DV) Data Element Don't Know or Refused Missing Data First Name 0 0 Last Name 0 0 SSN CoC Annual Performance Report - DV Page 7 04/13/2016

39 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Date of Birth 0 0 Race Ethnicity 0 9 Gender 0 0 Veteran Status 3 35 Disabling Condition 0 0 Residence Prior to Entry 0 0 Zip of Last Permanent Address 0 4 Housing Status (at entry) 0 0 Income (at entry) 1 1 Income (at exit) 1 1 Non-Cash Benefits (at entry) 1 1 Non-Cash Benefits (at exit) 1 1 Physical Disability (at entry) 0 19 Developmental Disability (at entry) 0 19 Chronic Health Condition (at entry) 0 19 HIV/AIDS (at entry) 0 19 Mental Health (at entry) 0 19 Substance Abuse (at entry) 0 19 Domestic Violence (at entry) 0 0 Destination 0 0 Show/Hide Percentages Click save to update form. CoC Annual Performance Report - DV Page 8 04/13/2016

40 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q8DV. Persons Served Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Q8DV reports on the full universe of victim service provider clients served and all future questions will refer back to the answers here. Report the unduplicated count of all people served during the operating year. Each person should be counted in the household type associated with his or her last stay of the operating year. The household types include: a) Households without Children - include single adult persons, or adults with adult companions that have never had a child in their household. b) Households with Children and Adults - include any household with at least one adult and one child present regardless of whether the child(ren) is present for the full program stay. (Rule - If ever a child in the household, always a household with children). c) Households with only Children - include any household where all persons are younger than age 18. (Age is determined based on: entry date closest to the end of the operating year or if they were in the program during the previous operating year then age is based on the first day of the operating year.) d) Unknown Household Type - includes households that cannot be classified in cases when one or more persons are missing dates of birth. Note that in instances when the household already contains at least one known adult and one known child, the household type can be determined and categorized as a Household with Children and Adults. Number of Persons in Households Served During the Operating Year (DV) Total Without Children With Children and Adults With Only Children Unknown Household Type Adults Children Don't Know/Refused Information Missing Total Average Number of Persons Average Number of Persons Served Each Night (DV) Total Without Children With Children and Adults With Only Children Unknown Household Type (DV) Point-in-Time Count of Persons Served on the Last Wednesday in CoC Annual Performance Report - DV Page 9 04/13/2016

41 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Total Without Children With Children and Adults With Only Children Unknown Household Type January April July October CoC Annual Performance Report - DV Page 10 04/13/2016

42 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q9DV. Households Served Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the unduplicated number of households served by household type. The type of household is determined based on the type of persons in the household, considering all program stays within the operating year. a) Households without Children - include single adult persons, or adults with adult companions that have never had a child in their household. b) Households with Children and Adults - include a person in any household with at least one adult and one child present regardless of whether the child(ren) is present for the full program stay. (Rule - If ever a child in the household, always a household with children). c) Households with only Children - include a person in any household where all persons are younger than age 18. (Age is determined based on: entry date closest to the end of the operating year or if they were in the program during the previous operating year then age is based on the first day of the operating year.) d) Unknown Household Type - include households that cannot be classified in cases when one or more persons are missing dates of birth. Note that in instances when the household already contains at least one known adult and one known child, the household type can be determined and categorized as a Household with Children and Adults. Number of Households Served During the Operating Year (DV) Total Without Children With Children and Adults With Only Children Unknown Household Type Households (DV) Point-in-Time Count of Households Served on the Last Wednesday in Total Without Children With Children and Adults With Only Children Unknown Household Type January April July October CoC Annual Performance Report - DV Page 11 04/13/2016

43 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q10DV and Q11DV. Utilization Rates Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. This table automatically calculates based on the entries in Q5DV, Q8DV and Q9DV. The only way to correct a mistake identified when reviewing this table is to review and correct the source data for inventory (Q5DV), persons (Q8DV) or households (Q9DV) served. Bed Utilization Rate (DV) Average daily utilization rate during the operating year: 141% Point-in-Time bed utilization rate on the last Wednesday in: January 107% April 113% July 107% October 96% Unit Utilization Rate (DV) Point-in-Time unit utilization rate on the last Wednesday in: January 111% April 111% July 121% October 111% CoC Annual Performance Report - DV Page 12 04/13/2016

44 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q15a1DV. Gender - Adults Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of adults in each gender response category, recorded by the type of household in which each adult was last served. Gender of Adults Number of Adults in Households (DV) Total Without Children With Children and Adults Unknown Household Type Male Female Transgender Other Don't Know/Refused Information Missing Subtotal CoC Annual Performance Report - DV Page 13 04/13/2016

45 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q15a2DV. Gender - Children Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of children in each gender response category, recorded by the type of household in which each child was last served. Gender of Children Number of Children in Households (DV) Total With Children and Adults With Only Children Unknown Household Types Male Female Transgender Other Don't Know/Refused Information MIssing Subtotal CoC Annual Performance Report - DV Page 14 04/13/2016

46 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q15a3DV. Gender - Missing Age Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of persons missing age data in each gender response category, recorded by the type of household in which each person was last served. Gender of Persons Missing Age Information Number of Persons in Households (DV) Without Children With Children and Adults With Only Children Unknown Household Type Male Female Transgender Other Don't Know/Refused Information Missing Subtotal Show/Hide Percentages Click save to update form. CoC Annual Performance Report - DV Page 15 04/13/2016

47 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q16DV. Age Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of persons in each age category. Age should be calculated based on age at program entry (of the last program stay during the operating year) or age on the first date of the operating year, whichever is later. Age Number of Persons in Households (DV) Total Without Children With Children and Adults With Only Children Unknown Household Type Under Don't Know/Refused Information MIssing Total CoC Annual Performance Report - DV Page 16 04/13/2016

48 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q17aDV. Ethnicity/Race - Ethnicity Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of persons in each ethnicity category, recorded by the type of household in which each person was last served. Ethnicity Number of Persons in Households (DV) Total Without Children With Children and Adults With Only Children Unknown Household Type Non-Hispanic/Non-Latino Hispanic/Latino Don't Know/Refused Information Missing Total CoC Annual Performance Report - DV Page 17 04/13/2016

49 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q17bDV. Ethnicity/Race - Race Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of persons in each race category, recorded by the type of household in which each person was last served. Race Number of Persons in Households (DV) Total Without Children With Children and Adults With Only Children Unknown Household Type White Black or African-American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Don't Know/Refused Information Missing Total CoC Annual Performance Report - DV Page 18 04/13/2016

50 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q18aDV. Physical and Mental Health Conditions at Entry Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of persons (including both adults and children), with each condition, reported separately for persons in different household types. An individual may have more than one condition identified and therefore may be reported in more than one row of the table. Known Physical and Mental Health Conditions at Entry Number of Persons in Households (DV) Total Persons Without Children With Children and Adults With Only Children Unknown Household Type Mental Illness Alcohol Abuse Drug Abuse Chronic Health Condition HIV/AIDS and Related Diseases Developmental Disability Physical Disability CoC Annual Performance Report - DV Page 19 04/13/2016

51 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q18bDV. Number of Physical and Mental Health Known Conditions at Entry Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of conditions each person had reported separately for persons in different household types. Total Persons Number of Known Conditions Number of Persons in Households (DV) Without Children With Children and Adults With Only Children Unknown Household Type None Condition Conditions Conditions Condition Unknown Don't Know / Refused Information Missing Total CoC Annual Performance Report - DV Page 20 04/13/2016

52 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q19DV. Domestic Violence Experience Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. 19aDV. Report the number of adults and unaccompanied children who indicated a past domestic violence experience, based on the assessment at last program entry. Click "Save" to update the screen after entering this response. 19bDV. If any persons are recorded as having a past domestic violence experience, an additional table will show. Report the number of persons who experienced domestic violence within each of the specified timeframes, based on their most recent experience. 19aDV. Past Domestic Violence Experience Number of Adults and Unaccompanied Children in Households (DV) Click save to update form. Total Without Children With Children and Adults With Only Children Unknown Household Type Yes No Don't Know/Refused Information Missing Total bDV. When Past Domestic Violence Experience Occurred Number of Adults and Unaccompanied Children in Households (DV) Total Without Children With Children and Adults With Only Children Unknown Household Type Within the Past 3 Months to 6 Months Ago to 12 Months Ago More Than a Year Ago Don't Know/Refused Information Missing CoC Annual Performance Report - DV Page 21 04/13/2016

53 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q20a1DV. Residence Prior to Program Entry - Homeless Situations Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. This is one of three tables on prior residence: homeless living situations, institutional settings, and other locations. Report the number of adults and unaccompanied children who stayed in each of the homeless living situations listed below on the night before their most recent program entry. Residence Prior to Program Entry - Homeless Situations Number of Adults and Unaccompanied Children in Households (DV) Total Without Children With Children and Adults With Only Children Emergency shelter Transitional housing for homeless persons Place not meant for human habitation Safe Haven Subtotal Unknown Household Type CoC Annual Performance Report - DV Page 22 04/13/2016

54 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q20a2DV. Residence Prior to Program Entry - Institutional Settings Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. This is one of three tables on prior residence: homeless living situations, institutional settings, and other locations. Report the number of adults and unaccompanied children who stayed in each of the institutional settings listed below on the night before their most recent program entry. Residence Prior to Program Entry - Institutional Settings Number of Adults and Unaccompanied Children in Households (DV) Total Without Children With Children and Adults With Only Children Psychiatric facility Substance abuse or detox center Hospital (non-psychiatric) Jail, prison, or juvenile detention Foster care home or foster care group home Unknown Household Type CoC Annual Performance Report - DV Page 23 04/13/2016

55 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q20a3DV. Residence Prior to Program Entry - Other Locations Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. This is one of three tables on prior residence: homeless living situations, institutional settings, and other locations. Report the number of adults and unaccompanied children who stayed in each of the other locations listed below on the night before their most recent program entry. The total row at the bottom of the screen aggregates the subtotal from screens 20a1DV, 20a1DV, and 20a3DV and represents the total number of adults and unaccompanied children served according to household types. Residence Prior to Program Entry - Other Locations Number of Adults and Unaccompanied Children in Households (DV) Total Without Children With Children and Adults With Only Children PSH for homeless persons Owned by client, no subsidy Owned by client, with subsidy Rental by client, no subsidy Rental by client, with VASH subsidy Rental by client with other subsidy Hotel/Motel, paid by client Staying or living with family Staying or living with friend(s) Other Don't Know/Refused Information Missing Subtotal Unknown Household Type *Total - 20a1DV, 20a2DV, and 20a3DV CoC Annual Performance Report - DV Page 24 04/13/2016

56 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q21DV. Veteran Status Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of adults in each veteran status category. Veteran Status Number of Adults in Household (DV) Total Without Children With Children and Adults Veteran Not a Veteran Don't Know/Refused Information Missing Total Unknown Household Type CoC Annual Performance Report - DV Page 25 04/13/2016

57 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q22a1DV. Physical and Mental Health Types of Condition - Leavers Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of Leavers with each condition, based on the disability data recorded nearest the exit date of their last program stay. Disability at entry or an annual assessment can be used if the client is missing disability data at exit. An individual may have more than one condition identified and therefore may be reported in more than one row of the table. Results must be reported separately for adults, children, and persons of unknown age. Leaver - the term "Leaver" refers to clients who exited and were not in the program on the last day of the operating year. Known Physical and Mental Health Conditions Number of Leavers (DV) All Persons Adults Children Age Unknown Mental Illness Alcohol Abuse Drug Abuse Chronic Health Condition HIV/AIDS and Related Diseases Developmental Disability Physical Disability Show/Hide Percentages Click save to update form. CoC Annual Performance Report - DV Page 26 04/13/2016

58 Applicant: City of Tucson - Housing and Community Development Department - Community Development Division Q22a2DV. Physical and Mental Health Number of Conditions - Leavers Instructions: The data entered on this screen is limited to data collected in a comparable database for victim service providers. For all other service providers, return to the screen with the same Q number without the "DV" following the screen number. Report the number of persons in the row corresponding with the number of conditions recorded for each person. The number of conditions should be based on the disability data recorded nearest the exit date of their last program stay. Disability at entry or an annual assessment can be used if the client is missing disability data at exit. Results must be reported separately for adults, children, and persons of unknown age. Leaver - the term "Leaver" refers to clients who exited and were not in the program on the last day of the operating year. Number of Known Conditions Number of Leavers (DV) All Persons Adults Children Age Unknown None Condition Conditions Conditions Condition Unknown Don't Know/Refused Information Missing Total Show/Hide Percentages Click save to update form. CoC Annual Performance Report - DV Page 27 04/13/2016