SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION

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1 SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION RENTAL SECTION & ASSOCIATES MINUTES OF THE QUARTERLY MEETING OF MEMBERS OF THE SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION HELD ON THURSDAY, 19 APRIL 2012 AT 16H00 AT THE JOHANNESBURG COUNTRY CLUB, AUCKLAND PARK PRESENT: APOLOGIES: BY INVITATION: Ms J Botes Mr C Coetsee Mr G Corbett Mr M Corcoran Ms U Crouse Mr W Duvenage Mr G Galloti Ms P Govender Mr B Hartmann Mr T Jones Mr M Kent-Brown Mr M Landu Mr J Liebenberg Ms L Matthews Mr P Mogopa Mr K Moodley Mr l Mudau Mr K Naicker Ms J Naidoo Ms A Nel Mr J Odes Mr A Pender Mr G Salmon Mr T Shawe Mr B Smith Ms C Strydom Ms R Tolken Ms K van Tonder Ms V van den Bergh Ms J Wilson Mr B Barritt Ms C Delport Ms H de Vos Ms D Jones Ms C Langenhoven Mr D Menday Mr L Smith Mr J Stransky Mr W Fletcher Ms S Fletcher Mr P Pauwen Mr M Noriskin-Ender Renault South Africa Avis Rent a Car Avis Rent a Car Hyundai South Africa Kia Motors South Africa Kenings Car Hire General Motors South Africa Toyota South Afria BMW South Africa Continental Tyres Leopard Transport (Pty) Ltd Volkswagen South Africa Hertz South Africa Hertz South Africa Pender Car Rental Pace Car Rental Topnotch Car Rental General Motors South Africa Nissan South Africa Audi South Africa Europcar Van Rental Multi Layer Corporation Toyota Eqstra Europcar Avis Rent-a-Car Datadot Avis Hertz Alchemy Financial Services Incorporated Alchemy Financial Services Incorporated General Manager Adzoo

2 Wayne Duvenage opened the meeting advising those present that before breaking into the individual sectional meetings, that a joint meeting would be held to hear a presentation from SANRAL in respect of certain issues relating to the implementation of Open-Road Tolling. Those present were advised that the hearing in the High Court will be held the 24 th of April and that it was believed that the JV had a strong case. Wayne Duvenage advised that the rental companies had initially agreed to sign SANRAL s Letter of Intent, with the added mention without prejudice. SANRAL were not prepared to accept this stance and as a result the bulk of the industry had decided not to sign. Paul Pauwen was requested by Wayne Duvenage to address some of the other Agenda issues until such time as the SANRAL representatives had arrived. 1. AARTO Paul Pauwen advised those present, that the last meeting with the authorities to discuss AARTO at NEDLAC level. Government had been well represented at this meeting and the BUSA team is awaiting copies of the pilot reports in Tshwane and Johannesburg. Proposed amendments had to be dealt with at that level. It was further stated that AARTO could not be implemented until the engagement with NEDLAC had been finalised. AARTO implementation would be dealt with in two phases, the first being the proposed regulation amendments and secondly, amendments to the regulations in compliance of the Act as it is currently and amendments to the Act which would take longer. The question was raised from the floor as to whether other pilot projects would take place prior to the national roll-out. Paul advised that this would be highly unlikely. 2. MOTY Members were advised that the Manufacturer of the Year function was to be held on the 26 th of October at the same venue as the previous year, being the Sandton Sun. It was requested that if any members knew of VIP s that should be invited, that they were to advise Paul urgently so that one could ensure that they diarise the invitation early. 3. STRUCTURE OF THE QUARTERLY MEETINGS Wayne Duvenage advised those present that the NEC had decided to re-visit the format and number of meetings. He advised that the various rental and leasing Managing Directors had been contacted for their input as well as getting feedback from various OEM s. The format of the meetings was to be amended to only limit participation to Leasing and Rental members at preferably Managing Director level in order that industry matters requiring decisions could be dealt with as efficiently and quickly as possible. Separate meetings would be arranged with the OEM s to provide them with appropriate networking opportunities and it was anticipated that these meetings would be attended by high-level representatives of OEM s The new format of the meetings would probably only begin after the AGM in October. Members were however advised that all the current sub-committee and working groups i.e. the technical forums, would not change.

3 4. EDUCATION Sarel Visagie gave a brief summary in respect of the education initiative. He advised members that he had attended a Cathsseta meeting last month wherein discussions arose around the QTCO qualification. He advised that there were still issues around the funding and the future of the previous SETA s and advised that the industry still needed to agree on a set of industry standards. The SANRAL delegation was then introduced by Paul Pauwen and they were asked to respond to a set of pre-determined questions: Process for Bulk VLN registration for untagged vehicles? Process re daily transaction data for bulk fleet owners? Payment options? Payment dispute process (cloned plates / stolen / re-directions / Bakwena duplications)? Process when link / delink 100 s vehicles daily? How can we test all of the above? How do members liaise with SANRAL? Each question was discussed and uncertainties were raised from the floor. The main points extracted from the discussion were that untagged vehicles would not get the benefit of the discount. There would be initial assistance with bulk uploads but unless members were key account holders, any further bulk registration would need to be done by the individual members. SANRAL would supply the standard template which would be required in order to process the bulk uploads. Key Account Holders would enjoy automated access on an ongoing basis. The issue around cloned plates was again raised. SANRAL confirmed that although this was an issue under review that cars with tags enjoyed additional security due to the fact that the tag and the VLN number were connected. Reference was also made to the VOSI list (vehicle of special interest) which was a list of transactions relating to disputed transactions by motorists. Transactions relating to unpaid accounts would end up in the VPC (Violation Processing Centre), for example where an incorrect driver had received the infringement notice. If various warning notices or a response to the infringement notice was not received, the matter would be dealt with on the same basis as that of AARTO. Marc Corcoran requested from SANRAL, if possible, that they submit to him the detailed summary of how the dispute process would be dealt with as well as the make-up and process in respect of VPC and the spreadsheet template to register bulk VLN registrations. The SANRAL delegation agreed that details of these three processes as well as the related documents would be sent. 5. LINDA KOTZE Wayne Duvenage made a presentation to the resigning President Linda Kotze and thanked her for her time and involvement with SAVRALA. Linda Kotze responded with thanks to the members and well wishes for the association going forward. 6. NOMINATION OF VICE-PRESIDENT Due to the resignation of Linda Kotze as President nominations had been requested electronically and additional nominations called for from the floor. Murray Price of EQSTRA was elected to take up the position of Vice- President until the appointment of the new NEC in October.

4 7. LEGAL / ORT Prior to the meeting breaking into the separate sectional meetings, Marc Corcoran called on members present to re-affirm the decision around the Mandate given to SAVRALA to take up and continue with the legal process with regards to the opposition to the implementation of ORT. He further requested that members re-affirm their support through SAVRALA as the industry representative to continue with the legal action until resolved. It was also re-affirmed that although some Leasing Members faced an indirect conflict with regard to the action taken by SAVRALA in respect of opposing of ORT, and therefore could not support the interdict. However, they continue to support the stance of SAVRALA as a body. Those present at the meeting agreed to the decision to continue with the action and reaffirmed the mandate for Savrala to continue to act as the industry representative in the legal action and in all matters relating to the implementation of ORT. The meeting closed and members joined their respective sectional meetings. 8. NOTICE OF THE MEETING The notice convening the meeting was taken as read. 9. CONFIRMATION OF THE MINUTES The minutes of the previous meeting of the members of the Rental Section, held on 19 January 2012 (copies of which had been previously circulated), were accepted and signed by the Chairman as a true reflection of the proceedings. 10. MATTERS ARISING FROM THE PREVIOUS MINUTES There were no matters arising from the previous minutes. 11. RISK This team was still working hard. It had become a network of friends. Recently a Kombi full of tourists was stopped at the Swaziland Border. The issue was able to be dealt with telephonically with the authorities and the Kombi was allowed to enter Swaziland. 12. CLOSED USER GROUP This initiative was still continuing and a successful session had been held on the 13 th of April. 13. TBCSA / BUSA SAVRALA is representing the TBCSA in respect of transport matters at the level of BUSA, which provides the platform for SAVRALA to participate in deliberations at NEDLAC level. This enhances our advocacy efforts and opens many doors. 14 STATISTICS Overall statistics were compared against those of the first quarter of 2011 :

5 15. OPEN ROAD TOLLING 16. MOTY The Road Freight Association plans to join OUTA. With just 10 days to go before the launch of ORT, there is still a huge amount of outstanding matters, namely : The Terms and Conditions Information on the Enforcement Methods Exemption? SANRAL Regulations Etc. The MOTY Questionnaire was revised earlier this year to reflect the views expressed during the MOTY review process meetings and a recent survey with some OEM s. Members must respond by 14 th of May. 17. COMMERCIAL VEHICLE SECTION This section had been growing over the last few months and some of the new recruits were : 18. GENERAL Spartan Truck Hire Elite Truck Hire Super-Rent Wayne Duvenage asked all members for ideas on how the Association could improve. Any suggestions should be ed through to Wayne. Attie Pender enquired about the 1% the Association paid towards Seta and whether there was any benefit from this? Members enquired from Marc whether he knew what the gantries would be used for should ORT not be implemented. Marc stated that they could be used for crime fighting and law enforcement among other things There being no further business to discuss, the meeting terminated with a vote of thanks to the Chair. DATE CHAIRMAN PLACE Ref : SAVRALA/Minutes//Rental 19 April 2012