E-PROCUREMENT TENDER NOTICE

Transcription

1 E-PROCUREMENT TENDER NOTICE SOFTWARE TECHNOLOGY PARKS OF INDIA Ministry of Electronics & Information Technology, Govt. of India Ganga Software Technology Complex, Sector-29, Noida Phone: ; Fax: Website: STPI Noida invites e-procurement open Tender under Two Bid Systems (Technical Bid &Commercial Bid) for Supply & Installation of Computer Systems (Laptops) at STPI Noida, as per the Technical specifications and scope of works mentioned in this RFP: Table 1: Sl.no Item Description and Quantity Address for Delivery 01 Supply & Installation of Computer Systems (Laptops-04 Nos) at STPI Noida Software Technology Parks of India Ganga Software Technology Complex Sector 29, Noida (201303), U.P CRITICAL DATES Published on Bid Document download/sale Start Date Date, Time & Venue of Pre- Bid Meeting at Hrs Bid Submission Start Date at Hrs Last Date & Time for submission of Bid at Hrs Date & Time for opening of Technical Bid at Hrs Note: - i. All details, regarding the subject tender are available on our websites and Any change / modification in the tender enquiry will be intimated through above websites only. Bidder are therefore, requested to visit our websites regularly to keep themselves updated. ii. Manual bids will not be accepted. iii. For submission of E-bid, bidders are required to get themselves registered with eprocure.gov.in website along with class II or III digital signature certificates issued by CCS under IT Act The detailed procedure is available in the website under the tab Help for Contractors, Information about DSC, Bidders manual kit etc. iv. Earnest Money Rs. 15,000/-(Rupees Fifteen Thousand Only) should be deposited in [Bank Details - Bank of India, Sector 18, Noida SB A/c , IFSC Code- BKID ] on or before bid submission closing time as mentioned in the tender document Bidders, however, have to attach scanned copy of Earnest Money documents along with their e-tender. Any queries relating to the process of online bid submission or queries relating to CPP Portal are available at Further, any clarifications, in general may be directed to the 24x7 CPP Portal Helpdesk on Toll Free No Mobile Nos , , and Director, STPI Noida Page 1 of 21

2 CONTENTS Contents Page No. E-Procurement Tender Notice 1 Instructions to bidders Instructions for Online Bid Submission Registration Preparation of Bids 3-7 Bid Submission General Terms & Conditions 8-9 Detailed Scope of Work 10 Technical Specification 12 Technical Compliance 12 Checklist 13 Tender Acceptance Letter Declaration 16 e-procurement Instructions Format of Commercial Quote 20 EMD Forwarding letter 21 INSTRUCTIONS TO BIDDER Online bids under two envelope/cover system is hereby invited on behalf of Software Technology Parks of India Noida for Supply & Installation of Computer Systems (Laptops) Page 2 of 21

3 at STPI Noida with Product Warranty of 3 years, as per the technical specification detailed in this RFP. Tender forms can also be downloaded from the website & This section of the bidding documents provides the information necessary for bidders to prepare online responsive bids, in accordance with the requirements of the STPI. It also provides information on online bid submission, opening, evaluation and contract award. 1.1 INSTRUCTIONS FOR ONLINE BID SUBMISSION: The bidders are required to submit soft copies of their bids electronically on the Central Public Procurement (CPP) Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal REGISTRATION: (i) (ii) Bidders are required to enroll on the e-procurement module of the Central Public Procurement Portal by using the Click here to Enroll option available on the home page. Enrolment on the CPP Portal is free of charge. During enrolment / registration, the bidders should provide the correct/true information including valid -id & mobile no. All the correspondence shall be made directly with the contractors/bidders through -id provided. (iii) As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts. (iv) For e-tendering possession of valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) is mandatory which can be obtained from SIFY/TCS/nCode/eMudra or any Certifying Authority recognized by CCA India on etoken/ SmartCard. (v) Upon enrolment on CPP Portal for e-tendering, the bidders shall register their valid Digital Signature Certificate with their profile. (vi) Only one valid DSC should be registered by a bidder. Bidders are responsible to ensure that they do not lend their DSCs to others which may lead to misuse and should ensure safety of the same. Bidders can then log into the site through the secured login by entering their user ID / password and the password of the DSC /etoken PREPARATION OF BIDS (i) For preparation of bid, Bidders shall search the tender from published tender list available on site and download the complete tender document and should take into account corrigendum, if any published, before submitting their bids. After selecting the tender document same shall be moved to the My favourite folder of bidders account from where bidder can view all the details of the tender document. (ii) Bidder shall go through the tender document carefully to understand the documents required to be submitted as part of the bid. Bidder shall note the number of covers in which the bid documents have to be submitted, the number of documents - including the Page 3 of 21

4 names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid. (iii) Any clarifications, if required, then same may be obtained online through the tender site, or through the contact details given in the tender document. (iv) Bidder should get ready in advance the bid documents to be submitted as indicated in the tender document/schedule in PDF/xls/rar/zip/dwf formats. If there is more than one document, they can be clubbed together using zip format. (v) Bidder can update well in advance, the documents such as experience certificates, financial reports, PAN, GSTIN, GST registration certificate and other relevant details etc., under My Space option, which can be submitted as per tender requirements. This will facilitate the bid submission process faster by reducing upload time of bids. 2.0 BID SUBMISSION: Only Online Bids need to be submitted on tenders shall be of 2 bid system (Technical Bid & Commercial Bid). Manual bids will not be accepted. The following instruction may be followed by the bidders while submission of their bids on online mode. (i) Bidder should log into the site well in advance for bid submission so that he/ she upload the bid in time i.e. on or before the bid submission time. (ii) Bidder should prepare the EMD as per the instructions specified in the NIT/ tender document. The originals should be submitted to the Tender Inviting Authority, on or before the last date & time of bid submission. Bidder should send the EMD through Indian postal Service/ Courier services/by Person. The details of the DD/BC/NSIC, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the uploaded bid will be rejected. (iii) While submitting the bids online, the bidder shall read the terms & conditions (of CPP portal) and accepts the same in order to proceed further to submit their bid. (iv) Bidder shall select the payment option as offline to pay the Tender Fee/ EMD and enter details of the DD/BC. (v) Bidder shall digitally sign and upload the required bid documents one by one as indicated in the tender document. (vi) Bidders shall note that the every act of using DSC for downloading the tender document and uploading their offers is deemed to be a confirmation that they have read all sections and pages of the tender document without any exception and have understood the complete tender document and are clear about the requirements of the tender document. (vii) Bidder shall note that each document to be uploaded for the tender should be less than 2 MB. If any document is more than 2MB, it can be reduced through zip/rar and the same can be uploaded. For the file size of less than 1 MB, the transaction uploading time will be very fast. Page 4 of 21

5 (viii) Utmost care shall be taken for uploading Schedule of quantities & Prices and any change/ modification of the price schedule shall render it unfit for bidding. (ix) Bidders shall download the Schedule of quantities & Prices i.e. Schedule-A, in XLS format and save it without changing the name of the file. Bidder shall quote their rates both in figures and words in white background cells, thereafter save and upload the file in financial bid cover (Price bid) only. If the Schedule of Quantities & Prices file is found to be modified by the bidder, the bid will be rejected. (x) The bidders are cautioned that uploading of financial bid elsewhere i.e. other than in cover 2 will result in rejection of the tender. (xi) Bidders shall submit their bids through online e-tendering system to the Tender Inviting Authority (TIA) well before the bid submission end date & time (as per Server System Clock). The TIA will not be held responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders at the eleventh hour. (xii) After the bid submission (i.e. after Clicking Freeze Bid Submission in the portal), the bidders shall take print out of system generated acknowledgement number, and keep it as a record of evidence for online submission of bid, which will also act as an entry pass to participate in the bid opening. (xiii) Bidder should follow the server time being displayed on bidder s dashboard at the top of the tender site, which shall be considered valid for all actions of requesting, bid submission, bid opening etc., in the e-tender system. (xiv) All the documents being submitted by the bidders would be encrypted using PKI (Public Key Infrastructure) encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Part I should comprise acceptance of our terms & conditions of contract as per Annexure-F of Part Ie, Copy of certificate authorized by OEM, Audited balance sheet for previous 3 years/ IT returns for past 3 years, Customer PO indicating the proof of having provided similar services to Govt. Departments / Public sector Undertakings / IT organizations for past 3 years, Copy of the PAN Card, GST registration certificate/gstin, Earnest Money Deposit of Rs.15, (Rupees Fifteen Thousand only) and other supporting documents. Part Ia General Terms And Conditions Part Ib Scope of Work Part Ic Technical Specification Part Id Annexures and checklist Part Ie Tender Acceptance Letter and Declaration Part II should be the price offer to be submitted separately as per the format. The price offer will be considered only of those parties who submitted all documents indicated in check list of Part I of tender and are found competent on the basis of information submitted in Part I. Page 5 of 21

6 Bidders are requested to submit their most competitive rates. It may please be noted that incomplete tenders will NOT be accepted. 1. Contents of Technical Bid: The bidder should upload the scanned copy of all the following document as part of the Technical Bid in the stipulated format. (a) Financial status: - The annual turnover of the bidder for the last three years viz., the audited financial report for the last three years. (b) Documentary evidence of experience having successfully completed similar works during the last 3 years. (PO copies and completion certificate). (c) Copy of certificate authorized by OEM / OEM certificate. (d) Copy of the PAN Card (e) Copy of GST registration certificate/gstin/tan as applicable. (f) Duly Filled and signed Technical Compliance Sheet as per Annexure- B in part 1-d( Tech-Compliance ) (g) Duly filled and signed checklist as per Annexure- C in part 1-d (h) Duly filled and signed Tender acceptance Letter as per Annexure- D in part 1-e (i) Product Datasheets, Brochures of the proposed products etc. (j) Copy of EMD details. (k) Declaration as per Annexure E in part 1-e (l) Any other related documents. 2. Contents of Price Bid: Price Bid should be submitted online only. Documents to be uploaded with the Financial Bid: Scanned copy of Price Bid as per Part II STPI-Noida reserves the right to cancel/withdraw the bid without assigning any reasons for such decision. STPI-Noida also reserves the right to award to any bidder or cancel the orders issued to any bidder without assigning any reason thereof. Such decision will not incur any liability whatsoever on the part of STPI-Noida consequently. Bidders shall adhere to the procedure and processes laid down in this document and shall follow fair and ethical practices of trade. 3. Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices. The declaration to be submitted as per format specified in Annexure F 4. Bidders shall adhere to the procedure and processes laid down in this document and shall follow fair and ethical practices of trade. 5. Deadline for Submission of Bids a. Bids must be submitted online within the due time, date specified in the tender. b. STPI-N may extend this deadline for submission of bids by amending the bid documents. This will be suitably notified in the websites and 6. The bidding process is stipulated in the tender document clearly. In case of any clarifications about bidding process/eligibility criteria the bidders may seek clarification during the pre-bid meeting or through mail to Page 6 of 21

7 to pre-bid meet. The clarifications sought after the pre-bid meet will not be entertained. 7. The award of contract shall be hosted on website /eprocure.gov.in/eprocure/app. The reason for non-selection shall be disclosed provided the bidder requests for the same in writing. The bidders may seek clarification by writing mail to 8. STPI reserves the right to increase the quantity of said Laptop during the execution & the successful bidder shall supply the additional quantity at the quoted unit prices. PART-Ia GENERAL TERMS AND CONDITIONS OF TENDER & CONTRACT Page 7 of 21

8 1. The tender should be submitted online only on /eprocure/app. 2. Quotations should be for Supply & Installation of Computer Systems (Laptops-04 Nos) at STPI Noida. 3. Bid validity: a. The tender submitted should be valid for 120 days from last date of opening of commercial bid. b. STPI-N may ask for the bidder s consent to extend the period of validity. Such request and the response shall be made in writing only. The bidder is free not to accept such request without forfeiting the EMD. A bidder agreeing to the request for extension will not be permitted to modify his bid. 4. Only net rates with break-up should be quoted for the period of the arrangement. Tenderers/bidders are advised to exercise greatest care in offering the rates 5. Earnest Money Deposit (EMD) Earnest Money Deposit of Rs in the form NEFT/ RTGS [Bank Details - Bank of India, Sector 18, Noida, SB A/c , IFSC Code- BKID ] should be deposited on or before bid submission closing time as mentioned in the tender document failing which offer will be liable for rejection. Bidders, however, have to attach scanned copies of Earnest Money Deposit along while submitting the bids online. Bids submitted without EMD will stand rejected. EMD will not be accepted in the form of cash / cheque. No interest is payable on EMD. The bidders those who have registered with NSIC shall be exempted for submission of EMD. However, the bidder shall submit the valid NSIC registration certificate for availing such exemptions. a. EMD will be refunded to the successful bidder after successful delivery of 04 Nos of Laptops at STPI Noida. The EMD will be returned to all un-successful bidders after finalization of tender and bears no interest. b. The EMD shall be forfeited, if the bidder withdraws the bid during the period of bid validity specified in the tender. c. However if the return of EMD is delayed for any reason, no interest / penalty shall be payable to the bidder. d. The successful bidder, on award of contract / order, must send the contract/order acceptance in writing, within 7 days of award of contract/order, failing which the EMD will be forfeited. e. The EMD shall be forfeited, if the bidder withdraws the bid during the period of bid validity specified in the tender. 6. The contracts concluded by STPI-N are subjected to the final approval of their Management. 7. Interpretation of the clauses in the Tender Document / Contract Document Page 8 of 21

9 In case of any ambiguity / dispute in the interpretation of any of the clauses in this Tender Document, The Director, STPI-N s interpretation of the clauses shall be final and binding on all parties. 8. AWARD OF CONTRACT a. STPI-N shall award the contract to the eligible bidder whose bid has been determined as the lowest evaluated commercial bid. 9. ELIGIBILITY CRITERIA a) The Bidder shall be either an Original Equipment Manufacturer (OEM) or partner. Copy of certificate authorized by OEM / OEM certificate to be submitted. b) Experience of having successfully completed similar works such as such as AMC, supply, installation of desktop or laptop during the last 3 years should be either of the following. 2 similar completed works costing not less than Rs Lakhs 1 similar completed work costing not less than Rs Lakhs PO Copies/ Completion Certificate to be submitted. Apart from the above, following documents to be filed: a) Copy of the PAN Card, GST registration certificate / GSTIN as applicable b) Duly Filled and signed Technical Compliance Sheet as per Annexure- B in part 1d( Tech-Compliance ) c) Duly filled and signed checklist as per Annexure- C in part 1d d) Duly filled and signed Tender acceptance Letter as per Annexure- D in part 1e e) Product Datasheets, Brochures of the proposed products etc. f) Copy of EMD details. g) Declaration as per Annexure E in part 1e h) Any other related documents. Documentary proof for the above shall be submitted. The scanned copy of the document should be uploaded at the time of online submission. Part-Ib Page 9 of 21

10 Detailed Scope of Work for Supply & Installation of Computer Systems (Laptops) at STPI Noida 1. Scope: The Bidder has to supply of Laptop in accordance with the specifications mentioned in Part-1c. The Bidder shall ensure the successful installation, configuration, of Laptops in STPI Noida. 2. Delivery/Execution of order & Liquidity Damage: Bidder has to supply & install the products/equipment within 4 weeks from the date of issue of Purchase Order. In case of delay, penalty clause shall be applicable as per prevailing norms. (0.5 % of PO cost per week with maximum of 4 weeks delay). Delay beyond 4 weeks lead to cancellation of PO, forfeiture of EMD and disallowing of participation in future STPI tenders. In case the product/equipment is not complying to the technical specification as per Annexure B, the product / Equipment shall be rejected with forfeiture of EMD. The items are to be delivered to the below address: Sno Item Description Address for Delivery 01 Laptops (04 No s) Software Technology Parks of India Ganga Software Technology Complex Sector 29, Noida (201303), U.P 3. Payment: No advance payment will be made. 100% payment will be released after completion of testing, installation, submission of warranty certificate (subject to acceptance of product). Part-Ic Page 10 of 21

11 TECHNICAL SPECIFICATION STPI-Noida proposes to procure Laptops (04 No s) The Laptop model to be proposed by the bidders shall meet all the specifications mentioned in the table below: Sl. no. 1 Type: Business/ Professional Notebook 2 Specification CPU: Intel Core i U Processor, (4 MB Cache or more up to 3.5 GHz) or equivalent or higher 3 Memory: 16 GB DDR4 RAM or more. RAM should be upgradable up to 32 GB. 4 Hard Disk Drive: 1TB SATA HDD(5400 RPM or more) or more/better 5 Display: 14 inch (Minimum) or higher 6 Ports: Atleast 01 HDMI, USB 2.0, USB 3.0 or more, audio ports for microphone and headphone. 7 Wi-Fi & Bluetooth: Internal Wi-Fi and Bluetooth 4.0 Support or higher 8 Graphic Card 2 Gb or higher Multimedia: Built-in High quality speakers with HD web cam or higher camera with microphone Networking facility: 10/100/1000 mbps on board integrated Network Port with remote booting facility remote system installation, remote wake up. Operating System: Preloaded genuine Windows 10 Professional (64 bit) or higher 12 Optical Drive: Integrated/ External 13 Warranty Terms: 3 Years from the Date of Supply/Installation 14 Waterproof Laptop Bag/ Bagpack (Black) [Fit for Laptop] Technical Compliance Sheet Annexure B Page 11 of 21

12 Bidder has to complete the below Compliance Sheet mentioning complied or not complied against every specifications. I. Technical Compliance sheet Sl.no Specification 1 Type: Business/ Professional Notebook CPU:Intel Core i U Processor, (4 MB Cache or 2 more up to 3.5 GHz) or equivalent or higher Memory: 16 GB DDR4 RAM or more. RAM should be 3 upgradable up to 32 GB. Hard Disk Drive: 1TB SATA HDD (5400 RPM or more) 4 or more/better 5 Display: 14 inch (Minimum) or higher Ports: Atleast 01 HDMI, USB 2.0, USB 3.0 or more, audio 6 ports for microphone and headphone. Wi-Fi & Bluetooth: Internal Wi-Fi and 7 Bluetooth 4.0 Support or higher 8 Graphic Card 2 Gb or higher Multimedia: Built-in High quality speakers with HD 9 web cam or higher camera with microphone Networking facility: 10/100/1000 mbps on board 10 integrated Network Port with remote booting facility remote system installation, remote wake up. Operating System: Preloaded genuine Windows Professional (64 bit) or higher 12 Optical Drive: Integrated/ External Warranty Terms: 3 Years from the Date of 13 Supply/Installation Waterproof Laptop Bag/ Bagpack (Black) [Fit for 14 Laptop] Complied /Not Complied Remarks, if any higher/deviation (to be filled by bidder) (Signature of authorized signatory with seal & date) Annexure C Check List Page 12 of 21

13 Sl Description Compliance No. 1 EMD details Submitted / Not Submitted 2 Copy of certificate authorized by OEM Submitted / Not Submitted 3 Audited financial report of past 3 years Submitted / Not Submitted 4 IT returns for past 3 years Submitted / Not Submitted 5 Customer Purchase Order copies/ completion certificate of past 3 years Submitted / Not Submitted 6 Copy of the PAN Card Submitted / Not Submitted 7 Copy of GST registration certificate/gstin Submitted / Not Submitted 8 Technical Compliance Sheet as per Annexure B Submitted / Not Submitted 9 Bid validity for 120 days after the date of commercial bid opening Complied / Not Complied 10 Declaration as per format Annexure E Submitted / Not Submitted 11 Acceptance letter as per Annexure D Submitted / Not Submitted 12 Acceptance to warranty terms and service norms as per RFP Complied / Not Complied 13 Product datasheet and brochures Submitted / Not Submitted 14 Commercial quote in PDF format Submitted / Not Submitted Note: Should be submitted along with Technical Bid. (Signature of authorized signatory with seal & date) Page 13 of 21

14 Part 1-e Annexure D Tender Acceptance Letter (To be submitted duly signed format (Scanned Copy) by the authorized signatory on Company Letter Head) To, The Director, Software Technology Parks of India Ganga Software Technology Complex Sector 29, Noida (U.P.) Date:. Sub: Bid Acceptance in respect of Terms & Conditions of Tender document for Supply of 10 Pairs of Ethernet Radio Modem with accessories at STPI Noida. Ref: Tender Ref No. STPIN/PUR/QUO/17-18/05 & Date : 19/07/2017 Dear Sir, With reference to your RFP document dated:.., I/we, having examined the Bidding Documents and understood their contents, hereby submit my/our Bid for the aforesaid Project. The Bid is unconditional and unqualified. 2. I/We have downloaded/ obtained the tender document(s) for the above mentioned Tender/Work from the web site 3. I/We hereby certify that I/we have read all the terms and conditions of tender document from Page No. to (including the General, Standard Terms & Conditions, Detailed Scope of Works, Technical Specifications Compliance, all Annexure(s)/Para s, etc., which shall form part of the contract agreement and I/we shall abide hereby by all the terms & conditions contained therein. 4. The corrigendum(s) issued from time to time by your department/organization too has also been taken into consideration, while submitting this acceptance letter. 5. I/ We hereby unconditionally accept all the terms and conditions of above mentioned tender document and corrigendum(s) as applicable. 6. In case any provisions of this tender are found violated, then your department/organization shall without prejudice to any other right or remedy be at liberty to reject my bid including the forfeiture of earnest money deposit. 7. I/ We confirm that our bid shall be valid upto 120 days from the date of opening of commercial bid. 8. I/ We hereby certify that all the statements made and information supplied in the enclosed Annexure/Para s etc. furnished herewith are true and correct. Page 14 of 21

15 Annexure I Page 2 9. I/ We have furnished all information and details necessary for demonstrating our qualification and have no further prominent information to supply. 10. I/ We understand that you are not bound to accept the lowest or any bid you may receive. 11. I/ We certify / confirm that we comply with the eligibility requirements as per Bid documents. 12. I/We declare and confirm that (i) we have not been Black listed or deregistered by any Central/State government department or Public sector undertaking and non of our works had ever been terminate by client after award of contract during last three years. (ii) No agent, middle man or any intermediary has been or will be engaged to provide any service, or any other item of work related to the award and performance of this contract. We acknowledged the right of the employer, if he finds to the contrary, to declare our tender to be non-compliant and if the contract has been awarded to declare the contract Null and void. 13. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / corrigendum(s) in its totality / entirety. 14. In case any provisions of this tender are found violated, then your department/ organization shall without prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit absolutely. Signature & Seal of the Bidder Name and Address: Page 15 of 21

16 DECLARATION Annexure E I hereby certify that the information furnished above is full and correct to the best of my/our knowledge. I understand that in case any deviation is found in the above statement at any stage, the supplier will be blacklisted and will not be permitted to have any dealing with the STPI-Noida in future. Seal and Sign of Bidder Name & Address: Page 16 of 21

17 Special Instructions to the Contractors/Bidders for the e-submission of the bids online through e procurement tender site 1. Bidder should do Online Enrolment in this Portal using the option Click Here to Enroll available in the Home Page. Then the Digital Signature enrollment has to be done with the e-token, after logging into the portal. The e-token may be obtained from one of the authorized Certifying Authorities such as emudhraca/gnfc/idrbt/mtnltrustline/safescrpt/tcs.bidder then logs into the portal giving user id / password chosen during enrollment. 2. The e-token that is registered should be used by the bidder and should not be misused by others. 3. DSC once mapped to an account cannot be remapped to any other account. It can only be Inactivated. 4. The Bidders can update well in advance, the documents such as certificates, purchase order details etc., under My Documents option and these can be selected as per tender requirements and then attached along with bid documents during bid submission. This will ensure lesser upload of bid documents. 5. After downloading / getting the tender schedules, the Bidder should go through them carefully and then submit the documents as per the tender document, otherwise, the bid will be rejected. 6. The BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevant coulmns, else the bidder is liable to be rejected for that tender. Bidders are allowed to enter the Bidder Name and Values only. 7. If there are any clarifications, this may be obtained online through the eprocurement Portal, or through the contact details given in the tender document. Bidder should take into account of the corrigendum published before submitting the bids online. 8. Bidder, in advance, should prepare the bid documents to be submitted as indicated in the tender schedule and they should be in PDF/XLS/RAR/DWF formats. If there is more than one document, they can be clubbed together. 9. Bidder should arrage for the EMD as specified in the tender. The original should be posted/couriered/given in person to the Tender Inviting Authority, within the bid submission date and time for the tender. 10. The bidder reads the terms and conditions and accepts the same to proceed further to submit the bids Page 17 of 21

18 11. The bidder has to submit the tender document(s) online well in advance before the prescribed time to avoid any delay or problem during the bid submission process. 12. There is no limit on the size of the file uploaded at the server end. However, the upload is decided on the Memory available at the Client System as well as the Network bandwidth available at the client side at that point of time. In order to reduce the file size, bidders are suggested to scan the documents in DPI so that the clarity is maintained and also the size of file also gets reduced. This will help in quick uploading even at very low bandwidth speeds. 13. It is important to note that, the bidder has to Click on the Freeze Bid Button, to ensure that he/she completes the Bid Submission Process. Bids Which are not Frozen are considered as Incomplete/Invalid bids and are not considered for evaluation purposes. 14. In case of Offline payments, the details of the Earnest Money Deposit(EMD) document submitted physically to the Department and the scanned copies furnished at the time of bid submission online should be the same otherwise the Tender will be summarily rejected 15. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders due to local issues. 16. The bidder may submit the bid documents online mode only, through this portal. Offline documents will not be handled through this system. 17. At the time of freezing the bid, the eprocurement system will give a successful bid updation message after uploading all the bid documents submitted and then a bid summary will be shown with the bid no, date & time of submission of the bid with all other relevant details. The documents submitted by the bidders will be digitally signed using the e-token of the bidder and then submitted. 18. After the bid submission, the bid summary has to be printed and kept as an acknowledgement as a token of the submission of the bid. The bid summary will act as a proof of bid submission for a tender floated and will also act as an entry point to participate in the bid opening event. 19. Successful bid submission from the system means, the bids as uploaded by the bidder is received and stored in the system. System does not certify for its correctness. 20. The bidder should see that the bid documents submitted should be free from virus and if the documents could not be opened, due to virus, during tender opening, the bid is liable to be rejected 21. The time that is displayed from the server clock at the top of the tender Portal, will be valid for all actions of requesting bid submission, bid opening etc., in the e- Procurement portal. The Time followed in this portal is as per Indian Standard Time Page 18 of 21

19 (IST) which is GMT+5:30. The bidders should adhere to this time during bid submission. 22. All the data being entered by the bidders would be encrypted at the client end, and the software uses PKI encryption techniques to ensure the secrecy of the data. The data entered will not be viewable by unauthorized persons during bid submission and not viewable by any one until the time of bid opening. Overall, the submitted bid documents become readable only after the tender opening by the authorized individual. 23. During transmission of bid document, the confidentiality of the bids is maintained since the data is transferred over secured Socket Layer(SSL) with 256 bit encryption technology. Data encryption of sensitive fields is also done. 24. The bidders are requested to submit the bids through online eprocurement system to the TIA well before the bid submission end date and time (as per Server System Clock). For any other queries, the bidders are asked to contact on 24 x 7 Toll Free Telephonic Help Desk Number or Mobile Nos , , and or Mail to : cppp-nic@nic.in Page 19 of 21

20 Part-II Format of Commercial Quote Name of the Bidder:... Supply & Installation of 04 Nos of Laptops at STPI Noida Sr. No Item Description Supply & Installation of 04 Nos of Laptops as per specifications mentioned in Part- 1C(Technical Specifications) Qty. (No.) 04 Nos Make/ Model Per Laptop Price (in INR) (A) GST (B) Any other Tax / Duties / Levies (C) Total (A) + (B) + (C) Total Price (04 Nos Laptops) including all applicable taxes. Grand total inclusive of all taxes in INR - Page 20 of 21

21 Part-1g EMD Forwarding Letter From (Name & Address of the Bidder) To The Director Software Technology Parks of India Ganga Software Technology Complex Sector-29, Noida (U.P) Sub: Earnest Money Depositfor bid no. STPIN/PUR/QUO/17-18/05 dated:19/07/2017. Ref.: Bid document... dated :... Dear Sir, We, M/s., having read and examined in detail the bid document and amendments for Tender for Supply of 10 Pairs of Ethernet Radio Modem with accessories. We, M/s. hereby inform that EMD of Rs. ( Rupees in words only) has been transferred through RTGS/NEFT. The details are as under: a. UTR No : b. Amount : c. Dated : We, M/s. towards forfeit of EMD. having read and understand the clause no. Vendor details (for EMD return purpose) : a. Name of the company b. Name of Bank : c. Account Number : d. Branch Name: e. Branch Address : f. IFSC code : Yours Sincerely, Signature & Seal of bidder Page 21 of 21