UNAPPROVED MINUTES. Mayor Zaccaro called the Board of Trustees meeting to order at 8:00 a.m. at 105 Broadway and the following were in attendance:

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1 UNAPPROVED MINUTES MINUTES OF THE BOARD OF TRUSTEES MEETING HELD ON AUGUST 26, 2018 AT 105 BROADWAY, SALTAIRE, NEW YORK, WITH REMOTE OBSERVATION VIA AN AUDIO/VIDEO CONNECTION TO THE INTERNET. Mayor Zaccaro called the Board of Trustees meeting to order at 8:00 a.m. at 105 Broadway and the following were in attendance: John A. Zaccaro Jr, Mayor Hillary Richard, Deputy Mayor Frank Wolf, Trustee Hugh O Brien, Trustee Nat Oppenheimer, Trustee Scott Rosenblum, Counselor to the Board Joseph W. Prokop, Village Attorney Donna Lyudmer, Village Treasurer Mario Posillico, Administrator & Clerk And 0 other attendees And 0 observed through internet audio/video connection. ADJOURN INTO EXECUTIVE SESSION Trustee Oppenheimer made a motion at 8:00 a.m. that the Board adjourn into Executive Session to discuss litigation strategy, contract negotiations and personnel issues. The motion was seconded by Trustee Richard and on call it was approved according to the following vote: Motion: Trustee Oppenheimer Seconded: Trustee Richard RE-ADJOURNMENT INTO PUBLIC SESSION Trustee Oppenheimer made a motion to re-adjourn into public session at 8:58 a.m. The motion was seconded by Trustee Richard and on call it was approved according to the following vote: Motion: Trustee Oppenheimer Seconded: Trustee Richard Mayor Zaccaro called the Board of Trustees meeting back to order at 105 Broadway, Saltaire, New York at 9:00 a.m. and the following were in attendance: John A. Zaccaro Jr, Mayor Hillary Richard, Deputy Mayor

2 Frank Wolf, Trustee Hugh O Brien, Trustee Nat Oppenheimer, Trustee Scott Rosenblum, Counselor to the Board Joseph W. Prokop, Village Attorney Donna Lyudmer, Village Treasurer Mario Posillico, Administrator & Clerk And approximately 20 other attendees And 1 observed through internet audio/video connection. CONDOLENCES AND GRATITUDE FOR VILLAGE ENGINEER GREGG SCHIAVONE Mayor Zaccaro stated that he was saddened to report that in August Village Engineer Gregg Schiavone had unexpectedly passed away. He further stated that the Village owed its full gratitude to Gregg for his over-20 years of service to the community, particularly for his tireless diligence and expert guidance in rebuilding the Village infrastructure after the devastation from Hurricane Sandy. Gregg designed and oversaw the construction all of the new boardwalks in the Village, the ballfield renovation, the new water mains on Broadway and Bay Prom, the Saltaire Dock and the Bay Shore Terminal. Mayor Zaccaro stated that the Village will miss his expert guidance, his professionalism and most of all his cooperative and friendly manner. SELECTION OF ENGINEERS TO OVERSEE THE LIGHTHOUSE PROMENADE WATER MAIN INSTALLATION Mayor Zaccaro stated that in light of Gregg Schiavone s passing, the Village has to find an engineering firm to provide construction oversight and guidance for the pending Lighthouse Water Main Installation Project that is slated to start in less than a month. He stated that Village Administrator Posillico conducted an expedited search of engineering firms to step in and fill that need, and he recommended that the Village retain the firm of JR Holzmacher PE LLC to provide continuing engineering services for the installation of a new Lighthouse Promenade Water Main until completion. After discussion, and all having a chance to be heard, Trustee Oppenheimer made the following motion: WHEREAS the Village of Saltaire pursuant to a public competitive bid process and prior authorization has contracted with Chesterfield Associates for the installation of a new Lighthouse Promenade Water Main which will commence in September of 2018, and WHEREAS, Bayfront Engineering does not have the capacity or ability to continue operations after the unexpected and untimely passing of its sole proprietor Gregg Schiavone, and therefore the Village has a critical and emergent need to find a qualified engineering firm in a very short time frame ; and WHEREAS Village Administrator Posillico conducted an expedited search and RFP process for engineering firms to replace Bayfront Engineering for the purposes of providing engineering services for the installation of a new Lighthouse Promenade Water Main until completion; THEREFORE, BE IT RESOLVED that after review of the proposals submitted from an expedited search made pursuant to the Village Procurement Policy for a critical and emergent need, the Board of Trustee selects the firm of JR Holzmacher PE LLC to provide engineering services for the installation of a new Lighthouse Promenade Water Main until completion; and further

3 BE IT RESOLVED that the Village Administrator be authorized to execute a professional services contract with JR Holzmacher PE LLC pursuant to the terms of their proposal. The motion was seconded by Trustee O Brien, and the motion carried according to the following: Motion: Trustee Oppenheimer SELECTION OF ENGINEERS TO OVERSEE THE LIGHTHOUSE PROMENADE RECONSTRUCTION Mayor Zaccaro stated that in light of Gregg Schiavone s passing, the Village has to find an engineering firm to provide construction oversight and guidance for the pending Lighthouse Reconstruction Project that is slated to start in less than a month. He stated that Village Administrator Posillico conducted an expedited search of engineering firms to step in and fill that need, he recommended that the Village retain the firm of Savik & Murray to provide continuing engineering services for the reconstruction of Lighthouse Promenade until completion. After discussion, and all having a chance to be heard, Trustee Oppenheimer made the following motion: WHEREAS the Village of Saltaire pursuant to a public competitive bid process and prior authorization has contracted with Chesterfield Associates for the Reconstruction of Lighthouse Promenade which will commence in September of 2018, and WHEREAS, Bayfront Engineering does not have the capacity or ability to continue operations after the unexpected and untimely passing of its sole proprietor Gregg Schiavone, and therefore the Village has a critical and emergent need to find a qualified engineering firm in a very short time frame, and WHEREAS Village Administrator Posillico conducted an expedited search and RFP process for engineering firms to replace Bayfront Engineering for the purposes of providing engineering services for the Lighthouse Promenade Reconstruction project until completion; THEREFORE, BE IT RESOLVED that after review of the proposals submitted from an expedited search made pursuant to the Village Procurement Policy for a critical and emergent need, the Board of Trustee selects the firm of Savik & Murray to provide engineering services for the Lighthouse Promenade Reconstruction project until completion; and further BE IT RESOLVED that the Village Administrator be authorized to execute a professional services contract with Savik and Murray pursuant to the terms of their proposal. The motion was seconded by Trustee O Brien, and the motion carried according to the following: Motion: Trustee Oppenheimer

4 AUTHORIZATION TO PROCEED WITH INSTALLATION OF BACK-UP GENERATION FOR WELL#2 Mayor Zaccaro stated that the environmental review of the installation of the generator to provide back-up generation to Well #2 indicates that the Village s preferred location east of and behind the building may not receive final approval due to its intrusion into the State designated wetlands. The new proposed location would place the generator south of and on the side of the building, a more visible location from Broadway. After discussion, and all having a chance to be heard, Trustee Richard made the following motion: WHEREAS the Village of Saltaire is desirous of obtaining the proposed emergency back-up generator for Well #2 with grant funds provided by the New York State Governor s Office of Storm Recovery Reconstruction Zone program, and WHEREAS, the Board of Trustees prefers the originally proposed location of the generator east of and behind the building in comparison to the more recent proposed location south of and on the side of the building, but will accept the new location after all attempts for approval the original location are exhausted; and THEREFORE, BE IT RESOLVED that the Village Administrator be authorized to pursue the approval for the original location of the generator and platform east of and behind the building; and further be authorized to accept the location south of and on the side of the building if necessary in the event the original location cannot be approved, all in the interest of seeing the project through to completion. The motion was seconded by Trustee Wolf, and the motion carried according to the following: Seconded: Trustee Wolf ADJOURN INTO EXECUTIVE SESSION Trustee Wolf made a motion that the Board adjourn into Executive Session to discuss litigation strategy, contract negotiations and personnel issues. The motion was seconded by Trustee Richard and on call it was approved at 9:39 a.m. according to the following vote: Motion: Trustee Wolf Seconded: Trustee Richard RE-ADJOURNMENT INTO PUBLIC SESSION Trustee Richard made a motion to re-adjourn into public session at 10:30 a.m. The motion was seconded by Trustee Oppenheimer and on call it was approved according to the following vote: Seconded: Trustee Oppenheimer

5 The public meeting was called back into session by Mayor Zaccaro at 10:30 a.m. and the following were in attendance: John A. Zaccaro Jr, Mayor Hillary Richard, Deputy Mayor Frank Wolf, Trustee Hugh O Brien, Trustee Nat Oppenheimer, Trustee Scott Rosenblum, Counselor to the Board Joseph W. Prokop, Village Attorney Donna Lyudmer, Village Treasurer Mario Posillico, Administrator & Clerk And 0 other attendees And 0 observed through internet audio/video connection. AUTHORIZATION TO CONDUCT REQUEST FOR PROPOSALS (RFP) FOR PASSENGER FERRY, FREIGHT FERRY AND PARKING MANAGEMENT SERVICES After discussion, and all having chance to be heard, Trustee O Brien made the following motion: WHEREAS the Village of Saltaire had authorized by resolution on August 5, 2018 to solicit separate proposals for passenger ferry services, freight ferry services and parking management services pursuant to the basic business parameters previously approved for each of the three services; and WHEREAS, those RFPs have not as of this date been distributed to any interested parties, and WHEREAS, the Board is desirous of revising some the business parameters of the original RFPs for each, THEREFORE, BE IT RESOLVED that the Village Administrator be authorized to solicit three separate proposals for passenger ferry services, freight ferry services and parking management services pursuant to the conditions represented to the Board in the revised proposals, which shall reflect a term of (6) six years with an exclusive Village option of 3 additional years, with a due date for the proposal of September 14, The motion was seconded by Trustee Oppenheimer, and the motion carried according to the following: Motion: Trustee O Brien Seconded: Trustee Oppenheimer ADJOURN INTO EXECUTIVE SESSION

6 Trustee Richard made a motion that the Board adjourn into Executive Session to discuss litigation strategy, contract negotiations and personnel issues. The motion was seconded by Trustee Wolf and on call it was approved at 10:35 a.m. according to the following vote: Seconded: Trustee Wolf Trustees O Brien and Oppenheimer left the meeting during Executive Session. RE-ADJOURNMENT INTO PUBLIC SESSION Trustee Wolf made a motion to re-adjourn into public session at 11:21 a.m. The motion was seconded by Trustee Richard and on call it was approved according to the following vote: Motion: Trustee Wolf Seconded: Trustee Richard In Favor: Trustee Wolf, Trustee Richard, Mayor Zaccaro The public meeting was called back into session by Mayor Zaccaro at 11:21 a.m. and the following were in attendance: John A. Zaccaro Jr, Mayor Hillary Richard, Deputy Mayor Frank Wolf, Trustee Scott Rosenblum, Counselor to the Board Joseph W. Prokop, Village Attorney Donna Lyudmer, Village Treasurer Mario Posillico, Administrator & Clerk And 0 other attendees And 0 observed through internet audio/video connection. NEXT BOARD MEETINGS & CLOSE OF MEETING After all having had a chance to be heard, and there being no further business before the Board, Trustee Richard made a motion at 11:25 a.m. to close the meeting and to hold the next Board of Trustees meetings according to the following schedule: 8:00 a.m. on September 1, 2018, 103 or 105 Broadway, Saltaire, New York. 9:00 a.m. on October 6, 2018, 103 or 105 Broadway, Saltaire, New York. The motion was seconded by Trustee Wolf and on call it was approved according to the following vote: Seconded: Trustee Wolf

7 In Favor: Trustee Wolf, Trustee Richard, Mayor Zaccaro UNAPPROVED MINUTES MINUTES OF THE PUBLIC HEARING AND BOARD OF TRUSTEES MEETING HELD ON SEPTEMBER 1, 2018 AT 105 BROADWAY, SALTAIRE, NEW YORK, WITH REMOTE OBSERVATION VIA AN AUDIO/VIDEO CONNECTION TO THE INTERNET. Mayor Zaccaro called the Board of Trustees meeting to order at 8:00 a.m. at 105 Broadway and the following were in attendance: John A. Zaccaro Jr, Mayor Hillary Richard, Deputy Mayor Frank Wolf, Trustee Hugh O Brien, Trustee Nat Oppenheimer, Trustee Scott Rosenblum, Counselor to the Board Joseph W. Prokop, Village Attorney Donna Lyudmer, Village Treasurer Mario Posillico, Administrator & Clerk And 0 other attendees And 0 observed through internet audio/video connection ADJOURN INTO EXECUTIVE SESSION Trustee Richard made a motion at 8:00 a.m. that the Board adjourn into Executive Session to discuss litigation strategy, contract negotiations and personnel issues. The motion was seconded by Trustee O Brien and on call it was approved according to the following vote: Trustee O Brien left the Executive Session at 8:45 a.m. RE-ADJOURNMENT INTO PUBLIC SESSION Trustee Richard made a motion to re-adjourn into public session at 8:59 a.m. The motion was seconded by Trustee Wolf and on call it was approved according to the following vote:

8 Seconded: Trustee Wolf In Favor: Trustee Wolf, Trustee Richard, Trustee Oppenheimer Mayor Zaccaro called the Board of Trustees meeting back to order at 105 Broadway, Saltaire, New York at 9:00 a.m. and the following were in attendance: John A. Zaccaro Jr, Mayor Hillary Richard, Deputy Mayor Frank Wolf, Trustee Hugh O Brien, Trustee Nat Oppenheimer, Trustee Scott Rosenblum, Counselor to the Board Joseph W. Prokop, Village Attorney Donna Lyudmer, Village Treasurer Mario Posillico, Administrator & Clerk And 35 other attendees And 4 observed through internet audio/video connection CONTINUATION OF PUBLIC HEARING FOR PROPOSED MODIFICATIONS TO CHAPTER 55 OF THE VILLAGE CODE ADVERTISED AS LOCAL LAW #3 OF 2018 Mayor Zaccaro stated that the purpose of Local Law No. 3 of 2018 is to codify the Village s authority to regulate boundary line changes within the boundaries of the Village, and to formalize and streamline the application process for boundary line changes. After discussion amongst the members of the Board and those in attendance, and after all having had a chance to be heard, Trustee Richard made a motion to adopt the proposed local law to modify Chapter 55 as presented. The motion was seconded by Trustee O Brien, and the motion failed to carry according to the following vote: In Favor: Trustee Richard Against: Trustee Wolf, Trustee O Brien, Trustee Oppenheimer CAPITAL PROJECT OVERVIEW Mayor Zaccaro provided a brief overview and status report of the following capital projects: Lighthouse Promenade: A pre-contract meeting was held with Chesterfield Associates Inc. pursuant to the Notice of Award provided to them to discuss and approve the project schedule, the sub-contractor list, means and methods of construction, and traffic control. He stated that the meeting was very productive, that Chesterfield demonstrated their experience, knowledge and ability to undertake the project, and that a contract was executed with them for both the reconstruction of Lighthouse Prom as a timber walkway and for the installation of a new 12 inch water main. Mayor Zaccaro also stated that the Village Administrator and Treasurer have received from FEMA a 3 year time extension to complete the work and also requested full funding for the Lighthouse Promenade Project as a Flood Mitigation project and for upgrades

9 for Codes and Standards. He stated that the work is anticipated to take two years to complete, and that homeowners will be kept apprised of progress and access limitations via periodic communications from the Village office. 14 Bay Promenade: Mayor Zaccaro stated that an application is pending with the Suffolk County Department of Health for an approximately 1,600 square foot, one story structure with storage under the building, and given the anticipated approval time and other off-season workload that this project would not likely start until the 2019 off-season. Discussion ensued about the internal configuration of the most recent design, and Mayor Zaccaro stated that there may still be tweaking to the design before final approval, and that there is not as much pressure to complete that process given the projected commencement date, although he still expressed a desire to have it finalized as soon as possible. CONSIDERATION OF AWARDING CONTRACTS FOR RENOVATION OF VILLAGE HALL Mayor Zaccaro stated that the Village had received public bids from four separate trades pursuant to the approved design plans and Wicks Law requirements for the renovation of the Village Hal, for a combined total cost of approximately $2,650,000. Mayor Zaccaro stated that funding for this project would partly come from FEMA grants for Alternate Projects, and that this level of project cost was contemplated in the long term planning forecasts discussed at previous Board meetings. Discussion continued about the Village Hall Renovation Project, and Trustee Oppenheimer moved adoption of the following resolution: RESOLUTION ADOPTING LEAD AGENCY STATUS, TYPING A PROJECT AS AN UNLISTED ACTION AND ADOPTION OF A NEGATIVE DECLARATION FOR PURPOSES OF SEQRA WITH REGARD TO THE POTENTIAL AWARDING OF CONTRACTS FOR THE RENOVATION OF VILLAGE HALL. WHEREAS the Village of Saltaire competitively bid a project for the renovation of Village Hall under four separate phases as required by Wick s Law and the Board is considering awarding the contracts and executing the contracts for the renovation of Village Hall with the qualified low bidders, and WHEREAS the Board of Trustees has reviewed the contract work and contracts and completed the short form EAF and accompanying materials for the required SEQRA review with respect to the contracts and the contract work; it is therefore RESOLVED that the Board of Trustees adopts Lead Agency status for purposes of SEQRA with respect to the renovation of Village Hall, and further be it RESOLVED that the Board of Trustees hereby determines that the contracts and contract work for the renovation of Village Hall with the qualified low bidders is an Unlisted Action for purposes of SEQRA, and further be it RESOLVED that the Board of Trustees of the Village of Saltaire hereby determines that the contracts for the renovation of Village Hall with the qualified low bidders for all four phases of the work: Will not create a material conflict with an adopted land-use plan or zoning regulations; and Will not result in a change in the use or intensity of the use of land; and Will not impair the character or quality of the existing community; and Will not have an impact on the environmental characteristics that caused the establishment of a Critical Environmental Area; and

10 Will not result in an adverse change in the existing level of traffic or affect existing infrastructure for mass transit, biking, or walkways; and Will not cause an increase in the use of energy or fail to incorporate reasonably available energy conservation or renewable-energy alternatives; and Will not impact existing public or private water supplies; and Will not impact existing public or private wastewater treatment facilities; and Will not impair the character or quality of important historic, archaeological, architectural or aesthetic resources; and Will not result in an adverse change to natural resources such as wetlands, water bodies, groundwater, air quality, flora and fauna; and Will not result in an increase in the potential for erosion, flooding or drainage problems; and Will not create a hazard to environmental resources or human health; and that it is therefore RESOLVED that a Negative Declaration is hereby adopted for purposes of SEQRA. The motion was seconded by Trustee Wolf, and the motion was carried according to the following: Motion: Trustee Oppenheimer After further discussion, Trustee Richard then made the following motion: WHEREAS the Village of Saltaire solicited bids according to its procurement policy for public works and to be in compliance with the procurement policies of the Village of Saltaire for renovation of Village Hall, and WHEREAS sealed bids were publicly opened at 11:00 a.m. EST on August 27,, 2018, and Atlantic Construction Company LLC submitted a sealed envelope for the General Contracting bid of the project, and that sealed envelope did not contain any of the required proposal forms required by the bid documents; THEREFORE, BE IT RESOLVED that the submittal of Atlantic Construction Company LLC for the General Contracting bid for the renovation of Village Hall is deemed non-responsive to the bid documents. The motion was seconded by Trustee Oppenheimer, and the motion carried according to the following: Seconded: Trustee Oppenheimer After further discussion, Trustee Oppenheimer then made the following motion: WHEREAS the Village of Saltaire solicited bids according to its procurement policy for public works and to be in compliance with the procurement policies of the Village of Saltaire for renovation of Village Hall, and

11 WHEREAS sealed bids were publicly opened at 11:00 a.m. EST on August 27, 2018, and LoDuca Associates Inc. has been qualified by the Village Engineer, Village Attorney and Village Administrator as meeting all of the requirements of the bidding documents, and is therefore the certified low bidder for the General Construction phase of the work as specified in the bid documents and met all the requirements stipulated in the bid; THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Saltaire hereby authorizes the Village Administrator to declare Loduca Associates Inc. as the certified low bidder for General Construction phase of the renovation of Village Hall, pursuant to the plans and specifications and requirements of the bid documents, and to notify Loduca Associates Inc. of its status as low bidder, and further BE IT RESOLVED that the Board of Trustees of the Village of Saltaire hereby authorizes the Village Administrator to execute the necessary contract documents with Loduca Associates Inc. for the General Construction phase of the renovation of Village Hall according to the plans and specifications of the bid documents for the lump sum and unit prices specified therein, for the contract amount pursuant to the unit bid amounts multiplied by the actual measured quantities, if any, for the base bid for a projected total contract amount of $2,296, minus any negotiated reductions that the Village may achieve in negotiating the final contract plus the cost of any necessary change orders that the Mayor deems necessary and reasonable, and further, Be it resolved that the funding for the project shall initially be made from the general reserves, with the general reserves to be repaid in whole or in part from the proceeds of FEMA reimbursement, and any remainder to be repaid in whole or in part out of the issuance of Bonds or Bond or Revenue Anticipation Notes, as previously authorized or to be authorized in the future. The motion was seconded by Trustee O Brien, and the motion carried according to the following: Motion: Trustee Oppenheimer After further discussion, Trustee Richard then made the following motion: WHEREAS the Village of Saltaire solicited bids according to its procurement policy for public works and to be in compliance with the procurement policies of the Village of Saltaire for renovation of Village Hall, and WHEREAS sealed bids were publicly opened at 11:00 a.m. EST on August 27, 2018, and JNS Heating Services Inc. has been qualified by the Village Engineer, Village Attorney and Village Administrator as meeting all of the requirements of the bidding documents, and is therefore the certified low bidder for the Mechanical phase of the work as specified in the bid documents and met all the requirements stipulated in the bid; THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Saltaire hereby authorizes the Village Administrator to declare JNS Heating Services Inc. as the certified low bidder for the Mechanical phase of the renovation of Village Hall, pursuant to the plans and specifications

12 and requirements of the bid documents, and to notify JNS Heating Services Inc. of its status as low bidder, and further BE IT RESOLVED that the Board of Trustees of the Village of Saltaire hereby authorizes the Village Administrator to execute the necessary contract documents with JNS Heating Services Inc. for the Mechanical phase of the renovation of Village Hall according to the plans and specifications of the bid documents for the lump sum and unit prices specified therein, for the contract amount pursuant to the unit bid amounts multiplied by the actual measured quantities, if any, for the base bid for a projected total contract amount of $161, minus any negotiated reductions that the Village may achieve in negotiating the final contract plus the cost of any necessary change orders that the Mayor deems necessary and reasonable, and further, Be it resolved that the funding for the project shall initially be made from the general reserves, with the general reserves to be repaid in whole or in part from the proceeds of FEMA reimbursement, and any remainder to be repaid in whole or in part out of the issuance of Bonds or Bond or Revenue Anticipation Notes, as previously authorized or to be authorized in the future. The motion was seconded by Trustee O Brien, and the motion carried according to the following: After further discussion, Trustee Oppenheimer then made the following motion: WHEREAS the Village of Saltaire solicited bids according to its procurement policy for public works and to be in compliance with the procurement policies of the Village of Saltaire for renovation of Village Hall, and WHEREAS sealed bids were publicly opened at 11:00 a.m. EST on August 27, 2018, and Eric Muller Inc. has been qualified by the Village Engineer, Village Attorney and Village Administrator as meeting all of the requirements of the bidding documents, and is therefore the certified low bidder for the Electrical phase of the work as specified in the bid documents and met all the requirements stipulated in the bid; THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Saltaire hereby authorizes the Village Administrator to declare Eric Muller Inc. as the certified low bidder for the Mechanical phase of the renovation of Village Hall, pursuant to the plans and specifications and requirements of the bid documents, and to notify Eric Muller Inc. of its status as low bidder, and further BE IT RESOLVED that the Board of Trustees of the Village of Saltaire hereby authorizes the Village Administrator to execute the necessary contract documents with Eric Muller Inc. for the Electrical phase of the renovation of Village Hall according to the plans and specifications of the bid documents for the lump sum and unit prices specified therein, for the contract amount pursuant to the unit bid amounts multiplied by the actual measured quantities, if any, for the base bid for a projected total contract amount of $123,200 minus any negotiated reductions that the Village may achieve in negotiating the final contract plus the cost of any necessary change orders that the Mayor deems necessary and reasonable, and further,

13 Be it resolved that the funding for the project shall initially be made from the general reserves, with the general reserves to be repaid in whole or in part from the proceeds of FEMA reimbursement, and any remainder to be repaid in whole or in part out of the issuance of Bonds or Bond or Revenue Anticipation Notes, as previously authorized or to be authorized in the future. The motion was seconded by Trustee Richard, and the motion carried according to the following: Motion: Trustee Oppenheimer Seconded: Trustee Richard After further discussion, Trustee O Brien then made the following motion: WHEREAS the Village of Saltaire solicited bids according to its procurement policy for public works and to be in compliance with the procurement policies of the Village of Saltaire for renovation of Village Hall, and WHEREAS sealed bids were publicly opened at 11:00 a.m. EST on August 27, 2018, and Cross Island P&H Inc. has been qualified by the Village Engineer, Village Attorney and Village Administrator as meeting all of the requirements of the bidding documents, and is therefore the certified low bidder for the Plumbing phase of the work as specified in the bid documents and met all the requirements stipulated in the bid; THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Saltaire hereby authorizes the Village Administrator to declare Cross Island P&H Inc. as the certified low bidder for the Plumbing phase of the renovation of Village Hall, pursuant to the plans and specifications and requirements of the bid documents, and to notify Cross Island P&H Inc. of its status as low bidder, and further BE IT RESOLVED that the Board of Trustees of the Village of Saltaire hereby authorizes the Village Administrator to execute the necessary contract documents with Cross Island P&H Inc. for the Plumbing phase of the renovation of Village Hall according to the plans and specifications of the bid documents for the lump sum and unit prices specified therein, for the contract amount pursuant to the unit bid amounts multiplied by the actual measured quantities, if any, for the base bid for a projected total contract amount of $67, minus any negotiated reductions that the Village may achieve in negotiating the final contract plus the cost of any necessary change orders that the Mayor deems necessary and reasonable, and further, Be it resolved that the funding for the project shall initially be made from the general reserves, with the general reserves to be repaid in whole or in part from the proceeds of FEMA reimbursement, and any remainder to be repaid in whole or in part out of the issuance of Bonds or Bond or Revenue Anticipation Notes, as previously authorized or to be authorized in the future. The motion was seconded by Trustee Oppenheimer, and the motion carried according to the following: Motion: Trustee O Brien Seconded: Trustee Oppenheimer

14 FEMA-FUNDED ALTERNATE PROJECTS Administrator Posillico stated that, given the recently authorized project cost of the Village Hall Renovation, and the projected cost of 14 Bay Promenade, there will be no funding available under FEMA s Alternate Project program for the 14 Bay Promenade reconstruction project, as had been recently listed with FEMA. He also stated that by applying all remaining funding to the Village Hall renovation project will allow the funds to be reimbursed sooner because that project will be completed first. He stated that given the circumstances as described, he recommends submitting a revised Alternate Project schedule to FEMA reflecting only the Village Renovation building project in addition to the already completed and funded Bay Prom Water Main, and to remove the 14 Bay Prom building project from the funding list. After discussion and all having a chance to be heard, Trustee Wolf made a motion to authorize Administrator Posillico to submit a revised Alternate Project list to FEMA which includes only the Village Hall renovation building project and the Bay Prom water main project, and to request the necessary time extension to complete all projects. The motion was seconded by Trustee O Brien and the motion was carried according to the following: Motion: Trustee Wolf CONSIDERATION OF ACCEPTANCE OF DONATION PURSUANT TO AN ESTATE BEQUEST Mayor Zaccaro reported that the Village has been included as a beneficiary in the last Will and Testament of deceased resident Peter Hahn, in which the Village was named as a fifty percent beneficiary of the proceeds of the property located at 311 Crest Walk. Mayor Zaccaro stated that the Estate is currently in probate, and the Executor of the Estate is trying to expedite the probate, and to that end has asked for the Village to formally waive any objections to the bequest as a fifty percent beneficiary of proceeds of the sale of 311 Crest Walk. After discussion of the subject, Trustee Richard made a motion to authorize Mayor Zaccaro, after a thorough review by the Village Attorney of all the facts and circumstances of the Will and the bequest, and upon advise of the Village Attorney that it is in the best interest of the Village to do so, to formally waive any objection to the bequest made in the last Will and Testament made by Peter Hahn. The motion was seconded by Trustee Wolf, and the motion was carried according to the following vote: Motion: Trustee Ricard Seconded: Trustee Wolf

15 AUTHORIZATION FOR A PUBLIC HEARING FOR CONSIDERATION OF A LOCAL LAW TO CLARIFY AND CODIFY THE RIGHTS AND RESPONSIBILITIES OF THE BOARD OF TRUSTEES ACTING AS THE BOARD OF FIRE COMMISSIONERS Mayor Zaccaro stated that in order to make clear the rights and responsibilities of the Board of Trustees in terms of managerial and financial oversight of the Saltaire Volunteer Fire Company in light of sometimes confusing and perhaps conflicting guidance provided by the New York State Attorney s General office and the Office of the State Comptroller in regard to the requirements of State regulations, the Village Attorney had drafted proposed local legislation that would provide both the Fire Company and the Board of Trustees better clarity on the required extent and scope of the oversight. After discussion, Trustee Oppenheimer made a motion to consider an amendment to the Village Code at a public hearing scheduled for the same date as the next scheduled Board of Trustees meeting to amend the Village Code to codify the rights and responsibilities of the Board of Trustees in terms of managerial and financial oversight of the Saltaire Volunteer Fire Company. The motion was seconded by Trustee Richard and the motion was carried according to the following: Motion: Trustee Oppenheimer Seconded: Trustee Richard BOARD OF TRUSTEE REPORTS Each of the Trustees provided seasonal-ending reports on their particular areas of oversight responsibility. APPROVAL OF MINUTES Draft copies of the minutes of the meetings of August 5, 2018 had previously been presented to the Board and posted in draft form on the Village website. Following discussion, Trustee Richard made a motion to adopt the minutes as presented with minor non-substantive corrections. The motion was seconded by Trustee O Brien and on call it was carried according to the following action: ABSTRACT AUDIT Mayor Zaccaro stated that the following Abstracts, having been distributed to all in attendance and posted on the Village website, were presented for approval by the Village Administrator and the Village Treasurer: Trust & Agency Checking No. 3A in the amount of $15, General Checking No. 3B in the amount of $86, Capital Fund Checking No. 4A in the amount of $35, General Checking No. 4A in the amount of $87,282.60

16 After discussion and opportunity for questions, Trustee O Brien made a motion that the above-listed abstracts be approved as presented and that the Mayor be authorized to execute the warrants. The motion was seconded by Trustee Wolf, and on call it carried according to the following vote: Motion: Trustee O Brien Seconded: Trustee Wolf ADJOURN INTO EXECUTIVE SESSION Trustee Richard made a motion that the Board adjourn into Executive Session to discuss litigation strategy, contract negotiations and personnel issues. The motion was seconded by Trustee Oppenheimer and on call it was approved at 11:17 a.m. according to the following vote: Seconded: Trustee Oppenheimer RE-ADJOURNMENT INTO PUBLIC SESSION Trustee Richard made a motion to re-adjourn into public session at 11:22 a.m. The motion was seconded by Trustee Oppenheimer and on call it was approved according to the following vote: Seconded: Trustee Oppenheimer The public meeting was called back into session by Mayor Zaccaro at 11:22 a.m. and the following were in attendance: John A. Zaccaro Jr, Mayor Hillary Richard, Deputy Mayor Frank Wolf, Trustee Hugh O Brien, Trustee Nat Oppenheimer, Trustee Scott Rosenblum, Counselor to the Board Donna Lyudmer, Village Treasurer Mario Posillico, Administrator & Clerk And 0 other attendees And 0 observed through internet audio/video connection. NEXT BOARD MEETINGS & CLOSE OF MEETING After all having had a chance to be heard, and there being no further business before the Board, Trustee Wolf made a motion at 11:25 a.m. to close the meeting and to hold the next Board of Trustees meetings according to the following schedule:

17 9:00 a.m. on October 6, 2018, 103 or 105 Broadway, Saltaire, New York. 5:00 p.m. on November 7, 2018, 1180 Avenue of the Americas, New York. The motion was seconded by Ricahrd and on call it was approved according to the following vote: Motion: Trustee Wolf Seconded: Trustee Richard