Regular Board Meeting of the Village of Solvay Board of Trustees Tuesday, February 26, 2013

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1 of the Village of Solvay Board of Trustees Tuesday, February 26, 2013 OFFICE OF THE CLERK/TREASURER MICHAEL FECCO The REGULAR BOARD MEETING of the SOLVAY VILLAGE BOARD OF TRUSTEES was called to order by Mayor Marinelli at the Town of Geddes Court Room, 1000 Woods Road, Solvay, NY at 6:00 p.m. PLEDGE TO THE FLAG Jamie Colucci ATTENDANCE ROLL CALL: Trustees: Jamie Colucci Present Ronald Benedetti Present Daniel Bellotti Present Thomas Tarolli Present John Fall, Sr. Present Deputy Mayor John McPeak Present Mayor Kathleen Marinelli Present PUBLIC HEARINGS: Community Development year Consolidated Plan February 26, 2013 Village Engineer, Anthony Destefano reported: The Year Consolidated Plan before you was developed after discussions held at the February 11th Highway Committee meeting. Unlike previous years since I ve been involved, major revisions to projects and priorities were made. Because the maximum Community Development Block Grants were reduced to $50,000 last year, large projects with significant costs have been removed from the plan: Milton Avenue/Bridge Street Entrance Improvement ($362,000) Gertrude Park Kiddie Pool Relocation ($297,000) Also due to that reduction in award, many projects have been broken down into phases making them more affordable for the Village. It was also decided to remove the 3rd Ward Sidewalk Rehabilitation from the plan as we ve been told by Community Development that these types of projects will no longer be considered for award. The Green Stormwater Infrastructure project was also removed because other sources of funding (notably, the Save the Rain program) are available and would provide a higher rate of reimbursement to the Village. Several new projects have been developed this year and 3 of them (#1, #3 and #5) have been assigned a top-5 priority and will be applied for. The five (5) projects selected to be applied for and given the highest priority involve upgrades to our park facilities and streetscaping along the business district and routes to school. Since that Highway Committee meeting, Superintendent Cazzolli has determined the scope of inkind services his department can provide and assigned a dollar value to those services, in some cases, significantly reducing monies needed to finance the projects through the General Fund. As in past years, applications will be prepared and submitted for those projects given a top-5 priority. Ty Marshal, 106 Lionel Ave contacted the Onondaga Community Development Department and stated there are grants for homeowners of the village with older homes and anyone who needs a handicap ramp, etc. James Baleno, of 106 Charles Ave spoke on the entrances to the village. When the project at the lake is finished, we will have a younger generation coming up and if they don t want to live in the city, maybe they will want to buy a home in the village. We re close to the city and possibly they could ride their bike to the workplace from the village, therefore, we should continue to look how the village wants to present themselves so people will want to buy a home here. Codes Local Law A-2013 Abolishing the Full Time Position for the Codes Officer Tom Tarolli discussed the abolishment of the full time code enforcement officer. We signed an agreement with the Town of Geddes and Peter Albrigo will be in charge of two part time code officers. One code officer will be in charge of inspection of buildings and the other officer will be in charge of the miscellaneous codes. The secretary will take care of all the phone calls and messages. 1

2 James Baleno, of 106 Charles Ave questioned the savings of the Code Office with the abolishment of a full time officer. Dave Blair asked about the inspections being done in a timely fashion with two part time code officers. COMMITTEE REPORTS: Administrative: None at this time Legal: On the agenda Treasurer: Mike Fecco sent the corrective action plan to the State Comptroller office on February 13, 2013 regarding our audit. As of this date we have not heard or seen any response. At the present time the operating budget looks good. We have had to make adjustments to compensate for rising health care and pension costs. The initial budget meeting was set up for Monday, March 4, 2013 at 5:30 p.m. Police: Lt. Al Wood reported the Solvay Police responded 766 calls for January Electric John Montone reported that the village crews are working along Charles Ave area. This is the last major rebuild in our system feeder project. There is also a portion along Mathews Ave that was put under ground from Gerelock Rd to the China Town area. This will be finished up soon. The reason for this was to eliminate any future problems with trucks hitting the poles and cutting power to some of the village area. We are providing temporary service while RockTenn completes the new boiler building that you can see under construction. They are talking the end of April 2013 for the construction to be complete. They would then go through a test period. The last thing John reported was the solar panels being installed in front of the Pass & Seymour building along the grassy area. This will start as soon as there is a break in the weather. When this is done, Solvay will be the one of the most Green Community in the Greater Syracuse area. The IEEP program is ongoing for rebates and many other energy efficient projects. DPW/Highway: Mark Cazzolli reported that the village salt pile is still pretty good and we have percent budgeted. Overtime hours are down and they continue to have a night time crew. Equipment is operating and we are down to one mechanic but he has kept up with the repairs and doing an outstanding job. The crew has been going around the village and found 42 storm drains that need to be rebuilt and they are approximately $1000 a piece. Chips money is about the same. Library: Codes: Stormwater None at this time On the agenda Village Engineer, Anthony Destefano reported for the: Stormwater Report - February 5, 2013 CNY Stormwater Coalition Meeting Highlights Village Engineer, Anthony Destefano reported: The Year-5 Outreach and Education Program has begun. A Contractor Newsletter will be distributed electronically and a one-page insert for the Post-Standard is planned for April. Discussions with NYSDEC seem to indicate that this will be the last year of filing the Annual Report in its current form. The new format will rely on submitting tracking reports throughout the year. The No Net Increase in Pollutants of Concern Modeling will be completed by the end of March. C&S Engineers will deliver a detailed training presentation to MS4s to discuss how the model is to be used, how to manipulate the model inputs and interpret the results. MS4s, with the assistance of CNYRPDB, will use the model to assess the effectiveness of their StormWater Management Plans (SWMP). The SWMP template and accompanying instruction document have been finalized and distributed to MS4s. February 5, 2013 Village of Solvay Stormwater Committee Meeting Onondaga County s InterMunicipal Wastewater Agreement (IMA): After discussions with OCDWEP, it was determined that the Village does not have persistent maintenance problems as defined in the document and, therefore, would not be required to implement significant and costly repairs, with or without outside funding. Approval of the IMA is required to accept award money beginning in Round 2 of the Save the Rain program. The Village has numerous worthwhile stormwater projects eligible for the 100% funding this program provides. The Village Attorney s review and approval of the IMA s language is required prior to Board action. Inflow & Infiltration (I&I) Offset Assignment Policy: Due to potential issues with establishing said policy, the Committee decided instead to utilize Section 20 of the County s Sewer Use Ordinance which provides for reimbursement from the County for implementing projects that reduce wet weather capacity constraints in the wasterwater collection system. 2

3 West Side Trunk Sewer Rehabilitation Project The Mayor contacted our County Legislator, Ryan McMahon, concerning the subject project. The Engineer has since provided Legislator McMahon with the project information the County needs to evaluate their potential participation in the project. The project is estimated to eliminate up to 205,000 gpd of inflow and infiltration at a total cost of $112,000. Emerald Ash Borer Update At the August, 2012 Regular Board meeting, the Engineer presented information concerning the invasive Emerald Ash Borer. At that time, only Western New York was under quarantine, restricting the movement of ash trees, ash tree products and firewood. Beginning May 1, 2013, that quarantine will be extended to all of New York State except Rockland, Westchester, Nassau and Suffolk counties and New York City. RESOLUTIONS: 1. Authorization from the Board of Trustees to approve the minutes from the January 26, 2013 Special Board Meeting and the Reading of the Minutes be herewith dispensed. SECOND: Daniel Bellotti 2. Authorization from the Board of Trustees to approve the minutes from the February 6, 2013 Special Board Meeting be accepted and the Reading of the Minutes be herewith dispensed. SECOND: John Fall Sr 3. Authorization from the Board of Trustees to authorize the Mayor to sign the contract with MVP Health Care. SECOND: Ronald Benedetti 4. Authorization from the Board of Trustees to approve the Budget Modifications: MOTION: John McPeak Village of Solvay General Fund Schedule of Proposed Budget Modifications For Approval at the February 2013 (as modified ) proposed newly modified Account Title Current Budget Budget Mod Budget Amount Revenue A County Sales Tax Distribution 576,965 2, , A Police Fees 6, , A School Resource Officer 39, , A Gaming Licenses A Insurance Recoveries 0 0 Total 622,756 3, ,150 Expenses A Board of Trustees - Other A Engineer - Other 27,000 3,394 30, A Taxes on Village Property A Codes Officer - Wages 90,875 (17,437) 73, A Codes Officer - Other 10,000 17,437 27, A Parks & Recs - Wages A Pool - Other A Street Maintenance - Wages 228,810 50, , A Refuse Collection - Other 347,327 (50,000) 297,327 Total 704,012 3, ,406 3

4 5. Acknowledging that the firm of Costello, Cooney & Fearon, PLLC, represents both the Village of Solvay and the Town of Geddes and that this Board approves that firm preparing a proposed inter-municipal agreement between the Village and the Town, representing both parties in this transaction and waives any potential conflict of interest relating to that dual representation, in the interests of municipal efficiencies and to facilitate the sharing of services, approving the inter-municipal agreement between the Village and the Town, whereby the Town would provide its Code Enforcement Officer to the Village, on a part time basis, from this date to May 31, 2014, with payment to the Town, by the Village in the amount of $2, per month and other terms and conditions, as set forth in the proposed inter-municipal agreement. MOTION: John McPeak SECOND: John Fall Sr 6. VILLAGE OF SOLVAY - February 26, 2013 The following resolution was offered by Jamie Colucci, who moved its adoption, seconded by John McPeak, wit: WHEREAS, in recent years the Village of Solvay has experienced considerable financial pressure as a result of the County of Onondaga s elimination of shared sales tax monies, a loss of revenue, and increases in the costs for employee health insurance and New York State pension contributions; and WHEREAS, because the Village of Solvay does not have the financial wherewithal to sustain its current level of spending, the Village has determined it is necessary to streamline government and fiscal efficiencies; and WHEREAS, to effectuate such fiscal efficiencies, the Village has decided to restructure its Code Enforcement Office, wherein the current full-time and part-time Civil Service positions of Village of Solvay Code Enforcement Officer shall be abolished and shall be replaced with two (2) part-time non-competitive Deputy Code Enforcement Officer Civil Service positions, and supervision and assistance, on a part-time basis, by a Code Enforcement Officer shall be procured through an inter-municipal agreement; and WHEREAS, inter-municipal service agreements, which are authorized by Article 5-G of the General Municipal Law and Section 381(2) of the Executive Law, are routinely recognized by the New York State Department of State and the New York State Comptroller s Office as offering financial advantages for local governments; and WHEREAS, the proposed consolidation and sharing of code enforcement services between the Town of Geddes and the Village of Solvay, presents an opportunity for the Village of Solvay to reduce expenses and provide the Town of Geddes with additional revenue to support the cost of maintaining its Code Enforcement Department, without jeopardizing the quality and availability of code enforcement services in the Village of Solvay; and WHEREAS, the Village of Solvay Treasurer has conservatively calculated that the proposed consolidation and sharing of code enforcement services will save the Village of Solvay, at minimum, approximately $33,000 the first year after reorganization and $39,000 the second year, with projected savings increasingly on an annual basis thereafter; and WHEREAS, to effectuate the desired reorganization of the Code Enforcement Office, proposed Local Law No. A-2013 titled, A Local Law Amending Chapter 89 of the Code of the Village of Solvay Abolishing the Position of Code Enforcement Officer, was presented and introduced at a regular meeting of the Village Board of the Village of Solvay held on January 29, 2013; and WHEREAS, a public hearing was held on such proposed local law on this 26 th day of February, 2013, by the Village Board of the Village of Solvay and proof of publication of notice of such public hearing, as required by law, having been submitted and filed, and all persons desiring to be heard in connection with said proposed local law having been heard, and said proposed local law having been in the possession of the members of the Village Board of the Village of Solvay in its final form in the manner required by Section 20 of the Municipal Home Rule of the State of New York; and WHEREAS, the enactment of Proposed Local Law No. A-2013 has previously been determined to be a Type II action and will have no significant effect on the environment thus concluding the SEQR review process; and WHEREAS, it is in the public interest to enact said Proposed Local Law No. A NOW, THEREFORE, it is RESOLVED, that the Village Board of the Village of Solvay does hereby enact Proposed Local Law No. A-2013 as Local Law , so as to abolish the Civil Service positions of full-time and part-time Code Enforcement Officer as follows: VILLAGE OF SOLVAY - LOCAL LAW A Local Law Amending Chapter 89 of the Village of Solvay Code Abolishing the Position of Code Enforcement Officer Be it enacted by the Village of Solvay Board of Trustees, that this Local Law amends Chapter 89 of the Code of the Village of Solvay (hereinafter Code ), titled Fire Prevention and Building Construction, to abolish the position of Code Enforcement Officer as follows: Section 1. So that Chapter 89, Article I, Section 2 of the Code, which established the position of Code Enforcement Officer and set forth the training and experience necessary, as well as the powers and duties of same, is hereby amended so that is shall now read in its entirety as follows: Administrative Official. 4

5 The Village Board hereby finds and determines that, based upon its own studies and calculations of Village operations, the Village will achieve significant cost savings by abolishing the position of Village Code Enforcement Officer and entering into an appropriate intermunicipal agreement providing for the service heretofore performed by the Village Code Enforcement Officer. The position of Village Code Enforcement Officer is hereby abolished. Those duties heretofore vested with the Village Code Enforcement Officer shall be transferred in accordance with an appropriate intermunicipal agreement or otherwise as the Village Board shall determine from time to time. Section 2. This Local Law shall take effect upon its filing with the New York Secretary of State; and it is further RESOLVED, that the responsibilities and duties previously vested with the Village of Solvay Code Enforcement Officer positions having been transferred in accordance with an intermunicipal agreement, the Village Board does hereby lay-off those individuals who were serving in the capacity of full-time and part-time Village of Solvay Code Enforcement Officer; and it is further RESOLVED, that the Village Board does hereby create two (2) part-time, non-competitive Civil Service Deputy Code Enforcement Officer positions, which shall be supervised by and subordinate to the Code Enforcement Officer, in accordance with an intermunicipal agreement entered into by separate resolution. The question of the adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows: Jamie Colucci Trustee Voted Yes Ronald Benedetti Trustee Voted Yes Daniel Bellotti Trustee Voted Yes Thomas Tarolli Trustee Voted Yes John Fall, Sr. Trustee Voted Yes John McPeak Trustee Voted Yes Kathleen A. Marinelli Mayor Voted Yes The foregoing resolution was thereupon declared duly adopted. DATED: February 26, Authorization from the Board of Trustees to pay Costello, Cooney & Fearon, PLLC $13, for services rendered for the month of January, Jamie Colucci Trustee Voted Yes Ronald Benedetti Trustee Voted Yes Daniel Bellotti Trustee Voted Yes Thomas Tarolli Trustee Voted Yes John Fall, Sr. Trustee Voted Yes John McPeak Trustee Voted Yes Kathleen A. Marinelli Mayor Voted Yes MOTION CARRIED DATED: February 26, Authorization from the Board of Trustees to hire Jodi McDonald as a part time Library Clerk I at a rate of $10.67 effective February 27, 2013 to replace Christine Dowling. MOTION: John McPeak SECOND: Ronald Benedetti 9. Approving the 5-year plan for Community Development and authorizing the Village Engineer to submit the 2013 application for an Onondaga County Community Development grant, in accordance with the determinations made by this Board. SECOND: John Fall Sr 5

6 NEW BUSINESS ****************************************************************************** Resolved that this Board of Trustees move into Executive Session to discuss a contract, pay rates and personnel matters at 7:36 p.m. Resolved that the Executive Session be closed and that this Board return to the regular meeting at 7:50 p.m. SECOND: Daniel Bellotti ****************************************************************************** 10. Authorization from the Board of Trustees to hire Joseph Hawksby as provisional Electric Superintendent at a rate of $77, effective April 29, 2013 to replace John Montone. SECOND: Daniel Bellotti 11. Authorization from the Board of Trustees to authorize payment to Donna Taggart for accumulated sick time of nine days and vacation time of fifteen days at $ equals $ Mrs.Taggart is retiring. 12. Authorization from the Board of Trustees to authorize payment for two part time Deputy Code Enforcers at $15.00 an hour for 20 hours per week. MOTION: Thomas Tarolli SECOND: John McPeak ADJOURNMENT: The regular meeting of the Solvay Board of Trustees be adjourned at 7:55 p.m. SECOND: Jamie Colucci Respectfully Submitted, Michael Fecco, Village Clerk/Treasurer Village of Solvay 6