TENDER NOTICE. Manager (Materials.) Mob:

Transcription

1 SCOOTERS INDIA LIMITED (A Government of India Enterprise) Post Bag No.23 (GPO), Sarojini Nagar, Lucknow Phone: , (Exchange), (Direct) Fax: TENDER NOTICE TE NO.SIL/PUR/IED\14 Sealed Tenders are invited in two bid system for 65W, LED Street Light Fixture, 100nos, For tender form and further details please visit our website Mob: Manager (Materials.)

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3 p-2 a. Special Terms & Conditions (Annexure-VI) b. Minimum Qualifying Criteria (Annexure-VII) c. Bid Evaluation Criteria (Annexure VIII) d. Integrity Pact (Annexure- IX) (2)Second cover, (Price bid) consisting of following: a. Price Bid (Annexure-V) NOTE: In case Price bid is found to be different from the un-priced price bid in any manner, the offer will be rejected summarily. Important: Taxes & Duties quoted by you will be taken for cost evaluation for order placement and no change will be entertained at a later stage except in the case of revision made by the Government. Changes in Taxes and Duties because of the changes in Turnover etc. shall also be to the supplier's account. In case no tax/duty is included, a self declaration for the exemption may be attached along with the offer. Please fill up vendor registration form (In case of new vendor) which is available on our website ( and send it along with your quotation, otherwise your quotation will not be considered. (Ignore this if you have already submitted this form) Conflict among other Terms and Conditions In case of conflict between General Terms and Conditions (Annexure-II) and any other special or typed conditions (Annexure- VI), the later shall prevail to the extent applicable. The price quoted shall be in figures and also in words in Price bid. In case of difference in both, the later shall be considered for evaluation purpose. Enclosures:- 1. Material Details= Annexure-I 2. General terms & conditions=annexure-ii 3. Techno Commercial Bid compliance: (a)check-list=annexure-iii (b)un-priced Price Bid=Annexure-IV (c) Special terms & conditions=annexure-vi (d) Minimum Qualifying Criteria=Annexure-VII (e) Integrity Pact=Annexure-IX 4. Price Bid= Annexure-V 5. BEC(BID EVALUATION CRITERIA)=Annexure-VIII

4 Annexure-I Details of Material Sl. No SIL Material Code Description 1. NEW LED Street Light Fixture Quantity Required (in numbers) Specifications SIL Requirement Bidder s Offered Data 100 LED Luminaire Wattage 65 Watt, ± 5W LED Chip Make NICHIA, OSRAM, PHILIPS LUMLEDS, CREE, SEOUL & AVAGO Nominal Power Factor 0.95 LED Efficacy 130 Lumen per Watt LED System Efficiency of 85 Lumen per Watt Luminaire Driver Efficiency 85% Color Temperature 6000K ± 500K Ambient Working Temp. -20 C to +50 C Storage Temp. -40 C to +70 C Surge Protection THD 15% Protection Compliance Safety Protection Driver Voltage Range Installation Constructional Requirement Manufacturer Branding Product Standard Compliance Designed Rated Life System Lumen Package IEC kV IP66 for Elect. & Optical Compartment both. In-built protection Short-Ckt, Over Voltage, Over- Load & Miswiring. Min Voltage: 100 Max. Voltage: 270V AC 50Hz. Compatible for pole mounting with 40mm to 50mm. Flexibility to mount either Horizontally or Vertically Pressure Die-Casted Aluminum Housing Body. Injunction moulded diffuser should be made of Special Poly-Carbonate material or Toughened Glass with High Transmission Index Embossed on Pressure Die-Casted Body. IS 10322, LM79 & LM80. 50,000 Working L Lumens

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10 Annexure-VII MINIMUM QUALIFYING CRITERIA Sl SIL Requirement Bidders Acceptance 1 Principle should be an ISO Certified company, attach copy of valid certificate of ISO Bidder to enclose his/her company Profile & also of his/her Principle s (in case bidder is a authorized dealer) along with the Techno-Commercial Bid. Bidder also to enclose copy of Annual Report for the year , having a minimum turnover of 85 Lacs, attach copy of Annual Financial report / audited Balance sheet, (certificate of CA to be enclosed) of last Financial Year, i.e along with the Techno-Commercial Bid. 3 Supply of material should be strictly as per the specifications given in Annexure-I. Bidder must confirm the same on Annex-I by filling up their comments. 4 Bidder or its Principle must have supplied LED Street Light Fixture of same Brand (which Bidder / Principle is offering for this tender) in any industry, department, Board, Corporation of Govt., Nagar Nigam, Defense, etc. during last 03 years costing not less than Rs 15Lacs in a single order. (Copy of PO to be enclosed) 5 Bidder also to enclose copy of LED s performance report (of the same order as mentioned in Sl no. 4) of their supplied product from the customer along with the Techno-Commercial Bid. 6 Bidder will have to enclose UL Test Report & Type test report in support IP 66 to be enclosed of the offered product along with the Techno-Commercial Bid. 7 Bidder & his/her Principle, both will have to undertake minimum of 05years Free Replacement Warranty on their Letter Head and enclose along with the Techno-Commercial Bid. 8 Bidder or Principle will have to enclose type test report LM79 & LM80 of the offered product along with the Techno-Commercial Bid. 9 The manufacturer of LED Light Fixture must have in-house Design & Testing facility approved by NABL or NABL Certified Laboratory or Govt. of India approved laboratory. Certificate Accreditation copy to be enclosed in the Techno-Commercial Bid. 10 The bidder should enclose tender document cost of Rs.500/- by DD/Pay Order (if Tender Documents are downloaded from the website) & EMD of Rs 85,000/- by DD/Pay Order/FD in favour of Scooters India Limited, Lucknow, payable at Lucknow in the Techno- Commercial bid, failing to which will lead to disqualification. 11 Bidder must have authorization letter from his principle attached in tender document. Note: All the above documents are part of Techno-Commercial Bid. Dated: Signature of Bidder: Seal:

11 Annexure-III CHECK LIST (Tender No. SIL/PUR/IED/14 Due date ( ) (Part of Techno-commercial Bid) (Please ensure that following documents/details have been enclosed /accepted) Sl. No. Particulars Status 1 Every page of tender duly signed, stamped & attached. Yes 2 Validity of offer 90 days from the tender opening date Yes 3 Prices shall be kept FIRM till the complete execution of the order Yes Following declarations on party letterhead enclosed a) We hereby certify that we have not been blacklisted by any Public Sector Undertaking/Public Department. b)we have gone through the terms and conditions given in your above tender form, is accepted and agreed by us The tender is in two bid system. Please enclose the envelope for Techno Commercial Bid and Price bid separately. In the Technical Bid party to enclose the check list, Un-priced Price Bid, Minimum Qualifying Criteria, Special Terms & Conditions, EMD(of Rs. 85,000/-) & Integrity Pact. In the Price Bid, party shall enclose the basic price of items in words and figures. All prices quoted against individual items in figures and also in words in price bid Bidder to undertake on letter head for 05 Years Free Replacement warranty / guarantee from the date of receipt of material at SIL Stores- Enclosed. Within 15 days of receipt of Purchase Order, the successful Bidder shall furnish to SIL a Security Deposit in the form of Performance Bank Guarantee valid till the completion of warranty / guarantee period for an amount equivalent to 10% of the contract value- Agreed Yes Yes Yes Yes Yes Please tick ( ) 9 The delivery term shall be FOR SIL Stores, Yes The Payment term shall be 45 days direct credit from the date of receipt of material at SIL. S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed For delivery term FOR SIL, Transit insurance shall be at party s end and it should be included in quoted basic rate. Yes Yes Yes 13 Integrity Pact document accepted and Signed by Party Yes 14 a. Company Profile and Brochures, etc - Enclosed. b. Duly filled in Vendor Registration Form - Enclosed. c. Proof of minimum turn over Rs.85 Lacs per annum during the financial year Enclosed d. Declaration on letter head for being a manufacturer or in case of a authorized dealers, Authorization Letter to the extent of Authority & Price- Enclosed. e. Proof of supplier made to in any industry, department, Board, Corporation, etc. (Copy of PO, Invoices, etc.)-enclosed f. Proof of LED s performance report from the customer-enclosed g. Tender document cost Rs.500/-(Five hundred only)- Paid h. EMD of Rs. 85,000/-(Eighty Five Thousand Only)-Paid Yes

12 Annexure-VI SIL SPECIAL TERMS AND CONDITIONS Criteria for quantity distribution shall be as follows:- Item Sl. No. Distribution (in %) L1 Source L2 Source 01 of Annexure- I 100 NIL The following Special Conditions that needs to be adhered to: Sl SIL s Special T&C 1 The tender is in Two Bid System and after qualifying the Techno Commercial Bid of each bidder, their respective Price Bid shall be opened. 2 An EMD of Rs.85,000/- (Eighty Five Thousand only) is to be enclosed in the Techno Commercial Bid in form of crossed account payee demand draft / pay order / FD drawn in favour Scooters India Limited, Lucknow. Payable at Lucknow. Bids/offers without EMD will not be considered. EMD of unsuccessful bidders shall be returned immediately after the finalization of Tender. SIL will not pay any interest on the EMD amount. 3 EMD is liable to forfeited if the bidder withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender. 4 Within 15 days of receipt of Purchase Order, the successful Bidder shall furnish to SIL a Security Deposit in the form of Performance Bank Guarantee valid till the completion of warranty / guarantee period for an amount equivalent to 10% of the contract value. 5 Incase of any deviation from the specifications mentioned in Annex-I, Bidder must undertake that deviation on their Letter Head, which will subjected to SIL verification & consideration. 6 Party may rise-up themselves for site situation before bidding. 7 Check list must be filled up and enclosed by vendors in the Techno Commercial Bid. 8 The payment terms shall be 45 days direct credit from the date of receipt of material at SIL Stores. In case the bitter denies from the payment of 45days credit, the financial loading will be done as per SIL formula & the same will be considered while evaluating rates, as Annex-VIII 9 The supply shall be strictly as per SIL Descriptions & Specifications. 10 All LEDs should accompany test certificate of the manufacturer and the test certificates should accompany all test results done for the new LEDs. 11 Irrespective of manufacturer s test certificates & testing during inspection, trial of any / all LEDs may be further conducted after delivery at SIL works within 15 days from the date of receipt of material at SIL works at the discretion of incharge maintenance of respective units. Party s bill will be accepted after 15 days from the date of receipt of material at SIL works & if no defects are observed during the trial run. 12 Delivery shall be FOR SIL Store and should be within 12 weeks from the date of receipt of PO by the successful bidder, if in any case the date has to extend then the party should communicate it in advance and SIL reserves the right to consider it or not.

13 Un-priced Price Bid Annexure -IV (TECHNO COMMERCIAL BID) Supplier s name: Sl. No. Material Code Description 1 NEW LED Street Light Fixture Watt. Quantity Required (Nos.) 100 XXX Basic Rate /Unit (exclusive taxes) ( in Rupees) In digits In words To Be filled by vendor Excis e Duty (%) CST against Form C (%) VAT + SAT (%) S.Tax (%) Note: LED Wattage to filled as per the offered wattage in Annex-I Dated: Signature of Supplier: Seal:

14 Price Bid Annexure -V Supplier s name: Sl. No. Material Code Description 1. NEW LED Street Light Fixture Watt Quantity Required (Nos.) Basic Rate /Unit (exclusive taxes) ( in Rupees) In digits In words To Be filled by vendor Excis e Duty (%) CST against Form C (%) VAT + SAT (%) S.Tax (%) 100 Note: LED Wattage to filled as per the offered wattage in Annex-I Dated: Signature of Supplier: Seal

15 BID EVALUATION CRITERIA Annexure-VIII PRICE: 1. Technical Bid Technical Bids shall be opened for evaluation against the Minimum Qualifying Criteria (Annexure-VII), Un-Priced Price Bid (Annexure-IV) and compliance of special terms and conditions (Annexure-VI) and Check List (Annexure-III). Based on this evaluation the qualified technical bids shall be determined. 2. Price- Bid Price bids of only qualified technical bids shall be opened. Price bid for L1 shall be evaluated as under on cost to SIL Basis: S.No Factors 1 Basic Price 2 Discount (Less) 3 Packing & forwarding 4 Excise Duty 5 CST with or without form 6 UP VAT 7 others 8 Development Tax 9 freight 10 Transit insurance 11 Payment Terms In Days 12 Modvat (Less) 13 UPTC(Less)

16 (2) Quantity distribution shall be 100% on L1 (As a part of Annex-VIII) The following Loading Factors shall be applicable w.r.t. different payment terms in number of days for relative evaluation purpose. Sl Payment Term Credit Days Value of Loading Factor 1 Credit Period 45 0 (Preferred) 2 Credit Period 60 (-) Credit Period (>) (-) Credit Period 30 (+) Credit Period 21 (+) Credit Period 15 (+) Payment through 0 (+) BANK/COD 8 Advance payment (against performa invoice) (-45) (+)

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18 Annexure-IX

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