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6 VILLAGE BOARD MINUTES MONDAY, AUGUST 8, :00 PM BOARD ROOM, MUNICIPAL BUILDING, 210 COTTONWOOD AVENUE Roll Call Pledge of Allegiance Trustee Meyers Present: Others: Trustees Stevens, Meyers, Compton, Landwehr, Swenson, Wallschlager, President Lamerand Administrator Cox, Finance Director Bailey, DPW Director Einweck, Fire Chief Dean, Clerk Igl, Billy Cooley Public Comments: (Please be advised the Village Board will receive information from the public for a three minute time period per person, with time extensions per the Village President's discretion. Be it further advised that there may be limited discussion on the information received, however, no action will be taken under public comments.) None. 1. Motion (Meyers/Stevens) to approve Village Board minutes of July 25, Carried (7-0). 2. Motion (Landwehr/Swenson) to approve the vouchers for payment in the amount of $358, Carried (6-0). Meyers abstained. 3. Consideration of actions related to Licenses and Permits a. Motion (Compton/Landwehr) to approve Operator s (Bartender) Licenses with a term ending June 30, Carried (7-0). 4. Consideration and determination of direction related to pedestrian bridge construction in connection with the Riverwalk development. Administrator Cox stated that updated information related to construction of the pedestrian bridge was included in the packet including an estimated cost. Additional information was provided at the meeting. Administrator Cox stated that the discussion needs to lead to determining what type of bridge gets installed and how it is financed. It was stated that the Village is intending per the agreement with McCormick to fund the installation of the bridge, however with the addition of a roof the bridge is a significant cost warranting further discussion. Billy Cooley, representative of JD McCormick, stated that soil borings were conducted and it was found that it would be necessary to go down to 30 feet to get to material that would hold the bridge. The estimate provided used 50 feet to be sure it s to a point that can hold the helical piers. He stated that final engineering is not yet complete. The preliminary plans had

7 VILLAGE BOARD MINUTES MONDAY, AUGUST 8, :00 PM PAGE 2 three piers per embankment but the estimate includes 4 just to be safe. He stated that they had briefly talked about moving the bridge up or down the river in hopes of locating better soils but it was quickly determined that it would be unlikely to be of value based on poor soils present on the Riverwalk site. Trustee Wallschlager asked for clarification on the location of the piers and asked whether they could be moved back. It was stated that the piers would be installed about 5 to 7 feet off the bank of the river. It was asked whether they could be moved back but it was stated that the bridge would then be longer it would exponentially increase the cost. Trustee Meyers asked whether the planned bridge could be placed in the location of the bridge behind Palmer s. Mr. Cooley stated that it would likely be possible. Administrator Cox stated that Village staff plans to recommend replacement of that bridge in the not too distant future using existing abutments. The Village s plan is to have walkways on both sides of the river. Administrator Cox reminded the Board that this pedestrian bridge serves multiple purposes. Installation of the bridge allowed granting of a waiver for parking requirements for the Riverwalk Development as it will allow access to additional parking on the opposite side of river. In addition, the bridge will provide another pedestrian connection from the downtown to the parking lot. There was discussion as to whether the proposed bridge could be eliminated and utilize only the existing bridge behind Palmer s. It was stated that the Schedule 30 permit to install the bridge which is a 60 day process. It was stated that it may or may not be installed this fall. If not installed until spring when the water levels are higher, it would be installed later in spring. Mr. Cooley stated that removing the roof from the current proposal would reduce the cost by $22,600. It was stated that the footings required would be the same whether the bridge has a roof or not. Administrator Cox outlined options including proceeding with the bridge construction as discussed, consider a redesign of the bridge in an effort to reduce the cost, or further reduce the cost by installing a bridge similar to the bridge behind Palmer s. It was stated that temporary repairs were made to the existing bridge but it is anticipated that it would be replaced in the future. It was stated that the bridge could be financed either by using the funds from the existing capital account or make the bridge a TIF expense taking the funds from those reserve funds and recoup it in the end. TIF expenses for this district are roughly $1.9 million. There was discussion regarding whether a roof on the bridge would be an advantage. Trustee Swenson stated that a bridge with a roof would be an attractive feature in the downtown area. It was stated that the bridge behind Palmer s is part of the Ice Age Trail. It was stated that the trail could be relocated to avoid that bridge in the future. President Lamerand stated that if the proposed bridge is installed, there would the option to relocate the Ice Age Trail to utilize the new bridge rather than the bridge behind Palmer s. It was stated that replacement

8 VILLAGE BOARD MINUTES MONDAY, AUGUST 8, :00 PM PAGE 3 of the existing bridge behind Palmer s is estimated at approximately $35,000 or rather than replace, it could be decided in the future to eliminate the bridge rather than replace. There was discussion regarding the costs included in the current proposal. Trustee Meyers stated that the Board had agreed on installation of the bridge based on earlier estimates provided. It was stated that the most current proposal is higher due to enhancements requested including a metal shingled roof, wood interior ceiling and Fiber Force decking. Mr. Cooley stated that the current proposal is for the bridge as designed. Motion (Swenson/Landwehr) to approve the installation of the bridge with a roof as proposed being financed through the TIF. Carried (4-3). Wallschlager, Meyers, Stevens opposed. Mr. Cooley stated that there is an existing walkway in Kenosha in which Fiber Force was utilized and requested that representatives from the Village view the project to determine whether the Fiber Force material will be satisfactory for the bridge project. Administrator Cox stated that staff and interested Board members will schedule a visit to the Kenosha project. 5. Consideration of a motion to approve a reduction in the Letter of Credit for the Four Winds West development. Motion (Meyers/Swenson) to approve a reduction in the Letter of Credit for the Four Winds West development in the amount of $969, Carried (7-0). 6. Consideration of a motion to approve the 2016 Crack Sealing Contract with Precision Sealcoating Inc. in the amount of $44,320. Motion (Stevens/Landwehr) to approve the 2016 Crack Sealing Contract with Precision Sealcoating Inc. in the amount of $44,320. Carried (7-0). 7. Consideration of a motion to affirm and approve the increased water rate structure as established by the Public Service Commission, to confirm the Public Hearing date and time of September 27, 2016 beginning at 10:00am and to direct staff to implement the final ruling of the Public Service Commission regarding water rates with an effective date of December 16, 2016 Finance Director Bailey stated that staff had been directed to file a water rate increase application with the PSC expecting a 48% increase PSC has reviewed the submittal and has presented a 29% rate increase (average). An average residential user will see 32% increase or $28 per quarter. It is expected that the Village s budget in 2017 would show the water department with a positive balance at year end. PSC wants that balance accumulated to fund future projects. A Public Hearing is to be held on Sept. 27 beginning at 10:00 a.m. for a minimum of one hour in the Village Board room. Motion ((Meyers/Landwehr) to affirm and approve the increased water rate structure as

9 VILLAGE BOARD MINUTES MONDAY, AUGUST 8, :00 PM PAGE 4 established by the Public Service Commission, to confirm the Public Hearing date and time of September 27, 2016 beginning at 10:00 am. Carried (7-0). Motion (Compton/Swenson) to direct staff to implement the final ruling of the Public Service Commission regarding water rates with an effective date of December 16, Carried (7-0). 8. Announcements: The following individuals will be given an opportunity to make announcements at the meeting in regards to (1) activities taken since the previous meeting on behalf of the community, (2) future municipal activities, and (3) communications received from citizens. It is not contemplated that these matters will be discussed or acted upon. The following individuals may provide announcements: Village President or individual Village Board members or Village Administrator or other Village Staff members. President Lamerand reminded viewers of the Partisan Primary Election to be held on Tuesday, August 9 with polls being open from 7 a.m. to 8 p.m. 9. Motion (Stevens/Wallschlager) to adjourn at 7:45 p.m. Respectfully submitted, Darlene Igl Village Clerk

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18 VILLAGE OF HARTLAND LICENSES AND PERMITS AUGUST 22, 2016 Bartender (Operator s) License expires June 30, 2018 Penny Myatt Brandi Ruder Tony Armeli The Police Chief and Village Clerk recommend approval of the licenses listed above. All applicants have successfully completed the Responsible Beverage Servers Course.

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22 STATE OF WISCONSIN VILLAGE OF HARTLAND WAUKESHA COUNTY IN RE: Liquor License Issued to Ordway s Corner, Inc, operating under the trade name: Ordway s Corner Tap 375 Cottonwood Avenue Hartland, WI SUMMONS TO: Julie Beth Dunham, President/Agent Ordway s Corner, Inc. W303N5945 Monclaire Road Hartland, Wisconsin YOU ARE HEREBY NOTIFIED that a complaint had been filed against you. The Complaint, which is attached, states the nature and basis of the action. You must appear in the Village of Hartland Village Hall, whose address is 210 Cottonwood Avenue, Hartland, Wisconsin, on September 12, 2016 at 7:00 p.m. to answer the accompanying Complaint at a hearing conducted by the Village Board of Trustees. You may have an attorney help or represent you. If you do not appear on September 12, 2016, the allegation in the Complaint shall be taken as true and the retail alcohol license issued to Ordway s Tap shall be revoked, and you may lose your right to object to anything that is or may be incorrect in the Complaint. Dated at Hartland this 22 nd day of August, Address: Village of Hartland 210 Cottonwood Ave Hartland WI, WI (262) U:\Ordway s summons.docx Darlene Igl, Village Clerk

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32 BADGERLAND INVESTORS LLC PO BOX MADISON WI SJOBERG COMMERCIAL PROPERTIES 535 INDUSTRIAL DR ROBERT STUPAR TERRY STUPAR 1487 HIGHWAY K HARTFORD WI GARDENBOV LLC W VAN NORMAN AVE NEW BERLIN WI ADV LLC 1366 WATERS EDGE DR OCONOMOWOC WI HERAEUS ELECTRO-NITE CO LLC RICHARD A FALK 541 S INDUSTRIAL DR MWE LLC 520 INDUSTRIAL DR BUSKE FAMILY LIMITED PARTNERSHIP PO BOX JAMES ORDWAY KRISTIN ORDWAY N45W29221 FORSETH DR SUPERIOR OF WISCONSIN INC EXPERT DISPOSAL SERVICE INC PO BOX LAKE COUNTRY RACQUET CLUB INC 560 INDUSTRIAL DR PO BOX 76

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34 ADAM M HAHN SARISSA K HAHN N54W30885 WINDWOOD DR ALAN G STANWICK 2008 LIVING TRUST W305N5205 GAIL LN ANTHONY QUEBBEMANN JULIE QUEBBEMANN W309N5445 WINDSONG CT ARROWHEAD UNION HIGH SCHOOL DISTRICT 700 NORTH AVE BRIAN P THOMAS REBECCA L MATTANO W305N5311 GAIL LN BRUCE PELTIER WENDY PELTIER W307N5440 ANDERSON RD DAVID B MOHR NANCY DELGADO-MOHR W309N5467 WINDSONG CT DENNIS RASMUSSEN KAREN RASMUSSEN N55W31185 COUNTY ROAD K JAMES CULLEN N54W30865 WINDWOOD DR JOHN PLESH J BERGLES N53W30510 ARROWHEAD DR KATHLEEN P SMITH W305N5310 GAIL LN KURTIS W KRUEGER DAWN M KRUEGER W307N5460 ANDERSON RD LUTHERAN HIGH SCHOOL ASSOCIATION OF GREATER MILW 5201 S 76TH ST GREENDALE WI MANFRED DILL 15 BRYANT ST WAKEFIELD MA MARK J GIMLA FRANCINE J DEMLER-GIMLA W305N5220 GAIL LN MICHAEL A BARTON N53W30582 ARROWHEAD DR PATRICK HENZE MARY HENZE W305N5235 GAIL LN PATRICK J BALISTRERI DONNA W BALISTRERI W305N5240 GAIL LN PAUL & KATHLEEN WUNSCH TRUST N54W30787 WINDWOOD DR PAUL STAPLETON W305N5247 GAIL LN PETER MIHOJEVICH SUSAN MIHOJEVICH N52W30555 MORAINE DR PETER PURVIS SHARON PURVIS W305N5260 GAIL LN PETER PURVIS JR JILL PURVIS W305N5250 GAIL LN RENA L CZOSCHKE W305N5321 GAIL LN ROBERT STORMONT ELIZABETH STORMONT N54W30819 WINDWOOD DR RUSSELL R GREIBER JOYCE GREIBER PO BOX STACEY A BITTMAN W305N5200 GAIL LN STEVE KURZ LAURA M TRUDELL W305N5295 GAIL LN KIECKHEFER LIVING TRUST DTD 3/4/09 W307N5276 ANDERSON RD TERENCE J FELLABAUM ELIZABETH A FELLABAUM W305N5270 GAIL LN

35 THOMAS A GILLIGAN N53W30531 ARROWHEAD DR TIMOTHY PEDERSON LAURA STEEHOLM PO BOX TIMOTHY S VANRIPER N53W30542 ARROWHEAD DR TIMOTHY STYZA DAWN STYZA W309N5426 WINDSONG CT WILLIAM R OKON N54W30761 WINDWOOD DR WOLFGANG C DORNER REVOCABLE TRUST PO BOX 655

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37 VILLAGE OF HARTLAND RESOLUTION NO A RESOLUTION CONCERNING TRANSPORTATION FUNDING AND URGING THE WISCONSIN STATE LEGISLATURE AND GOVERNOR TO #JustFixItWI DRAFT - August 19, 2016 WHEREAS, local government in Wisconsin is responsible for about 90% of the road miles in the state; and WHEREAS, Wisconsin s diverse economy is dependent upon county and town roads as well as city and village streets and transit systems across the state; and WHEREAS, according to Filling Potholes: A New Look at Funding Local Transportation in Wisconsin, commissioned by the Local Government Institute of Wisconsin (LGI) the condition of Wisconsin s highways is now in the bottom third of the country; and WHEREAS, state funding for local roads in Wisconsin has failed to keep up with costs over the past several decades which has adversely affected local transportation finances. According to Filling Potholes, municipal transportation spending has declined from $275 per capita in 2000 to $227 in 2012; and WHEREAS, high quality and fast transit systems are critical to attracting businesses and people to urban areas, yet state funding for transit is less today than it was five years ago; and WHEREAS, levy limits do not allow local government to make up for the deterioration of state funding; and WHEREAS, Wisconsin s over-reliance on borrowing eats away at the state s segregated funding sources the state gas tax and vehicle registration fees which increasingly pay debt service rather than fund transportation needs; and WHEREAS, safety is a primary concern and responsibility of local governments across Wisconsin. Unfortunately, according to TRIP, a national non-profit transportation research group, Wisconsin had 347 non-interstate, rural road fatalities in 2013; and WHEREAS, the Village Board of Trustees for the Village of Hartland recognizes that our state highway and interstate system is the backbone of our surface transportation system and plays a vital role in the economy of Wisconsin. Both local and state roads need to be properly maintained in order for our economy to grow; and

38 WHEREAS, from a competitive standpoint Wisconsin motorists pay significantly less than any of our neighbors when you combine the annual cost of the state gas tax and vehicle registration fees; and WHEREAS, the Transportation Finance and Policy Commission, appointed by the Governor and Legislature clearly found that if Wisconsin does not adjust its user fees, the condition of our state and local roads as well as local transit systems will deteriorate significantly over the next decade. NOW, THEREFORE, BE IT RESOLVED by the Village Board of Trustees for the Village of Hartland urge the Governor and Legislature to #JustFixItWI and agree upon a sustainable solution: one that includes a responsible level of bonding and adjusts our user fees to adequately and sustainably fund Wisconsin s multi-modal transportation system. BE IT FURTHER RESOLVED, the Village Board directs the Clerk to send a copy of this resolution to our State Legislators, Governor Scott Walker and the League of Wisconsin Municipalities. Dated this day of, David Lamerand, Village President ATTEST: Darlene Igl, MMC, WCPC, Village Clerk Resolution No Page 2

39 VILLAGE OF HARTLAND RESOLUTION NO. 08/22/ A RESOLUTION PLEDGING THAT THE VILLAGE BOARD OF THE VILLAGE OF HARTLAND WILL EXPEND FUNDS NECESSARY FOR THE HARTLAND PUBLIC LIBRARY TO EXEMPT THE VILLAGE FROM THE WAUKESHA COUNTY LIBRARY LEVY WHEREAS, the Village Board of the Village of Hartland recognizes that pursuant to Wisconsin State Statute 43.64(2), in order to obtain an exemption from the 2016 county library levy for 2017 purposes, the Village of Hartland must certify that it will expend no less than the county rate from the prior year of $ per $1,000 Equalized Value; and WHEREAS, the Village Board of the Village of Hartland further recognizes that pursuant to state law, listed funding for the Hartland Public Library must come only from municipal sources and must exclude fines, fees and other revenues and capital expenditures as well; NOW, THEREFORE BE IT RESOLVED, by the Village Board of the Village of Hartland that it hereby pledges to appropriate and allow the Hartland Public Library to expend no less than a rate of $ per $1,000 of the actual state Equalized Value that is published by the state on or about August 15. The Village of Hartland is therefore eligible for exemption from the county library levy. Adopted this 22th day of August, David C. Lamerand, Village President ATTEST: Darlene Igl, MMC/WCPC, Village Clerk

40 To: Waukesha County Library Directors From: Connie Meyer, Director Re: Your Minimum Municipal Appropriation to Exempt from County Library Tax Date: August 17, 2016 Please see the chart below for your municipality s necessary minimum library appropriation for 2017 to qualify for exemption from the county library tax. The calculation for each municipality s minimum amount is based on the county library tax rate and the equalized assessed value for each municipality. The county library tax rate decreased from to Most municipalities had increases in their equalized assessed value. Please contact me if you have any questions. County Library Levy $3,464,119 (2015 levy for 2016) Excludes Capital Levy Equalized values $12,239,774,800 (2015 Eq Value for 2016) Mill rate $ (2015 Rate for 2016 Budget) Library 2016 Equalized Value less TID Equalized Value Change from Prior Year Minimum rate (County 2015 Levy for 2016 purposes) 2017 Minimum Amount to be Levied Big Bend $149,316, % $ $42,260 Brookfield $6,679,330, % $ $1,890,394 Butler $218,221, % $ $61,761 Delafield $1,350,849, % $ $382,319 *Eagle Village $159,488, % $ $45,139 *Eagle Town $447,856, % $ $126,753 Elm Grove $1,074,675, % $ $304,156 Hartland $1,208,631, % $ $342,069 Menonomee Falls $4,447,852, % $ $1,258,838 Mukwonago $728,253, % $ $206,111 Muskego $2,689,041, % $ $761,056 New Berlin $4,957,310, % $ $1,403,025 North Lake $1,525,906, % $ $431,864 Oconomowoc $1,990,954, % $ $563,483 *Pewaukee Village $958,422, % $ $271,254 *Pewaukee City $2,944,520, % $ $833,363 Sussex $1,249,212, % $ $353,554 Waukesha $5,627,633, % $ $1,592,741 *Joint libraries may use an alternative calculation described here: