COLCHESTER SCHOOL DISTRICT

Transcription

1 COLCHESTER SCHOOL DISTRICT Amy Minor, Superintendent of Schools George A. Trieb, Jr., Business Manager Carrie A. Lutz, Director of Special Education Gwendolyn Carmolli, Director of Curriculum Internet Address: Administrative Offices, 125 Laker Lane P.O. Box 27, Colchester, VT Phone (802) Fax (802) Dear Substitute, SUBSTITUTE INFORMATION Thank you for your interest in becoming a substitute with the Colchester School District! In each of our schools, we have a daily need to replace teachers and support staff who are absent because of illness, personal business, or professional growth. Attracting well-qualified substitutes, supporting them as they get to know our schools, and calling them to return on a regular basis enables our district to deliver quality instructional programs to all students every day. OUR PROGRAM: Colchester School District is committed to providing a rigorous, differentiated and engaging learning environment for all of our students. Classrooms throughout the district follow grade level curriculum and assessments that are based on our state standards. This curriculum is then differentiated for students based to best meet student needs and encourage students to be engage in learning. All students with identified disabilities receive instructional support services. These services include: classroom accommodations, curriculum adaptations, individualized instruction, speech and language therapy, counseling, physical therapy, intensive academic/social support, consultation, individual tutoring, behavior management, psychological intervention, and referral to other specialists or programs outside our district. An Essential Early Education (EEE) program provides services to children aged 3-5 who demonstrate significant developmental delays. In addition, Colchester offers a Title I program in language arts and math in grades K-5, and an English as a Second Language (ESL) program to all eligible students. OUR HIRING PROCESS: Applications for substitute teaching may be obtained and returned to our Administrative Office on Laker Lane. A complete substitute packet must include: an Application for Substituting, Form W-4, Form I-9, VT Declaration of Health Care form, VT Human Services Agency background check, a criminal records check (which includes fingerprinting), and a current résumé (optional). Upon receipt of a COMPLETE application packet, an applicant s name is added to our sub list, which is disseminated to building principals. Substitutes are encouraged to visit the schools where s/he would like to work. OUR SUBBING PROCESS: Substitutes may know in advance of assignments. Sometimes, sudden illness or an unexpected personal issue necessitates calling a sub quite early on the day needed. When you arrive at school, report to the office to receive instructions for the day. Teachers are required to maintain a current substitute folder; so teacher substitutes should find things in good order. When you leave, we ask you to submit a report of the day. We hope you will tell the teacher and principal what the students accomplished and what, if anything, might have made your day better. PAYROLL INFORMATION: Short-term (daily) teacher substitutes shall be defined as any substitute assignment that is 30 consecutive days or less for the same (or different) teacher absence. Short-term substitutes are compensated on a graduated scale based on days of service in any of our schools. The Superintendent or his/her designee will track the days of service. Days of service do not need to be consecutive. Number of service days carry over from year to year. Day 1-5 $90.00 Day 6-15 $ Day 16+ $110.00

2 Licensed substitutes shall be paid at a rate of $ per day from day one. Licensed substitutes shall include those who hold a current teaching license in the State of Vermont or any state in which the Vermont Agency of Education has signed an interstate reciprocity contract. A copy of the license is required. Long-term teacher substitutes shall be defined as any substitute assignment that exceeds 30 consecutive days for the same teacher absence. Long-term substitute teachers will assume the duties of the teacher while he/she is on a leave. The long-term substitute must hold a valid Vermont teaching license and endorsement to qualify. The long-term substitute will be paid at a per diem rate based on the substitute s place on the salary scale up to BA Step 5. If the long-term substitute has been paid a daily rate while the employee s leave of absence was in process of approval, the long-term substitute will be compensated retroactively. Nurse substitutes shall be defined as any nurse substitute assignment that is 30 consecutive days or less for the same (or different) nurse absence. Nurse substitutes will be paid at the rate of $ per day. All nurse substitutes must be a licensed RN and provide a copy of licensure prior to substituting. Support staff substitutes are paid according to the base rate of the position for which s/he is substituting. Support staff positions include paraeducators, interventionists, technology, non-instructional aides, bus/van drivers, clerical, administrative assistants, food service, maintenance, and custodial positions. Support staff substitute rates may be found on the Colchester website at under Staff & HR, Human Resources, Employment Opportunities. Human Resource Office: Erin Dye, HR Coordinator erin.dye@colchestersd.org Katie Roth, HR Generalist katie.roth@colchestersd.org Payroll Office: Jessica Phelan, Staff Account/Payroll jessica.phelan@colchestersd.org COLCHESTER SCHOOLS Colchester High School Principal: Heather Baron 131 Laker Lane, P.O. Box 900 Grades 9-12 Colchester, VT Phone Fax Classes Start: 7:45 a.m. Dismissal 2:20 p.m. Colchester Middle School Principal: Michele Coté 425 Blakely Road, P.O. Box 30 Grades 6-8 Colchester, VT Phone Fax Classes Start: 7:25 a.m. Dismissal 2:10 p.m. Malletts Bay School Principal: Julie Benay 609 Blakely Road, P.O. Box 28 Grades 3-5 & EEE Program Colchester, VT Phone Fax Classes Start: 8:30 a.m. Dismissal 3:00 p.m. Union Memorial School Principal: Chris Antonicci 253 Main Street, P.O. Box 48 Grades K-2 Colchester, VT Phone Fax Classes Start: 8:30 a.m. Dismissal 3:00 p.m. Porters Point School Principal: Carolyn Millham 490 Porters Point Road, P.O. Box 32 Grades K-2 Colchester, VT Phone Fax Classes Start: 8:15 a.m. Dismissal 2:45 p.m. Revised 7/14/2016 Colchester School District is an Equal Opportunity Employer and Maintains a Smoke-Free Environment

3 COLCHESTER SCHOOL DISTRICT APPLICATION FOR SUBSTITUTING Administrative Offices, 125 Laker Lane P.O. Box 27, Colchester, VT Phone (802) Fax (802) Name: Telephone No.: Mailing Address: Address: Check the position(s) you would like to substitute: Teacher Support Staff Nurse* *Attach copy of nursing license. If support staff, check area of interest(s): Clerical Paraeducator Food Service Custodial/Maintenance If teacher, list subject preference: Do you presently hold a teaching license? Yes* No (*If yes, please attach a copy of the license.) School Preference: (please check) Weekly Availability: (please check) Colchester High School (Grades 9-12) Monday Colchester Middle School (Grades 6-8) Tuesday Malletts Bay School (Grades 3-5) Wednesday Porters Point School (Grades K-2) Thursday Preschool at Malletts Bay School Friday Union Memorial School (Grades K-2) High School(s) EDUCATION AND TRAINING Address of School No. of years attended Did you graduate? Degree/Subject(s) Studied College(s) Other Additional training, skills, and/or qualifications you would like us to consider: NOTE: Your name will be placed on our substitute list only after all necessary forms/reference checks have been completed and the district approves your application. (over)

4 EMPLOYMENT HISTORY (START WITH MOST RECENT EMPLOYER) COMPANY NAME: ADDRESS: START DATE (mm/yy): CURRENT POSITION: NAME OF SUPERVISOR: RESPONSIBILITIES: END DATE (mm/yy): CURRENT SALARY/RATE: TELEPHONE: REASON FOR LEAVING: COMPANY NAME: ADDRESS: START DATE (mm/yy): CURRENT POSITION: NAME OF SUPERVISOR: RESPONSIBILITIES: END DATE (mm/yy): CURRENT SALARY/RATE: TELEPHONE: REASON FOR LEAVING: COMPANY NAME: ADDRESS: START DATE (mm/yy): CURRENT POSITION: NAME OF SUPERVISOR: RESPONSIBILITIES: END DATE (mm/yy): CURRENT SALARY/RATE: TELEPHONE: REASON FOR LEAVING:

5 Please circle the appropriate response and provide details as requested. A Yes answer to one or more questions below does not necessarily eliminate you from employment consideration. Have you ever resigned from a prior position after a complaint had been received against you or your conduct was YES NO under investigation or review? Have you ever been disciplined, discharged, or asked to resign from a prior position? YES NO Has your contract in a prior position ever been non-renewed? YES NO Have you ever not been nominated for re-employment in a prior position or ever had your nomination for reemployment not be approved? YES Have you ever had a professional license or certificate suspended or revoked in any state, or have you ever YES voluntarily surrendered, temporarily or permanently, a professional license or certificate in any state? If you answered YES to any of the questions above, please fully explain the circumstances (continue on additional paper, if needed). NO NO Vermont State Law requires criminal record background checks for all prospective district employees. The process involves obtaining fingerprints and filing a Request for Criminal Record Check authorizing a background investigation from the Vermont Criminal Information Center, FBI, and other states in which you lived and/or worked. It also reserves the right to conduct further employment investigations, which may include a review of motor vehicle records and interviews with previous employers. Responding positively will not necessarily exclude you from employment consideration. PLEASE READ CAREFULLY APPLICANT'S CERTIFICATION AND AGREEMENT I hereby certify that all information given on this Application for Substituting and any attached résumé/document(s) is true and complete to the best of my knowledge. I further understand that should I falsify or intentionally omit information it may be grounds for termination should the District employ me. This application is neither a contract nor a guarantee of employment. If employed, I also understand that although my employment may commence prior to the completion of the criminal/abuse record check process, continued employment with the District would be contingent upon satisfactory results. I authorize investigation of all statements contained herein. I also give permission to the employers listed on my application/résumé and any other attachments to provide to you any and all information concerning my employment and any other pertinent information they may have. I agree to release all parties from all liability for any damage that may result from furnishing such information to you. I understand that, if offered the position, I will be required to verify my employment eligibility as required by law, including the completion of an I-9 Form. SIGNATURE: DATE: Colchester School District (CSD) is an Equal Opportunity Employer. Consistent with state and federal laws, CSD policy prohibits discrimination on the basis of race, color, ancestry, religion, gender, gender identity, age, marital or civil union status, national origin, sexual orientation, place of birth, citizenship, veteran status, disability, HIV Status, genetic information or any other protected class as defined and required by state or federal laws

6 Form W-4 (2017) Purpose. Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes. Exemption from withholding. If you are exempt, complete only lines 1, 2, 3, 4, and 7 and sign the form to validate it. Your exemption for 2017 expires February 15, See Pub. 505, Tax Withholding and Estimated Tax. Note: If another person can claim you as a dependent on his or her tax return, you can t claim exemption from withholding if your total income exceeds $1,050 and includes more than $350 of unearned income (for example, interest and dividends). Exceptions. An employee may be able to claim exemption from withholding even if the employee is a dependent, if the employee: Is age 65 or older, Is blind, or Will claim adjustments to income; tax credits; or itemized deductions, on his or her tax return. The exceptions don t apply to supplemental wages greater than $1,000,000. Basic instructions. If you aren t exempt, complete the Personal Allowances Worksheet below. The worksheets on page 2 further adjust your withholding allowances based on itemized deductions, certain credits, adjustments to income, or two-earners/multiple jobs situations. Complete all worksheets that apply. However, you may claim fewer (or zero) allowances. For regular wages, withholding must be based on allowances you claimed and may not be a flat amount or percentage of wages. Head of household. Generally, you can claim head of household filing status on your tax return only if you are unmarried and pay more than 50% of the costs of keeping up a home for yourself and your dependent(s) or other qualifying individuals. See Pub. 501, Exemptions, Standard Deduction, and Filing Information, for information. Tax credits. You can take projected tax credits into account in figuring your allowable number of withholding allowances. Credits for child or dependent care expenses and the child tax credit may be claimed using the Personal Allowances Worksheet below. See Pub. 505 for information on converting your other credits into withholding allowances. Nonwage income. If you have a large amount of nonwage income, such as interest or dividends, consider making estimated tax payments using Form 1040-ES, Estimated Tax for Individuals. Otherwise, you may owe additional tax. If you have pension or annuity income, see Pub. 505 to find out if you should adjust your withholding on Form W-4 or W-4P. Two earners or multiple jobs. If you have a working spouse or more than one job, figure the total number of allowances you are entitled to claim on all jobs using worksheets from only one Form W-4. Your withholding usually will be most accurate when all allowances are claimed on the Form W-4 for the highest paying job and zero allowances are claimed on the others. See Pub. 505 for details. Nonresident alien. If you are a nonresident alien, see Notice 1392, Supplemental Form W-4 Instructions for Nonresident Aliens, before completing this form. Check your withholding. After your Form W-4 takes effect, use Pub. 505 to see how the amount you are having withheld compares to your projected total tax for See Pub. 505, especially if your earnings exceed $130,000 (Single) or $180,000 (Married). Future developments. Information about any future developments affecting Form W-4 (such as legislation enacted after we release it) will be posted at Personal Allowances Worksheet (Keep for your records.) A Enter 1 for yourself if no one else can claim you as a dependent A You re single and have only one job; or B Enter 1 if: You re married, have only one job, and your spouse doesn t work; or... B { } Your wages from a second job or your spouse s wages (or the total of both) are $1,500 or less. C Enter 1 for your spouse. But, you may choose to enter -0- if you are married and have either a working spouse or more than one job. (Entering -0- may help you avoid having too little tax withheld.) C D Enter number of dependents (other than your spouse or yourself) you will claim on your tax return D E Enter 1 if you will file as head of household on your tax return (see conditions under Head of household above).. E F Enter 1 if you have at least $2,000 of child or dependent care expenses for which you plan to claim a credit... F (Note: Do not include child support payments. See Pub. 503, Child and Dependent Care Expenses, for details.) G Child Tax Credit (including additional child tax credit). See Pub. 972, Child Tax Credit, for more information. If your total income will be less than $70,000 ($100,000 if married), enter 2 for each eligible child; then less 1 if you have two to four eligible children or less 2 if you have five or more eligible children. If your total income will be between $70,000 and $84,000 ($100,000 and $119,000 if married), enter 1 for each eligible child. G H Add lines A through G and enter total here. (Note: This may be different from the number of exemptions you claim on your tax return.) H { If you plan to itemize or claim adjustments to income and want to reduce your withholding, see the Deductions For accuracy, and Adjustments Worksheet on page 2. complete all If you are single and have more than one job or are married and you and your spouse both work and the combined worksheets earnings from all jobs exceed $50,000 ($20,000 if married), see the Two-Earners/Multiple Jobs Worksheet on page 2 that apply. to avoid having too little tax withheld. If neither of the above situations applies, stop here and enter the number from line H on line 5 of Form W-4 below. Separate here and give Form W-4 to your employer. Keep the top part for your records. Employee s Withholding Allowance Certificate Form W-4 Department of the Treasury Whether you are entitled to claim a certain number of allowances or exemption from withholding is Internal Revenue Service subject to review by the IRS. Your employer may be required to send a copy of this form to the IRS. 1 Your first name and middle initial Last name OMB No Your social security number Home address (number and street or rural route) City or town, state, and ZIP code 3 Single Married Married, but withhold at higher Single rate. Note: If married, but legally separated, or spouse is a nonresident alien, check the Single box. 4 If your last name differs from that shown on your social security card, check here. You must call for a replacement card. 5 Total number of allowances you are claiming (from line H above or from the applicable worksheet on page 2) 5 6 Additional amount, if any, you want withheld from each paycheck $ 7 I claim exemption from withholding for 2017, and I certify that I meet both of the following conditions for exemption. Last year I had a right to a refund of all federal income tax withheld because I had no tax liability, and This year I expect a refund of all federal income tax withheld because I expect to have no tax liability. If you meet both conditions, write Exempt here Under penalties of perjury, I declare that I have examined this certificate and, to the best of my knowledge and belief, it is true, correct, and complete. Employee s signature (This form is not valid unless you sign it.) Date 8 Employer s name and address (Employer: Complete lines 8 and 10 only if sending to the IRS.) 9 Office code (optional) 10 Employer identification number (EIN) For Privacy Act and Paperwork Reduction Act Notice, see page 2. Cat. No Q Form W-4 (2017)

7 Form W-4 (2017) Page 2 Deductions and Adjustments Worksheet Note: Use this worksheet only if you plan to itemize deductions or claim certain credits or adjustments to income. 1 Enter an estimate of your 2017 itemized deductions. These include qualifying home mortgage interest, charitable contributions, state and local taxes, medical expenses in excess of 10% of your income, and miscellaneous deductions. For 2017, you may have to reduce your itemized deductions if your income is over $313,800 and you re married filing jointly or you re a qualifying widow(er); $287,650 if you re head of household; $261,500 if you re single, not head of household and not a qualifying widow(er); or $156,900 if you re married filing separately. See Pub. 505 for details $ $12,700 if married filing jointly or qualifying widow(er) 2 Enter: $9,350 if head of household $ { } $6,350 if single or married filing separately 3 Subtract line 2 from line 1. If zero or less, enter $ 4 Enter an estimate of your 2017 adjustments to income and any additional standard deduction (see Pub. 505) 4 $ 5 Add lines 3 and 4 and enter the total. (Include any amount for credits from the Converting Credits to Withholding Allowances for 2017 Form W-4 worksheet in Pub. 505.) $ 6 Enter an estimate of your 2017 nonwage income (such as dividends or interest) $ 7 Subtract line 6 from line 5. If zero or less, enter $ 8 Divide the amount on line 7 by $4,050 and enter the result here. Drop any fraction Enter the number from the Personal Allowances Worksheet, line H, page Add lines 8 and 9 and enter the total here. If you plan to use the Two-Earners/Multiple Jobs Worksheet, also enter this total on line 1 below. Otherwise, stop here and enter this total on Form W-4, line 5, page 1 10 Two-Earners/Multiple Jobs Worksheet (See Two earners or multiple jobs on page 1.) Note: Use this worksheet only if the instructions under line H on page 1 direct you here. 1 Enter the number from line H, page 1 (or from line 10 above if you used the Deductions and Adjustments Worksheet) 1 2 Find the number in Table 1 below that applies to the LOWEST paying job and enter it here. However, if you are married filing jointly and wages from the highest paying job are $65,000 or less, do not enter more than If line 1 is more than or equal to line 2, subtract line 2 from line 1. Enter the result here (if zero, enter -0- ) and on Form W-4, line 5, page 1. Do not use the rest of this worksheet Note: If line 1 is less than line 2, enter -0- on Form W-4, line 5, page 1. Complete lines 4 through 9 below to figure the additional withholding amount necessary to avoid a year-end tax bill. 4 Enter the number from line 2 of this worksheet Enter the number from line 1 of this worksheet Subtract line 5 from line Find the amount in Table 2 below that applies to the HIGHEST paying job and enter it here $ 8 Multiply line 7 by line 6 and enter the result here. This is the additional annual withholding needed.. 8 $ 9 Divide line 8 by the number of pay periods remaining in For example, divide by 25 if you are paid every two weeks and you complete this form on a date in January when there are 25 pay periods remaining in Enter the result here and on Form W-4, line 6, page 1. This is the additional amount to be withheld from each paycheck 9 $ Table 1 Table 2 Married Filing Jointly All Others Married Filing Jointly All Others If wages from LOWEST paying job are Enter on line 2 above $0 - $7, ,001-14, ,001-22, ,001-27, ,001-35, ,001-44, ,001-55, ,001-65, ,001-75, ,001-80, ,001-95, , , , , , , , , ,001 and over 15 If wages from LOWEST paying job are Enter on line 2 above $0 - $8, ,001-16, ,001-26, ,001-34, ,001-44, ,001-70, ,001-85, , , , , , , ,001 and over 10 Privacy Act and Paperwork Reduction Act Notice. We ask for the information on this form to carry out the Internal Revenue laws of the United States. Internal Revenue Code sections 3402(f)(2) and 6109 and their regulations require you to provide this information; your employer uses it to determine your federal income tax withholding. Failure to provide a properly completed form will result in your being treated as a single person who claims no withholding allowances; providing fraudulent information may subject you to penalties. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation; to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their tax laws; and to the Department of Health and Human Services for use in the National Directory of New Hires. We may also disclose this information to other countries under a tax treaty, to federal and state agencies to enforce federal nontax criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. If wages from HIGHEST paying job are Enter on line 7 above $0 - $75,000 $610 75, ,000 1, , ,000 1, , ,000 1, , ,000 1, ,001 and over 1,600 If wages from HIGHEST paying job are Enter on line 7 above $0 - $38,000 $610 38,001-85,000 1,010 85, ,000 1, , ,000 1, ,001 and over 1,600 You are not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number. Books or records relating to a form or its instructions must be retained as long as their contents may become material in the administration of any Internal Revenue law. Generally, tax returns and return information are confidential, as required by Code section The average time and expenses required to complete and file this form will vary depending on individual circumstances. For estimated averages, see the instructions for your income tax return. If you have suggestions for making this form simpler, we would be happy to hear from you. See the instructions for your income tax return.

8 Employment Eligibility Verification Department of Homeland Security U.S. Citizenship and Immigration Services USCIS Form I-9 OMB No Expires 08/31/2019 START HERE: Read instructions carefully before completing this form. The instructions must be available, either in paper or electronically, during completion of this form. Employers are liable for errors in the completion of this form. ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) an employee may present to establish employment authorization and identity. The refusal to hire or continue to employ an individual because the documentation presented has a future expiration date may also constitute illegal discrimination. Section 1. Employee Information and Attestation (Employees must complete and sign Section 1 of Form I-9 no later than the first day of employment, but not before accepting a job offer.) Last Name (Family Name) First Name (Given Name) Middle Initial Other Last Names Used (if any) Address (Street Number and Name) Apt. Number City or Town State ZIP Code Date of Birth (mm/dd/yyyy) U.S. Social Security Number - - Employee's Address Employee's Telephone Number I am aware that federal law provides for imprisonment and/or fines for false statements or use of false documents in connection with the completion of this form. I attest, under penalty of perjury, that I am (check one of the following boxes): 1. A citizen of the United States 2. A noncitizen national of the United States (See instructions) 3. A lawful permanent resident (Alien Registration Number/USCIS Number): 4. An alien authorized to work until (expiration date, if applicable, mm/dd/yyyy): Some aliens may write "N/A" in the expiration date field. (See instructions) Aliens authorized to work must provide only one of the following document numbers to complete Form I-9: An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number. QR Code - Section 1 Do Not Write In This Space 1. Alien Registration Number/USCIS Number: OR 2. Form I-94 Admission Number: OR 3. Foreign Passport Number: Country of Issuance: Signature of Employee Today's Date (mm/dd/yyyy) Preparer and/or Translator Certification (check one): I did not use a preparer or translator. A preparer(s) and/or translator(s) assisted the employee in completing Section 1. (Fields below must be completed and signed when preparers and/or translators assist an employee in completing Section 1.) I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my knowledge the information is true and correct. Signature of Preparer or Translator Today's Date (mm/dd/yyyy) Last Name (Family Name) First Name (Given Name) Address (Street Number and Name) City or Town State ZIP Code Employer Completes Next Page Form I-9 07/17/17 N Page 1 of 3

9 Employment Eligibility Verification Department of Homeland Security U.S. Citizenship and Immigration Services USCIS Form I-9 OMB No Expires 08/31/2019 Section 2. Employer or Authorized Representative Review and Verification (Employers or their authorized representative must complete and sign Section 2 within 3 business days of the employee's first day of employment. You must physically examine one document from List A OR a combination of one document from List B and one document from List C as listed on the "Lists of Acceptable Documents.") Employee Info from Section 1 Last Name (Family Name) First Name (Given Name) M.I. Citizenship/Immigration Status List A OR List B AND List C Identity and Employment Authorization Identity Employment Authorization Document Title Document Title Document Title Issuing Authority Document Number Issuing Authority Document Number Issuing Authority Document Number Expiration Date (if any)(mm/dd/yyyy) Expiration Date (if any)(mm/dd/yyyy) Expiration Date (if any)(mm/dd/yyyy) Document Title Issuing Authority Document Number Additional Information QR Code - Sections 2 & 3 Do Not Write In This Space Expiration Date (if any)(mm/dd/yyyy) Document Title Issuing Authority Document Number Expiration Date (if any)(mm/dd/yyyy) Certification: I attest, under penalty of perjury, that (1) I have examined the document(s) presented by the above-named employee, (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative Today's Date (mm/dd/yyyy) Title of Employer or Authorized Representative Last Name of Employer or Authorized Representative First Name of Employer or Authorized Representative Employer's Business or Organization Name Employer's Business or Organization Address (Street Number and Name) City or Town State ZIP Code Section 3. Reverification and Rehires (To be completed and signed by employer or authorized representative.) A. New Name (if applicable) B. Date of Rehire (if applicable) Last Name (Family Name) First Name (Given Name) Middle Initial Date (mm/dd/yyyy) C. If the employee's previous grant of employment authorization has expired, provide the information for the document or receipt that establishes continuing employment authorization in the space provided below. Document Title Document Number Expiration Date (if any) (mm/dd/yyyy) I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the employee presented document(s), the document(s) I have examined appear to be genuine and to relate to the individual. Signature of Employer or Authorized Representative Today's Date (mm/dd/yyyy) Name of Employer or Authorized Representative Form I-9 07/17/17 N Page 2 of 3

10 LISTS OF ACCEPTABLE DOCUMENTS All documents must be UNEXPIRED Employees may present one selection from List A or a combination of one selection from List B and one selection from List C. LIST A Documents that Establish Both Identity and Employment Authorization LIST C Documents that Establish Employment Authorization OR LIST B Documents that Establish Identity AND 1. U.S. Passport or U.S. Passport Card 2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) 3. Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machinereadable immigrant visa 4. Employment Authorization Document that contains a photograph (Form I-766) 5. For a nonimmigrant alien authorized to work for a specific employer because of his or her status: a. Foreign passport; and b. Form I-94 or Form I-94A that has the following: (1) The same name as the passport; and (2) An endorsement of the alien's nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. 6. Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI 1. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 3. School ID card with a photograph 4. Voter's registration card 5. U.S. Military card or draft record 6. Military dependent's ID card 7. U.S. Coast Guard Merchant Mariner Card 8. Native American tribal document 9. Driver's license issued by a Canadian government authority For persons under age 18 who are unable to present a document listed above: 10. School record or report card 11. Clinic, doctor, or hospital record 12. Day-care or nursery school record 1. A Social Security Account Number card, unless the card includes one of the following restrictions: (1) NOT VALID FOR EMPLOYMENT (2) VALID FOR WORK ONLY WITH INS AUTHORIZATION (3) VALID FOR WORK ONLY WITH DHS AUTHORIZATION 2. Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240) 3. Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal 4. Native American tribal document 5. U.S. Citizen ID Card (Form I-197) 6. Identification Card for Use of Resident Citizen in the United States (Form I-179) 7. Employment authorization document issued by the Department of Homeland Security Examples of many of these documents appear in Part 13 of the Handbook for Employers (M-274). Refer to the instructions for more information about acceptable receipts. Form I-9 07/17/17 N Page 3 of 3

11 COLCHESTER SCHOOL DISTRICT Amy Minor, Superintendent of Schools George A. Trieb, Jr., Business Manager Carrie A. Lutz, Director of Special Education Gwendolyn Carmolli, Director of Curriculum Internet Address: Administrative Offices, 125 Laker Lane P.O. Box 27, Colchester, VT Phone (802) Fax (802) CRIMINAL RECORD CHECK FINGERPRINTING According to Vermont State law, you are required to complete this fingerprint process because you may have unsupervised contact with students. In an effort to implement this process, all employees, substitutes, student teachers, coaches, extracurricular volunteers, and contractors who work or volunteer for Colchester School District are required to fulfill the following obligations. PLEASE FOLLOW THE PROCEDURE BELOW IN ORDER TO GET FINGERPRINTED IN AN ACCURATE AND TIMELY MANNER Schedule your appointment by contacting: COLCHESTER POLICE DEPARTMENT By Appointment Only Phone: (802) Blakely Road Colchester, VT BEFORE you go to your appointment: Please visit Colchester School District at 125 Laker Lane. The Fingerprint Authorization Certificate must be signed by a school official. Bring to your appointment: The signed Fingerprint Authorization Certificate and Two forms of identification, one of which must be a current (unexpired) photo driver s (or non-driver s) license, passport, or military ID; Examine your fingers prior to making an appointment with the Identification Center. If they are badly chapped, cracked, dry, lacerated, or injured, it will be difficult to obtain an acceptable set of fingerprints. If any of these conditions describe your fingers, you should apply hand cream several times a day to your skin prior to your appointment. Following your appointment: A COPY of your Fingerprint Authorization Certificate must be returned to Colchester School District. We thank you in advance for understanding our need to ensure a safe environment for our children, and our support of Vermont s Criminal Information Center efforts on behalf of public schools. Please read the back of this sheet for information regarding the maintenance and destruction of criminal record check information. Feel free to contact Erin in Human Resources at or via at erin.dye@colchestersd.org if you have any questions regarding the fingerprinting process. Revised 7/19/2017 (over)

12 COLCHESTER SCHOOL DISTRICT Maintenance and Destruction of Criminal Record Check Information Criminal records and criminal record information obtained through background investigations will be treated as confidential. They will be disclosed only to those persons specifically designated by state or federal law. Criminal history logs, release forms and criminal record information will be maintained for three calendar years according the district s user agreement with the Vermont Criminal Information Center (VCIC). After the threeyear retention period, the record information and logs will be maintained or destroyed as follows: If the person authorizes maintenance of the information and the information is a notice of no criminal record, the information will be securely maintained by the district indefinitely; If the person authorizes maintenance of the information and the information is a criminal record or notice of the existence of a criminal record, the information will be sent by the Superintendent to the Commissioner of Education for secure maintenance in the central records repository; If the person does not authorize maintenance of the information, the Superintendent shall destroy the information in accordance with the user agreement. In order to authorize maintenance of the record beyond the three-year retention period, the person subject to the check must submit a request in writing before the end of the three-year retention period. Written request must include: name, date of birth, social security number, signature, date of request and requested period of retention. Written requests must be sent to the Colchester School District, Administrative Office, Attn: Human Resources, P.O. Box 27, Colchester, VT

13 COLCHESTER SCHOOL DISTRICT Amy Minor, Superintendent of Schools George A. Trieb, Jr., Business Manager Carrie A. Lutz, Director of Special Education Gwendolyn Carmolli, Director of Curriculum Internet Address: Administrative Offices, 125 Laker Lane P.O. Box 27, Colchester, VT Phone (802) Fax (802) VERMONT CRIMINAL INFORMATION CENTER FINGERPRINT AUTHORIZATION CERTIFICATE 45 State Drive, Waterbury, VT *** APPLICANT: You must bring this certificate with you to your fingerprinting appointment. Identification Center staff WILL NOT submit your fingerprints to VCIC for processing without this form. *** Agency Code: REASON FINGERPRINTED: Adoption X Education NCPA Employment NCPA Volunteer Secretary of State NAME: Last First Middle MAIDEN/OTHER NAMES: DOB: SSN: GENDER: FEMALE MALE PLACE OF BIRTH: Town State Country TELEPHONE NUMBER: In addition to Vermont, I have resided or been employed in the following states: (If applicable, circle appropriate states). AL CO DE GA HI ID IL IN IA KY LA MD MA MN MS MO MT NB(NE) NV NH NM OH OR PA RI SC TN UT WV WY Applicant Signature: I certify that the above applicant has appeared before me and paid his or her criminal record check fee. I understand that the Department of Public Safety will bill my agency for this record check. Our agency is responsible for paying the record check fee. I understand that the Department of Public Safety will bill my agency for this record check. Agency Staff Signature: Date: IDENTIFICATION CENTER USE ONLY: TVT: Date Printed: IDENT CENTER STAFF Mail these forms to: VCIC 45 State Drive, Waterbury, VT Attn: Criminal Record Check Program Revised 5/1/2017

14 COLCHESTER SCHOOL DISTRICT Amy Minor, Superintendent of Schools George A. Trieb, Jr., Business Manager Carrie A. Lutz, Director of Special Education Gwendolyn Carmolli, Director of Curriculum Internet Address: Administrative Offices, 125 Laker Lane P.O. Box 27, Colchester, VT Phone (802) Fax (802) Initial Request REQUEST FOR CRIMINAL RECORD CHECK Request for Secondary Dissemination from: (name of school that completed original record check) TYPE OR PRINT LEGIBLY 1. APPLICANT: Last First Middle 2. MAIDEN/OTHER NAMES: 3. GENDER: FEMALE MALE 4. RACE: 5. SOCIAL SECURITY NUMBER: 6. PLACE OF BIRTH: 7. DATE OF BIRTH: Town/City State Country Month Day Year 8. TELEPHONE NUMBER: / Area Code Number 9. CURRENT ADDRESS: Street Address/P.O. Box Town/City State Zip Code RELEASE I,, hereby acknowledge and agree to a check of any record of criminal convictions as per VSA, Title 16, Chapter 5, Subchapter 4 which may be maintained by the Vermont Crime Information Center, the criminal record repositories of other states where I have been employer and/or resided, and the FBI. In addition to Vermont, I have resided or been employed in the following states: I understand that the results of such check(s) will be made available to the Colchester School District for use in reviewing my suitability for employment. I further understand that within 30 days of receiving the results of the record check, I have a right to appeal the findings to the Vermont Criminal Information Center, Department of Public Safety, 45 State Drive, Waterbury, VT Signature of Applicant: Date: Identity Verified by: Date: Title: (OVER) Revised 07/19/16

15 COLCHESTER SCHOOL DISTRICT RELEASE FOR SUBSCRIPTION SERVICE Pursuant to Title 16, Chapter 5, Section 255 recognized Supervisory Union or Recognized School Officials are entitled to receive criminal conviction record information on an applicant applying for employment or volunteering for an educational facility. Title 20, Chapter 117, Section 2064 now allows an educational facility to receive conviction information on any criminal record with applicant permission during the course of employment. PLEASE PRINT CLEARLY & LEGIBLY NAME: DATE OF BIRTH: PLACE OF BIRTH: I give permission for the educational facility above to receive updates to my criminal conviction record via VCIC s subscription service. I do not give permission for the educational facility above to receive updates on my criminal conviction record. I understand that this criminal record information will be used for reviewing my suitability for employment/ continued employment. I further understand that within 30 days of receiving the results of the record check or update, I have the right to appeal the findings in writing to the Vermont Criminal Information Center, Department of Public Safety, 45 State Drive, Waterbury, Vermont SIGNATURE: DATE:

16 Agency of Human Services Adult Protective Services, 103 S. Main Street, Ladd Hall, Waterbury, VT AND Child Abuse Registry Unit, 103 S. Main Street, Waterbury, VT CONSENT FOR RELEASE OF REGISTRY INFORMATION (This form is for use with the ON-LINE registry checking system ONLY) ****This consent form must be filled out completely and signed by the current employee, prospective employee, contractor or volunteer and kept on file at the requesting organization. The Agency of Human Services reserves the right to audit these consent forms at any time. Current or Prospective Employee, Contractor, or Volunteer Information Full Name: LAST FIRST Middle Initial Gender: Last 4 Digits of Social Security #: XXX-XX- Address: Phone number: Birth Date: Place of Birth: City, State, Country Other FIRST names I have used, if any (i.e. Nicknames,Aliases): (Type or Print) Other LAST names I have used, if any (i.e. Maiden Names, Aliases): (Type or Print) I hereby authorize release of any information of reports of abuse, neglect or exploitation substantiated against me and contained in the Vermont Adult Abuse Registry and/or the Vermont Child Protection Registry to. (Print Organization Name) (Prospective) Staff, Contractor, or Volunteer Signature Date Last Modified: 09/28/20091:42:33 PM

17 THIS FORM MUST BE COMPLETED ANNUALLY BY ALL EMPLOYEES Vermont Department of Labor DECLARATION OF HEALTH CARE COVERAGE Employer: This form is ONLY to be completed by employees if you offer to pay a portion of a health care plan that provides hospital and physicians services to at least some of your employees. You are required to maintain these documents together in a file in the event of an audit (for a minimum of three years). Employer s Legal Name: Print Employee s Full Name: Employee ID or Social Security Number: DOB EMPLOYEE TO COMPLETE: The purpose of this form is to obtain information regarding your health care coverage. The information certified on this form will be used solely for the purposes of determining if your employer must pay Health Care Contributions, as required under 21 V.S.A., Section Return to employer when complete. I AM OFFERED AND AM ELIGIBLE FOR HEALTH CARE COVERAGE BY MY EMPLOYER: I have elected to accept the health care coverage offered and provided by my employer. I AM OFFERED AND AM ELIGIBLE FOR HEALTH CARE COVERAGE BY MY EMPLOYER BUT HAVE ELECTED NOT TO ACCEPT THE COVERAGE OFFERED ( appropriate box): I have Health Care Coverage that includes hospital and physicians services from another source other than Medicaid or Vermont Health Benefit Exchange (VHBE): (Specify Below) I have no health care. I have Medicaid. I am a full time employee and have health care as an individual through the Vermont Health Benefit Exchange. I AM NOT ELIGIBLE FOR HEALTH CARE COVERAGE OFFERED BY MY EMPLOYER: ( appropriate box): I am a part-time employee who works less than 30 hours per week AND I have coverage from a source other than Medicaid that offers hospital and physicians services. I am a seasonal employee who expects to work for this employer 20 or fewer weeks during this calendar year AND I have coverage from a source other than Medicaid that offers hospital and physicians services. I am a part-time or seasonal employee and I do not have health care coverage OR I am covered by Medicaid. I have no health care. I have Health Care Coverage that includes hospital and physicians services: (Specify) Employer Note: these individuals will need to be included in your uncovered hours, if you do not offer your plan to ALL of your full-time employees. NOTE to Employee: If at some point within the next year your health care coverage changes, you are required to complete another declaration. I certify the above information is accurate and true to the best of my knowledge and belief. Employee Signature Date Employer Retain this document on file for THREE YEARS HC-2 (Rev. 08/14)

18 DIRECT DEPOSIT AUTHORIZATION FORM Employee Name: Beginning with the pay of Name of Bank: Account Number: Routing Number: Type of Account: Savings or Checking BLANK CHECK REQUIRED Amount to Deposit: Net Check or $ /check Name of Bank: Account Number: Routing Number: Type of Account: Savings or Checking (attach blank check to this form) Amount to Deposit: Net Check or $ /check Name of Bank: Account Number: Routing Number: Type of Account: Savings or Checking (attach blank check to this form) Amount to Deposit: Net Check or $ /check Name of Bank: Account Number: Routing Number: Type of Account: Savings or Checking (attach blank check to this form) Amount to Deposit: Net Check or $ /check I authorize the Colchester School District to deposit my net payroll check or fixed amount to the above account(s). It is my responsibility to notify Central Office/Payroll of any changes in authorization (i.e. account number change, bank change, closed account, etc.). Signature: Attach to form. Address: Date: SP PLEASE RETURN THIS FORM TO THE CENTRAL OFFICE PAYROLL

19 COLCHESTER SCHOOL DISTRICT PAYROLL CALENDAR SUBSTITUTES July 1, 2017 June 30, 2018 Days Worked Date Paid June 25 July 08 July 14, 2017 July 09 July 22 July 28, 2017 July 23 August 5 August 11, 2017 August 6 August 19 August 25, 2017 August 20 September 2 September 8, 2017 September 3 September 16 September 22, 2017 September 17 September 30 October 6, 2017 October 1 October 14 October 20, 2017 October 15 October 28 November 3, 2017 October 29 November 11 November 17, 2017 November 12 November 25 December 1, 2017 November 26 December 09 December 15, 2017 December 10 December 23 December 29, 2017 December 24 January 6 January 12, 2018 January 7 January 20 January 26, 2018 January 21 February 3 February 9, 2018 February 4 February 17 February 23, 2018 February 18 March 3 March 9, 2018 March 4 March 17 March 23, 2018 March 18 March 31 April 6, 2018 April 1 April 14 April 20, 2018 April 15 April 28 May 4, 2018 April 29 May 12 May 18, 2018 May 13 May 26 June 1, 2018 May 27 June 09 June 15, 2018 June 10 - June 23 June 29, 2018 Please note that paystubs for substitutes are ed to the address on file each pay day.

20 G 10 COLCHESTER SCHOOL DISTRICT POLICY: COLCHESTER ACCEPTABLE USE POLICY (AUP) APPLYING TO THE CSD S NETWORKS AND THE INTERNET DATE ADOPTED: March 19, 2013 PURPOSE Colchester School District uses information technology ( IT ) resources including the Internet to support and enrich the curriculum, to allow students and staff to benefit from access to electronic information resources and opportunities for collaboration that are uniquely provided by certain electronic technologies, and to enhance learning and teaching. POLICY All students and staff will use IT resources and the Internet as learning tools. Parents who want to limit their child(ren) s access to these resources shall contact the school principal in writing if they wish to restrict their child s access to District IT resources, including the Internet. The availability of access to electronic information does not imply endorsement by the District of the content, nor does the District guarantee the appropriateness or accuracy of information received. The District shall not be responsible for any information that may be lost, damaged, or unavailable when using the network. The use by students, staff, or others of District IT resources is a privilege, not a right. The District s computer and network resources are the property of the District. Users shall have no expectation of privacy in anything they create, store, send, receive, or display on or over the District s computer or network resources, including personal files. The District reserves the right to monitor, track, and log use of IT resources and may deny access for unauthorized, inappropriate, or illegal activity. The District may revoke access privileges and/or administer appropriate disciplinary action for misuse of its IT resources. The District shall cooperate to the extent legally required with local, state, and federal officials in any investigation concerning or related to the misuse of the District s Internet, computers or network. The District shall work to ensure Internet safety for all by taking steps that prevent access to material that is obscene, pornographic, or harmful as determined by the school principal or central office administrators. Last Adopted: May 4, 2004 Date Warned: February 15, 2013 First Reading: February 19, 2013 Second Reading: March 5, 2013 Third Reading: March 19, 2013

21 G 10 In addition to those stated in law and defined in this policy, the District deems the following to be examples of inappropriate actions: Capturing, ing, or publishing nude images; Defamation of character; Lewd, vulgar, or profane communication; Threatening, bullying, harassing, or discriminatory behavior; Researching weapons, bombs and/or incendiary devices; Terrorism; Gambling. GENERAL PROCEDURES Students and staff may access the District s IT resources and the Internet in an appropriate and professional manner. All intellectual property produced by staff using school equipment and/or resources shall remain the property of the District. Users are expected to follow the rules of personal conduct outlined in the handbook, abide by state and federal laws in the use of the District s IT resources and the Internet, and comply with the individual responsibilities listed in this document. RESPONSIBILITIES All users: Will be responsible for the proper use of their account; Will only use the system for its intended purposes and not for commercial purposes, illegal purposes, in support of illegal activities, or for any other activity prohibited by school policy or procedures; Will comply with all fair use and copyright regulations; Shall not promote personal, religious or political points of view (except as part of class assignments communicated with classmates and teachers); May not purposefully access or distribute information that is prohibited by the school; Will not use the network for wasteful or frivolous purposes such as playing network games; Shall not deliberately use the computer to annoy or harass others; Will be financially responsible for any repair needed to District technology due to connecting a personal device that caused damage. COMMUNICATION All users: Shall be aware that and other uses of the electronic communications system are not confidential, and are the properties of the District. Users should be cautious about the details they include in messages;

22 G 10 Staff: Must understand that the system administrator may periodically purge data files with fair notice; Shall not present personal ideas/beliefs as the views or polices of the school; Shall not abuse the system by engaging in spamming (sending an unnecessary message to a large number of people), downloading large files, or uploading or creating computer viruses; Strong Recommendation: Maintain separate accounts for personal and school communication. Must archive, electronically and/or with printed copy, communication with parents, students or others that may be relevant in possible disputes or litigation; Comply with federal CIPA and COPPA laws when creating assignments for students involving on-line communication tools. SECURITY All users: Will not use another person s system account, or present themselves as another person; Shall not gain or attempt to gain unauthorized access to resources or information, or do anything to circumvent network security; May not access data for which they are not an intended recipient or user; Must receive authorization from tech support staff for all downloads, program installations, and use of software on removable media so as to ensure verification of virus protection, copyright and network compatibility; Must scan all removable media (ex., flash drives, ipod, etc.) for viruses prior to use on the CSD network; Must not write down user names and passwords unless they are physically secure; Must logout or lock the computer when they leave it for any length of time; Must save all documents before locking a computer; Will ensure that personally-owned* computers, laptops, notebooks, PDAs and other medium that can connect to the CSD network meet standards set forth by the technology team: Apply current support pack patches and update the device regularly. Install and keep current anti-virus software with the most recent anti-virus signatures. *The school may or may not permit use of personal devices. Please check with tech support or the principal to know the local policy. PARENTAL NOTIFICATION AND RESPONSIBILITY Each school will provide annual notice to parents/guardians about responsible use of District IT resources including the Internet, the policies and procedures governing their use, and the

23 G 10 limitation of liability of the District. The annual notice shall direct parents/guardians to contact the school principal in writing if they wish to restrict their child s access to District electronic resources, including the Internet. DISCIPLINARY ACTIONS The school s electronic system is a limited forum and therefore the school may restrict individual user s speech for valid educational reasons. The school will not restrict speech on the basis of a disagreement with the opinions that are expressed. Users should expect only limited privacy in the contents of their personal files or record of Web research activities. Routine maintenance and monitoring of system resources may lead to discovery of policy violations, the student disciplinary code, or the law. An individual search may be conducted by the school principal or central office administrators (with the IT assistance if necessary) if there is reasonable suspicion that a user has violated this policy, the student disciplinary code or the law. If there is evidence that a violation has occurred, then the school principal or his/her designee will decide appropriate consequences in accordance with school policy and law. The school will cooperate fully with local, state, or federal officials in any investigation related to any illegal activities conducted through the school s electronic system. In the event there is a claim that an individual user has violated this procedure or student disciplinary code, the user will be notified and the opportunity to be heard in the manner set forth in the student disciplinary code. LIMITATION OF LIABILITY The school makes no guarantee that the functions or the services provided by or through the District electronic system will be error free or without defect. The school will not be responsible for any damage individual users may suffer, including but not limited to, loss of data or interruptions of service. The school is not responsible for the accuracy or quality of the information obtained through or stored on the system. The school will not be responsible for financial obligations arising through the unauthorized use of the system. The user can be held financially responsible for any harm to the system as a result of intentional misuse.

24 D 8 COLCHESTER SCHOOL DISTRICT POLICY: ALCOHOL AND DRUG-FREE WORKPLACE DATE ADOPTED: September 6, 2005 POLICY STATEMENT It is the policy of the Colchester School District to maintain a workplace free of alcohol and drugs. No employee will unlawfully manufacture, distribute, dispense, possess or use alcohol or any drug on or in the workplace. DEFINITIONS Alcohol includes alcohol, spirits, and malt beverages as defined by 7 V.S.A. 2 which includes but is not limited to beer, port, stout, ale, wines, cordials, and liquors. This does not include medicinal products which may contain alcohol. Drug means any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance as defined by state or federal statute or regulation. Workplace means the site for the performance of work for the School District, including any school building or any school premises and any school-owned vehicle or any other schoolapproved vehicle used to transport students to and from school or school activities. It also includes off school property during any school-sponsored or school-approved activity, event or function such as a field trip or athletic event, where students are under the jurisdiction of the School District. EMPLOYEE RESPONSIBILITIES As a condition of employment, each employee will notify the Superintendent in writing of his or her conviction of any criminal drug statute for a violation occurring on or in the workplace as defined above. The employee must notify the Superintendent no later than five days after such conviction. Within 10 days of notification from an employee, or receipt of actual notice of an alcohol or drug conviction, the Superintendent will notify any federal or state officers or agencies legally entitled to such notification. As a condition of employment, each employee must abide by the terms of the School District policy respecting an alcohol and drug free workplace. An employee who violates the terms of this policy may be asked to satisfactorily complete an alcohol or drug abuse assistance or rehabilitation program approved by the Board. In addition, an employee who violates the terms of this policy will be subject to disciplinary action, including but not limited to non-renewal, suspension or termination at the discretion of the Board. Date Warned: July 29, 2005 First Reading: August 2, 2005 Second Reading: September 6, 2005

25 D 8 ADMINISTRATIVE RESPONBILITIES The Board will take action in accordance with the District s policies and procedures as well as applicable state and federal law. The Superintendent or his or her designee will conduct a biennial review of the District s student and employee drug prevention programs as required by the Safe and Drug-Free Schools and Communities Act of 1994.

26 D 12 COLCHESTER SCHOOL DISTRICT POLICY: HARASSMENT OF EMPLOYEES DATE ADOPTED: November 1, 2000 POLICY STATEMENT It is the policy of the Colchester School District to maintain a working environment that is free from unlawful harassment, including sexual harassment. The Colchester School District prohibits any form of unlawful harassment on the basis of race, color, sex, sexual orientation, age, creed, national origin, ancestry, place of birth, HIV-positive blood test result, or against a qualified individual with a disability, or based on any other legally protected status. GENERAL PROVISIONS 1. Violation. It is a violation of this policy for school personnel to unlawfully harass a teacher, administrator, staff member, or other school personnel through conduct or communication on the basis of race, color, sex, sexual orientation, age, creed, national origin, ancestry, place of birth, HIV-positive blood test result, or against a qualified individual with a disability, or based on any other legally protected status. Sexual harassment, as defined below, is a form of unlawful harassment. 2. Complaint. Any teacher, administrator, staff member, or other school personnel who believes he or she has been subjected to unlawful harassment, including sexual harassment, may make an internal complaint as described below and/or pursue other remedies provided by federal and state law. DEFINITIONS AND EXAMPLES 1. Definitions. a. Unlawful harassment means verbal, written, or physical conduct based on a person s race, color, sex, sexual orientation, age, creed, national origin, ancestry, place of birth, HIV-positive blood test result, or against a qualified individual with a disability, marital, or other legally protected status, which has the purpose or effect of substantially interfering with a person s work performance or creating an intimidating, hostile or offensive working environment. The term unlawful harassment specifically includes sexual harassment as defined in this policy. Examples. Examples of behaviors which, if sufficiently severe, pervasive or persistent to interfere with a person s employment performance or creating an Date Warned: July 28, 2000 First Reading: August 2, 2000 Second Reading: October 4, 2000 Third Reading: October 18, 2000 Fourth Reading: November 1, 2000

27 D 12 intimidating, hostile or offensive working environment, would be unlawful harassment include but are not limited to the following, when such acts or behavior come within the above definition: physical aggression or force, the threat of physical aggression or force, demeaning comments or behavior, slurs, mimicking, jokes, gestures, name-calling, graffiti, stalking, use of nicknames emphasizing stereotypes, comments on manner of speaking, negative references to customs, and derogatory comments regarding surnames. b. Sexual harassment is a form of unlawful harassment which means unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when: (i) (ii) (iii) Submission to the conduct is made either explicitly or implicitly a term or condition of that person s employment; Submission to or rejection of such conduct by a person is used as a component of the basis for employment decisions affecting that person; or The conduct has the purpose or effect of substantially interfering with an individual s employment performance or creating an intimidating, hostile or offensive working environment. Examples. Examples of sexual harassment include, but are not limited to the following, when such acts or behavior come within one of the above definitions: unwelcome sexual; advances; suggestive or lewd remarks; unwanted hugs, tugs, kisses; requests for sexual favors; pornographic posters, cartoons or drawings; unwelcome sexual jokes or banter; retaliating for complaining about sexual harassment. c. School personnel means School Board members, school district employees, agents of the school district, unpaid volunteers, contractors and persons, other than students, who are subject to the supervision and control of the Colchester School District. PROCEDURES: REPORTING 1. School personnel. Colchester School District personnel should report an allegation of unlawful harassment (hereafter the term unlawful harassment specifically incorporates and includes the term sexual harassment ) he or she has experienced or witnessed at school or during school sponsored activities to their supervisor, Principal, or to a person designated, in accordance with procedures developed under this policy, to receive complaints of unlawful harassment. 2

28 D Mandatory report. Colchester School District personnel, including administrators, supervisors, and School Board members, who witness or receive a report, formal or informal, written or oral, of unlawful harassment at school or during school sponsored activities shall report it in accordance with procedures developed under this policy. 3. Coordinator. The Superintendent shall receive reports of unlawful harassment. If the report involves the Superintendent, the reporter shall make it directly to the School Board. The Colchester School District shall post the name, mailing address, and telephone number of its Coordinator conspicuously. 4. Privacy. The Colchester School District will respect the privacy of the complainant, the individual(s) against whom the report is directed, and the witnesses, to the extent possible consistent with the Colchester School District s obligations to investigate, take appropriate action, and conform with any disclosure obligations. INVESTIGATION The Colchester School District shall conduct an investigation, in accordance with procedures adopted under this policy, as soon as practicable but not later than 15 business days following receipt of a report or complaint, formal or informal, written or oral, alleging unlawful harassment. RETALIATION Retaliation against a person for reporting unlawful harassment or for cooperating in an investigation of unlawful harassment is unlawful. It shall be a violation of this policy for any person who learns of a complaint or investigation to take, or cause another person to take, any retaliatory action which affects the employment environment of any person involved in the complaint or the investigation. Persons who believe that they are being retaliated against should follow the complaint procedures of this policy. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment based on reporting unlawful harassment or for cooperating in an investigation of unlawful harassment. ACTION 1. Sanctions. The Colchester School District shall take appropriate action in all cases where this policy has been violated. Any person found to have violated this policy may be subject to appropriate consequences and/or remedial action including, but not limited to, warning, exclusion, suspension, transfer, dismissal, termination of contractual agreements, or remedial action such as training, education, or counseling. 2. False report. The Colchester School District shall take appropriate action against any teacher, administrator, staff member, or other school personnel who makes a false report of unlawful harassment knowing it to be false. 3

29 D Retaliation. The Colchester School District shall take appropriate action against any teacher, administrator, school personnel, or other person who retaliates, or causes another person to retaliate, against any person for making a good faith report of unlawful harassment or for participating in an investigation or other part of the process established by this policy. APPEAL A person aggrieved or directly affected by a determination under this policy may appeal the determination and/or the action taken in accordance with procedures adopted under this policy to the Superintendent or the School Board in accordance with the provisions of any applicable policies or agreements. MANDATORY REPORT OF ABUSE Under certain circumstances, alleged harassment may also constitute possible abuse under Vermont law. The statutory obligation to report suspected abuse, therefore, may be applicable. EXTERNAL REPORTS In addition to the School District s complaint procedures, a person may file a complaint of unlawful harassment or sexual harassment with the following agencies: NOTIFICATION AND TRAINING Vermont Human Rights Commission 133 State Street Montpelier, VT (802) Vermont Attorney General s Office Civil Rights Unit 109 State Street Montpelier, VT (802) (voice/tdd) Equal Employment Opportunity Commission 1 Congress Street Boston, MA (617) (voice), (617) (TDD) 1. Notification. The Superintendent shall insure that copies of the policy are: a. Posted conspicuously in each school building in areas accessible to all persons; 4

30 D 12 b. Printed in any school district publication that sets forth the comprehensive rules, procedures, and standard of conduct for school district employees; and c. Available, upon request, to all school personnel. 5

31 COLCHESTER SCHOOL DISTRICT HARASSMENT POLICY DOCUMENTATION FORM Appendix A Date Filed: Time: I. YOUR NAME: ACCUSED: Description of Incident: Reported by: Signature Witness (if applicable): Signature II. INFORMAL MEETING DOCUMENTATION Check: Successful Unsuccessful Date Summary of Agreements: III. NEXT STEPS (check all that apply): 1. Resolution informally achieved. 2. Additional informal meeting(s) scheduled. 3. No resolution. Referred to formal procedure. SIGNATURES Party A Party B Witness (if applicable) Date Date Date CONFIDENTIAL FORM MAINTAINED BY DESIGNATED BUILDING REPRESENTATIVE

32 COLCHESTER SCHOOL DISTRICT Appendix B HARASSMENT POLICY APPEAL FORM 1. Briefly describe the nature of your discrimination/harassment charge. What section of our district policy addresses your complaint? 2. Cite date, time, place, and person(s) involved in this discrimination/harassment charge. Attach copies of any evidence regarding your complaint, and list the names of any witnesses to your alleged discrimination. 3. State your understanding of the building administrator's or area supervisor s decision regarding your complaint. (over)

33 4. What redress are you seeking? What outcomes do you expect from this appeal? 5. List any other local, state, or federal agency with whom you are processing this complaint. Submitted by NAME DATE SIGNATURE ROLE (check) Student Employee FORWARD ONE COPY OF THIS CONFIDENTIAL FORM TO: Your Principal and/or Immediate Supervisor Colchester School District Administrative Offices

34 COLCHESTER SCHOOL DISTRICT Lawrence Waters, Superintendent of Schools George A. Trieb, Jr., Business Manager Carrie A. Lutz, Director of Special Education Gwendolyn Carmolli, Director of Curriculum Internet Address: Administrative Offices, 125 Laker Lane P.O. Box 27, Colchester, VT Phone (802) Fax (802) MEMO To: All employees of Colchester School District From: Katie Roth, HR Generalist Subject: New Health Insurance Marketplace Coverage Date: September 30, 2013 Enclosed is a notice that the district is mandated to send to all employees of Colchester School District. This notice is required to be sent to you regardless of your enrollment eligibility. At this time, our medical plans meet the minimum value for coverage and the District is working to determine if it meets the value for cost. The District is also considered a large employer so many mandates will not be applicable until For those of you who do not have medical insurance, there is an individual mandate that you must have insurance in the upcoming year. For eligible employees, our next open enrollment will be at the end of November/beginning of December for an effective date of January 1. More information about signing up for the District medical plan will be given out at that time. If you have any questions, please let me know. I may be reached at or rothk@csdvt.org.

35 New Health Insurance Marketplace Coverage Options and Your Health Coverage Form Approved OMB No. PART A: General Information When key parts of the health care law take effect in 2014, there will be a new way to buy health insurance: the Health Insurance Marketplace. To assist you as you evaluate options for you and your family, this notice provides some basic information about the new Marketplace and employment based health coverage offered by your employer. What is the Health Insurance Marketplace? The Marketplace is designed to help you find health insurance that meets your needs and fits your budget. The Marketplace offers "one-stop shopping" to find and compare private health insurance options. You may also be eligible for a new kind of tax credit that lowers your monthly premium right away. Open enrollment for health insurance coverage through the Marketplace begins in October 2013 for coverage starting as early as January 1, Can I Save Money on my Health Insurance Premiums in the Marketplace? You may qualify to save money and lower your monthly premium, but only if your employer does not offer coverage, or offers coverage that doesn't meet certain standards. The savings on your premium that you're eligible for depends on your household income. Does Employer Health Coverage Affect Eligibility for Premium Savings through the Marketplace? Yes. If you have an offer of health coverage from your employer that meets certain standards, you will not be eligible for a tax credit through the Marketplace and may wish to enroll in your employer's health plan. However, you may be eligible for a tax credit that lowers your monthly premium, or a reduction in certain cost-sharing if your employer does not offer coverage to you at all or does not offer coverage that meets certain standards. If the cost of a plan from your employer that would cover you (and not any other members of your family) is more than 9.5% of your household income for the year, or if the coverage your employer provides does not meet the "minimum value" standard set by the Affordable Care Act, you may be eligible for a tax credit. 1 Note: If you purchase a health plan through the Marketplace instead of accepting health coverage offered by your employer, then you may lose the employer contribution (if any) to the employer-offered coverage. Also, this employer contribution -as well as your employee contribution to employer-offered coverage- is often excluded from income for Federal and State income tax purposes. Your payments for coverage through the Marketplace are made on an aftertax basis. How Can I Get More Information? For more information about your coverage offered by your employer, please check your summary plan description or contact. The Marketplace can help you evaluate your coverage options, including your eligibility for coverage through the Marketplace and its cost. Please visit HealthCare.gov for more information, including an online application for health insurance coverage and contact information for a Health Insurance Marketplace in your area. 1 An employer-sponsored health plan meets the "minimum value standard" if the plan's share of the total allowed benefit costs covered by the plan is no less than 60 percent of such costs.

36 PART B: Information About Health Coverage Offered by Your Employer This section contains information about any health coverage offered by your employer. If you decide to complete an application for coverage in the Marketplace, you will be asked to provide this information. This information is numbered to correspond to the Marketplace application. 3. Employer name 4. Employer Identification Number (EIN) Colchester School District Employer address 6. Employer phone number P.O. Box 27, 125 Laker Lane City 8. State 9. ZIP code Colchester VT Who can we contact about employee health coverage at this job? Katie Roth, HR Generalist 11. Phone number (if different from above) 12. address Here is some basic information about health coverage offered by this employer: As your employer, we offer a health plan to: All employees. Some employees. Eligible employees are: Regular status employee, who are scheduled to work at least 20 hours per week. With respect to dependents: We do offer coverage. Eligible dependents are: Spouse, civil union partner, dependent children of employee, dependent children of spouse or civil union partner of eligible employees We do not offer coverage. If checked, this coverage meets the minimum value standard, and the cost of this coverage to you is intended to be affordable, based on employee wages. ** Even if your employer intends your coverage to be affordable, you may still be eligible for a premium discount through the Marketplace. The Marketplace will use your household income, along with other factors, to determine whether you may be eligible for a premium discount. If, for example, your wages vary from week to week (perhaps you are an hourly employee or you work on a commission basis), if you are newly employed mid-year, or if you have other income losses, you may still qualify for a premium discount. If you decide to shop for coverage in the Marketplace, HealthCare.gov will guide you through the process. Here's the employer information you'll enter when you visit HealthCare.gov to find out if you can get a tax credit to lower your monthly premiums.