REQUEST FOR QUOTATION. Electric Vehicle Charging Stations

Transcription

1 REQUEST FOR QUOTATION NWRFQ Electric Vehicle Charging Stations Further requests for information : Roy Moulder, rmoulder@newwestcity.ca Closing Time: Thursday, December 13 th, :00 PM, Local Time, Vancouver BC Closing Location: Main Reception Desk City of New Westminster 511 Royal Avenue, New Westminster, BC, V3L 1H9 Or to: nwpurchasing@newwestcity.ca COMPANY NAME Address: (including Postal Code) Contact Name: Telephone number: Facsimile number: Signature: by officer with express authority to enter into contract Dated

2 1.0 Contacts QUOTING INSTRUCTIONS Except for Technical and/or Administrative contacts stated herein, bidder shall not contact City officers, City employees and elected officials directly or indirectly regarding this Request for Quotation 2.0 Acceptance 2.1 The City: a) may not necessarily accept the lowest or any quotation; b) reserves the right to reject any or all quotations; c) has no obligation to receive further information, whether written or oral, from any bidder nor to disclose the nature of any bid received; d) may, in its sole discretion, accept any quotation submitted provided such quotation is in accordance with the Contract Documents, except that it may waive any minor informality or irregularity in quotations received; e) may negotiate changes to the scope of work with the low bidder or any one or more bidders without having any duty or obligation to advise any other bidders or to allow them to vary their bid prices as a result of changes to the scope of work; f) may order, in whole or in part, items quoted. 3.0 Signatures All quotations shall contain the full name and address of the person or firm quoting and be signed in the space provided. In the case of companies or other corporate bodies, quotations shall be signed by the person or persons legally authorized to do so by the organization involved. 4.0 Ownership of Proposals and Freedom of Information All documents submitted with your quotation will become the property of the City, and as such shall be subject to the disclosure provisions of the BC Freedom of Information and Protection of Privacy Act and Community Charter. 1.0 Contract Authority GENERAL CONDITIONS The City s Purchasing Manager is authorized to administer this contract on behalf of the City. The contract may not be assigned without the prior written consent of the City. 2.0 Extras Unless expressly authorized by the Contract Documents or by written request signed by the City s Purchasing Manager, no payment for extras shall be made. Page 2 of 5

3 3.0 Schedule for Supply of Services and Deliverables The Bidder shall state in the Price and Delivery Schedule either a specific date for delivery, following receipt of an acceptance of the bidder s offer, within which the supply of items will be completed. 1.0 Overview SCOPE OF WORK 1.1 The City of New Westminster is currently seeking to purchase three (3) Level 2 Electric Vehicle Charging Stations. 1.2 This RFQ outlines requirements for the supply of this product. 2.0 Delivery 2.1 The delivery location is 920 Ewen Street, New Westminster, BC, V3M 5C Bid Selection 3.1 The City of New Westminster will evaluate all submitted valid Bids. Any or all Bids will not necessarily be accepted. The object of the evaluation and selection process is to identify the Bid that, in the City s opinion offers the best value for the products requested. 3.2 Quotations will be evaluated based on the following criteria: a) Prices/Rates; b) Equipment testimonials; c) Delivery Schedule. 4.0 Acceptance 4.1 The City will indicate acceptance of this quote in writing, (by ), with a Purchase Order. Issuance of the Purchase Order authorizes the Contractor to proceed with the Order. Page 3 of 5

4 PRICE AND DELIVERY SCHEDULE In compliance with the above invitation, if this bid is accepted, the undersigned offers and agrees to furnish or supply to The City of New Westminster any, all of the items upon which prices are stated at the price set opposite each item, delivered at the designated point within the time specified herein. Item Description Qty Unit Price Total 1 2 New EVSE Level II (240v) Charging Station w/ dual vehicle connectors State: Make: Model: Year: New EVSE Level II (240v) Charging Station w/ single vehicle connector State: Make: Model: Year: 2 $ $ 1 $ $ 3 Miscellaneous fees or charges $ $ 4 Freight Charge FOB Destination $ $ Subtotal $ HST $ Total Price $ Delivery (in days) from issuance of Purchase Order: Page 4 of 5

5 REFERENCES Company Name and Address Contact Name Telephone Number Page 5 of 5