Members of the Michigan Public School Employees Retirement System (MPSERS) can purchase

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1 Payroll Employee Records Module Tax-Deferred Payment Agreement Screen (TDP) Screen Tax-Deferred Payment Agreement Screen (TDP) Members of the Michigan Public School Employees Retirement System (MPSERS) can purchase service credit through tax-deferred payroll deduction. By taking advantage of the tax-deferred payment (TDP) program, employees can realize substantial tax benefits, which have the effect of lowering the service credit purchase cost. The purpose of this screen is to store data from the MPSERS Tax-Deferred Service Credit Purchase Agreement/Payroll Authorization form (R392C) in the payroll system to enable the payroll system to track agreements for an employee and generate reporting data for MPSERS. Mandatory Field at the beginning of a description indicates the system requires an entry in the field. You may not successfully save the data on this screen if the field is blank. System-maintained Field at the beginning of a description informs you that the field is maintained by the system and cannot be updated by the user on the screen. The data in these fields is normally displayed in color (usually blue) to help you notice the difference between them and fields that you may change. When you choose Modules Payroll Employee Records, Tax-Deferred Payment Agreement Screen, you will see the following: Tax-Deferred Payment Agreement Screen (TDP) 1 Revised 06-Nov-2009

2 MiCase Human Resources System User s Guide Data Field Descriptions SSN, Name (L,F, M) and Building System-maintained Field - These fields are shown as entered in the Personnel Module on the Primary Employee Screen and may only be changed on that screen. If you type a number in the SSN field, the system will display the data for the employee with that Social Security Number, or the closest match. If you type in the Name field - through the Middle Initial - the system will display the data for the employee with that name or the closest match. If you type a name that matches more than one employee in the system, the system will display a screen of employee names with the message Please select desired employee name and click OK. You may then select the employee whose record you wish to see. Employee Tax-Deferred Payment Agreement Screen (TDP) Ded Reason No. Mandatory Field - This field is used to enter the MPSERS Mandated Code relative to the employee s situation. The codes come from the MPSERS Reporting Instruction Manual. Click the drop down menu and select one of the following codes: 1 Deduction Valid 2 Pending Agreement (during 90-day grace period) 3 Agreement Closed Termination (>90-day grace period. 4 Agreement Closed Employee Deceased 5 Agreement Closed Employee Retired 6 Agreement Closed Paid in Full 7 Non-Sufficient Funds Reduction in Hours 8 Non-Sufficient Funds Temporary Layoff 9 Non-Sufficient Funds Sabbatical Leave 10 Non-Sufficient Funds Weekly Worker s Compensation 11 Non-Sufficient Funds Professional Service Leave/Release 12 Establishing Deduction Schedule 0 Blank/Undefined This code is changed as circumstances indicate (waiting for MPSERS to approve agreement, deductions taken, deduction could not be taken, etc). In TDA file? Enter a Y in this field to indicate that the TDP Agreement needs to be included on the file that is generated when you choose Operations > Create Tax-Deferred Purchase Agreement file. Once you have received approval of your agreement from MPSERS, change this field to a N. Revised 06-Nov

3 Payroll Employee Records Module Tax-Deferred Payment Agreement Screen (TDP) Screen In TDP file? Enter an N in this field until you receive approval of your agreement from MPSERS. When you change the TDA field to an N this field needs to be changed to a Y. Once the N has been changed to a Y you need to go to the Payroll Employee Records Module > Employee Elective Deduction Screen and set up the employee s deduction. Agreement No. Enter the agreement number as found on the Tax-Deferred Service Credit Cross Ref. No. Enter the Cross Reference Agreement Number from the Tax-Deferred Service Credit Purchase Agreement/Payroll Authorization form if present. Leave this field blank if there is no number recorded on the form. Agreement Date Enter the date as found on the Tax-Deferred Service Credit Purchase Agreement/Payroll Authorization form. Invoice No. Enter the Invoice Number as found on the Tax-Deferred Service Credit Service Type Enter the type of service being purchased as found on the Tax-Deferred Service Credit 3 Revised 06-Nov-2009

4 MiCase Human Resources System User s Guide Billing Amt Enter the initial billing amount as found on the Tax-Deferred Service Credit Serv. Credit Avail. Enter the service credit available as found on the Tax-Deferred Service Credit S/C Purchased Enter the service credit being purchased as found on the Tax-Deferred Service Credit Purchase Cost Enter the cost of service credit purchase as found on the Tax-Deferred Service Credit Purchase Agreement/Payroll Authorization form Bill Due Date Enter the billing due date as found on the Tax-Deferred Service Credit Purchase Agreement/Payroll Authorization form Reportable Gross Enter the Reportable Gross Wages as found on the Tax-Deferred Service Credit Purchase Agreement/Payroll Authorization form Payments Enter the number of payments as found on the Tax-Deferred Service Credit Revised 06-Nov

5 Payroll Employee Records Module Tax-Deferred Payment Agreement Screen (TDP) Screen Sched. Deduction Enter the scheduled deductions as found on the Tax-Deferred Service Credit Deduction Organ. Enter the Financial Organization Code that has been set up on the Employee Elective Deduction Screen for this TDP Agreement. Note: After entering all necessary fields on this form, select Save from the Menu Bar or press the F4 key. Be sure you receive the message Employee Agreement record updated. To redisplay the last message press CTRL+M. To Add a New TDP Agreement To enter a new TDP Agreement for an employee either press New on the toolbar or press the F9 key. To Edit a TDP Agreement Click Browse or press the F5 key to display an existing TDP Agreement. Once displayed, you may edit the information. Make the necessary changes and choose Save or press F4. To Stop a TDP 5 Revised 06-Nov-2009

6 MiCase Human Resources System User s Guide To stop a TDP from being withdrawn from an employee, first on the TDP Screen set both the in TDA file? drop-down box to N and the in TDP file? drop-down box to N. Once complete, go to the Employee Elective Deduction Screen and click in the display screen to bring the TDP deduction to the screen. Change the Ded. frequency to 0=item is currently inactive. Operations Create Tax-Deferred Purchase Agreements file This operation produces a file containing records of Tax-Deferred Service Credit Purchase Agreements in the format required for submission to MPSERS for all employees with a Y in the In TDA file? field. Update Tax-Deferred Purchase Payment Detail records This operation updates the file containing records of Tax-Deferred Service Credit Purchase deductions withheld from the employee payroll checks for all employees with a Y in the In TDP file? field. Please note: This operation must be performed before creating the TDP deduction diskette for MPSERS each reporting period (See Chapter 2 Payroll Tax-Deferred Payment Deduction Detail Screen). Reports P/R TDP Agreement Records Prints the Payroll Employee Tax-Deferred Payment Agreement Screen information for all TDP Agreements in the system. Revised 06-Nov