REPORT OF THE FOOD SERVICES MINISTRY (FSM) RESTRUCTURING COMMITTEE

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Tracey Norris
6 years ago
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1 REPORT OF THE FOOD SERVICES MINISTRY (FSM) RESTRUCTURING COMMITTEE CONTENTS: FSM Restructuring Committee Charter Rough Parameters to meet Charter deliverables FSM/Café Employment Capacity Analysis FSM Organizational Chart

2 What were we asked to do as a committee? FOOD SERVICES MINISTRY RESTRUCTURING COMMITTEE CHARTER 1. Objective: Clarify an appropriate and preferred path forward regarding Food Services Ministry and the Community Café. Primary attention shall be given to work load parameters, areas of ministry coverage, staffing and volunteer needs. 2. Deliverables: Present an organizational structure and rough parameters that are appropriate in scale and pace to the collective mission of the Chapel. This presented structure may include the following: -Define and clarify the roles of Food Services Ministry and the Community Café at the Chapel. -Determine the critical pathway forward, and set guardrails to safeguard against mission creep once in place. -Determine an appropriate number of paid staff and volunteers needed for operation. 3. Composition of Committee: The committee shall be co-chaired by Associate Pastor, Doug Bunn and Support Services Director, Jay Holden. The committee shall be composed of the following: -One Elder from the Ministry Committee -One Administrative Assistant -One Leadership Team member -Two Support Services team members (one being a FSM team member) -One Pastoral team member 4. Scope of authority: -The committee members shall be appointed by Doug Bunn and Jay Holden, co-chairs. -Initial input and feedback shall be obtained/received from the Elders, the Leadership team, and the appropriate deacons. -The Leadership team shall be responsible for informing and obtaining appropriate approval(s) from the Elders along the way, in compliance with the Chapel s governance documents. 5. Timeline for Completion: Deadline for completion is August 8, 2017 with presentation to Leadership Team on August 9, the Elders on August 16, the staff on August 30 and at the Chapel Family Update in September. 05/10/2017

3 Priority 1 - Low Priority; 3 - Neutral; 5 - high priority Description Jessica Susie Jay Wrenn Ken Doug Luke Cindy Average 1 Continue (Cont.) Memorial Service food support Continue supporting C-G-S initiated events within size limitations 3 Stop Catering outside groups not initiated by C-G-S Cont. Coffee North end of building & in Café (free) Stop Breakfast (Tuesday-Friday mornings) Stop Outside food policy (as we've known it) Cont. Café lunch (abbreviated menu) No charge for ANYTHING on Sunday mornings Stop Coffee service for small groups (less than 20) Cont. Large group (30-50) support (dinners, celebrations, etc.) Cont. Communion (baking/cutting/plating) Move FSM to the Serve Team Stop Staff discounts at Café COFM engagments Adult Ministry large events (fits within #9) FSM/Café used as a welcoming ministry tool Volunteer appreciation dinners (fits within #9?) CM large events (fits within #9) SM large events (fits within #9) Cont. Serving support groups Celebrate Recovery (fits within #9?) Missions luncheons (fits within #9) Para-church groups Breakfast (Sunday mornings) Coffee service for small groups (more than 12)

4 What should the FSM be doing? Stop/Start/Continue? Rough Parameters' to meet deliverables of FSM Restructuring Charter Description 1 Continue supporting C-G-S initiated events within size limitations * Stop coffee service for small groups (less than 20) * Continue large group (>20) support (dinners, celebrations, etc.) 2 Stop catering outside groups not initiated by C-G-S 3 Continue coffee North end of building & in Cafe (free) 4 Stop breakfast (Tuesday - Friday mornings) 5 Stop food policy that bans any outside food and start allowing potlucks in certain instances 6 Continue Cafe lunch Tues-Fri, 11am-2pm 7 No commerce on Sunday mornings for café items offered (multiple locations) 8 Continue Communion (baking/cutting/plating)

Who and how many hours are needed to do what we think FSM needs to do? FSM/Café Employment Capacity Analysis 44 HRS 40 HRS 18HRS x 2 = 36 HRS - - All responsibilities listed under Kitchen Asst.

5 Who and how many hours are needed to do what we think FSM needs to do? FSM/Café Employment Capacity Analysis 44 HRS 40 HRS 18HRS x 2 = 36 HRS - - All responsibilities listed under Kitchen Asst. and Sunday positions 20 HRS - Ministry emphasis - Care and Development of Team - Menu (Events/Café) - Ordering - EventU (Approval/Denial) - Monthly inventory for Finance - Chef n - Support Services Team interaction - Budget Development - Kitchen ware management 20 HRS 6 HRS absorbed into 40 hours of Kitchen Coordinator - Kitchen stewardship - Food prep - Cook/bake - Pantry Management - Volunteer oversight - Volunteer scheduling - Register sales - Volunteer oversight - Volunteer scheduling - Sandwich/salad station - Point of sales reconciliation - Café stewardship - Volunteer Mgmt (Events scheduling) - EventU interaction - FSM Deacon interaction - Finance team interaction - Volunteer oversight - Coffee/muffin management - Clean up (kitchen & café)

Information and Registration Package

Dear Co-workers in Christ, Information and Registration Package On behalf of (CCACA), we would like to invite you to attend the first-ever at Fair Havens Ministries in Beaverton, Ontario, from September