Cost : Rs. 1000/- Subject: Tender for providing House Keeping Services in ESIC Model Hospital, Ludhiana on Contractual basis.

Transcription

1 Cost : Rs. 1000/- E.S.I.C.MODEL HOSPITAL BHARAT NAGAR, LUDHIANA Director: ; Dy.Medical Superintendent: , Medical Supdt.: , Fax: , E Mail: - ms-ludhiana@esic.nic.in, website: No. Dated:- To Subject: Tender for providing House Keeping Services in ESIC Model Hospital, Ludhiana on Contractual basis. Tenders are invited in two separate sealed envelopes (2 Bid System) for the provision of House Keeping Services upto 1 PM on or before 26/08/2014. Sealed tenders should bear the Advertisement No. and be clearly super subscribed as Tender for award of contract for providing of House Keeping services. Techinical Bid and Financial Bid respectively. Tenders submitted after 1PM on 26/08/2014 shall out rightly be rejected Tender form and General Terms and conditions. The Tender forms duly filled in will be accepted by this office upto 1 PM on 26/08/2014 along with Earnest money of Rs /- (One Lac Thirty Thousand only) in form of a crossed Demand Draft drawn on any Nationalized Bank, payable at Ludhiana in favour of the ESIC Fund Account No. 1. EMD and Check list should be accompanied with the Technical Bid. If the Technical Bid is not accompanied with requisite Earnest money and Check list (Documents should be enclosed as per the list), Tender form will be rejected out rightly without assigning any reason/entertaining any correspondence. The Earnest money of unsuccessful tenderers will be refunded without accrual of any interest, within the stipulated time limit. The sealed envelopes containing the quotation should be marked in capital letters TENDER FOR HOUSE KEEPING SERVICES-TECHNICAL BID & TENDER FOR HOUSE KEEPING SERVICES- FINANCIAL BID. Both the envelopes containing technical bid and financial bid should again be inserted in a single separate envelope of bigger size, clearly marked as Tender for Providing of Housekeeping Services. The envelope should also bear the sender s name and address. The sealed quotations as above should be dropped in the Tender Box placed in the chamber of JD (Admn.), IInd floor, Administration Block. In case the tender envelopes are bulky, tenderers may hand over the tender to JD (Admn.) after obtaining the signature/approval of Medical Superintendent of the Hospital on the tender envelope. Tenders should be sent by registered post only or tenderers may drop it by hand. No other means will be accepted. Tenders received by post after the fixed Date & time of receipt, it will not be entertained in any case. Last date and time for Receipt and opening of tender: - Tender must be dropped in the tender box by the date, time and venue as mentioned in above paras. The tender box will be opened at PM on 26/08/2014. Technical bid will be opened first and Financial bid of those tenderers who found to be technically qualified in the first stage will be informed telephonically or in writing about the opening of the financial bids. In case the above dates are declared as holiday, the tender will be accepted and opened on next working day. Tenders found to be technically not qualified; their unopened financial bid will be returned to the address as given on the Technical Bid by post. Tender Form & Conditions: - The application form of tender on which the statutory details (Ann. I) & the offer of price/rates (Ann. VIII) are to be quoted are enclosed, should be submitted in two different sealed envelopes and clearly mentioned Technical Bid & Financial Bid respectively on it. The quoted offer should be composite in all respect, inclusive of all statutory liabilities under the existing law. List of Machines to be used for House keeping purpose is attached as Annexure II, The terms 1 -

2 and conditions governing the tender are mentioned in the enclosed form Annexure-III, which should be signed and submitted along with Application form. Under taking by the tenderer abiding all the terms and conditions of the tender must be signed by the contractor attached as Annexure-IV. The duties and responsibilities of the House Keeping Staff are mentioned in Annexure-V. The check list has also placed as Ann. VI and rejection clause list at annexure-vii. The tender is liable to be rejected if incomplete information is given or any document asked for in the schedule to the tender are not duly filed or not enclosed and no correspondence will be entertained in this regard. All the pages of Technical bid & financial bid with documents attached should be properly serialized, numbered along with the Index and tenderer must sign all the pages of tender. Individual signing the tender or other documents concerned with the contract must specify whether he/she signs as: - (i) A sole proprietor of the firm, or constituted attorney of such proprietor. (ii) A partner of the firm if it is a partnership concern. In that case he must have authority to refer disputes to arbitration in case of any dispute. (iii) Constituted attorney of the firm, if it is a company. Note: - (a) In case of (II) of a Partnership concern, a copy of the partnership deed or General Power of Attorney, in either case duly attested by a Notary Public should be furnished. (b) In the case of partnership firms, where authority to refer disputes concerning the business or the partnership has been conferred on any partner, the tender and all other related documents must be signed by every partner of the firm. (c) A person signing the tender form or any documents forming part of the contract on behalf of the another shall be deemed to be construed that he has an authority to sign and if on an enquiry it is detected that the person so signing has no authority to do so, the purchaser, without prejudice to other civil criminal remedies, will cancel the contract and hold the signatory responsible for all costs and damages. (d) Vague tenders/quotations: - Quotations qualified by vague and indefinite expressions such, as subject to immediate acceptance or approx, will be provided shortly, rates as per Central or State rates etc. will not be considered and tender will be out rightly rejected. (e) Opening of Tender - You are at liberty to be present or authorize a representative to be present during the opening of tenders at the time and date as specified above. The name and address of the representative who would be attending at the time of the opening of the tender on your behalf should also be indicated in the tender. (f) Right of Acceptance: - Medical Superintendent reserves the right to accept or reject any tender without assigning any reason thereof. (g) Acceptance of the Tender: - The formal acceptance of the tender will be forwarded to the successful tenderer as soon as possible. The instructions contained in the letter should be acted upon immediately by the tenderer. In case the tenderer fails to comply with the formal acceptance of the tender or fails to provide the services within stipulated time, the offer of acceptance will be treated as cancelled and the earnest money so deposited will be treated as forfeited. (h) The agency will also provide the manpower for housekeeping services at MDDC, Rajpura and Barnala and any future establishment of ESIC under the control of Model Hospital, Ludhiana(if asked) at the same terms & conditions. Yours faithfully, JOINT DIRECTOR ESIC Model Hospital, Ludhiana. 2 -

3 Annexure-I TENDER FOR HOUSE KEEPING SERVICES AT ESIC MODEL HOSPITAL, LUDHIANA A GENERAL INFORMATIONS Sr.No. Particulars 1 Name & Address of the Agency/Firm TECHNICAL BID 2 Name of the Proprietor/Partners/ Directors 3 Whether registered under Companies/Indian Partnership Act. (Please Specify) B.STATUTORY REQUIREMENTS Registration no. of Agency under: 1 Proprietorship/Partnership/Co mpany Act (as the case may be) 2 Code No. allotted under E.S.I Act, 1948 (Attach photo copy) 3 Code No. allotted under EPF Act.(Attach photo copy) 4 PAN No. under Income Tax Act.(Attach photo copy) 6 Previous Experience(minimum 3 years) (Attach photocopy) 7 Audited statement of accounts (P&L account, balance sheet etc.) F.Y , & Income tax returns for the last 3 financial years , & (attach photo copies) 12 Service tax registration (attach proof) 13 Registration under contract labour (Regulation and Abolition) Act,

4 Note: 1. The organization must be registered under The Contract Labour (Regulation and Abolition )Act,1970 and has to obtain the licence for the contract awarded in respect of ESIC Model hospital Ludhiana for providing House keeping services for 56 staff strength. The contractor should submit this licence within 21 days after the award of contract or at the time of execution of agreement (whichever is earlier). Award of contract will be rejected if the party fails to do so and the EMD amount will be forfeited. 2. The agency must have experience of handling the work in reputed organizations including Govt. & Public Sector for at least 3 years and should have among lists of big clients at least three Govt. / Semi Govt. / PSUs. A certificate of satisfactory performance from such clients is also to be submitted [Minimum 3 years experience is essential] 3. Affidavit on Non-Judicial Stamp paper of appropriate value showing that the Agency has not been black listed by any of the Govt. Department or by any institution. (Photocopy of the affidavit will not be entertained and tender may likely to be rejected). 4. The agency should have at least one running contact equal to 75% or two running contract equal to 50% or three running contract equal to 35% of the estimated annual cost of the work to be awarded. Estimated value is Rs /- per year. 5. The total turnover of the agency should be more than Rs. 1,00,00,000/- (Rupees One Crore) per annum. Please attach documentary proof of the above statutory details failing which tender will liable to be rejected. Non- furnishing of information and documents at Sr. No. 1 to 5 of the above statutory requirements will liable to be rejection of the tender. Tender containing false, misleading information will be rejected and may also be liable for consequences for submitting false information. (B) Demand Draft No. dated for Rs /- drawn on Bank Branch at as Earnest money is enclosed. It is certified that the particulars given above are true to the best of my knowledge/belief and I/We have understood the duties/responsibilities of the House keeping staff to be deputed for the purpose and have also understood the same and do hereby undertake to abide by the same without any reservations on any grounds whatsoever. In case of any breach of the said conditions I/We shall be responsible for the consequences of the same. Date:- Place:- SIGNATURE NAME (Of Authorized Signatory of the Agency/firm and also affix seal of the Agency/Firm) 4 -

5 (a) Note: 1. The contract will be valid for 2 years and can be further extended for one year at the sole discretion of Medical Superintendent and also subject to satisfactory performance. 2. MANPOWER REQUIRED FOR CLEANING PURPOSE SHOULD BE 56(INCLUDING 1 SUPERVISOR). 3. The contractor shall ensures the minimum wages (as per Central Labour Deptt. or State Govt. rates whichever is higher) whenever its being revised by the Central Govt/State Govt. The party shall have no the right to claim the difference of pay in case there is revision of minimum wages by the appropriate authority. 4. The premises include the covered area of the building & outside the building within the boundary of the building. 5. However the tenderer may visit the site before quoting the rates after taking prior appointment from the competent authority. 6. If tenderer have any query regarding any point of terms and conditions of the tender may contact JD (Admin.) on any working day (except Saturdays) from A.M to PM. 7. The contractor shall be responsible for the compliance of all Labour Laws. 8. The contractor shall be responsible for the payment of wages and other admissible allowances to the workers engaged by them. 9. The contractor shall specifically ensure compliance of ESI and EPF Rules and Regulations as applicable to the workers engaged by them. 10. The contractor should provide proof of payment of statutory dues failing which Competent Authority may terminate the contract on the month s written notice. 11. Wage payment to workers must be paid through ECS only. 12. Contractor should ensure the opening of bank account of respective staff so that the ECS payment could be exercised. 13. Contractor should submit the Copy of payment of wages to employees through ECS duly verified by the bank manager or any proof acceptable by the corporation by 10 th of every month failing which Rs per day will be imposed as penalty for delay. 14. Vague terms like as per Central Govt. rates or as per the rules applicable in central Deptt etc. will not be entertained and shall liable to be rejection of the tender. - INSPECTION: - Care taker and Matron or any other officer authorized by the MS of the hospital will supervise the work and check quality of products used by the contractor. The contractor shall be answerable to these members also and has to obtain a work satisfactory certificate from these members every month. This certificate should be attached with the claimed bills for every month. The Care taker and Matron or any other authorized officer will supervise the work of housekeeping and if any discrepancy is noted, penalty of Rs. 1000/- per offence will be imposed and deducted from the bill. 5 -

6 Annexure-II MACHINES TO BE USED The Contractor should have following machines & equipments at ESI Corporation, Model Hospital, Bharat Nagar Ludhiana (Pb.). Use of manpower for operations where suitable equipment is identified shall not be permitted. Sr. No. Description 1 SCRUBBING MACHINE 2 AUTO SCRUBBER MACHINE 3 WET/DRY VACCUM CLEANER 4 HIGH PRESSURE JET 5 WRINGER TROLLEY 6 CADDY BUCKET 7 SINAGES 8 Single Disc Floor Scrubber 6 -

7 Annexure-III TERMS AND CONDITIONS FOR PROVIDING HOUSE KEEPING SERVICES 1. The Contract will be valid initially for a period of 2 years and may be extended for another period of one year at a time, at the sole discretion of the Medical Superintendent, on consideration of various factors related thereto including performance of the contractor and staff so deployed. 2. The contract can be terminated at any stage by the Medical Superintendent if the Services were not found satisfactory. However if contractor terminates/breaches the contract in between the contract agreement period, in that case whole security money will be forfeited. 3. The house keeping work shall include all work related to sweeping, cleaning, dusting of floor, window tables, removal of gattas, cob webs, segregation, transportation, storage of Bio-medical wastes and other waste materials etc. in the said premises. The work of pest control/rodent control will be undertaken by the House keeping agency. 4. The premises include the covered area of the building and outside the building within the boundary of the Hospital and residential colony. 5. The Contractor shall be responsible for the compliance of all Labour Laws including Minimum wages Law such as duration of working hours, overtime and leaves etc., 6. The contractor shall be solely responsible for the payment of Wages and other admissible allowances to the workers engaged by them. 7. The Contractor shall ensure the payment of Minimum Wages as per the Central Government Rules & Orders on the subject. 8. The Contractor shall specifically ensure compliances of ESI and EPF Rules and Regulations, and other statutory obligations as applicable to the workers engaged by them. The Contractor will have to furnish the details of compliance made by him in respect of workers deployed separately and periodically in this hospital. 9. The Contractor shall have registration with the relevant Government Departments which inter alia include registration with ESIC and EPFO, Income Tax, Service Tax as per the provision of the relevant Acts. 10. The housekeeping staff should be conversant with the lay out of the building, fire safety system along with telephone Nos. of nearest Police Station, Fire Station, Hospital, Estate Officer, etc. 11. The Contractor shall provide the uniforms to the Housekeeping Staff for Summer and Winter separately and I-card bearing name and photo of the workers and also be responsible for proper maintenance and upkeep of the uniforms. The workers engaged in the work of sweeping would be provided with hand gloves and masks by the contractor himself. 12. The contractor shall provide the I-Cards to the House-keeping Staff clearly mentioning the name of the contractor, deputed station and his personal details. And it will be mandatory to the staff to keep their I-cards always with them during the working hours. 13. Any House Keeping Staff coming without uniform and ID card on duty will be fined Rs. 100/- for each day of default. Care Taker/Matron or any other officer authorized by MS will impose the fine and the same will be deducted from bills. 14. The Contractor shall provide all the necessary cleaning material, machines, and equipments for cleaning, dusting, etc., to their workers including the vacuum cleaners, brooms, brushes etc for keeping the hygiene and sanitation of the building. 15. The Contractor shall provide the cleanliness material vis-à-vis finit, phenyl, acid, liquid soap, phenolphthalein balls, cakes and other soap/detergent that are required for afore said work daily. At any time, if the material is not provided or found out of stock, a fine of Rs. 1000/- per day will be deducted from the claim bill for the month. Inventory of the material will be checked by the matron/care Taker or any other authorized officer of the Hospital. 16. The Contractor shall provide only those workers whose antecedents have been verified by the police and shall be responsible for their acts in the premises of the ESIC. Failing to provide police verification certificate within 10 days of appointment will invite penalty of Rs. 1000/- per day. 17. The Contractor shall also be responsible for clearing drains, roofs, sewages, holes, gutters etc. 18. The Contractor shall prepare a time schedule for the cleanliness of toilets and bathrooms etc, as per ISO certified norms with the approval of the competent authority of the ESIC and will display the names of the workers and supervisor who will be responsible for the cleanliness of the toilets and bathrooms etc. 19. ISI mark/branded materials may be used for the cleanliness and upkeep of the office. 20. The Contractor shall deposit security money equal to 5% of the amount of the annual contract values as security deposit through demand draft/pay order in favour of ESIC fund A/c No. 1 payable at Ludhiana within 7 days from the award of contract. Same shall be refunded within 60 days after the termination of the contract, without accrual of interest thereon. 21. The billing cycle would be calendar month and the wages of workers should be credited to their Bank Account No. on or before 7 th of each month. However, this payment of wages is not linked to 7 -

8 payment of the bill by ESIC. The detail of payment along with bank Account No. is to be uploaded by the agency on the website, if there is not website of the agency, it is to be sent by Mail to the appropriate authority for uploading on the website. No cash payment is permissible & such payments are to be treated at par with non-payment of wages. There must be no deviation whatsoever in this regard. 22. The payments shall be made by ECS by the agency to the workers deployed in this Hospital. The agency shall get their workers account opened in the banks within 15 days from the appointment of the worker. The contractor shall submit a copy of ECS transfer to this hospital. 23. The Contractor shall maintain such others records as may be prescribed by ESIC from time to time. 24. The Contractor shall produce the monthly challans for deduction and deposit of ESI and EPF contribution in respect of all workers and furnish copies of periodical returns (monthly, annually) as and when they are submitted or due to the various government departments, whichever is earlier. 25. The Contractor shall be responsible for the registration under contract and Labour (abolition) act in respect of employees/workers engaged by them within 21 days of his/her employment. 26. The ESIC shall have a right to ask for the replacement of a worker who is not found suitable for the work or adjudged undesirable worker by the corporation. 27. The contractor at all times must indemnify ESIC against all claims, damages or compensation under all the statutory laws and rules prevailing there under from time to time & also for any loss due to improper handling of movable/immovable properties or use of improper material/equipments for cleaning, etc. 28. The cleaning staff should properly handover/takeover the keys of rooms of the building to/from security post. The housekeeping staff shall also ensure that all the electrical equipments/instruments/lights and fans must be switched off after cleaning the office or part of the office to minimize the wastage of resources. 29. Any loss caused to the life & property due to negligence or dereliction of duty of the engaged staff is to be indemnified by the contractor upto the entire satisfaction of the concerned office. 30. The staff engaged by the contractor should be professionally qualified & trained for their job. 31. The contractor shall provide a list of the workers with their ESI and EPF registration numbers. 32. The contractor shall handover a list of the inventory he is bringing in the ESIC premises and shall also be responsible for their safety and security. However, a room shall be provided to keep his material safe under lock and key. 33. The contractor shall also provide the services of Fogging and Pesticiding on last date of every quarter and exercise will be done in the presence of Care Taker and in his absence with the official as deputed by the Competent Authority, failing which penalty of Rs /- will be imposed and same will be deducted from the bill. 34. The contractor shall provide a Supervisor (Diploma holder in Hygiene and Sanitation) who will be available during the working hours of office and shall be responsible for all the activities of their workers and he should be competent to deal with the subject. 35. The Managers, Supervisors & working staff should be professionally qualified and must be trained. This work force should be on the pay roll of the Agency. The number of captive manpower must be at least four times the number of estimated work force required. 36. The contractor shall provide the tissue boxes in all the VIP rooms. 37. The contractor must ensure that his/her supervisor is equipped with Mobil phone. 38. The contractor will arrange for a garbage disposal trolley, bins, and other material required for segregation and disposal of waste in a professional manner without violating the eco norms prescribed by the concerned authority. Improper management will invite a penalty as per the decision of the competent authority. 39. The contractor will arrange adequate number of large bins at main collection centres for collection of general waste of the hospital and also arrange for lifting and disposal of waste from the hospital on daily basis failing which a penalty of Rs. 1000/- each day of default will be imposed. For this purpose, he may also arrange the services of Municipal Corporation, Ludhiana or its agent as per their terms & conditions. 40. The contractor shall arrange spraying of room freshener in MS, DMS, JD, AD, DD and all the VIP rooms daily at regular intervals. 41. The contractor must paste toilets checklist at back side of toilet doors and the supervising staff will check this record daily. 42. The contractor will arrange manpower for special VIP visits at no extra cost. 43. The contractor shall grant one day leave per week to its workers in addition to the National holidays. 44. The contractor shall provide a bio-data of all the persons engaged by it for working in the ESIC premises. 45. The contractor shall deploy only such workers as are physically and mentally fit and a certificate to that effect should be enclosed with the bio-data of the workers. If the certificates not provided, a sum of Rs. 100/- per day will be fined. 8 -

9 46. The contractor must employ adult & skilled staff having good antecedents. The contactor shall be fully responsible for the conduct of their staff. 47. Premature withdrawal of the tender by the tenderer shall forfeit the earnest money. 48. In case of pecuniary loss suffered by the hospital on account of negligence attributable to the Agency/Contractor, the hospital will have the right to forfeit the Security deposit and in case the Security deposit falls short to match the pecuniary loss being insufficient, such balance will be recovered from the payments due to the Contractor/Agency. 49. Tenders incomplete in any respect are liable to be rejected without assigning any reason. 50. There is no obligation on the part of ESIC to inform the unsuccessful tenderer of the result of tender process. 51. All disputes arising out of or in connection with the contract shall be settled by the sole arbitration of the Medical Superintendent or a person authorized by him on this behalf. 52. The successful party whose tender will be accepted will be required to enter into a written agreement with the Medical Superintendent on the terms and conditions as may be fixed by the Medical Superintendent. 53. The Contractor shall be liable to make the payment to the workers so deployed on or before 7th of every month and from own pocket and no circumstance their payment should be delayed or withheld i.e. on the ground of non payment/settlement of bills by the ESIC. Failing which a penalty of Rs. 1000/- per day will be imposed and deducted from the claimed bill. 54. The Medical Superintendent has the right of accepting/rejecting any or all tenders without specifying any reason(s) thereof. NON COMPLIANCE TO ANY OF THE TERMS AND CONDITIONS MENTIONED ON PRE PAGE SHALL TANTAMOUNT TO BREACH OF CONTRACT AND LIABLE FOR TERMINATION OF THE CONTRACT. 9 -

10 Annexure-IV UNDERTAKING I/We have carefully gone through and understood the contents of the tender form and I/We undertake to abide myself/ourselves by the terms and conditions set forth. Date:- Place:- SIGNATURE NAME (Of Authorized Signatory of the Agency/firm and also affix seal of the Agency/Firm) Note: - Undertaking must be signed by the party, failing which tender will not be considered

11 Annexure-V QUALIFICATION, DUTIES AND RESPONSIBILITIES OF THE HOUSE KEEPING STAFF (A) Qualification: - Preferably Middle Pass. (B) Duties and responsibilities: - 1. The place of duty shall include the Hospital premises, its residential complex/annexes, if any of the ESIC locations in Ludhiana depending upon the exigencies. 2. To maintain Round the Clock House Keeping Services and not to leave the place of duty under any circumstances until and unless properly relieved. 3. Cleaning, Sweeping, Moping of all the Hospital areas thrice in each shift and moping with disinfectant lotion well before the start of Working Hours. 4. Washing of wards with soap solution once in a day/during night Wet mopping, dusting/washing of washable tables and washable walls, windows wall hung lights. 5. Maintenance of bathrooms and toilets, scrubbing of walls: - (i) Washing of washbasin with Vim and once in a shift. (ii) Washing with lotion twice in each shift. (iii) Removing of cobwebs from the wards/toilets on day to day basis. 6. Giving and removing of bedpans urinals to patients as required and also preparing for operation and diagnostic procedures. Cleaning, scrubbing of urinals and bedpans, buckets, dustbins, chamber pots with vim/detergent daily. 7. Measuring of Urine, stool samples and emptying of urine and stool pans whenever required. 8. Collecting urine, stool samples and emptying of urine and stool pans whenever required. 9. Emptying of chamber posts, dustbins and collection of garbage from the wards and carrying the same to the garbage house once in each shift. 10. Disposal of amputated limbs as per Bio-Medical waste management rules. 11. To help in packing of dead body and stacking it in the mortuary and handing over the same to authorized claimants. 12. Washing of walls, floors of operation rooms and Labors Rooms daily: (i) Carbonization of operation theatre daily; (ii) Moping of Operation room after each case as directed by the OT In charge. 13. Sweeping of staircases, cleaning, dusting and moping of railing, window sills and projected beams daily. Wet moping of staircases railing with hands daily. 14. Sweeping of surrounding area in each shift and removing of garbage and its disposal in the sanitary landfill. To clean the hospital area front and rear to drive away the animals and also disposal of dead animals. 15. Special Points to be observed while working :- (a) No Sweeping or washing of wards during the Doctor round and when patients are taking their meals and when some surgical procedures are going on. (b) No dry sweeping of operation rooms. (c) All the bathrooms and toilets to be kept dry with wet/dry mop. (d) Choking of closets wash basin, urinals to be removed immediately and to ensure that seats are kept neat and sparkling. 16. Handing over/taking over of equipments if any in each shift by the House Keeping Staff. 17. Reporting of any missing fittings, taps or bulbs immediately to the Ward Sister/Security Guard/Care Taker. 18. To follow the instruction as given by the Bio-Medical waste Committee, and sorting and disposal of garbage such as infections, non-infections, dry or wet etc. 19. Suitable number of female sweepers to be provided as per requirement or as advised by the Hospital Management. 20. All waste materials in any form including gatta shall have to be removed and deposited/destroyed in the appropriate place. 21. Any other work of similar nature as assigned by the Hospital Authorities. 22. Payment will be made after completion of month. *************************************

12 Annexure-VI Check List Sr.No. Particulars Mark Yes/No/N.A 1 Crossed DD/Pay order Amounting of Rs /- (in favour of ESI [ ] Fund A/c No.1 payable at Ludhiana.) 2 If form downloaded from the website- DD/pay order amounting to Rs. [ ] 1000/- (in favour of ESI Fund A/c No.1 payable at Ludhiana.) 3 Copy of Registration/Incorporation of the company/agency [ ] 4 Copy of ESI Registration [ ] 5 Copy of EPF Registration [ ] 6 Copy of Service Tax Registration [ ] 7 Copy of PAN Card [ ] 8 Copy of 3 Years Annual Income Tax Return of F.Y [ ] , & Audited statement of Accounts (P & L Account, Balance sheet etc.) F.Y [ ] , , Experience Certificate from the clients (minimum 3 years) [ ] 11 Licence from the Labour Deptt.- (Central/State) [ ] 12 Undertaking in r/o understanding and abiding of all the terms and conditions of the tender. 13 Affidavit on Non-Judicial Stamp paper in r/o non black listed company (in original) [ ] [ ] Note: - - DD/Pay order and Check list should be attached with the Technical Bid. - Documents should be enclosed as per the check list with technical bid, failing which tender will be out rightly rejected

13 Annexure-VII REJECTION CLAUSE LIST FOR HOUSE KEEPING TENDER AT ESIC MODEL HOSPITAL LUDHIANA. -In following condition/cases, tender will be rejected. Tenderer should keep these clauses in mind while submitting the tender form. 1. If technical bid is not accompanied with Check list and EMD. 2. If tender form downloaded from website and DD amounting to Rs. 1000/- (in favour of ESI fund a/c no.1 payable at Ludhiana) not accompanied with the technical Bid. 3. If the tender received by means other than By hand, drop in tender box or by registered post. 4. If non-furnishing or incomplete information is supplied by the tenderer. 5. If the check list is not supported by the documentary proofs. 6. If the tender is received after the pre-fixed day and time of acceptance. 7. If any vague term or expression is used by the tenderer in Technical and Financial Bid. 8. If the agency has less than 3 years experience of providing House Keeping services with house keeping staff strength not less than If affidavit (declaring that the company or firm is not black listed) not accompanied with the Technical Bid. 10. If the undertaking by the tenderer regarding binding of all terms and conditions of the tender form (Annexure-V) is not signed by the tenderer. 11. If all the pages of the tender form is not signed by the tenderer. 12. If technical Bid is not accompanied with 3 years audited-statement of Account (P & L Account, Balance Sheet etc.). 13. If technical bid is not accompanied with three years annual income tax return of F.Y ( , & ). 14. The financial bid & technical bid must be kept in separate sealed envelop

14 FINANCIAL BID Annexure-VIII RATES QUOTED: - I/We quote the rates of salaries/wages of House Keeping Services as per detail below:- Sr. no. Description of Items 1 House keeping and cleaning services at ESIC Model Hospital building and complex at Ludhiana. Total area to be cleaned in Sq. mtrs Sq. Mtrs (covered area) (A) Sq. Mtrs (approx.) (Open area) (B) Rate per Sq. mtrs per month (in Rs.) Amount (in Rs.) for one month Total Amt. for 1 year (in Rs.) The Contractor shall quote monthly rates in rupees per sq. mtr taking into account all the aspects of the cleanliness and including manpower, material, machines equipments etc., to be used/deployed for this purpose. Rates once quoted shall not be revised during the agreement period. While making bid the contractor has to keep in mind minimum wages (as per the Central Labour Deptt. Rates or State Govt. rates whichever is higher) taking into account, no. of time increases/revised in a year, including wages of all the House keeping staff and ESI, EPF, Service Charges, Material used and other charges like Uniform and Relieving/holidays charges etc. in addition to the minimum wages. There would be no escalation in contract amount due to any increase in minimum wage rates. The contractor shall ensures the minimum wages (as per Central Labour Deptt. or State Govt. rates whichever is higher) whenever its being revised by the Central Govt/State Govt. in a year. No liability or amount on account of revision, will be paid by this office after finalization and award of contract. The agency that will be awarded contract of ESIC, Model Hospital, Ludhiana for housekeeping services, is bound to provide the two housekeeping staffs for MDDC, Rajpura dispensary and two housekeeping staff for MDDC, Barnala dispensary. The agency will provide housekeeping staff for both establishments at minimum wages as per Central Labour Deptt. or State Govt. rates whichever is higher. The cleaning material for both dispensaries will be provided by the incharge of dispensary. The agency will provide one manpower for Barber Service at minimum wage of Central Labour Commissioner (Central) for housekeeping employee. Please Note: To be put in separated sealed envelop