Safe Work Method Statement (SWMS) Customising Instructions Note: To amend SWMS you must have MS Word installed on your computer
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1 Safe Work Method Statement (SWMS) Customising Instructions Note: To amend SWMS you must have MS Word installed on your computer Download and Save Your Documents Customising Your SWMS 1. Open your SWMS using MS Word. 2. Optional customisation includes: Cut and Paste your company logo into the header in place of the SafetyCulture logo. If you do not have a logo for your business just delete the SafetyCulture logo. Change the main colours of the tables to suit your company colours. 3. Complete the Company Details, Project Details and relevant worker consultation as demonstrated on the SWMS Sample. Making the SWMS task specific and site specific: Conduct a risk assessment of the task, identifying any additional site or task specific hazards. Enter this information in the appropriate section (e.g. Planning, Preparation, Operation). As an example: The Bobcat SWMS you intend using it near a dam. You must then identify specific hazards (such as the bobcat rolling over into water) and the specific controls you will put in place to prevent this from happening. Check the Risk Ratings are suitable using the Risk Assessment guide provided on the last page of the SWMS. Add the names of the people who will follow up on the controls to the Responsible Officer table. Print, laminate, display or simply incorporate into your existing Workplace Health and Safety management System. Consultation: Consult with your workers about the content of the SWMS, in particular the identified hazards and the specific controls selected for the site. Discuss the content via a toolbox or safety meeting with all concerned parties. Give consideration to any feedback provided to create further risk controls specific for your site or task. Employee Sign-Off, Storage & Review of SWMS: Provide all relevant persons with adequate training and supervision to ensure the SWMS will be followed. Have workers/employees sign-off that they have read and understood the SWMS. Ensure the latest copy of the SWMS is kept on the worksite to be viewed by relevant parties. Review the SWMS regularly. Monitor the work to ensure the SWMS is being followed. Document Name: Safe Work Method Statement (SWMS) SafetyCulture All Rights Reserved Page 1
2 Refer to Relevant Legislation and Codes of Practice (COP) For NSW, QLD, ACT, NT, SA, TAS, and WA your Relevant Legislation and COPs are already provided. For Victorian organisations you must replace the Codes of Practice with relevant Compliance Codes and COPs from the list below. Victorian Legislation Guide - current as at July 2015 OHS Act & Regulations: Victorian State Government (2013): Occupational Health and Safety Act 2004 Victorian State Government (2013): Occupational Health and Safety Regulations Compliance Codes: WorkSafe Victoria (2008): Compliance Code: Confined Spaces WorkSafe Victoria (2008): Compliance Code: Communicating OHS Across Languages WorkSafe Victoria (2008): Compliance Code: First Aid in the Workplace WorkSafe Victoria (2008): Compliance Code: Foundries WorkSafe Victoria (2008): Compliance Code: Managing Asbestos in Workplaces WorkSafe Victoria (2008): Compliance Code: Prevention of Falls in General Construction WorkSafe Victoria (2008): Compliance Code: Removing Asbestos in Workplaces WorkSafe Victoria (2008): Compliance Code: Workplace Amenities and Work Environment Codes of Practice: WorkSafe Victoria (1990): Code of Practice: No. 13: Building and Construction Workplaces WorkSafe Victoria (1991): Code of Practice: No. 14: Demolition WorkSafe Victoria (1998): Code of Practice: No. 14: Demolition (Amendment No. 1) WorkSafe Victoria (2000): Code of Practice: No. 25: Manual Handling WorkSafe Victoria (1995): Code of Practice: No. 19: Plant WorkSafe Victoria (1998): Code of Practice: No. 23: Plant (Amendment No. 1) WorkSafe Victoria (2004): Code of Practice: No. 29: Prevention of Falls in Housing Construction WorkSafe Victoria (1998): Code of Practice: No. 8: Safety Precautions in Trench Operations Risk Assessment Matrix (The final page of SWMS) The reference shows HB 436:2004 is a Superseded document and has been replaced by SA/SNZ HB 436: Document Name: Safe Work Method Statement (SWMS) SafetyCulture All Rights Reserved Page 2
3 If you need to modify the PPE we have the icons for you to add if needed. Foot Hearing High Visibility Head Eye Face Hand Protective Clothing Breathing Sun For your convenience we have an example below to demonstrate the filling out of your SWMS making it specific to your organisation. Note: For purposes of the example pages have been removed. SWMS Example Key Green Highlights = Information to be filled out by you. Blue Highlights = Information to be deleted by you if you feel it necessary If you require any further assistance, please call our Customer Care Team on Regards The SafetyCulture Team. Document Name: Safe Work Method Statement (SWMS) SafetyCulture All Rights Reserved Page 3
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