DEFERRED MAINTENANCE AND THE ROUTINE RESTRICTED MAINTENCE ACCOUNT

Transcription

1 DEFERRED MAINTENANCE AND THE ROUTINE RESTRICTED MAINTENCE ACCOUNT Beginning with fiscal year 2013/14, the Deferred Maintenance program was incorporated in to the Local Control Funding Formula (LCFF) base funding. At this time, Education Code (EC) 17584, relating to the required district matching contribution, was repealed. The California Department of Education (CDE) has kept the Deferred Maintenance Fund open for districts that choose to continue operating the fund. The Deferred Maintenance Fund, Fund 14 for Standardized Account Code Structure (SACS) purposes, is classified as a special revenue fund, and requires an ongoing source of restricted or committed revenues. If the district chooses to continue using the Deferred Maintenance Fund, the governing board must commit LCFF revenue to Fund 14, and the revenue must be coded in object 8091 from the General Fund to the Deferred Maintenance Fund. Beginning with fiscal year 2015/16, school districts that participated in the school facilities program are required to deposit 3% of the total general fund expenditures to the Routine Restricted Maintenance Account (RRMA). Due to the accounting changes relating to LCFF, a transfer from the RRMA to Fund 14 is invalid, and the expenditures in Fund 14 do not count toward the required 3%. Things to consider when preparing the 2015/16 Budget: Reestablish the 3% contribution to General Fund resource 8150 If the district chooses to continue the use of Fund 14, the governing board must commit a portion of LCFF revenues The reserve for economic uncertainties will increase if the expenditures typically incurred in Fund 14 are moved to the General Fund For further information, contact Natalie Schuff at natalie.schuff@sdcoe.net or your district s business consultant June 2015

2 DEFERRED MAINTENANCE NOTE: This section will be inoperative from FY through as provided by SBX3 4 and subsequent legislation. During this time, the schedules on pages 10.4 will be updated annually. The new formula calculates a proration factor for each district using the funding as the baseline. The Office of Public School Construction (OPSC) will use this factor to allocate the current year s deferred maintenance budget. School districts are required to deposit funds into the Deferred Maintenance Fund within 30 days of the School Allocation Board s action certifying the deferred maintenance entitlement. A completed certification indicating your district s matching contribution must be submitted to the Financial Accounting Department. Effective July 1, 2015, if the district does not deposit the maximum amount, Education Code requires the district s local governing board to submit a report to the Legislature by March 1st and send copies to the Superintendent of Public Instruction, the State Board of Education, the Department of Finance, and the State Allocation Board. EC (c) Deferred maintenance fund; report requirement (operative on July 1, 2015) The report required pursuant to subdivision (b) shall include all of the following: (1) A schedule of the complete school facilities deferred maintenance needs of the school district for the current year, including a schedule of costs per schoolsite and total costs. (2) A detailed description of the school district's spending priorities for the current year, and an explanation of why those priorities, or any other considerations, have prevented the school district from setting aside sufficient local funds so as to permit it to fully fund its deferred maintenance program and, if eligible, to participate in the state deferred maintenance funding program as set forth in Section (3) An explanation of how the governing board of a school district plans to meet its current-year facilities deferred maintenance needs without setting aside the funds set forth in Section (d) Copies of the report shall be made available at each schoolsite within the school district and shall be provided to the public upon request June 2012

3 (e) The purposes of this section is to inform the public regarding the local decisionmaking process relating to the deferred maintenance of school facilities, and to provide a foundation for local accountability in that regard. Transfer of excess local funds in the Deferred Maintenance Fund must have governing board approval and conform to Education Code section EC Deferred maintenance fund; transfer of excess local funds Nothwithstanding Section 17582, whenever the state funds provided pursuant to Sections and are insufficient to fully match the local funds deposited in the deferred maintenance fund, the governing board of each school district may transfer the excess local funds deposited in that fund to any other expenditure classifications in other funds of the district. A resolution providing for the transfer shall be approved by a two-thirds vote of the governing board members and filed with the county superintendent of schools and the county auditor. (Added by Stats.1996, c. 277 (S.B.1562), 3, operative January 1, 1998.) Pursuant to Education Code Section (b)(2)(A), school districts that participated in the school facilities program are required to deposit 3% of the total general fund expenditures including other financing uses into the Routine Restricted Maintenance Account. Annual deposits to the RMA in excess of 2.5% may be transferred into the Deferred Maintenance Fund and count towards the Deferred Maintenance match. EC (b)(2)(A) Routine restricted maintenance account; deposit of funds Agree to deposit into the account established pursuant to paragraph (1), in each fiscal year for 20 years after receipt of funds under this chapter, a minimum amount equal to or greater than 3 percent of the total general fund expenditures of the applicant school district, including other financing uses, for that fiscal year. Annual deposits to the account established pursuant to paragraph (1) in excess of 2 1/2 percent of the school district general fund budget may count towards the amount of funds required to be contributed by a school district in order to receive apportionments from the State School Deferred Maintenance Fund pursuant to Section to the extent that those funds are used for purposes that qualify for funding under that section June 2012

4 SCHOOL DISTRICT RESOLUTION NO. RESOLUTION AUTHORIZING TRANSFER OF FUNDS FROM ) THE FUND TO THE DEFERRED MAINTENANCE FUND ) ON MOTION of Member, seconded by Member, the following resolution is hereby adopted: WHEREAS, school districts are authorized by Education Code Section to receive an apportionment from the State School Deferred Maintenance Fund, an amount equal to one dollar (1) for each one dollar (1) of local funds up to a maximum of 1/2 percent of the district's second prior fiscal year revenue limit average daily attendance multiplied by the average, per unit of second prior fiscal year average daily attendance, of the total expenditures and ending fund balances of the total general funds and adult education funds for districts of similar size and type, as defined in subdivision (b) of Section for the second prior fiscal year, exclusive of any amounts expended for capital outlay, debt service, or revenues that are passed through to other local education agencies, to the extent of funds available. THEREFORE, BE IT RESOLVED that the Governing Board of the School District hereby authorizes a transfer of from the Fund to the Deferred Maintenance Fund to provide funds for the required Deferred Maintenance Match for the fiscal year. PASSED AND ADOPTED by the Governing Board on 20, BY THE FOLLOWING VOTE: AYES: NOES: ABSENT: STATE OF CALIFORNIA ) ) ss COUNTY OF SAN DIEGO ) Temporarily Suspended I,, Clerk/Secretary of the Governing Board, do hereby certify that the foregoing is a full, true, and correct copy of a resolution passed and adopted by the Board at a regularly called and conducted meeting held on said date. WITNESSED my hand this day of, 20. Clerk/Secretary of the Governing Board 10.3 May 2008

5 FY Deferred Maintenance Apportionment Schedule A May 2012 School District Funding Baseline District as a Percent of Statewide Total Apportionment Alpine Union 76, % 80,779 Bonsall Union Elementary 56, % 59,912 Borrego Springs Unified 21, % 23,062 Cajon Valley Union 546, % 579,368 Cardiff Elementary 24, % 25,506 Carlsbad Unified 341, % 361,887 Chula Vista Elementary 734, % 778,635 Coronado Unified 99, % 105,554 Dehesa 6, % 6,799 Del Mar Union 127, % 135,459 Encinitas Union Elementary 186, % 197,242 Escondido Union Elementary 613, % 650,711 Escondido Union High 289, % 306,422 Fallbrook Union Elementary 190, % 202,384 Fallbrook Union High 98, % 103,919 Grossmont Union High 841, % 892,614 Jamul-Dulzura Union Elementary 36, % 38,270 Julian Union Elementary 114, % 120,918 Julian Union High 18, % 20,056 La Mesa-Spring Valley 450, % 477,776 Lakeside Union Elementary 133, % 141,474 Lemon Grove 136, % 144,901 Mountain Empire Unified 53, % 57,060 National 198, % 210,288 Oceanside City Unified 654, % 694,249 Poway Unified 1,087, % 1,153,380 Ramona Unified 222, % 235,625 Rancho Santa Fe Elementary 27, % 29,002 San Diego City Unified 3,746, % 3,972,063 San Diego County Office of Education 1,001, % 1,061,440 San Dieguito Union High 415, % 440,480 San Marcos Unified 539, % 571,739 San Pasqual Union 19, % 20,714 San Ysidro Elementary 169, % 179,872 Santee Elementary 216, % 229,818 Solana Beach Elementary 90, % 95,783 South Bay Union Elementary 279, % 296,096 Spencer Valley Elementary 1, % 1,683 Sweetwater Union High 1,513, % 1,604,752 Vallecitos 8, % 8,696 Valley Center-Pauma 147, % 156,894 Vista Unified 790, % 837,619 Warner Unified 10, % 11, June 2012

6 10.5 May 2008 FY Deferred Maintenance Funds Schedule B (1) (2) (3) (4) (5) (6) FY 06/07 FY 06/07 FY 06/07 FY 06/07 FY 07/08 School District Unmatched Amount Available Received Available Carryover "Certified" Balance From State Unmatched 91.09% Carryover (Col. 2 + Col. 3) AT# 4151 (Col. 4 - Col. 5) Alpine Union 0 97,861 97,861 89,045 8,816 Bonsall Union 192,682 69, ,116 63, ,869 Cajon Valley Union 0 722, , ,475 64,410 Cardiff 0 157, ,752 28, ,657 Chula Vista Elementary 0 1,183,010 1,183, , ,410 Dehesa 1,718 8,397 10,115 7,648 2,467 Del Mar Union 0 157, , ,698 14,056 Encinitas Union 0 306, , ,623 83,402 Escondido Union 126, , , , ,020 Fallbrook Union Elementary 178, , , , ,322 Jamul-Dulzura Union 7,456 49,531 56,987 45,117 11,870 Julian Union Elementary 0 52,291 52,291 15,701 36,590 Lakeside Union 294, , , , ,760 La Mesa - Spring Valley 0 585, , ,699 52,205 Lemon Grove 150, , , , ,740 National 246, , , , ,491 Rancho Santa Fe 0 35,530 35,530 32,364 3,166 San Pasqual Union 0 24,712 24,712 22,510 2,202 Santee 0 285, , ,635 25,397 San Ysidro 824, ,962 1,038, , ,025 Solana Beach 344, , , , ,059 South Bay Union 944, ,528 1,309, , ,360 Spencer Valley 0 2,226 2,226 2, Vallecitos 0 10,524 10,524 9, Escondido Union High 1,488, ,865 1,847, ,890 1,520,609 Fallbrook Union High 84, , , ,023 98,632 Grossmont Union High 0 1,073,323 1,073, ,689 95,634 Julian Union High 72,567 37, ,275 17,897 92,378 San Dieguito High 0 519, , ,942 46,261 Sweetwater Union High 0 2,478,628 2,478,628 1,744, ,098 Borrego Springs Unified 0 27,776 27,776 25,301 2,475 Carlsbad Unified 29, , , ,446 67,753 Coronado Unified 50, , , ,901 61,039 Mt. Empire Unified 0 68,779 68,779 62,650 6,129 Oceanside Unified 0 864, , ,543 79,175 Poway Unified 191,181 1,374,125 1,565,306 1,251, ,616 Ramona Unified 0 287, , ,740 25,603 San Diego Unified 0 4,885,731 4,885,731 4,450, ,314 San Marcos Unified 0 669, , ,062 67,660 Valley Center-Pauma Unified 3, , , ,325 21,512 Vista Unified 0 1,009,828 1,009, ,852 89,976 Warner Unified 0 15,749 15,749 14,345 1,404 CSSF 0 1,500,000 1,500,000 1,095, ,399

7 FY District Deferred Maintenance Certification SECTION 1 AVAILABLE UNMATCHED CARRYOVER SECTION 2 DISTRICT MATCH TO DEFERRED MAINTENANCE 1. AVAILABLE UNMATCHED CARRYOVER (From Schedule B, Column 6) 1. Routine Restricted Maintenance Account excess transferred in (Resource 6205, Objects 8915 and/or 9311/9312. Must equal Section 3, Line 3) 2. OPTION A Amount transferred out of the Deferred Maintenance Fund to another fund. (AT#, dated, amount ) 2. Amount of Local Funds transferred into Deferred Maintenance for Matching Purposes (Resource 6205, Objects 8915 and/or 9311/9312) AT#, dated, AT#, dated, AT#, dated, 3. OPTION B Available amount from Section 1, Line 1 applied to FY match (Copy figure to Section 2, Line 3) 3. Amount of available unmatched carryover to be applied to FY district match (From Section 1, Line 3, Option B) 4. TOTAL OF OPTIONS A and B (Section 1, Line 2 + Line 3) 5. REMAINING AVAILABLE UNMATCHED BALANCE Amount to be carried forward to subsequent fiscal year. (Section 1, Line 1 minus Line 4) SECTION 3 RMA TRANSFER TO DEFERRED MAINTENANCE SECTION 4 MISCELLANEOUS 1. Report funds deposited in the Routine Restricted Maintenance Account (E.C ) in in excess of 2.5 percent that was used towards the district matching share. (Resource 8150, Objects 7615 and/or 9611/9612, AT#, dated and/or JE# if accrued) 4. TOTAL DISTRICT SHARE TO BE CERTIFIED FOR FY (Section 2, Line 1 + Line 2+ Line 3). Must be equal to or greater than Sch. A, Col Report Total General Fund budgeted expenditures and other financing uses amount adopted for (From SACS Form 01, Total Expenditures + Transfers Out + Uses) 2. Report funds deposited in the Routine Restricted Maintenance Account (E.C ) in in excess of 2.5 percent that was used towards the district matching share. (Resource 8150, Object 7615), AT#, dated 2. Report the 3 percent of the General Fund Budget amount required to be setaside for Routine Restricted Maintenance purposes for (Section 4, Line 1 times 3%) 3. Total Routine Restricted Maintenance Account transfer into Deferred Maintenance. (Section 3, Line 1 + Line 2. Copy figure to Section 2, Line 1). 3. Report the FY amount budgeted for Routine Restricted Maintenance purposes pursuant to E.C and ( Resource 8150, Objects 8980 and/or 8915) 4. Enter the actual amount expended in FY for Routine Restricted Maintenance purposes. (Resource 8150) AUTHORIZED SIGNATURE DISTRICT TITLE DATE Please return completed certification to Financial Accounting, Room 608 by May 2008

8 FY District Deferred Maintenance Certification Instructions Section 1 refers to the unmatched funds from the previous year that may be carried forward and used towards this year's match, provided none of these funds were transferred out pursuant to E.C Line 1 From Schedule B, Column 6, FY 07/08 Available Unmatched Carryover. Line 2 Amount transferred out of the Deferred Maintenance Fund (Fund 14) to another fund pursuant to E.C Indicate Auditor's Transfer #, date and amount. Line 3 Amount from Section 1, Line 1 Available Unmatched Carryover, to be applied to the FY district match. Copy this figure to Section 2, Line 3. Line 4 Total of Section 1, Lines 2 and 3. Line 5 Remaining available unmatched balance to be carried to FY Section 1, Line 1 minus Line 4. Section 2 specifies the total district share to be used for the Deferred Maintenance match. Line 1 Line 2 Line 3 Amount of available unmatched carryover to be applied to the FY district match. From Section 1, Line 3 Option B. Line 4 Transfer from Routine Restricted Maintenance Account to be applied to Deferred Maintenance match. Complete Section 3 first. Must equal Section 3, Line 3. Amount of local funds transferred into Deferred Maintenance Fund (Fund 14) for district matching purposes. Indicate Auditor's Transfer #, date and amount. Total district share into Deferred Maintenance Fund (Fund 14) to be certified for FY Total of Section 2, Lines 1, 2 and 3. Must be equal to or greater than Schedule A, Column 5. If less, refer to EC (c) for reporting requirements. Section 3 specifies the transfer from Routine Restricted Maintenance Account (Restricted General Fund Resource 8150) into Deferred Maintenance Fund (Resource 6205) pursuant to E.C (b)(2)(A). Line 1 To calculate the amount in the RMA available to be transferred into Deferred Maintenance for FY , do the following steps: Step 1. FY actual RMA Contribution (Resource 8150, Objects 8980 and/or 8915). This cannot be less than the required 3% RMA contribution (SACS Form 01, Adopted Budget,Total Expenditures + Transfers Out + Uses times 3%). Step 2. Calculate the 2.5% RMA contribution amount (SACS Form 01, Adopted Budget,Total Expenditures + Transfers Out + Uses times 2.5%). This amount must remain in the RMA. Step 3. Contribution in excess of 2.5% (Section 3, Line 1, Step 1 minus Step 2). This is the maximum amount of RMA contribution available to be transferred to the Deferred Maintenance Fund for the required district match. Step 4 RMA contribution applied to FY Deferred Maintenance match. Step 5 Actual amount of RMA contribution transferred to the Deferred Maintenance Fund. This must be equal to or less than Section 3, Line 1, Step 3 less Step 4. If an auditor's transfer is not processed in FY , the amount that will be used for the Deferred Maintenance match must be accrued and an auditor's transfer must be processed in FY Indicate Auditor's Transfer #, date, amount and/or Journal Entry #. Line 2 To calculate the amount in the RMA available to be transferred into Deferred Maintenance for FY , do the following steps: Step 1. Calculate the required 3% RMA contribution for FY (SACS Form 01, Adopted Budget,Total Expenditures + Transfers Out + Uses times 3%) OR the actual RMA adopted budget. To use this option, the transfer for at least the 3% RMA contribution must be processed. Step 2. Calculate the 2.5% RMA contribution amount (SACS Form 01, Adopted Budget,Total Expenditures + Transfers Out + Uses times 2.5%). This amount must remain in the RMA. Step 3. Contribution in excess of 2.5% (Section 3, Line 2, Step 1 minus Step 2). This is the maximum amount of RMA contribution available to be transferred to the Deferred Maintenance Fund for the required district match. Step 4 Actual amount of RMA contribution transferred to the Deferred Maintenance Fund. This must be equal to or less than Section 3, Line 2, Step 3. Indicate Auditor's Transfer #, date and amount. Line 3 Total RMA transfer into Deferred Maintenance for FY Total of Section 3, Lines 1 and 2. Section 4 requests budget information for FY and expenditure information from FY for the Routine Restricted Maintenance Account (Resource 8150). Line 1 Total General Fund adopted budget for FY to be used for RMA contribution calculation (SACS Form 01, Adopted Budget,Total Expenditures + Transfers Out + Uses). Line 2 Required 3% RMA contribution for FY (Section 4, Line 1 times 3%). RMA ending fund balance cannot be used towards next year's 3% requirement. Line 3 FY adopted revenue budget for RMA (Resource 8150, Objects 8980 and/or 8915). This cannot be less than Section 4, Line 2. Line 4 FY actual expenditures for RMA (Resource 8150, Objects ) May 2008

9 Deferred Maintenance Certification Examples Assumptions Note: For purposes of the following examples, the current year or the fiscal year being closed is and the subsequent year or the budget year is Example 1 1. Use all Available Unmatched Carryover towards the Deferred Maintenance match. Example Use excess RMA contribution, if needed. 3. Use local funds, if needed. 4. Process auditor's transfer in Example 3 1. Transfer all Available Unmatched Carryover out of the Deferred Maintenance Fund to the Unrestricted General Fund. Use excess RMA maximum contribution. Accrue in Use excess RMA contribution, if needed. 4. Process auditor's transfers in Use 50% of the Available Unmatched Carryover towards the Deferred Maintenance match. 2. Use local funds. Accrue 400,000 in Example 4 1. Use local funds only May 2008

10 Deferred Maintenance Certification Examples Assumptions 1. All examples will use the same Schedules A and B and Form 01 for and FY Deferred Maintenance Match Schedule A Estimated 92% (1) School District (2) (3) (4) (5) (6) Serrano Equalized Maximum Estimated RL ADA Category Certification Def Maint Amt. Apportionment FY Multiplier (Col. 2 X Col. 3) (Col. 4 X.005) (Col. 5 X.92) XYZ School District 19,100 7, ,318, , ,664 FY Deferred Maintenance Funds Schedule B (1) (2) (3) (4) (5) (6) FY 05/06 FY 05/06 FY 05/06 FY 05/06 FY 06/07 School District Unmatched Amount Available Received Available Carryover Certified Balance From State Unmatched Carryover (Col. 2 + Col. 3) (Col. 4 - Col. 5) XYZ School District 200, , , , , FY actual RMA contribution 4,300, FY amount budgeted for RMA purposes 4,453, FY amount expended in RMA account 3,500, May 2008

11 XYZ School District San Diego County July 1 Budget (Single Adoption) General Fund Unrestricted and Restricted Expenditures by Object Form 01 Description Resource Codes Object Codes Unrestricted (A) 2005/06 Estimated Actuals 2006/07 Budget Restricted (B) Total Fund col. A + B (C) Unrestricted (D) Restricted (E) Total Fund col. D + E (F) % Diff Column C & F A. REVENUES 1) Revenue Limit Sources ,488, ,455, ,943, ,426, ,534, ,961, % 2) Federal Revenue , ,130, ,388, , ,255, ,507, % 3) Other State Revenue ,600, ,355, ,955, ,203, ,003, ,206, % 4) Other Local Revenue ,152, ,612, ,765, ,198, ,214, ,413, % 5) TOTAL, REVENUES 98,499, ,553, ,053, ,080, ,007, ,088, % B. EXPENDITURES 1) Certificated Salaries ,678, ,578, ,256, ,496, ,732, ,229, % 2) Classified Salaries ,993, ,967, ,960, ,277, ,505, ,783, % 3) Employee Benefits ,439, ,291, ,731, ,660, ,147, ,808, % 4) Books and Supplies ,548, ,514, ,063, ,247, ,789, ,037, % 5) Services and Other Operating Expenditures ,453, ,866, ,319, ,112, ,911, ,023, % 6) Capital Outlay , , , , , , % 7) Other Outgo (excluding Transfers of Indirect/ Direct Support Costs) ,578, ,578, ,761, ,761, % 8) Transfers of Indirect/Direct Support Costs (2,218,095.00) 1,753, (464,373.00) (2,290,556.00) 1,819, (470,560.00) 1.3% 9) TOTAL, EXPENDITURES 94,727, ,131, ,858, ,419, ,019, ,439, % C. EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES BEFORE OTHER FINANCING SOURCES AND USES (A5 - B9) 3,772, (4,578,617.00) (805,932.00) 4,660, (7,012,084.00) (2,351,501.00) 191.8% D. OTHER FINANCING SOURCES/USES 1) Interfund Transfers a) Transfers In , , New b) Transfers Out , , ,401, , , ,451, % 2) Other Sources/Uses a) Sources % b) Uses % 3) Contributions (4,544,175.00) 4,544, (4,830,262.00) 4,830, % 4) TOTAL, OTHER FINANCING SOURCES/USES (5,161,445.00) 3,759, (1,401,944.00) (5,347,272.00) 3,995, (1,351,684.00) -3.6% Total Expenditures 141,439, Transfers Out 1,451, Total 142,891, ,891, X.03 3% Required RMA Contribution 4,286, ,891, X % RMA Contribution 3,572, May 2008

12 XYZ School District San Diego County July 1 Budget (Single Adoption) General Fund Unrestricted and Restricted Expenditures by Object Form /07 Estimated Actuals 2007/08 Budget Description Resource Codes Object Codes Unrestricted (A) Restricted (B) Total Fund col. A + B (C) Unrestricted (D) Restricted (E) Total Fund col. D + E (F) % Diff Column C & F A. REVENUES 1) Revenue Limit Sources ,426, ,516, ,943, ,265, ,099, ,365, % 2) Federal Revenue , ,192, ,444, , ,519, ,692, % 3) Other State Revenue ,203, ,816, ,019, ,351, ,981, ,333, % 4) Other Local Revenue ,198, ,329, ,528, ,283, ,600, ,884, % 5) TOTAL, REVENUES 102,080, ,855, ,935, ,074, ,201, ,275, % B. EXPENDITURES 1) Certificated Salaries ,497, ,612, ,110, ,211, ,097, ,308, % 2) Classified Salaries ,277, ,441, ,719, ,878, ,928, ,807, % 3) Employee Benefits ,661, ,832, ,493, ,740, ,457, ,198, % 4) Books and Supplies ,247, ,978, ,226, ,477, ,111, ,588, % 5) Services and Other Operating Expenditures ,112, ,587, ,699, ,753, ,578, ,332, % 6) Capital Outlay , , , , , , % 7) Other Outgo (excluding Transfers of Indirect/ Direct Support Costs) ,761, ,761, ,982, ,982, % 8) Transfers of Indirect/Direct Support Costs (2,112,710.00) 1,724, (387,948.00) (1,907,375.00) 1,502, (404,845.00) 4.4% 9) TOTAL, EXPENDITURES 97,599, ,300, ,899, ,501, ,785, ,286, % C. EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES BEFORE OTHER FINANCING SOURCES AND USES (A5 - B9) 4,481, (6,445,077.00) (1,964,037.00) 2,573, (8,583,493.00) (6,010,360.00) 206.0% D. OTHER FINANCING SOURCES/USES 1) Interfund Transfers a) Transfers In , , , , % b) Transfers Out , , ,407, , , ,173, % 2) Other Sources/Uses a) Sources % b) Uses % 3) Contributions (4,830,251.00) 4,830, (5,223,806.00) 5,223, % 4) TOTAL, OTHER FINANCING SOURCES/USES (5,347,261.00) 4,040, (1,307,010.00) (5,432,311.00) 4,359, (1,073,179.00) -17.9% Total Expenditures 147,286, Transfers Out 1,173, Total 148,459, ,459, X.03 3% Required RMA Contribution 4,453, ,459, X % RMA Contribution 3,711, ,453, ,711, Excess 742, May 2008

13 FY District Deferred Maintenance Certification Example 1 SECTION 1 AVAILABLE UNMATCHED CARRYOVER SECTION 2 DISTRICT MATCH TO DEFERRED MAINTENANCE 1. AVAILABLE UNMATCHED CARRYOVER (From Schedule B, Column 6) 200, Routine Restricted Maintenance Account excess transferred in (Resource 6205, Objects 8915 and/or 9311/9312. Must equal Section 3, Line 3) 536, OPTION A Amount transferred out of the Deferred Maintenance Fund to another fund. (AT#, dated, amount ) 2. Amount of Local Funds transferred into Deferred Maintenance for Matching Purposes (Resource 6205, Objects 8915 and/or 9311/9312) AT#, dated, AT#, dated, AT#, dated, 3. OPTION B Available amount from Section 1, Line 1 applied to FY match (Copy figure to Section 2, Line 3) 200, Amount of available unmatched carryover to be applied to FY district match (From Section 1, Line 3, Option B) 200, TOTAL OF OPTIONS A and B (Section 1, Line 2 + Line 3) 5. REMAINING AVAILABLE UNMATCHED BALANCE Amount to be carried forward to subsequent fiscal year. (Section 1, Line 1 minus Line 4) 200,000 SECTION 3 RMA TRANSFER TO DEFERRED MAINTENANCE SECTION 4 MISCELLANEOUS 536, TOTAL DISTRICT SHARE TO BE CERTIFIED FOR FY (Section 2, Line 1 + Line 2+ Line 3). Must be equal to or greater than Sch. A, Col , Report Total General Fund budgeted expenditures and other financing uses amount adopted for (From SACS Form 01, Total Expenditures + Transfers Out + Uses) 148,459, Report funds deposited in the Routine Restricted Maintenance Account (E.C ) in in excess of 2.5 percent that was used towards the district matching share. (Resource 8150, Objects 7615 and/or 9611/9612, AT#4156, dated 05/15/07 and/or JE# if accrued) Refer to example1b 2. Report funds deposited in the Routine Restricted Maintenance Account (E.C ) in in excess of 2.5 percent that was used towards the district matching share. (Resource 8150, Object 7615), AT#, dated 2. Report the 3 percent of the General Fund Budget amount required to be setaside for Routine Restricted Maintenance purposes for (Section 4, Line 1 times 3%) 4,453, Total Routine Restricted Maintenance Account transfer into Deferred Maintenance. (Section 3, Line 1 + Line 2. Copy figure to Section 2, Line 1). 536, Report the FY amount budgeted for Routine Restricted Maintenance purposes pursuant to E.C and ( Resource 8150, Objects 8980 and/or 8915) 4,453, Enter the actual amount expended in FY for Routine Restricted Maintenance purposes. (Resource 8150) 3,500,000 XYZ School District AUTHORIZED SIGNATURE DISTRICT Director of Accounting 10/1/2007 TITLE DATE Please return completed certification to Financial Accounting, Room 608 by October 31, May 2008

14 FY District Deferred Maintenance Certification Example 1a Instructions Section 1 refers to the unmatched funds from the previous year that may be carried forward and used towards this year's match, provided none of these funds were transferred out pursuant to E.C Line 1 From Schedule B, Column 6, FY 06/07 Available Unmatched Carryover. Line 2 Amount transferred out of the Deferred Maintenance Fund (Fund 14) to another fund pursuant to E.C Indicate Auditor's Transfer #, date and amount. Line 3 Amount from Section 1, Line 1 Available Unmatched Carryover, to be applied to the FY district match. Copy this figure to Section 2, Line 3. Line 4 Total of Section 1, Lines 2 and 3. Line 5 Remaining available unmatched balance to be carried to FY Section 1, Line 1 minus Line 4. Section 2 specifies the total district share to be used for the Deferred Maintenance match. Line 1 Line 2 Line 3 Amount of available unmatched carryover to be applied to the FY district match. From Section 1, Line 3 Option B. Line 4 Transfer from Routine Restricted Maintenance Account to be applied to Deferred Maintenance match. Complete Section 3 first. Must equal Section 3, Line 3. Amount of local funds transferred into Deferred Maintenance Fund (Fund 14) for district matching purposes. Indicate Auditor's Transfer #, date and amount. Total district share into Deferred Maintenance Fund (Fund 14) to be certified for FY Total of Section 2, Lines 1, 2 and 3. Must be equal to or greater than Schedule A, Column 5. If less, refer to EC (c) for reporting requirements. Section 3 specifies the transfer from Routine Restricted Maintenance Account (Restricted General Fund Resource 8150) into Deferred Maintenance Fund (Resource 6205) pursuant to E.C (b)(2)(A). Line 1 To calculate the amount in the RMA available to be transferred into Deferred Maintenance for FY , do the following steps: Step 1. FY actual RMA Contribution (Resource 8150, Objects 8980 and/or 8915). This cannot be less than the required 3% RMA contribution (SACS Form 01, Adopted Budget,Total Expenditures + Transfers Out + Uses times 3%). 4,300,000 Step 2. Calculate the 2.5% RMA contribution amount (SACS Form 01, Adopted Budget,Total Expenditures + Transfers Out + Uses times 2.5%). This amount must remain in the RMA. 3,572,288 Step 3. Contribution in excess of 2.5% (Section 3, Line 1, Step 1 minus Step 2). This is the maximum amount of RMA contribution available to be transferred to the Deferred Maintenance Fund for the required district match. 727,712 Step 4 RMA contribution applied to FY Deferred Maintenance match. N/A Step 5 Actual amount of RMA contribution transferred to the Deferred Maintenance Fund. This must be equal to or less than Section 3, Line 1, Step 3 less Step 4. If an auditor's transfer is not processed in FY , the amount that will be used for the Deferred Maintenance match must be accrued and an auditor's transfer must be processed in FY Indicate Auditor's Transfer #, date, amount and/or Journal Entry #. 536,592 Line 2 To calculate the amount in the RMA available to be transferred into Deferred Maintenance for FY , do the following steps: Step 1. Calculate the required 3% RMA contribution for FY (SACS Form 01, Adopted Budget,Total Expenditures + Transfers Out + Uses times 3%) OR the actual RMA adopted budget. To use this option, the transfer for at least the 3% RMA contribution must be processed. Step 2. Calculate the 2.5% RMA contribution amount (SACS Form 01, Adopted Budget,Total Expenditures + Transfers Out + Uses times 2.5%). This amount must remain in the RMA. N/A N/A Step 3. Contribution in excess of 2.5% (Section 3, Line 2, Step 1 minus Step 2). This is the maximum amount of RMA contribution available to be transferred to the Deferred Maintenance Fund for the required district match. N/A Step 4 Actual amount of RMA contribution transferred to the Deferred Maintenance Fund. This must be equal to or less than Section 3, Line 2, Step 3. Indicate Auditor's Transfer #, date and amount. N/A Line 3 Total RMA transfer into Deferred Maintenance for FY Total of Section 3, Lines 1 and 2. Section 4 requests budget information for FY and expenditure information from FY for the Routine Restricted Maintenance Account (Resource 8150). Line 1 Total General Fund adopted budget for FY to be used for RMA contribution calculation (SACS Form 01, Adopted Budget,Total Expenditures + Transfers Out + Uses). Line 2 Required 3% RMA contribution for FY (Section 4, Line 1 times 3%). RMA ending fund balance cannot be used towards next year's 3% requirement. Line 3 FY adopted revenue budget for RMA (Resource 8150, Objects 8980 and/or 8915). This cannot be less than Section 4, Line 2. Line 4 FY actual expenditures for RMA (Resource 8150, Objects ) May 2008

15 COUNTY OFFICE USE ONLY ATTENTION San Diego County Office of Education Auditor Date: ACCOUNTING SECTION Entered: Date: Example 1b (Posting Document) REQUISITION ON COUNTY AUDITOR Office of Educ. Date: 05/15/07 PAGE 1 of 1 FOR INTERFUND CASH TRANSFER Reference: A COUNTY AUDITOR USE ONLY FUND NO ACCOUNT NUMBER DIST. DISTRICT OR NO. FUND DEBIT CREDIT 9110 CASH NO. FUND NAME (No Post FA) Fund-Sub Resrce-Sub Goal Func-Sub Objt-Sub Sch Loc Cst PjYr 02 XYZ District , , NOTE: THE CALIFORNIA DEPARTMENT OF EDUCATION REQUIRES THIS TRANSFER TO BE MADE BY THE DATE SPECIFIED BY THE STATE ALLOCATION BOARD. FUND NO ACCOUNT NUMBER DIST DISTRICT OR NO. FUND DEBIT 9110 CASH CREDIT NO. FUND NAME (No Post FA) Fund-Sub Resrce-Sub Goal Func-Sub Objt-Sub Sch Loc Cst PjYr 02 XYZ District , , EXPLANATION: Examined, Approved, and Allowed TRANSFER FY DEFERRED MAINTENANCE MATCH FROM FY ROUTINE RESTRICTED MAINTENANCE ACCOUNT REF: FD 14 FR FD BY: BOARD APPROVAL DATE: MAY 11, Deputy Superintendent of Schools Requisition Authorized By: PHONE NUMBER: Date: 05/15/07 Deputy Auditor and Controller May 2008