Cash Balances GM Budget Release Report. Table of Contents

Transcription

1 Cash Balances GM Budget Release Report Table of Contents Steps to Run Cash Balances GM Budget Release Report... 2 Cash Inflow Report... 7 Available Cash Balance Report... 7 Umoja Foundation Training Job : Cash Balances GM Budget Release Report 1/8

2 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Steps to Run Cash Balances GM Budget Release Report The steps to run Cash Balances GM Budget Release Report in Umoja are: 1. Enter ZGMRBUDGET_REL in the Command field (FSDF-R0648 for more technical details) 2. Click the Enter icon. The Cash Balance GM Budget Release screen is displayed 3. In the Report Selection section, select either the Cash Inflows or Avaliable Cash Balance radio button Both these options in the Report Selection section allow you to request for reports with different purposes: Cash Inflows: Used to forecast revenue and cash inflows Available Cash Balance: Used to evaluate the availability of cash before the budget is released from Grants Management to Funds Management. This report must be run by the Budget Officers and assistants to evaluate how much money can be "released" to implementation (equivalent of spending authority or allotment in Funds Management). This is a necessary step to ensure that the "spending authority" is given to spend funds only if the cash is received by UN Umoja Foundation Training Job : Cash Balances GM Budget Release Report 2/8

3 4. In the Required Selection Criteria section, populate the following fileds: Fiscal Year: Enter the current year for the Available Cash Balance report Fund: Enter the Trust Fund 5. Click the Multiple Selection icon to enter a number of funds. The Multiple Selction for Fund pop-up window is displayed Umoja Foundation Training Job : Cash Balances GM Budget Release Report 3/8

4 6. Enter a number of values that can either be cut and past from the excel file or use the dropdown menu. Next, click the Continue icon Note: If you are looking for the related Passthrough grants, ensure that you select the 32 and 33 funds. 7. In the Report Output Options section, select the By Fund or By Fund/Grant radio button. Then, click the Execute icon. The Cash Balances GM Budget Release report is displayed. Umoja Foundation Training Job : Cash Balances GM Budget Release Report 4/8

5 Note that the format of the report depends on the Report Output option selected in the previous step By Fund: This option displays a pre-formatted report that can be expanded by clicking the Expand subtree icon. The grants under this fund are displayed. The header of the report provides information on the selected criteria. You can click the Sub-total folder icon to open all the Grants in the folder. The Grants are groupped based on the relationship between Main Implementation and Simple Grants. If a Simple Grant has several Passthrough Grants, the report will show the sub-total of this Simple Grant and several Passthrough Grants related to this Simple Grant. In the example below, S1-32SAU Grant has two Passthrough Grants: P1-33SAU and P1-33SAU Grants without relationship are listed at the same level. In example below, Resource Mobilization Grants (R1-32SAU , R1-32SAU , R1-32SAU , R1-32SAU R1-32SAU etc) are standing along. Umoja Foundation Training Job : Cash Balances GM Budget Release Report 5/8

6 Note: Sub-totals in By Fund are at the top. By Fund/Grant: This option displays a pre-formatted report with calculated columns. For ease of display, standard output options are available. It is not recommended to change the order of the columns. Note: Sub-totals in By Fund/Grant are at the bottom. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Umoja Foundation Training Job : Cash Balances GM Budget Release Report 6/8

7 Cash Inflow Report The Cash Inflow report option has the following standard columns. Column Title Column # GM Value Types Other Criteria Notes (Set Name) Total Revenue 1 Y7 (ZGMACTREV) Drillable Conditional Liability 2 Z7 (ZGMCONDLIAB) Drillable Outstanding Receivables Cash Receipts (ZGMRECV) Drillable (Total Revenues + Conditional Liabilities - Outstanding Receivables Column 4 = Reserves 5 80 (ZGMFNDBLK) Drillable Available Cash Receipts 6 (Cash Receipts - Reserves) Column 6 = Released Budget 7 R1 (ZGMRELBUD) Drillable Cash Receipts (Available Cash Available for 8 Column 8 = Receipt -Released Budget) Release Total Unreleased Budget (Net of Reserves) 9 Unreleased Budget - Funds Block Column 9 = B1-80 Note: Columns 1, 2, 3, 5 and 7 are drillable to the Grants Management: Line Items Display report. This report is directly accessible via transaction code: S_PLN_ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Available Cash Balance Report The Available Cash Balance report option has the following standard columns. Column Title Column # GM Value Types Other Criteria Notes (Set Name) Unreleased Budget 1 B1 (ZGMUNRBUD) Drillable Released Budget 2 R1 (ZGMRELBUD) Drillable Total Budget 3 Total of Column 1 and 2 Column 3 = 1+2 Funds Block 4 80 (ZGMFNDBLK) Drillable Obligations/Commi (ZGMTOTALCOMIT) 5 tments 51, 52, 65, 81, 50, 82 Drillable Actual Expenses 6 (ZGMACTEXP) Stat indicator R Drillable Umoja Foundation Training Job : Cash Balances GM Budget Release Report 7/8

8 66, 95, 99, Y1, Z9, Z2, Z5 only Total Committed 7 Available Released Budget Available Total Budget 8 9 (Funds Block + Funds Reservation + Precommitments + Obligations/Commitments + Actuals) (Released Budget- Total Committed) (Total Budget Total Committed) Column 7 = Column 8 = 2-7 Column 9 = 3-7 Cash Balance 10 Z1 (ZGMCASH) Drillable Adjustments 11 Liabilities 12 Cash Available for Release 13 (Funds Blocks + Total Committed) Z6, 54 (ZGMLIAB) (Cash Balance - Available Released Budget + Liabilities) Column 11 = Column 13 = Drillable Note: Columns 1, 2, 4, 5, 6, 10 and 12 are drillable to the Grants Management: Line Items Display report. This report is directly accessible via transaction code: S_PLN_ Umoja Foundation Training Job : Cash Balances GM Budget Release Report 8/8