The Corporation of Delta COUNCIL REPORT Regular Meeting. The following report has been reviewed and endorsed by the Chief Administrative Officer.

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1 The Corporation of Delta COUNCIL REPORT Regular Meeting To: Mayor and Council File No.: /NDMLA From: Parks, Recreation & Culture Department Date: February 22,2013 North Delta Minor Lacrosse Association Licence Renewal The following report has been reviewed and endorsed by the Chief Administrative Officer. RECOMMENDATIONS: A. THAT the renewal of the licence agreement between the Corporation of Delta and the North Delta Minor Lacrosse Association for use of the storage space at the Sungod Recreation Centre be approved, generally in the form presented in Attachment A.. B. THAT the Mayor and Municipal Clerk be authorized to execute the Licence Agreement on behalf of the Corporation of Delta. PURPOSE: To approve the renewal of the licence agreement between the Corporation of Delta (Delta) and the North Delta Minor Lacrosse Association (Association) for the use of the storage space located at the Sungod Recreation Centre ( Street). BACKGROUND: The current licence agreement expires on April 30, 2013 and contains a provision for a further three year renewal term. The Association has requested renewal of the licence agreement for the storage space at the Sungod Recreation Centre (Attachment B). Council Policy: Council approves all legal agreements. DISCUSSION: The Association has a provision for further renewal. The renewal term for the licence agreement between Delta and the Association is for a three year period; May 1, 2013 to April 30, After that date, the Association has no further right to renew.

2 Page 2 of2 North Delta Minor Lacrosse Association Licence Renewal /NDMLA February 22,2013 At its February 21, 2013 Regular Meeting, the Parks, Recreation & Culture Commission endorsed the recommendations contained within this report. Implications: Financial Implications - The licence agreement includes the standard Licence Fee of $1.80 per 315 sq. ft. per year, plus applicable taxes, and the Lifecycle Maintenance Contribution of $1.00 x 315 sq. ft. per year, plus applicable taxes, over the term of use. The net cost to the Association will be $882.00, plus all applicable taxes for the term of the agreement CONCLUSION: The licence agreement is in keeping with standard practices used for all not-for-profit organizations who utilize space within municipal buildings. Ken Kuntz Director of Parks, Recreation & Culture Department submission prepared by: Pat Ansell, Recreation Complex Facility Manager PAIs I This report has been prepared in consultation with the following listed departments. Name Finance Karl Preuss ATTACHMENTS: A. Renewal Letter B. Request to Renew

3 Attachment A Page 1 of 2 File: /NDMLA February 22, 2013 Noel Wiber, President North Delta Minor Lacrosse Association c/o Sungod Recreation Centre 'hStreet, Delta, BC V4C 4A9 Dear Noel: 111 th~k,lib Subject: Letter Agreement to Renew the Licence at7\$rl 11ilil!lr,eet, Delta, "Premises") ;dhi::l tl1hiilli!w!l' Thank you for your letter. dated Jal~«,~«I~~!" 2013 re~~~~~l!rg a renewal. o~ the licen:e dated September 8, 2011 (the "Licence") to t~einor~1\lhd.elta Mmonli!Arosse Association (the "Licensee") '''i; '<'''~n, 'ijl'~-' from The Corporation of Delta ("Delta") fo~!tre ajjo\{~11!t\7ntione!~lfff~,mises. Under Section 3 of the Licence, at the expiratiod'bj;the Term on '~t\ril 30, 21l1'31:the Liceh~l! has the right to renew the v,ll>! 1 li'p,fill ' 1.11 tl..ii1( "" Licence for an additional '1;tlree f3!,y"ears in accl'lr..filanga ".th''l8iterms of the Licence.!l'TI " II 1"1' {'i,t! rr"', "I' " "I'll' ';1, 11,lll'll"l' ",! 1'1 \rl,[ 'Ii;', In consideration of th~i~jil)?,ve, we,;w'rite to set.~i:'\lt the following terms for the renewal of the 1 '1",J, 11 l Licence: " 'l!1,l.'1 "i'_ "l:tl,, 'I' ',. I, j1 ')1'1' " 1, '" " 1'1 *, " 5"},. 1, <) '-d,t, lih <1 ~.,I " 'I " 'it!."',' '!:;, '1 ' ~'L1,'I 'j([,l';,l ',',ill,!:;~;-:1~ '-.;~ 'i.~~' ;~j ; 1. )tjj!~ licence islh~~~iiy rel1e;~il!l for a p~rl!?~,1jlfthree (3) ye'ars, commencing on May 1, 2013 "\Ill!!, terminating ohhallrii 3d,l~Ri1.6 (the "R~Hewal Term"); 2, T~~!Mi~llnce Fee for'~h~ibene~ui!fu!l[m is $567 per annum ($1.80 x 315 square feet), plus 'lc",>l '11'"1 lj'p applica~m!fl~~es;,iii" The LifeCy~1111i!V1ai.ntenan,ml~ontribution for the Renewal Term is $315 per annum ($1.00 x '1 i',l j':*j* 315 square fee~!ljr!us ~~RI\l::able taxes; 4. This Renewal Te';mlll!»~»~~nts the final right of renewal of the Licence and the Licensee has no further right of renewal after April 30, 2016; 5. Unless otherwise expressly mentioned in or amended by this Letter Agreement, all terms and conditions remain as stated in the Licence and shall continue to apply, for the duration of the Renewal Term, in full force and effect and unamended; and 6, Each of the parties shall execute and deliver all such further documents and do such further acts as may be reasonably required to give effect to this Letter Agreement. If the renewal terms as per this Letter Agreement are acceptable to the Licensee, kindly acknowledge y,our acceptance by, executing the two (2) enclosed originals of this Letter Agreement

4 Subject: File No: Letter Agreement to Renew the licence Agreement at Street, Delta, Be (the "Premises") /NDMtA Attachment A Page 2 of 2 Page 2 of 2 as indicated and returning both originals to the attention of the writer to attend to execution on behalf of Delta. Once both parties have signed, we will forward to your attention a fully executed original for your records. Should you have any questions or concerns, please contact the writer at your convenience. We look forward to continuing our relationship with you. Yours truly, Ken Kuntz Director, Parks, Recreation & Culture Lisa van den Dolder, Lands Solicitor Pat Ansell, Facility Complex Manager THIS LICENCE RENEWAL LEDER by the authorized,2013. NORTH DELTA IS AGREED AND CONFIRMED by the authorized this day of, THE CORPORATION OF DEL Per: Lois E. Jackson, Mayor Per: Arigila Bains, Municipal Clerk

5 Sonja Lageweg Subject: FW: License Agreement Attachment B Page 1 of 1 From: NDML President [mailto:president@ndml.ca] Sent: Wednesday, January 23, :49 PM To: Pat Ansell Cc: NDML Treasurer Subject: Re: License Agreement Pat We would like to go ahead and renew the License agreement for the storage rooms at Sungod. Please let me know if you need anything else from me. Thanks Noel Wiber On Tue, Jan 22, 2013 at 1 :30 PM, Pat Ansell <P Ansell@delta.ca> wrote: Noel, a little bit of business prior to the start ofthe upcoming season. The current license Agreement is set to expire on April 30. In order to renew I will require a letter from you indicating such. It would be appreciated If you could please forward that letter at your earliest convenience. If you have any questions please contact me at your leisure. Thanks Noel. I I, This message is provided in confidence and should not be forwarded to any external third party without authorization. If you have received this message in error, please notify the original sender immediately by telephone or by return and delete this message along with any attachments. Thanks Noel Wiber, President North Delta Minor Lacrosse 1