=====================================================================

Transcription

1 Purchasing Department, nd Ave., Prince George BC V2N 1P8 Phone: , Fax: , June 30, 2009 TO: FAX : Attention: FROM: Helene Rohn FAX: Purchasing Assistant ===================================================================== Documents for the competitive bid noted below are available on the College's Purchasing Dept website at: or BC Bid RFP Grinding and Welding Shop Ventilation Upgrade Due: 14:00:00 hours, 2:00 pm, July 14, 2009 June 30, 2009, 1

2 Purchasing Department, nd Ave., Prince George BC V2N 1P8 Phone: , Fax: , Registration and Receipt Confirmation RETURN BY FAX or TO: Purchasing Dept, College of New Caledonia Fax: RFP Grinding and Welding Shop Ventilation Upgrade Due: 14:00:00 hours, 2:00 pm, July 14, 2009 The College's intention with having bidders register for competitive bids is to ensure that all interested bidders have full access to the information released. On occasion, there may be urgent correspondence that needs to be sent. Registering will allow the College to contact those bidders directly and immediately, in addition to posting amendments on the College's website. The College will not accept any liability for information not forwarded to any prospective bidder not registered with the College for the above noted competitive bid. Company Name: Address: City, Prov. Contact Person: Telephone: Fax: I have received a copy of the above noted RFP YES I will be responding NO I will not be responding June 30, 2009, 2

3 Purchasing Department, nd Ave., Prince George BC V2N 1P8 Phone: , Fax: , RFP Grinding and Welding Shop Ventilation Upgrade Due: 14:00:00 hours, 2:00 pm, July 14, 2009 The College of New Caledonia, Prince George Campus, is upgrading the HVAC System in the 800 Block Mackenzie Building, on 18 th Ave. This proposal is a Supply and Install of the equipment. The Information enclosed includes drawings of existing plans and new plans. We are proposing that the work start as soon as this proposal has been awarded, to be finished by early September, prior to new classes starting. The College of New Caledonia reserves the right to accept all or part of this proposal or to reject all proposals or any part of any proposal. Lowest bid not necessarily accepted. 1.0 Proposal Forms Vendors need forward one copy, duly completed and signed, to the Purchasing Agent, College of New Caledonia. Oral or telephoned proposals will not be considered. Faxed or ed proposals will be considered, providing they are received on or before the time specified for the proposal closing. The College will not accept responsibility for any proposals partially transmitted. It is up to the proponent to confirm their documents have been received by the Purchasing Department. The College of New Caledonia will not assume any responsibility or liability for any costs incurred by the vendor in their preparation of this proposal. It is up to the proponent to confirm that the College of New Caledonia has received their proposals. Proposals will be received and held in confidence, subject to disclosure as required by the Freedom of Information and Protection of Privacy Act. Your proposal should include information on the following and be formatted to provide that information in the same order as given below: a) Company overview; maximum two pages b) References that you supplied related services that are substantially similar to that proposed. Include owner and key contact name, phone and fax numbers and . CNC prefers references that are post secondary educational institutions in Canada and/or recent installations reasonably accessible to CNC staff for initial inspection Scope of Work Perez Engineering s Commercial Specifications have been included and describe the scope of the project and all of its requirements. 3.0 Timelines The anticipated schedule will require that the upgrade be completed by early September. To ensure the areas are available for safe use as required, please clearly detail your substantial completion schedule. The schedule will be an important factor in any award decision. June 30, 2009, 3

4 Purchasing Department, nd Ave., Prince George BC V2N 1P8 Phone: , Fax: , Pricing We request separate pricing for supplying the unit, and to install the unit to completion, as per scope. Please also include combined pricing. Prices bid in this proposal shall not include the Goods and Service Tax or Provincial Sales Tax. Purchase orders resulting from award of this proposal will note any applicable taxes. All prices shall be submitted in Canadian Funds only. No authorization to pay in any foreign currency will be permitted. In addition to the proposal, a basic labour rate schedule should be provided by the proponent. In the event of changes in the work schedule or scope defined in any accepted bid, the college reserves the right to a predefined markup not to exceed 10% on material extras to the contract and will expect to pay scheduled rates. 5.0 Evaluation The College of New Caledonia will select the successful vendor(s) based on the following criteria, not necessarily in order of importance: Price completion schedule local supplier, references of similar work 6.0 Purchase Order/General Services Agreement/Certificate of Completion Once the evaluation has been concluded, a purchase order will be submitted to the successful bidder. A General Services Agreement, outlining the scope and price, will need to be signed and returned to the College. We will also enclose a Certificate of Completion to be completed and returned by you when final work is completed. 8.0 Indemnification The supplier and/or contractor will indemnify and save harmless College of New Caledonia, its employees and agents from and against any and all losses, claims, damages, actions, causes of action, costs and expenses that College of New Caledonia may sustain, incur, suffer or be put to at any time either before or after the expiration or termination of this contract, where the same or any of them are based upon, arise out of or occur, directly or indirectly, by reason of any act or omission of the supplier or of any agent, employee, officer, director or sub-contractor of the supplier pursuant to this contract, excepting always liability arising out of the independent negligent acts of College of New Caledonia. 9.0 Insurance The supplier shall, without limiting its obligations or liabilities herein and at its own expense, provide and maintain the following insurances with insurers licensed in British Columbia and in forms and amounts appropriate to the indemnification requirements of this contract. The minimum insurance shall be: Comprehensive, Commercial General Liability, third party, in an amount not less than $2,000,000 (two million dollars) inclusive per occurrence and include insurance against bodily injury, property damage and liability assumed under this contract. College of New Caledonia shall be named as an additional insured. June 30, 2009, 4

5 Purchasing Department, nd Ave., Prince George BC V2N 1P8 Phone: , Fax: , All the foregoing insurance shall be primary and not require the sharing of any loss by any insurer of College of New Caledonia. The supplier shall provide College of New Caledonia with evidence of all required insurance prior to the commencement of the work or services. Such evidence shall be in a form acceptable to College of New Caledonia. When requested by College of New Caledonia, the supplier shall provide certified copies of required insurance policies. All required insurance shall be endorsed to provide College of New Caledonia with 30 days advance written notice of cancellation or material change. The supplier hereby waives all rights of recourse against College of New Caledonia with regard to damage to the supplier's property. The supplier shall require and ensure that each subcontractor maintain liability insurances comparable to that required above. Unless specified otherwise, the duration of each insurance policy shall be from the date of commencement of the work until the date of the total Performance of the Work. The supplier shall provide the College of New Caledonia with copy of the WCB certificate. 9.0 Inquiries Please refer to the following people when making inquiries on this project: For contract inquires, you may contact Trish Bichon, Purchasing Manager, by calling (250) , loc 5407; For technical inquiries, you may contact Burke Gulbranson, Manager, Facilities Services, by calling The executive(s) in authority of bidding firm must sign the proposal document. Any legal dispute arising under this contract, not resolved by the College of New Caledonia shall be resolved according to the laws of the Province of British Columbia. Trish Bichon Purchasing Manager June 30, 2009, 5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20 Purchasing Department, nd Ave., Prince George BC V2N 1P8 Phone: , Fax: , RFP Grinding and Welding Shop Ventilation Upgrade Due: 14:00:00 hours, 2:00 pm, July 14, 2009 Please return this form with your proposal The undersigned agrees, on behalf of the company named below, to supply the goods and services listed at the prices quoted and within the terms and conditions as identified in Request for Proposal # This Proposal is valid and enforceable for at least one hundred and twenty (120) days following the closing date. The undersigned further agrees that they have read this request in its entirety, understand its meaning and effect on their Proposal, agree to the terms and conditions, and comply with all requirements. The undersigned warrants that they have the authority to bind the company to this contract. Company Name: Address: City: Postal Code: Phone: Fax: Date: Signature of Signing Officer: Print Name: Title of Officer: June 30, 2009, 6