ABSENT DR. MARK E. MOORE ELECTION DISTRICT 2

Transcription

1 VIRGINIA: AT THE SPECIAL MEETING OF THE DINWIDDIE COUNTY BOARD OF SUPERVISORS HELD IN THE MULTI-PURPOSE ROOM OF THE PAMPLIN ADMINISTRATION BUILDING IN DINWIDDIE COUNTY, VIRGINIA, AT 2:00 P.M. ON THE 11TH DAY OF MARCH 2014 BOARD OF SUPERVISORS PRESENT: WILLIAM D. CHAVIS CHAIRMAN ELECTION DISTRICT 3 DANIEL D. LEE VICE CHAIRMAN ELECTION DISTRICT 4 BRENDA K. EBRON-BONNER ELECTION DISTRICT 5 HARRISON A. MOODY ELECTION DISTRICT 1 ABSENT DR. MARK E. MOORE ELECTION DISTRICT 2 ADMINISTRATION PRESENT: W. KEVIN MASSENGILL, COUNTY ADMINISTRATOR ANNE HOWERTON, DIVISION CHIEF OF FINANCE AND GENERAL SERVICES TYLER C. SOUTHALL, COUNTY ATTORNEY SCHOOL BOARD MEMBERS PRESENT: BARBARA T. PITTMAN ELECTION DISTRICT 3 SHERILYN H. MERRITT ELECTION DISTRICT 5 KELLEY B. FRAKES ELECTION DISTRICT 1 WILLIAM R. HANEY ELECTION DISTRICT 2 GREGORY K. McCAMMON ELECTION DISTRICT 4 ====================================================================== 1. ROLL CALL PRESENT: Mr. Moody Ms. Ebron-Bonner Mr. Lee Mr. Chavis ABSENT: Dr. Moore 2. AMENDMENTS TO THE AGENDA There were no amendments to the agenda. Mr. Massengill stated that that there were no amendments to the agenda; however, he would like to change the order of the agenda to move the Fire & EMS budget discussion directly after the School budget discussion. Mr. Lee read the following statement: At the March 11, 2014 Special Meeting of the Dinwiddie County Board of Supervisors, I, Daniel D. Lee, intend to participate in discussion concerning the budget for Dinwiddie County for the fiscal year beginning July 1, At the end of today s special meeting, we BOOK 22 PAGE 1 MARCH 11, 2014

2 will vote on advertising a tax rate for The tax rates and budget will determine how much money is appropriated to the Dinwiddie County School Board. My wife is employed by the Dinwiddie County School Board. The tax rates and budget may affect all school board employees in the County, and I am able to participate in the transaction fairly, objectively, and in the public interest. I am employed by the Appomattox River Soil and Water Conservation District, which has an address of Boydton Plank Road, Farm Credit Mall, U.S. Route 1, P. O. Box 277, Dinwiddie, Virginia Due to my employment with the Appomattox River Soil and Water Conservation District, I will not participate in any discussion pertaining to the Appomattox River Soil and Water Conservation Board. 3. SCHOOL BOARD BUDGET DISCUSSION David Clark, Superintendent of Schools, presented the information below to the Board. DINWIDDIE COUNTY PUBLIC SCHOOL S PROPOSED BUDGET FY2015 Mission: The Mission of Dinwiddie County Public Schools is to Provide Each Student the Opportunity to Become a Productive Citizen, Engaging the Entire Community in the Educational Needs of our Children. Responsibilities: Provide a Quality Educational Program For All Students Provide a Safe Learning Environment For Students and Staff Meet or Exceed All State and Federal Accreditation Standards Challenges in Education: More Rigorous SOL Testing Increased Course Requirements Changes to Graduation Requirements Overall Free & Reduced Population 48.35% ESL Population Increasing 35% Increase Since 2007 Currently Serving 72 Students whose Prominent Language is Not English Title I Students Served % Students IDEA Students Served % Students Quality Staffing Shortage of Specialty Teachers Need for More SPED Inclusion Need for Technology for Each Student Challenges in Education Attraction/Retention of Quality Staff: Beginning Teacher Salaries Salaries & Benefits Hopewell $42,616 2% Increase in FY2014 (funded Hanover $42,042 predominately by State) Chesterfield $41,892 Other localities hiring teachers - Henrico $41,727 Risk of losing our Best Sussex $40,725 Health Insurance Costs continue Prince George $40,683 to increase BOOK 22 PAGE 2 MARCH 11, 2014

3 Colonial Heights $40,215 Salary Scale Compaction - Dinwiddie $40,126 FY2014 Teacher Entry Level $40,126 Petersburg $39,453 FY2014 Teacher Six Years Experience $41,468 Need to work with County on long range plan to address copaction issues Declining & Inadequate State Funding for Education: Our School Fund Operating Budget Currently is $3.5 Million Less than in FY2009 State Reduced Funding for Positions Over Last Five Years: Current FY2009 Employed by DCPS Funded by the State Guidance Funded for Positions Actual Positions Needed - 14 Assistant Principal Funded for 2.97 Actual Positions Needed - 6 Looking Back: Since FY2009 DCPS Has Eliminated 100 Positions: 44 Instructional Positions 56 Support Positions Does NOT include Consolidation Positions Local Composite Index has slightly increased DCPS Total Per Pupil Expenditure (2012) was $8,944 - Ranked 35 th out of 132 Divisions (97 Divisions Spend More) DCPS Local Per Pupil Expenditure (2012) was $2,735 - Ranked 29 th out of 132 Divisions (103 Divisions Spend More) Per Pupil Expenditures: BOOK 22 PAGE 3 MARCH 11, 2014

4 School Operating Fund: FY2015 Revenue Highlights The FY2015 Proposed School Operating Revenue Budget Includes the Following: Based on an ADM of 4,410 Students (-40 from FY2014) Local Composite Index Increased from.2850 to Less State Funding Additional State Revenue Based on Governor s Budget due to Re-Benchmarking and State Share of VRS - $210,962 Additional Local Revenue from Rental Income - Social Services & Rivermont - $100,000 (approximate) Increased Local Funding from $12,753,790 to $13,443,790 - $690,000 Total Increase in Revenue - $1,009,962 FY2015 Revenue by Funding Source: BOOK 22 PAGE 4 MARCH 11, 2014

5 FY2015 Expenditure Highlights: The FY2015 Proposed School Operating Expenditure Budget Includes the Following: Significant Savings incorporated from FY2014 Budget due to Replacement of 49 Teaching Positions - $600, Positions 4.5 Positions Restored from Previous Years Cuts 3 Positions Needed for Special Education Compliance Increased Retirement Rates VRS 11.66% to 14.5% - $585,945 GLI 1.19% to 1.32% - $ 28,121 RHCC 1.11% to 1.18% - $ 13,517 2% Salary Increase for All Employees - $531,555 Total Increase in Expenditures - $1,009,962 FY2015 Expenditures by Category: BOOK 22 PAGE 5 MARCH 11, 2014

6 Capital Projects Fund 302: We have requested the following projects be included in the County CIP Budget - $550,000: 6 School Buses & Student Transport Cars $550,000 Transfer from County Operating Budget for various capital needs - $150,000 Total Capital Projects $700,000 Health Insurance: This budget does not include any increases for health insurance Have Received Renewal Information from Anthem (October 1, 2014) Will be putting out RFP this Spring May need to change plans offered Will most likely have to pass some costs onto employees Looking Ahead: School Board Goals: Increased Use of Technology in Classrooms Infrastructure Upgrades Ongoing Online Course Requirement for Graduation Individual Student Tablets or Laptops Currently Reviewing Devices Working With County on Broadband Initiative Benefit ALL Students and the Community School Facilities & Zoning Study to be Included in FY2016 County CIP Our Goal is to Attract and Retain Teachers, Provide Quality Educational Services, and Maintain School Facilities for the Children of Dinwiddie County. BOOK 22 PAGE 6 MARCH 11, 2014

7 We Need To Continue To Work Together To Provide Not Only for Dinwiddie Schools but also for Dinwiddie County. 4. FIRE & EMS BUDGET DISCUSSION Dennis Hale, Division Chief of Fire & EMS, discussed the EMS staffing proposal to increase the EMS staffing to meet increasing call volumes and increasing response times. He presented the information below. EMS Cals for Service: , , , , ,118 Runs by Unit 2013: Medic Medic Medic Medic Medic Current Staffing: 16 Full Time ALS providers ( 4 Shifts) 10 PRN Part Time BLS/ALS Providers Approximately 80 Volunteer EMS Providers ( Majority are also Volunteer FF s) * Staffing levels have not changed since 2004 Response Times (Enroute to On Scene): Overall Avg. 13 min 23 sec 90% Fractile 23 min 0 sec (how long it takes to get to 90% calls which is concerning) 75% Fractile 18 min 0 sec 65% Fractile 15 min 0 sec **Approx. additional 3 min. to capture Rcvd-Dispatch & Dispatch-Enroute No Unit Available (NUA) Calls: Average of 11 calls per month dispatched NUA (44 since 11/1/2013) Higher incidence during peak call times Majority are answered by mutual aid Most mutual aid comes from City of Petersburg, City of Colonial Heights, Chesterfield County and Prince George County. BOOK 22 PAGE 7 MARCH 11, 2014

8 Calls pick up about 9:00 a.m. & peak at 6:00 p.m. Proposal is to add staffing during peak times from 9:00 a.m. to 9:00 p.m. Request is not for positions it is a request for increase in funding in the prn part-time hours. Predict will probably have to increase the prn pool from 10 to BOOK 22 PAGE 8 MARCH 11, 2014

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10 Chart above not typical. Bad days are usually Saturday, Sunday & Monday. Weekend EMS volunteer staff low. Division of Fire & EMS: Emergency Medical Services Volunteer Fire & EMS Emergency Management Animal Control Emergency Communications/911 BOOK 22 PAGE 10 MARCH 11, 2014

11 Organizational Chart BOOK 22 PAGE 11 MARCH 11, 2014

12 EMS Organizational Chart All emergency management falls under the Division Chief. Extremely flat organization. Other part of proposal is to add a management position between the Division Chief and the 4 Supervisors. New EMS regulations came out last year that have a lot of new requirements. Mr. Massengill stated that if you were to take Petersburg, Hopewell, Colonial Heights,all of Prince George County, and 41% of Chesterfield County you would have the geographic size of Dinwiddie County. He said that when you talk about response time in a jurisdication that is 507 square miles, it is significant. He stated that further from a management perspective the span of control (the number you supervise) in a public safety environment is typically 3-5 people. Chief Hale has 20+ individuals reporting to him. 5. REVENUE BUDGET DISCUSSION Lori Stevens, Commissioner of the Revenue, and Jennifer Perkins, Treasurer, were present for the revenue budget discussion. Ms. Howerton distributed the revenue budget information which showed the prior three years of actual revenue received; the current year where it was budgeted and where we are in March; and estimated revenue projections for FY The following was discussed: local, state and federal revenue; there are 31 sources of local revenue streams. The overall increase this year is approximately 1.4% or $578,000. The following were also discussed: business licenses; proration; audits; impact on collections has been significant; public service (small increase); personal property (at this point very flat); mobile homes (up a little); heavy equipment (up a little); airplanes; machinery & tools (down a little); BOOK 22 PAGE 12 MARCH 11, 2014

13 pollution control; local sales & use tax; consumer utility tax; business licenses; motor vehicle license; building & zoning permits; fines & forteitures; revenue from use of money (interest); revenue from use of property; Courthouse security fund; water & sewer costs (pass through for Water Authority); recovered cost; car tax; state & federal grants; transfers from other funds; and the total general fund revenue (1.4% growth overall). Mr. Massengill discussed the budget change column. Ms. Perkins discussed collection rates on real estate and personal property. Ms. Stevens stated that the building permits being flat are indicative of the lack of new construction. There was a drop in value on new vehicles. She stated that the change in the zip code to North Dinwiddie has made a huge impact on sales tax auditing. Mr. Massengill stressed that staff tries to wait as late as possible in the year to run the numbers to try to get the best numbers. However, they are still preliminary numbers. 6. ACTION ITEM: CALENDAR YEAR 2014 TAX RATES FOR ADVERTISEMENT Mr. Massengill summarized the County s operational budget, the School s budget and the projected revenue. The County s operational budget is less this year than last year s budget (down by just over $300,000 from last year). He discussed the total operating budget of the County and the additional request from the School System. Mr. Massengill stated that Administration recommends advertising at the current tax rates (except for the personal property tax relief rate which will go up from last year). Upon motion of Mr. Moody, seconded by Ms. Ebron-Bonner, BE IT RESOLVED by the Board of Supervisors of Dinwiddie County, Virginia for the following rates to be advertised for public hearing. Real Estate $.79 Mobile Homes $.79 Mineral Lands $.79 Public Services $.79 Personal Property $4.90 Personal Property Volunteer Vehicles $.25 Machinery & Tools $3.30 Certified Recycling Equipment $3.30 Heavy Constructin Machinery $3.30 Airplanes $.50 Personal Property Tax Relief Rate 47% Ayes: Ms. Ebron-Bonner, Mr. Moody, Mr. Lee, Mr. Chavis Nays: None Absent: Dr. Moore 7. CLOSED SESSION: At 4:04 p.m. upon motion of Mr. Lee, seconded by Mr. Moody, BOOK 22 PAGE 13 MARCH 11, 2014

14 The Board of Supervisors of Dinwiddie County, Virginia convened in a closed meeting under: a (A) (7) Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel: Lake Jordan Subdivision Bonds Ayes: Ms. Ebron-Bonner, Mr. Moody, Mr. Lee, Mr. Chavis Nays: None Absent: Dr. Moore At 4:42 p.m. upon motion of Mr. Lee, seconded by Ms. Ebron-Bonner, the Board reconvened into open session. Ayes: Mr. Moody, Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis Nays: None Absent: Dr. Moore CERTIFICATION WHEREAS, this Board convened in a closed meeting under: a (A) (7) Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel: Lake Jordan Subdivision Bonds AND WHEREAS, no member has made a statement that there was a departure from the lawful purpose of such closed meeting or the matters identified in the motion were discussed, NOW BE IT CERTIFIED, that only those matters as were identified in the motion were heard, discussed or considered in the meeting. Upon motion of Ms. Ebron-Bonner, seconded by Mr. Lee, this Certification Resolution was adopted. Ayes: Mr. Moody, Ms. Ebron-Bonner, Mr. Lee, Mr. Chavis Nays: None Absent: Dr. Moore 5. ADJOURNMENT Upon motion of Mr. Lee to adjourn, seconded by Mr. Moody, Ayes: Ms. Ebron-Bonner, Mr. Moody, Mr. Lee, Mr. Chavis Nays: None Absent: Dr. Moore The meeting was adjourned at 4:44 p.m. BOOK 22 PAGE 14 MARCH 11, 2014

15 William D. Chavis Chairman ATTEST: W. Kevin Massengill County Administrator Clerk to the Board /wjh BOOK 22 PAGE 15 MARCH 11, 2014

16 BOOK 22 PAGE 16 MARCH 11, 2014