StockTrade Data Admin Operating Guideline

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1 Operating Guideline PT LIMAS CENTRIC INDONESIA Tbk

2 Copyright 2008, PT LIMAS CENTRIC INDONESIA Tbk Except as permitted by prevailing laws and regulations, no part of this document may be reproduced or transmitted by any process or means without the prior written consent of PT LIMAS CENTRIC INDONESIA Tbk PT LIMAS CENTRIC INDONESIA Tbk, by publishing this document, does not guarantee that any information contained herein is and will remain accurate or that the use of the information will ensure correct and faultless operation of the relevant service or equipment. Without prior consent, PT LIMAS CENTRIC INDONESIA Tbk, at all time reserves editorial freedom in determining the form and contents of this document. PT LIMAS CENTRIC INDONESIA Tbk, its agents, and employees shall not be held liable to or through any user for any loss or damage whatsoever resulting from reliance on the information contained herein. PT LIMAS CENTRIC INDONESIA Tbk hereby acknowledges all trademarks, registered trademarks and trading names that are referred to in the text. Windows is a registered trademark licensed to Microsoft Corporation. Stock Trade is a trademark of PT LIMAS CENTRIC INDONESIA Tbk Stock Trade is a trademark of PT LIMAS CENTRIC INDONESIA Tbk Other brands and their products are trademarks or registered trademarks of their respective holders and should be noted as such. Published by PT LIMAS CENTRIC INDONESIA Tbk Plaza Bapindo - Bank Mandiri Tower 23rd Floor Jl. Jend. Sudirman Kav Jakarta Indonesia

3 Table of Contents Table of Contents Chapter1: 5 Introduction 6 TECHNICAL SUPPORT 6 Procedures to daily synchronize your database with database 6 7 To Open 7 To add a STDataADMIN administrator account 8 To edit an existing STDataADMIN administrator account details/or disabling the existing admin account 11 To change STDataAdmin administrator password 11 Adding/renaming a Group 12 Managing Trader Accounts 14 Managing Client Accounts 16 Managing User Accounts 18 Stock Trading Rule - Watch List 20 Audit Trail - Watch List 22 Managing Stock Limit Value 23 Managing Counter Part 24 Adding Initial Clients Stock Portfolio 25 To Upload Your Special Client List file to 26 To Download trade file from 28 Contents: iii

4 Chapter1:

5 Introduction (STDataAdmin) allows you to: - Add/edit groups in. - Add/edit trader accounts. - Add/edit client accounts. - Add/edit traders and clients user accounts and password. - Maintain stock trading rule - Add/Edit counter part code - Daily synchronize your database with database TECHNICAL SUPPORT If you still need assistance, you can contact our Technical Support at: Phone : Fax : helpdesk@limas.com Procedures to daily synchronize your database with database To daily synchronize your database with database: - Make sure the network connection between Server System and your PC where STDataAdmin is installed is running well. - Before 8:30 AM, upload your Client Portfolio/list files (CS_yyyymmdd.txt and ST_yyyymmdd.txt) to and also upload your Special Client Portfolio/ list files (EX_STK.txt and EX_CLT.txt files). (See page 18 for details) -After 5:00 PM download data from to obtain the trade file. The downloaded file = TRD_yyyymmdd.txt and will be placed in the STBOADMIN s data folder (c:\program files\stboadmin\data). (See page 20 for details). - Next, copy the file to your final destination folder (Interdata s ST import folder) as this file will be replaced by new one tomorrow morning by ST

6 To Open Double-click on the icon. See the following. - The following window will be displayed: This window displays application status. >>> If the window status displays a message starting with ERROR message, please contact Limas Technical support. >>> Before using the, as an administrator you have to define client accounts, Trader accounts, User accounts and a group. Also you have to define other adminstrator accounts besides the default admin account if there are more than one administrators. - To set up a administrator account see page overleaf. - To set up a group see page To set up a Trader account see page To set up a Client account see page To set up a User account see page 18.

To add a STDataADMIN administrator account - Click File > User Administration. - Type in username, password, full name, job title, and type again the password.

7 To add a STDataADMIN administrator account - Click File > User Administration. - Type in username, password, full name, job title, and type again the password. - Select ST Admin in the user group if this user is an ADMINISTRATOR and select Enable in the user status. Click Save to save it. >>>> There are 3 user privileges: - ST admin: This type of user is for administrators, all menus are available. The user can: Upload client data Download trade data Add and edit client and trader accounts. Add and edit stock trading rule Add and edit user accounts. Add and edit user list Add and edit audit trail Managing stock owned Managing counter part list 8: Chapter 1

8 ST admin menus: - Finance The finance users can: Add and edit client / trader accounts. Add and edit cash or trading limit of client / trader accounts. Add and edit user accounts. Change password of client / trader accounts. BackOffice Admin: 9

9 - Custody The Custody users can: Add and edit client s stock owned data Change password of his/her account. Add and edit stock trading rule Add and edit stock group limit 10: Chapter 1

To edit an existing STDataADMIN administrator account details/or disabling the existing admin account - Click File > User Administration. - Select a username to edit by double-click on it.

10 To edit an existing STDataADMIN administrator account details/or disabling the existing admin account - Click File > User Administration. - Select a username to edit by double-click on it. - Click the Edit button and after that you can start editing the account details (including disabling the account). - Click Save to save it. To change STDataAdmin administrator password - Clik File > Change Password. Type in a new password for the active account. And click OK to save it. BackOffice Admin: 11

11 Adding/renaming a Group A group consists of many traders. And a trader manages many clients. There are two Trader account types which are Trader supervisor and ordinary trader account type. A trader supervisor can submit negotiation deal orders in. See the following diagram: 12: Chapter 1

12 The differences between Trader and Trader Supervisor: Trader supervisor can send negotiation and advertisement orders while trader cannot. Trader supervisor can manage their traders in their group. Trader supervisor can see client orders of their traders in his/her group in the Order List viewer, while Trader can only see his/her client orders. Example: Trader Supervisor A and B can see orders sent by client a,b,c,d,e,f. But cannot see order sent by client g,h. Trader 1 can see orders sent by client a and b. To add a group: - Click Administration > Group List - Click the Add button - Type in a group name in Group Name drop-down box - Click the Apply button to save it NOTE: The maximum group name length is 7 characters. To rename/edit a group: - Click Administration > Group List - Select the group to rename in Group Name drop-down box - Click the Edit button - Type in a new group name in Group Name drop-down box - Click the Apply button to save it BackOffice Admin: 13

13 Managing Trader Accounts Click here to assign this account as a Trader Supervisor. this Trader Administration window you can add, rename a trader account, assign the account to a group, assign Trader Supervisor account type. To add a new trader account: - Click Administration > Trader List. Click the Add button. - Type in a trader account in Trader Name drop-down box. - Type in the trader first name, last name, , address, city, phone number, zip code, date of birth, mother name, citizen number in the provided text boxes. - Click Can Buy or Can Sell check box to determine account user privilege on trading. - Type in the trader initial trading limit (which determines the total amount of client transactions that the trader can process in a trading day) and maximal trading limit. Type in also multiplier, hair cut and margin rate. 14: Chapter 1

14 Note: Trading Limit Buy is a buy trading limit value for trader while Trading Limit Sell is a sell trading limit value for trader. Max Trading Limit Buy is the maximum buy trading limit value for a trader and Max Trading Limit Sell is the maximum sell trading value limit for a trader. Currently, Trading Limit Sell, Max Trading Limit Buy and Max Sell are not used by UOB. - Select the trader supervisor name for this account from the Supervisor Name drop-down. If this account is a trader supervisor then select the same account name as the account name shown in the Trader name drop-down box. - Select a group name from Group Name drop-down box for this account. - Type in your remote trading code/id in Contra Broker text box - Click the Trader Supervisor check box to assign this account as a trader supervisor. Trader Supervisor is an account that has right to process, submit negotiation orders for clients. - Token no is used if RSA feature is used. (Please, ask Limas Tech Supp for details) - Click the Apply to save the account. To edit a trader account: - Select the account to edit from Trader Name drop-down box and click Edit. - Make changes to the account. - Click the Apply to save the edited account. BackOffice Admin: 15

Managing Client Accounts To add a new client account: - Click Administration > Client List. Click the Add button. - Type in a client account in Client Name drop-down box.

15 Managing Client Accounts To add a new client account: - Click Administration > Client List. Click the Add button. - Type in a client account in Client Name drop-down box. - Type in the trader first name, last name, , address, city, phone number, zip code, date of birth, mother name, citizen number in the provided text boxes. - Click Can Buy or Can Sell check box to determine account user privilege on trading. - Type in the client initial trading limit (which determines the total amount of client transactions that the trader can process in a trading day) and maximal trading limit. Type in also multiplier, hair cut and margin rate. - Select the investor type for this account from Investor Type drop-down box. There are three types, which are I for local investor, A for foreign investor, S for your company account as an investor. - Select a trader name/account officer of this client account from Trader Name drop-down box. - Type in the broker reference for this account. 16: Chapter 1

16 Note: Trading Limit Buy is a buy trading limit value for client per day while Trading Limit Sell is a sell trading limit value for client per day. Max Trading Limit Buy is the maximum buy trading limit value for a client per day and Max Trading Limit Sell is the maximum sell trading limit value per for a client per day. Currently, Trading Limit Sell, Max Trading Limit Buy and Max Sell are not used by UOB. - DPPS No, FPPS No, Branch Code, Branch ID, Afiliasi are not used. - Token no is used if RSA feature is used. (Please, ask Limas Tech Supp for details) - Click the Apply to save the account. To edit a client account: - Select the account to edit from Client Name drop-down box and click Edit. - Make changes to the account. - Click the Apply to save the edited account. BackOffice Admin: 17

Managing User Accounts this User List Administration window you can add user account with password, assign and change User Type. User can also view user activity.

17 Managing User Accounts this User List Administration window you can add user account with password, assign and change User Type. User can also view user activity. To add a new user account: - Click Administration > User List. Click the Add button. - Type in a login name in Login Name drop-down box.(this will be used as a client and trader login id to login to ) - Select Client Type radio button to determine user privilege in using. None: This user type cannot login to. Client: This user type can login to with client s privilege. Trader: This user type can login to as trader s privilege. Supervisor: This user type can login to as supervisor s privilege. CRM: This user type can login to as CRM s privilege. - Select User Type: Client will activate Client button and select User Type: Trader, Supervisor and CRM will activate Trader button. - Click button to open pop up viewer to select client or trader account. 18: Chapter 1

- Enter the name or leave it blank, then click at the Find button. It will display list of Client or Trader name (based on the look up title) - Click on the trader name at the table and select Ok.

18 - Enter the name or leave it blank, then click at the Find button. It will display list of Client or Trader name (based on the look up title) - Click on the trader name at the table and select Ok. - Back to User List Administration, select Enable check box in order to allow the user to login to. To edit a user account: - Select the account to edit from Login Name drop-down box and click Edit. - Make changes to the account. - Click the Apply to save the edited account. BackOffice Admin: 19

To added stock - Click add button be added stock into list.

19 Stock Trading Rule - Watch List Watch list used to created a certain stock to be added into list of watch list. To added stock - Click add button be added stock into list. - Then view this picture To open form watch list : - Click Administration > stock trading rule > watch list - Then view this picture 20: Chapter 1

20 - And then select stock to added in wacth list, with to checklist in box. - Then click save button. To Edit stock - Click edit button - then view this picture - select stock s to view in wacth list with checklist in box. - and then click save button To remove stock - Click remove to be remove stock at list of wacth list BackOffice Admin: 21

21 Audit Trail - Watch List Watch list audit trail used to view all the watch list activity including adding new stock into wacth list. To open Watch list audit trail : - Click Administration > Audit Trail > watch list - then view this picture -To see the overall data of audit trail existing, select choose All stockcode and of Author all. - To see order data by creation in watchlist audit trail, checklist at creation box. then select date and time. - To see order data by expiration in watchlist audit trail, checklist at expiration box. then select date and time 22: Chapter 1

Managing Stock Limit Value Stock Group Limit Value window enable user to manage maximum limit value of each stock trading, either buy order or sell order.

22 Managing Stock Limit Value Stock Group Limit Value window enable user to manage maximum limit value of each stock trading, either buy order or sell order. User can set limit value of stock based on its sector; LQ-45 or Non LQ-45. To manage stock limit value: - Choose group from Group drop down box and it will display Stock Group table - Type in limit value in Limit Value text box - Click Save to apply changes BackOffice Admin: 23

Managing Counter Part Counter Part window enable user to assign counterpart code to trader in Negotiation Order. To assign counter part code : - Click Administration > Counter Part List.

23 Managing Counter Part Counter Part window enable user to assign counterpart code to trader in Negotiation Order. To assign counter part code : - Click Administration > Counter Part List. Click the Add button. - Select Counter Part Code from the combo box - Type in Counter Part ID, Broker ID and Counter Part - Select Enabled to activate the counter part code for trader - Click Apply button To edit counter part code : - Click Administration > Counter Part List. - Select Counter Part Code from the combo box - Click the Edit button - Type in new Counter Part Name - Click Apply button 24: Chapter 1

Adding Initial Clients Stock Portfolio (This step is only required if you do not have the 2 txt files ready to upload to after Data admin is installed).

24 Adding Initial Clients Stock Portfolio (This step is only required if you do not have the 2 txt files ready to upload to after Data admin is installed). If you have the file see the next page for details. You need to add stocks owned by the clients if the client has the stocks on hand. To add stocks: - Choose a client name from the Client Name drop-down box. - Select the Move in Balance radio button - Type in the stock code in the Stock Code drop-down box. - Type in the stock quantity (in share) in the Amount to Move text box. - Tick on the check mark next to the stock code. - Click the Apply button to save it. - Repeat the previous steps as needed for other stocks. To edit the client s stock data: - Select the client name from the Client Name drop-down box. - Select the Move in Balance radio button - Select the stock code to edit by double clicking on Amount to Move. - Make changes to client s stock portfolio data. - Tick on the check mark next to the stock code. - Click the Apply to save the edited data. BackOffice Admin: 25

$To Upload Your Special Client List file to Before uploading the file, make sure: - The required files are copied to data folder of the default STDataAdmin folder -> c:\program files\stdataadmin\data$

25 To Upload Your Special Client List file to Before uploading the file, make sure: - The required files are copied to data folder of the default STDataAdmin folder -> c:\program files\stdataadmin\data from Interdata s ST Export folder. The files are: CS_yyyymmdd.txt and ST_yyyymmdd.txt + EX_STK.txt and EX_CLT.txt. (You can use a FTP program to copy the file, contact Limas Tech Support for details). - a DSN named BOSYNC are installed in your STDataAdmin computer. (this will be installed by Limas tech support) - The required trader IDs and group are already setup (see page 10-13). (The setup will be done by Limas Tech support) -The upload process must be done before 8:30 AM. To upload Regular Client files: -Click Synchronize > Upload (txt) > Upload client portfolio (txt) -The files date, ready to upload is shown in the Date(yyyymmdd) text box. Make sure this is the correct files date. -To display the current files contents click on the Show TXT button -Click Start Upload to upload the file. 26: Chapter 1

To upload Special Client files: -Click Synchronize > Upload Special Clients -To display

26 To see the upload result log: -Click Synchronize > Upload (txt) > Show Log. The following will appear: -Contact Limas Tech Support if there are failed records. To upload Special Client files: -Click Synchronize > Upload Special Clients -To display the current files contents click on the Show TXT button -Click Start Upload to upload the file. BackOffice Admin: 27

To Download trade file from The upload process must be done after 5:00 PM. To download: -Click Synchronize > Download Trade -Click Start Download to upload the file.

27 To Download trade file from The upload process must be done after 5:00 PM. To download: -Click Synchronize > Download Trade -Click Start Download to upload the file. -The downloaded file = TRD_yyyymmdd.txt and will be placed in the STDataAdmin s data folder (c:\program files\stdataadmin\data) -Next, copy the file to your final destination folder (to Interdata s ST import folder) as this file will be replaced with a new one tomorrow morning by STDataADMIN. (You can use a FTP program to copy the file, contact Limas Tech Support for details). 28: Chapter 1

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