Minutes of the ASA Board Meeting

Transcription

1 Minutes of the ASA Board Meeting Date: Venue: Present: Apologies: Guest: Thursday 25 August 2011, 13:00lt until Friday 26 August 2011 ending at 14:00lt Frankfurt, Celebi Building 579, Cargo City South, Frankfurt Airport Samim Aydin, Celebi (Chairman) Martin Meyer, AAS (Secretary General) Barry Nassberg, WFS Sally Leible, ATS Jon Conway, Dnata Michael Hancock, CAHA Martin Stift, ISS John Batten, Swissport Kobus Van Niekerk, Bid Air Carlos Navas, Acciona (Guest) Tim Ornellas, Ground Handling International Mohamed Hanno, ASE Group 1. Opening of the Meeting 1.1. Samim opened the meeting at 14:10 by welcoming all members and invited guests. Apologies were received from Kobus and Carlos who unfortunately could not attend. 2. Approval of the Minutes of the Board Meeting of April 30, 2011 Kuala Lumpur 2.1. The Minutes of the Board Meeting held on April 30, 2011 at Kuala Lumpur were unanimously approved. 3. Voting for 3 new Board Members 3.1. The Chairman proposed to invite three industry experts to support our organization by voting them into the Board and become Board members by invitation. The three people are: Mr. Carlos Navas, Executive Director, Acciona Airport Services, Spain Mr. Mohamed Hanno, Executive Chairman & Owner of ASE Group; Egypt Mr. Tim Ornellas, Publisher of GHI, UK 3.2. The Board members approved the proposal of the Chairman and they were unanimously voted onto the Board. The Chairman congratulated and welcomed Carlos, Mohamed and Tim to the Board Bubendorf / Basel / Switzerland Page 1 of 4

2 4. Report on membership status 4.1. Applications for membership Swissport has applied to re-join asa and have paid the membership fee. According to Board resolution John Batten is granted a Board seat and will lead the asa Cargo council. On June 30, 2011 Air Terminal Services Fiji Ltd. applied for membership. The Board approved the application. As ATS Fiji has not paid their membership fee yet, they have not reached member status. The SG will continue to follow up Follow up on potential membership The Board briefly discussed about potential new members and agreed that the announcement of the re-launch under the name of needed to be done prior new potential members are being approached Cancellation of membership Millennium India has advised that they wish not to continue as members. The Chairman will approach Milan Zatakia to convince him to continue membership. 5. Financial Report 5.1. Financial situation The SG distributed the status of the membership dues as well as the YTD P&L (Oct10 till July11 and year end forecast). The critical financial situation did not come as a surprise. The risk was taken by the founding members of the Swiss based association. With the establishing of the new Swiss based association and the creation of a 40% paid position to be paid over a period of 15 month, the approved budget was stretched to the maximum Revenue: Revenue is far behind budget, mainly due to lack of payment by ordinary members (- 12K), shortcoming of new budgeted membership fees (-27K) and the expected amount ex IAHA Belgium (-6K) Cost Negative impact had the weak Euro-Swiss Franc exchange rate (CHF ) Cost for Legal Services for Bob Schmitz is 100% above budget. The board requests the SG to invoice all EU Members with an additional EUR 1000 to cover higher cost of Bob Schmitz. Other cost items are in Budget Forecast The forecast shows an overall shortfall of -72K by the end of year. By the end of August there will be no more cash available and the salary cannot be paid anymore. Expected invoices to be paid in the month ahead are: Legal cost of the Swiss Lawyer, Social security cost, and pension found, Web page design and fee for Bob Schmitz Bubendorf / Basel / Switzerland Page 2 of 4

3 5.5. The Board took following decision: a) The salary payment for the SG will be suspended till the end of year. b) The SG will invoice all EU members for an additional 1000 based on the mail of MST. c) Members holding a Board seat can be invoiced for the membership fee for 2012 as from October 11 and shall pay their fee as soon as possible to increase the cash towards the year end. d) An incentive discount for new members of 5% will apply to membership in e) An incentive discount of 5% of the membership fee for members will also apply if they pay their membership fee before 31 December An invoice will be send to all members late November. 6. Launch and marketing of asa 6.1. SG presented the final version of the new website, the flyer and the text for the announcement to all members. After review and discussion board agreed on following steps to be taken: a) Tim will proof read all documents and website text prior to publication and will give the go ahead for the start of the announcements. b) Initial official announcement to all members will be done by the SG. c) One week later, key industry players shall be informed with adopted information. Tim offered to inform the industry via his contact database of over 1600 individuals. d) An Article shall be prepared and will be published in the October issue of Ground Handling International. e) A reminder will be sent to the industry at a later stage but prior to the Sitges Conference. f) The flyer shall be also distributed as a hard copy to all participants at the next GHI Conference. 7. Review and analysis of the survey 7.1. The Board discussed the outcome of the survey and come to the conclusion that the outcome of the survey and the direction which the board has been discussing are in line with each other. The survey supports the Board strategy. 8. Aircraft Ground Damage (AEA Position Paper / SGHA Article 8) 8.1. AEA Position Paper review The Board reviewed AEA s Position paper and was in general opposed to the position and recommendation published by AEA. However there is agreement that asa need to get actively involved in the development and get a strong handle on the subject via the IGHC AGSA WG ASA/IAHA own position paper by Len Kirsch The proposal to create an asa position paper was agreed and Sally was asked to contact and coordinate with Len Kirsch to prepare the position paper. The cost for ASA will be 2500 USD Bubendorf / Basel / Switzerland Page 3 of 4

4 8.3. Review of AGDR and its continuation It was agreed the AGDR is essential and that asa will continue to collect the data. Sally will take over the lead and nominate Brian Wood to start a project to improve the data collection and to improve the quality of data in coordination with Simon Walker IATA, Carol Gates call of AGD database The SG informed the board of the IATA Risk Management initiative for an IATA AGD database of which the GSP s shall supply the data. IATA s approach as received very little support and appears to have stalled. (It is understood that only 6 carriers are contributing data) 8.5. NATA-ASC Meeting review (GSP s becoming a regulated entity) Sally informed the Board about the NATA view regarding GSP becoming a regulated entity. 9. Organization in general and allocation of tasks 9.1. EU Commission interaction 9.2. Support Bob Schmitz 9.3. Cargo Council 9.4. IATA / IGHC 9.5. ISAGO Oversight Committee coordination 9.6. IGOM coordination 10. EAR, European Regional Airline Presidents Meeting Invitation It was agreed that Samim will follow the invitation by ERA and hold a high level presentation on ground handling in Europe. 11. Any other business Promote e-learning by Virtual Aviation College, Simon Walker via the asa website. ( The Board agreed the terms of a flat fee as per Simon s proposal. It has to be confirmed that the courses are approved by any authorities Next Board Meeting(s) BM #4 will be held on: Monday 28 November 2011, 10:00 till 15:00 at Melia Sitges Hotel, Sitges-Barcelona (GHI) BM #5 will be held from: Monday 19 March 2011, 10:00 till 17:00 at Shangri-La Hotel, Bangkok (GHI Asia Conference) BM #6 will be held from: Sunday 6 May 2011, 10:00 till 15:00 at Hilton Prague Hotel, Prague (IGHC) 4416 Bubendorf / Basel / Switzerland Page 4 of 4

5 12. General Assembly The first official General Assembly of asa for the business year starting on 1 October 2010 and ending 31 December 2011 shall be held on Sunday 6 May 2012, 17:00 At the Hotel Hilton Prague, Prague (IGHC) For the minutes: Bubendorf, November 11, 2011 Martin Meyer Secretary General Salih Samim Aydin Chairman of the Board Pending and Action List Item Subject Responsible Prio / Date 1 A new mission statement and roles of the regions need Samim to be established 2 closed Martin M. 1 / April Basic IAHA Data warehouse to be established (basic member data) Martin M. 4 closed Martin M. 5 Benchmarking: Sally AGD database Productivity benchmarking / average cost for: GSE / IT (CUTE) /A/P fees / Labor etc. to be established. 6 Create a Code of Conduct (Quality, Safety, no child labor etc.) Samim 7 Lead lobbying work with EU Commission on Social Dialog & EU Directive revision Found rising for Bob Schmitz Carlos / Samim 8 Create e-procurement platform (an IAHA?? member market place) 9 ISAGO involvement 10 IATA Airside Safety Group involvement 11 IGOM involvement 4416 Bubendorf / Basel / Switzerland Page 5 of 4

6 12 ECAST Ground Safety Working Group (GSWG) involvement 13 Establish dialog with ACI 14 EU Member meeting Carlos 15 Meeting with new IATA MD Jon 16 Closed Martin M. 17 Review and define the Internal Roles All 18 Establish ASA Cargo Council John / Barry 19 Prepare ASA General Presentation Martin 20 Overview IATA interlink 21 Name & Shame list on our web site (Carrier / supplier) 22 Certificate for members Sally Bubendorf / Basel / Switzerland Page 6 of 4