Plympton St Mary Neighbourhood Forum Minutes

Transcription

1 Date: Location: Conservative Club, main function room Time: ATTENDEES Cllr David James Rose Hamley Lynne Miller Lorraine Lethbridge Fred Lethbridge Azziza Kaddem Natalie Harrison Nic Randall Jennifer Kaddem Andrew Hill Jessica Vaughan George Rumbold Lindsey Marshall John Derrick Nikki Chinner Donna Finch Lynne French Shirley May APOLOGIES Cllr Patrick Nicholson Gary Potter Mike Treleaven David Long Rachael Tolliday Louise Bird Cllr Andrea Loveridge John Gilding Phil Warren MINUTES 1. Apologies as above 2. Minutes of the last meeting approved by the members (proposed David James/seconded Fred Lethbridge) 3. Matters Arising (i). Leaflet This is to be the first printed communication from the PSMNF which gives details as to our aims, objectives, current key issues and Forum contact details. It is to be distributed to all households in the Ward. It is intended that the leaflet will be double sided, in colour, and that 6000 will be required. Rose submitted the finalised logo, design and content of this which had been finalised, as agree, at the previous meeting. There was discussion about a few of the details which Rose agreed would be incorporated into the finalised PDF before printing. Lynne F has researched quotes for the leaflet production and after some discussion it was decided that a local firm, PDS Print, would be given the job, their tender being a very reasonable 163 and certainly within our current budget. This was proposed by David James and seconded by Lynne French. Further discussion then ensued concerning the distribution of the leaflets when printed. David James has a detailed street plan of the ward and possible distribution routes. What is needed now is an amalgamation of the names he has of people who are familiar already with this kind of task and those have who have expressed their willingness to take part at the May meeting plus any others who attended the meeting minuted here. It is hoped the routes and distributors can be finalised and actioned after the meeting on 3 October. It is essential we use volunteers since a professional company would charge around 600 for the task.

2 (ii) Initial Draft Questionnaire Analysis. This has now been done by Louise, aided by Lynne F and John D A draft copy was ed to all members before this meeting. There are one or two final amendments to be made before it can be made available to the community as part of our Community Engagement Strategy. 4. Treasurer s Report Rachael was unable to attend however she had kindly sent her report to Rose to inform the meeting. There is 285 in the PSMNF account from the 300 donated by our local councilors. 15 pounds has been spent on stationery. As advised by Jessica, Rachael has made a preliminary application online for additional funding from mycommunity.org, a central government agency. So far no full application form has yet been made available to her however and Rachael will be chasing this up asap. Up to 8000 is theoretically available but amounts have to be spent within six months of being granted. 50 is also being made available by the POP team for submitting comments on the Plymouth Plan. Rachael is investigating if there are any other organisations we can apply for money and would be grateful if any forum member could let her know of any such possibilities. There was a brief discussion about asking for a donation from Wolf Minerals at Hemerdon; however this was pointed out as a possible conflict of interest so that issue was left on the table. 5. Local Planning Applications Rose put forward a possible three that might currently need discussion at the meeting however the Heles School exterior facing now appears to be only on interior courtyards and therefore was not seen as needing further debate. The other two applications were much discussed. (i) Coypool (PCC Application 16/01278/OUT). Donna and Lynne had drafted their views on the main objections to the proposals. These focused upon inappropriate access, traffic congestion and inadequate affordable homes provision. The application also has insufficient Section 106 funding especially with regard to school places, play areas, healthcare provision, flooding and transport infrastructure. The natural environment, notably exceptional numbers of slow worms on the site, also needs more consideration. Members shared these concerns. It was stressed that the concept of developing the Coypool site for homes was to be commended but that how this could best be done was still far from resolved. David J pointed out that the PCC planning officer in charge of this application, Mr. Alan Hartridge, was minded to oppose the application in its current form. Whilst our objections might remain concerns, it seems vital the site is developed by both the site owners together. It is important that this singular application be turned down in the hope this might help bring the two parties together. The meeting decided to ask Rose to write PCC Planning on behalf of PSMNF laying out our concerns based on the work of Donna and Lynne F. This was proposed by David J and seconded by John D. Rose said she would send a copy of her letter to forum members and encouraged us to write in our individual objections. This needs to be done by 13 September. (ii) Hemerdon Ball and Eastern expansion of Wolf Minerals Mining. This is currently referred to as Lateral Extension of Drakelands Mine and can easily be viewed by Forum members on this link kindly provided by Lynne F. Though this seems to be an application for permission, reference to document section MD03, pages 116 to 118, of this large document suggests this is Devon County Council discussing possible site developments and outlining their own concerns on the impacts. It implies that planning permission has yet to be applied for, let alone granted.

3 The date for responses to this DCC consultation document is 1700 hours on 23 September Nevertheless George pointed out at our meeting that from his observations, very near or actual encroachment onto this area seemed to have already begun. Though this land is part of the South Hams, and it is very hard to find out who actually owns it, the area is in many ways a particular Plympton issue since most of the concerns over further development of the site involve very definite impacts on our area. Shirley pointed out that some locals in the South Hams had been compensated for the mining issues which had arisen and at times this had perhaps muted objections. However it was stressed that local objections still remained. Lynne F said that, since PCC were now working much more closely with South Hams over planning, this should help our PSMNF objections to be properly represented. These are based on the considerable visual impact of the mine developments, their impact on flooding in Tory Brook especially, and the historical importance of the site with regard to maritime and local history. Rose will put together a letter which summarises our concerns to DCC.. If members have any other information or additional concerns over this issue they should get in touch with Rose before this Saturday, 17 September. 6. Planning the Plan feeding back to the community Lynne F briefly reviewed the methods and main findings of the Initial Questionnaire, noting a general satisfaction with living in the PSM Ward, especially general wellbeing and shopping, but particular concerns over traffic and parking. Whilst the sample only represented about 2% of the PSMNF population (and had included the views of people visiting the area) it had nevertheless been able to reflect to some degree the opinions of the Ward s age profile. Health and educational views had been less prominent than expected, as had views about large scale housing developments. It was felt this might be due to the nature of the questions asked in this initial enquiry. This had been a very valuable first step however and all the findings and the methods used will usefully inform the vital, much larger and wider surveys that are intended in the future. These should also survey the views of the local business community more directly. David J said this report had clearly been a useful indicator of current local views and Louise, Lynne F and John D should be complimented on the work done to bring it together. There was then some discussion as to how the results of this work should now be shared with the local community, whose views it had tried to reflect. Azziza Kaddem pointed out this needed a practical approach so that the information was made easily available to as many people as possible. To this end Lynne M introduced to the Forum the Terms of Reference of the Community Engagement Team, a sub group of the Forum who had been asked to consider their Purpose and the Responsibilities in disseminating the PSMNF to the community. These were based on reviewing the Web for the best practice of similar groups to our own across the country. After further discussion these Terms of Reference were adopted proposed by David J, seconded by Nikki. The sub group is currently made up of Rose, Louise, Donna Lynne F, Lynne M and Natalie and they will meet before the next full Forum meeting to decide how best to share the results of the Initial Questionnaire in the locality. In a sense as a summary of how far the Forum has come, Lynne F put forward a five point PSMNF High Level Policy Objectives to summarise our future intentions. Jessica will give a copy of this to Hannah Sloggett (PCC) for feedback at our next meeting.

4 7. Any Other Business No specific AOB issues had been brought to the attention of Rose before the meeting but matters arose nevertheless. John Derrick was concerned that the apparent combined entrance and exit to the new Lidl in Plymouth Road. It appeared to be remarkably narrow if this was indeed intended to be both in and out routes for traffic. David J said that is what Planning had agreed so we await the consequences. John also asked if there were any plans to make Plymouth Road entirely a 30mph zone as had been remarkably been decided on Billacombe and Elburton Roads in Plymstock. David J is not aware of any such plans for Plympton. 8. Date of the next Meeting WEDNESDAY 5 th October 2016 at Plympton Conservative Club. Rose had proposed at the end of the August meeting that the next meeting should decide the dates for our next six meetings in order to improve forward planning. This was delegated by the meeting to the Minute Taker and these dates are suggested as follows to be reviewed at the next meeting. Proposed as follows, all on Mondays starting 1800 at the Plympton Conservative Club. 07/11/16 05/12/16 09/01/17 06/02/17 06/03/17 and perhaps 03/04/17 08/05/17 05/06/17 03/07/17. Action Who Status Date Nic Randall to take local photo samples for website and leaflet design purposes. Members to send Nic some suggested views as photos. Nic Randall and other members Ongoing Draft intended leaflet drop organisation Skills Audit member submissions Patrick, David, Rose Louise and all members. Ongoing 05/09/2016 to 03/10/2016 Ongoing 03/10/2016 Rose to write on behalf of PSMNF to DCC re. Concerns over Lateral Expansion of Drakelands mine Rose New 22 September

5 Rose to write letter to PCC Planning re Coypool 16/01278/OUT Rose New 13 September Initial Questionnaire Analysis draft to be finalised. Louise, Lynne F John D and any other interested parties by . New 03/10/2016 Community Engagement Team to decide best methods to be used to publicise PSMNF going forward, notably the results of the Initial Questionnaire. The Team New 23 Sept to report back 3 October 2016 Acceptance of Minutes Name Role Signature Date Rose Hamley Chairman Signed by R Hamley 6 Oct 2016