LEGAL NOTICE CITY OF ANSONIA, CONNECTICUT REQUEST FOR PROPOSALS

Transcription

1 LEGAL NOTICE CITY OF ANSONIA, CONNECTICUT REQUEST FOR PROPOSALS FOR THE INSTALLATION OF BARRIER GATES, DUMPSTER ENCLOSURES, BOLLARDS, AND A CANTILEVER GATE FOR ANSONIA PUBLIC SCHOOLS ANSONIA, CONNECTICUT REQUEST FOR PROPOSALS The City of Ansonia, Connecticut, is seeking Request For Proposals (RFP) for the installation of Barrier Gates, Dumpster enclosures, bollards, and a cantilever gate at various school buildings. RFP packages can be obtained at City Clerk s Office, Ansonia City Hall, 253 Main Street, Ansonia, Conn., A mandatory walkthrough will be conducted on sites by the Director of Facilities on JUNE 30, 2014 beginning at the Ansonia Middle School, 115 Howard Avenue, Ansonia, Conn at 2:00 P.M. All materials list and specification documents will be provided during the walkthrough. All documents will be returned to the Director of Facilities in whole if a contractor is not awarded the project. No exceptions. Each proposal will include specific due dates or timeframes as total, project completion is scheduled for August 26, Bid will be awarded to the contractor that demonstrates understanding of labor requirements within their proposal to the satisfaction of the Director of Facilities. This project a will include the preparation, construction and installation of Barrier Gates, Dumpster enclosures, Bollards, and a Cantilever gate per walkthrough and design requirements. Bids shall be sealed and appropriately marked Fencing, along with the contractor s name and contact information clearly noted on the outside of the envelope. Proposals shall be addressed to Mr. Robert Evans, Director of Facilities, Ansonia City Hall, 253 Main Street, Ansonia, Conn., 06401, due and filed with the Clerk s Office on or before July 7, 2014, 1:00PM. ed or faxed proposals will not be acceptable for submission of bid. Late proposals will not be accepted The City of Ansonia shall have the right to accept or reject any and all proposals. City of Ansonia

2 REQUEST FOR PROPOSAL AND FOR QUALIFICATIONS, CONDITIONS, SPECIFICATIONS AND SPECIAL PROVISIONS FOR FENCING AND ENCLOSURES FOR ANSONIA PUBLIC SCHOOLS ANSONIA, CONNECTICUT RFP #2013 R014 DUE: July 7, 2014, at 1:00P.M. Contact: City of Ansonia Robert Evans Cover Sheet

3 GENERAL INSTRUCTIONS Page 3-9 General Instructions Page 10 References Attachment - Submission Form Attachments Schedules B1, B2, B3, B4 TABLE OF CONTENTS CITY OF ANSONIA Bid 2013 R014 PUBLIC SCHOOLS FENCING Page 2 of 9 Schedule A. General Requirements and Specifications Section No. A 1 A 2 A 3 A 4 A 5 A 6 A 7 A 8 A 9 A 10 A 11 A 12 A 13 Title Summary of Work Alternates Contract Modification Procedures Payment Procedures Project Management and Coordination Construction Progress Documentation Submittal Procedures Product Requirements Selective Demolition Closeout Procedures Project Record Documents Operation and Maintenance Data Warranties Section No. Title Schedule A1, A2, A3, A4. Materials Product - Specifications B1 B2 B3 B4 Specifications for John C. Meade School, 75 Ford St. Specifications for John G. Prendergast School, 59 Finney Street. Specifications for Ansonia High School, 20 Pulaski Highway. Specifications for Ansonia Middle School, 115 Howard Ave. END OF TABLE OF CONTENTS

4 CITY OF ANSONIA Bid 2013 R014 PUBLIC SCHOOLS FENCING Page 3 of 9 REQUEST FOR PROPOSAL AND FOR QUALIFICATIONS, CONDITIONS, SPECIFICATIONS AND SPECIAL PROVISIONS FOR FENCING AND ENCLOSURES FOR ANSONIA PUBLIC SCHOOLS ANSONIA, CONNECTICUT RFP #2013 R014 DUE: July 7, 2014, at 1:00P.M. The CITY OF ANSONIA, Connecticut (hereinafter referred to as City), through the Office of the Controller, will accept sealed bids for the installation galvanized fencing, gates, foundations, and barriers in accordance with the attached specifications and scope of work, of the following Public Schools: John C. Mead School 75 Ford St. John G. Prendergast School 59 Finney Street Ansonia High School 20 Pulaski Highway Ansonia Middle School 115 Howard Ave. NOTE: A MANDATORY PRE BID MEETING AND WALK-THROUGH WILL TAKE PLACE ON JUNE 30, 2014 AT 2:00 P.M MEETING AT THE ANSONIA HIGH SCHOOL, 20 PULASKI HIGHWAY, ANSONIA, CONN., 06401

5 Introduction CITY OF ANSONIA Bid 2013 R014 PUBLIC SCHOOLS FENCING Page 4 of 9 Pursuant to a State of Connecticut Grant and the Bond Referendum dated and passed by a majority of the voter s of the City of Ansonia on November 5, 2013, the City of Ansonia has been authorized expend funds for the security matters, including the installation of safety, projectile resistant, security film on the first level windows and doors on the Public Schools in the City of Ansonia, Conn. The project shall be guided by the principals of the Bid Specifications, the Contract for Goods and Services and by the Ordinances of the City of Ansonia. 1. PREPARATION OF BIDS Bids shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit one (1) ORIGINAL and two (2) EXACT COPY. Bidders should submit bids in a clear, concise and legible manner to permit proper evaluation of responsive bids. Bids must contain the following materials: 1. Bidders must submit a list of all equipment that the Contractor intends to utilize to complete the project and to allow the City to properly evaluate the bid proposal. 2. Bidders must submit as list of the most recent jobs completed that are similar as to size and structure that is the subject of this project. 3. Bid must include a Bid bond for ten percent (10%) of the amount of the bid. 4. Bidders must provide certificate of Insurances as described in the Bid specifications. 5. Bidders must provide a list of references as requested in the Bid specifications. 2. BID SUBMISSION Bids are to be submitted in a sealed envelope and addressed as follows: BID PROPOSAL FOR PUBLIC SCHOOLS FENCING CITY CLERK 253 MAIN STREET ANSONIA, CONNECTICUT 06401

6 Bid 2013 R014 PUBLIC SCHOOLS FENCING Page 5 of 9 Please be advised that the person signing the formal proposal must be authorized by your organization to contractually bind your firm with regard to prices and related contractual obligations for the delivery period requested. 3. BID TIME a) Bids shall be received at the office of the Clerk s Office, Ansonia City Hall, 253 Main Street, Ansonia, Conn., 06401, prior to the advertised hour of opening, at which time all proposals will be publicly opened and read aloud. Any bid received after the due date and time noted above shall not be accepted or opened. b) The City shall review the Proposal submitted and may request interviews of one or more of the Firms submitting proposals. c) Telegraphic or faxed Proposal will not be considered. d) A bidder may withdraw a proposal at any time prior to the above scheduled date and time. 4. CITY OPTIONS a) The City reserves the right to reject any and all bids and does not bind itself to accept the lowest bid or any proposal. The City reserves the right to ask for new bids in whole or in part, or to reject any or all bids, or any part thereof, and to waive any requirements, irregularities, technical defects or service therein when it is deemed to be in the best interest of the City. b) If a bid proposal does not meet or better the required specifications, requirements, and scope of work requested on all points that must be outlined in a letter attached to the bid proposal otherwise it will be presumed that the bid as proposed is in accordance with the required specifications. 5. TAXES All purchases made by the City, and associated with the award of this requirement shall be tax exempt. A City Tax Exemption Certificate shall be furnished upon request. 6. INQUIRIES AND SITE VISITS A site visit as been scheduled. Thereafter, all inquiries regarding this request shall be answered up to the close of business July 2, 2014 after which time no additional questions will be accepted. To ensure consistent interpretation of certain items, answers to questions the City deems to be in the interest of all bidders will be

7 Bid 2013 R014 PUBLIC SCHOOLS FENCING Page 6 of 9 made available in writing or by Fax as appropriate to all bidders. Inquiries or requests for onsite visits and general inquiries for drawing or specification clarifications may be directed to Robert Evans (203) Additionally, after proposals are received, the City reserves the right to communicate with any or all of the bidders to clarify the provisions of Proposals. The City further reserves the right to conduct interviews to some, all of, or none of the bidders, and to request additional information from any bidder at any time after proposals are opened. 7. AWARD AND AUTHORITY The City will present the Bids to the Aldermen of the City of Ansonia for review, discussion and approval. The City requires that the vendor maintain it s pricing for at least fourteen (14) days after the bids have been submitted to the Aldermen. The City will issue notification of award in writing. 8. PRICING Bidders are requested to quote the project to include the preparation for the installation galvanized fencing, gates, foundations, and barriers in accordance with the specifications with no alternatives; including pricing for labor, materials, equipment rental and warranties. 9. ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS Any assignment or subcontracting by a bidder, vendor, or contractor for work to be performed, or goods and/or services to be provided, in whole or in part, and any other interest in conjunction with City procurement shall not be permitted without the express written consent of the City. 10. HOLD HARMLESS CLAUSE Bidder agrees to indemnify, hold harmless and defend the City from and against any and all liability for loss, damage or expense which the City may suffer or for which the City may be held liable by reason of injury, including death, to any person or damage to any property arising out of or in any manner connected with the operations to be performed under an agreement with the City, whether or not due in whole or in part of any act, omission or negligence of the City or any of his representatives or employees.

8 Bid 2013 R014 PUBLIC SCHOOLS FENCING Page 7 of WORK REGULATIONS, PREVAILING WAGE, AND STANDARDS All work activities performed in association with this request must be performed and completed for the City in accordance with current Federal State and Local regulations. State of Connecticut Prevailing Wage standards may apply for this project. All services performed shall also conform to the latest OSHA standards and/or regulations. 12. INSURANCE The successful bidder shall provide the City with proof by way of Certificates of Insurance before work commences. The City shall be named as an additional insured with an Insurance Company licensed to write such insurance in Connecticut, against the following risks and in not less than the following amounts: * Worker s Compensation; * Contractor s Public Liability and Property Damage; Property Damage Liability $1,000,000 Personal Injury Liability $1,000,000 $5,000,000 * Comprehensive Automobile Liability Bodily Injury $1,000,000 $5,000,000 Property Damage $1,000,000 Such policies shall provide that no coverage shall be changed or cancelled unless thirty- (30) day s prior notice of such change or cancellation shall be made to the owner. Such notice shall be made by registered mail; postage prepaid, to the City of Ansonia, City Hall, 253 Main Street,. In the event of cancellation, the contractor shall cease all operations on or before the effective date of said cancellation and the contractor shall not commence work again until it has obtained replacement insurance and has delivered a Certificate of Insurance to the City of Ansonia. 13. BID, PERFORMANCE AND PAYMENT BONDS a) A Bid Bond payable to the City of Ansonia must accompany each Bid for ten (10%) percent of the total amount of the Bid. As soon as the Bid prices have been compared, the City will return the bonds of all except the three lowest responsible Bidders. When the Agreement is executed, the bonds of the remaining unsuccessful Bidders will be returned. The Bid Bond of the successful Bidder will be retained until the Payment Bond

9 Bid 2013 R014 PUBLIC SCHOOLS FENCING Page 8 of 9 and Performance Bond have been executed and approved, after which it will be returned. A certified check may be used in lieu of a Bid Bond. b) A Performance Bond and a Payment Bond, each in the amount of Fifty percent (50%) of the Contract Price, with a corporate surety approved by the City, will be required for the faithful performance of the contract. Attorneys-in-fact who sign the Bid Bonds or Payment Bonds and Performance Bonds must file with each bond, a certified and effective dated copy of their power of attorney. c) The party to whom the contract is awarded will be required to execute the Agreement and obtain the Performance Bond within ten (10) calendar days from the date when Notice of Award is delivered to the Bidder. The Notice of Award shall be accompanied by the necessary Agreement and Bond forms. In case of failure of the Bidder to execute the Agreement, the City may, at his option, consider the Bidder in default, in which case the Bid Bond accompanying the proposal shall become the property of the City. d) The City, upon receipt of acceptable Performance Bond and Agreement signed by the Contractor, shall sign the Agreement and return to the Contractor an executed duplicate of the Agreement within a reasonable period of time. The returned executed Agreement by the City to the Contractor shall be accompanied with a Notice to Proceed. 14. CONFLICT OF INTEREST No purchase shall be made from nor shall services be secured from any officer or employee of the City, or from any partnership or corporation in which such City officer or City employee is a partner or officer, or holds a substantial interest, unless such relationship and the fact that such purchase is contemplated shall be made known and is approved in writing by the Board of Aldermen of City of Ansonia. 15. REFERENCES Bidders must provide five (5) commercial references. 16. SPECIFICATIONS a) Should any Bidder find discrepancies in the Specifications, or be in doubt as to the exact meaning, notify the City at once. The City may then, at their option, issue Addenda clarifying same. The City shall not be responsible for oral instructions or misinterpretations of Specifications It is the responsibility of the bidder to verify prior to final submittal of a bid or bid if any addenda to this request have been issued. Any addenda to this request shall be posted on the ANSONIA PUBLIC SCHOOLS website

10 Bid 2013 R014 PUBLIC SCHOOLS FENCING Page 9 of 9 Bidders also may contact Robert Evans at (203) for inquiries regarding addenda. b) The City reserves the right to issue Addenda at any time prior to the Bid Opening. All such Addenda become, upon issuance, a part of the Specification. c) The City reserves the right to require any or all Bidders to submit statements as to previous experience in performing comparable work; and as to financial and technical organizations and resources available for this work. The mere opening and reading aloud of a bid shall not constitute or imply the City s acceptance of the suitability of a Bidder or the bid, nor shall possession of Drawings or Specifications constitute an invitation to bid. The competency and responsibility of Bidders as well as the number of working days required for completion will be considered in making an award. 17. LIQUIDATED DAMAGES Non-compliance with the scheduled completion date of the Contract shall result in engineering charges as follows: The Contractor shall pay liquidated damages of $ per working day for each day after the agreed Contract completion date up to, and including, the actual date of completion. 18. GENERAL BID INFORMATION a. TIME IS OF THE ESSENCE after the bid is awarded; the Contractor and representatives from the City shall meet to discuss scheduling of work, safety plans, and the coordination of any work to be provided by the contractor, any subcontractors, and the Maintenance staff. b. A payment schedule shall be determined by the contractor and the City based upon the confirmed order of materials and parts, delivered equipment, and installation progress. c. Work may be scheduled during the day so long as any particular operation does not interrupt the safe and normal operation of the building. Tasks that may be disruptive need to be scheduled when the offices are not in session. d. Workers must follow all safety protocol while working in or around the building.

11 REQUEST FOR PROPOSAL AND FOR QUALIFICATIONS, CONDITIONS, SPECIFICATIONS AND SPECIAL PROVISIONS FOR FENCING AND ENCLOSURES FOR ANSONIA PUBLIC SCHOOLS ANSONIA, CONNECTICUT RFP #2013 R014 DUE: July 7, 2014, at 1:00P.M. REFERENCES List references for similar services provided for at least five (5) clients in the past five (5) years (attach any other client references if desired). PLEASE NOTE IT IS THE CITY S INTENT TO COMMUNICATE WITH THE REFERENCES LISTED HEREIN. CLIENT 1: Organization Name: Contact Name: Phone: Service Dates: Project(s): CLIENT 2: Organization Name: Contact Name: Phone: Service Dates: Project(s): CLIENT 3: Organization Name: Contact Name: Phone: Service Dates: Project(s): CLIENT 4: Organization Name: Contact Name: Phone: Service Dates: Project(s): CLIENT 5: Organization Name: Contact Name: Phone: Service Dates: Project(s):

12 REQUEST FOR PROPOSAL AND FOR QUALIFICATIONS, CONDITIONS, SPECIFICATIONS AND SPECIAL PROVISIONS FOR FENCING AND ENCLOSURES FOR ANSONIA PUBLIC SCHOOLS ANSONIA, CONNECTICUT RFP #2013 R014 DUE: July 7, 2014, at 1:00P.M To: CITY OF ANSONIA 253 Main Street Ansonia, CT SUBMISSION FORM Project: FENCING AND ENCLOSURES FOR John C. Meade School 75 Ford St. Date: Submitted by: (Full name) (Full address) Contact Name and Phone Number BID AMOUNT Pursuant to and in compliance with the Invitation to Bid relating thereto, the Undersigned, himself/herself with the conditions present and carefully examined all the documents (including any drawings and specifications attached as Schedules, General Instructions, Bid Proposal Form, etc., together with all Addenda issued and received prior to closing time for receipt of Bids and hereby offers and agrees as follows:

13 To provide all materials, all labor and all else whatsoever necessary to erect and properly finish all work in accordance with said documents for the above mentioned projects to the satisfaction of the City for the stipulated sum of Base Bid (in words) Base Bid (in figures) $ Attach copies of the Contractor s explanation of materials provided, time frame to complete the project and warranty and any other materials they wish to be considered. Enclosed herewith is the Bid Guaranty (10% of Base Bid minimum), in the form of: ( ) Bid Bond ( ) Certified Check All State of Connecticut taxes are excluded from the Bid Sum. BID FORM SIGNATURE (S) The Corporate Seal (Print the full name of your Proprietorship, Partnership, or Corporation) Was hereunto affixed in the presence of: (Authorized signing officer) (Title) (Seal) (Authorized signing officer) (Title) END OF BID FORM

14 REQUEST FOR PROPOSAL AND FOR QUALIFICATIONS, CONDITIONS, SPECIFICATIONS AND SPECIAL PROVISIONS FOR FENCING AND ENCLOSURES FOR ANSONIA PUBLIC SCHOOLS ANSONIA, CONNECTICUT RFP #2013 R014 DUE: July 7, 2014, at 1:00P.M To: CITY OF ANSONIA 253 Main Street Ansonia, CT SUBMISSION FORM Project: FENCING AND ENCLOSURES FOR John G. Prendergast School 59 Finney Street Date: Submitted by: (Full name) (Full address) Contact Name and Phone Number BID AMOUNT Pursuant to and in compliance with the Invitation to Bid relating thereto, the Undersigned, himself/herself with the conditions present and carefully examined all the documents (including any drawings and specifications attached as Schedules, General Instructions, Bid Proposal Form, etc., together with all Addenda issued and received prior to closing time for receipt of Bids and hereby offers and agrees as follows:

15 To provide all materials, all labor and all else whatsoever necessary to erect and properly finish all work in accordance with said documents for the above mentioned projects to the satisfaction of the City for the stipulated sum of Base Bid (in words) Base Bid (in figures) $ Attach copies of the Contractor s explanation of materials provided, time frame to complete the project and warranty and any other materials they wish to be considered. Enclosed herewith is the Bid Guaranty (10% of Base Bid minimum), in the form of: ( ) Bid Bond ( ) Certified Check All State of Connecticut taxes are excluded from the Bid Sum. BID FORM SIGNATURE (S) The Corporate Seal (Print the full name of your Proprietorship, Partnership, or Corporation) Was hereunto affixed in the presence of: (Authorized signing officer) (Title) (Seal) (Authorized signing officer) (Title) END OF BID FORM

16 REQUEST FOR PROPOSAL AND FOR QUALIFICATIONS, CONDITIONS, SPECIFICATIONS AND SPECIAL PROVISIONS FOR FENCING AND ENCLOSURES FOR ANSONIA PUBLIC SCHOOLS ANSONIA, CONNECTICUT RFP #2013 R014 DUE: July 7, 2014, at 1:00P.M To: CITY OF ANSONIA 253 Main Street Ansonia, CT SUBMISSION FORM Project: FENCING AND ENCLOSURES FOR Ansonia High School 20 Pulaski Highway Date: Submitted by: (Full name) (Full address) Contact Name and Phone Number BID AMOUNT Pursuant to and in compliance with the Invitation to Bid relating thereto, the Undersigned, himself/herself with the conditions present and carefully examined all the documents (including any drawings and specifications attached as Schedules, General Instructions, Bid Proposal Form, etc., together with all Addenda issued and received prior to closing time for receipt of Bids and hereby offers and agrees as follows:

17 To provide all materials, all labor and all else whatsoever necessary to erect and properly finish all work in accordance with said documents for the above mentioned projects to the satisfaction of the City for the stipulated sum of Base Bid (in words) Base Bid (in figures) $ Attach copies of the Contractor s explanation of materials provided, time frame to complete the project and warranty and any other materials they wish to be considered. Enclosed herewith is the Bid Guaranty (10% of Base Bid minimum), in the form of: ( ) Bid Bond ( ) Certified Check All State of Connecticut taxes are excluded from the Bid Sum. BID FORM SIGNATURE (S) The Corporate Seal (Print the full name of your Proprietorship, Partnership, or Corporation) Was hereunto affixed in the presence of: (Authorized signing officer) (Title) (Seal) (Authorized signing officer) (Title) END OF BID FORM

18 REQUEST FOR PROPOSAL AND FOR QUALIFICATIONS, CONDITIONS, SPECIFICATIONS AND SPECIAL PROVISIONS FOR FENCING AND ENCLOSURES FOR ANSONIA PUBLIC SCHOOLS ANSONIA, CONNECTICUT RFP #2013 R014 DUE: July 7, 2014, at 1:00P.M To: CITY OF ANSONIA 253 Main Street Ansonia, CT SUBMISSION FORM Project: FENCING AND ENCLOSURES FOR Ansonia Middle School 115 Howard Ave. Date: Submitted by: (Full name) (Full address) Contact Name and Phone Number BID AMOUNT Pursuant to and in compliance with the Invitation to Bid relating thereto, the Undersigned, himself/herself with the conditions present and carefully examined all the documents (including any drawings and specifications attached as Schedules, General Instructions, Bid Proposal Form, etc., together with all Addenda issued and received prior to closing time for receipt of Bids and hereby offers and agrees as follows:

19 To provide all materials, all labor and all else whatsoever necessary to erect and properly finish all work in accordance with said documents for the above mentioned projects to the satisfaction of the City for the stipulated sum of Base Bid (in words) Base Bid (in figures) $ Attach copies of the Contractor s explanation of materials provided, time frame to complete the project and warranty and any other materials they wish to be considered. Enclosed herewith is the Bid Guaranty (10% of Base Bid minimum), in the form of: ( ) Bid Bond ( ) Certified Check All State of Connecticut taxes are excluded from the Bid Sum. BID FORM SIGNATURE (S) The Corporate Seal (Print the full name of your Proprietorship, Partnership, or Corporation) Was hereunto affixed in the presence of: (Authorized signing officer) (Title) (Seal) (Authorized signing officer) (Title) END OF BID FORM

20 REQUEST FOR PROPOSAL AND FOR QUALIFICATIONS, CONDITIONS, SPECIFICATIONS AND SPECIAL PROVISIONS FOR FENCING AND ENCLOSURES FOR ANSONIA PUBLIC SCHOOLS ANSONIA, CONNECTICUT RFP #2013 R014 DUE: July 7, 2014, at 1:00P.M To: CITY OF ANSONIA 253 Main Street Ansonia, CT SUBMISSION FORM TOTALS Project: FENCING AND ENCLOSURES BID TOTALS FOR ALL SCHOOLS John C. Meade School 75 Ford St. John G. Prendergast School 59 Finney Street Ansonia High School 20 Pulaski Highway Ansonia Middle School 115 Howard Ave. Bid Amount $ $ $ $ *************************************************** Total $