Project Accounting Instructional Guide - Project Cost Reporting

Transcription

1 Project Accounting Instructional Guide - Project Cost Reporting Eight Project Cost reports are provided on the Project Accounting reports menu, in addition to other reports related to billing, invoicing and revenue recognition, and earned value. The Labor Cost Details and ODC details reports are available via the Reports menu and also via drilldown from the Project Cost Summary (JSR). Note JSR is an acronym for Job Summary Report, a commonly used name for that report format in popular accounting systems. All Project Costing Reports can be run to include all or only posted data. The purpose of each report is as follows: 1. Labor Cost Details show actual hours, direct labor costs, labor category and person by labor cost element for the same time periods as the Project Cost Report. Average labor rate per cost element is also shown. If theunanet Project Portfolio product is used, Labor Detail actuals can be compared with Assignments or Plans. 2. ODC Details show actual costs for each expense type by ODC element for the same time periods as the Project Cost Report. If theunanet Project Portfolio product is used, ODC Detail actuals can be compared with Budgets or Plans. 3. Project Transactions - a report view of all detail transactions charged to a project. It also provides the information on the postings in which the transaction has been included an whether the transaction has been included in an invoice. 4. Cost Summary a periodic report (user can select week, month or quarter periods) showing costs for a project organized based on the cost report definition selected in the Cost Report Name dropdown at report runtime. Plans or budgets can be included for labor, and expense. On this report, data from multiple projects can be summarized into a single block. 5. Cost Summary Bar & Line Chart - A graphical representation of the Cost Summary report 6. Cost Summary and Status extending the Cost Summary report to include actuals and plans or budgets for prior and future periods. Totals are calculated with budgets for the project. Backlog is shown on the report calculated as the difference between the project budget amounts and the actuals. The Unallocated Budget is calculated as the difference between the project budget amounts and sum of the actuals and people and expense plans or budgets. On this report, data from multiple projects can be summarized into a single block. 7. Project Summary by Cost Element providing one line per project, the columns are organized based on the cost report definition selected in the Cost Report Name dropdown at report runtime. The columns displayed in the report is controlled by the "Show Cost Element Details" checkbox in the Criteria page. If not checked, only Total columns from the selected cost report definition are displayed. Additionally, users can choose to Sort by various values in the Sorting Options section. This report also gives the ability to optionally display a task-level breakdown of the project information at various levels of the task hierarchy. Project Revenue and Funding Summary providing one line per project, shows date range, billing type and actuals for the user- 8. specified current period, fiscal-year-to-date, and prior years. This total is compared with: Budgeted Revenue (as specified in the Cost Report definition) Backlog (calculated as Budget Actuals), Funded Value (from Project Profile tab), and Remaining Funded (calculated as Funded minus Actuals to Date) Additionally, users can choose to Sort by various values in the Sorting Options section. This report also gives the ability to optionally display a task-level breakdown of the project information at various levels of the task hierarchy. Project Cost Summary (JSR) - the vertical ordering of the Project Cost Summary (JSR) report output is organized based on the cost report definition selected in the Cost Report Name dropdown at report runtime. As with the Labor Cost Details, ODC Details and the other Summary reports, four periods are shown with actuals; 1. Current Period as specified by the user. 2. Fiscal Year to Date 3. Prior Fiscal Years 4. Total (BoT to ToDate) Budgeted, % of Budget Incurred and Backlog (Budgeted minus total Actuals ToDate) are also shown. On this report, data from multiple projects can be summarized into a single block. The users may click on the detail links on the Project Cost Summary (JSR) report output (shown below) to see the related labor and ODC details. If the Unanet Project Portfolio product is used, Labor Detail and ODC actuals can be compared with Budgets or Plans. In addition to the standard selection criteria options Project Costing Periodic and Summary reports allow you to select the indirect cost rate type (Target, Provisional or Actual) to be used for reporting, and filter projects by Owning Organization. The selection screen for the Project Cost Summary Report is shown below.

2 Examples of each report follow.

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