What's New in Version 16.0

Transcription

1 What's New in Version 16.0 Introduction SunGard's Relius Administration 16.0 upgrade is cumulative and incorporates all service packs released through version 15.0 sp3. Before performing the 16.0 upgrade, please review the Relius Administration hardware requirements and read the Relius Administration 16.0 upgrade documents. These documents can be found on our Web site at From there, choose Administration, and then Technology. Information about pending issues for the 16.0 release (or the release that you are currently using) is available on our support site at See the "Pending Issues" topic posted there for latest news on the release. General System Updates Census DER Enhancements Census DER has been enhanced as follows: DER import (including Data Validate Center) now allows for the import of the employee hire and termination dates where the dates are equal in the same import file (i.e., the person is hired and terminated on the same day). Also, pre-existing hire date and termination dates may now be imported in the same file. DER and DVC now allow for the customization of the field labels available in each DER category. This option is located on the DER main menu under Activity/Define Custom Labels. The customized label, when defined, will now be displayed for any DER utilizing the category and field customized. DVC Rule Setup will also utilize the customized fields. Import files may now be in a format generated via a UNIX platform, allowing for the handling of the special character at the end of each record. In addition, logic has been added to accommodate the.xlsx form generated by Microsoft Excel Defined Contribution Plans Lincoln Allocated Link Changes Processing>Financial Institution Interface>Allocated Links>Import A new import file format is available from Lincoln Life. This new file format expands the categories of fee types that will imported from Lincoln Life. Separate fee categories will be provided for plan fees, consulting fees, service fees, loan fees, asset fees, account charges and market value adjustments in the import file. The existing import file format will be supported by Relius until Lincoln converts all clients to the new format. To distinguish between the new format and existing format a vendor system window is added to the Lincoln Life import. The vendor category Activity import will be for the new format and SSN rollup will be for the existing file format. Please refer to the Quick Start Guide for further details. 1

2 403(b) Enhancements Enhancements to 403(b) processing include the following: Data Entry>Investment Products>Investment Provider Table A new global investment interface is now available to store investment providers and the applicable business logic for 403(b)/457 contract coordination plan processing. Users will be offered the ability to attach an employer, assign global transaction approval preferences, etc. The 403(b) Investment Provider table is available only to those customers licensed for 403(b)/457 contract coordination plan processing. Data Entry>403(b) Import/Export>Investment Provider Contract Import In the Investment Provider Contract DER import screen, an option has been added to allow the import file to update hardship deferral suspension dates. SCHEDULED FOR 16.0 SERVICE PACK RELEASE: Common Remitter Payment Processing; Participant Detail Payroll Remittance DER Export Custom Reporting for Top Heavy and General Nondiscrimination You can now keep your customized Top Heavy and General Nondiscrimination reports in the same place as all your other custom reports. Simply name them the same as the existing system delivered reports, (listed below), and copy them to your Modified Files location (Utilities>System Administration>Report Writer File Locations). The Top Heavy and General Nondiscrimination programs will first look in this location to see if any *.rpt files exist with these names, and use them if it finds them. Note: This functionality already exists within ADP/ACP testing. Top Heavy: All *.rpt files beginning with TPHV. General Nondiscrimination: All *.rpt files beginning with GND. Defined Benefit Plans Additional 'Basis for PVAB' Option An option of 'Account balance' has been added to the Basis for PVAB in Plan Specifications for cash balance plans. Pension Relief Act An additional option to select with the standard 7 year, or 15 year amortization for shortfall bases has been added to the Pension Protection Act tab of the Actuarial Methods form in Plan Specifications. View Transaction Options The View transactions options are now available on the main screen of DB Assets/Prefunding Balances. An additional option to display transactions for a specific contribution year end date has been added to DB Assets/Prefunding Balances. Nondiscrimination Gateway Testing An option has been added to the Defined Benefit tab to average the NHCE percentages for passing the Gateway test. The option is also available in the report default settings in plan specifications. 2

3 Balance Used Transaction The transaction has been modified for both (Prefunding and Carryover) to permit the recognition of quarterly interest penalties in DB Assets/Prefunding Balance. Minimum Required Contribution Transaction The current year minimum will appear in the transaction grid for beginning of year valuations within DB Assets/Prefunding Balances. Fully Paid Out Participants The selection to fully pay out a participant within census will now warn the user that the participant still has active insurance contracts. Terminees with Insurance Contracts The costs transaction will now include the value of the contracts for fully paid out participants in the assets and warn the administrator which participants have active contracts. Adjusted Contributions Report An additional Schedule of Discounted Contributions government form attachment report was added to illustrate the original contribution and the adjusted amount for Schedule SB filing. NEW WITH SP1 Full Yield Curve The user can enter a yield curve with rates for each year (instead of the segmented interest rates). A detailed calculation will print for participants tagged as test cases in Census. NEW WITH SP1 Annuity Report The report has been modified to allow the user to select whether to print factors for Funding (lump sums), Funding (annuities) and PVAB. The certain and joint life annuities will now appear as separate calculations when using segmented interest rates. NEW WITH SP1 430/404 Report The report has been enhanced to reflect the Balances used (both Prefunding and Carryover) and whether there are prior year deficiencies. NEW WITH SP1 Notice for Participants The notice has been modified to more accurately reflect the Pension Protection Act requirements 3

4 NEW WITH SP1 Performance The performance of the Benefits module has been enhanced which will reduce the time required to process a plan. Daily Valuation Processing Electronic Signature for Fidelity Documents Clients who manage plans with Fidelity can now utilize a digital workflow for submitting retirement plan account setup data, merge the data with FIWS Plan Documents/Forms and Trust/Custody Agreement when applicable, and to automate the signature process. Relius Administration will be the starting point for users to initiate new forms and to begin collecting the required information. In addition, users can check the status of the document signatures. SGN TOA and Exception Reports SGN currently categorizes the Settlement reports based on a report subcode on the SI record (Settlement Instruction). The capture, storage and reporting of the Settlement report which was implemented during the Expediter Integration project does not differentiate among the various report types. Relius has now created the needed architecture to capture and track these reports at this level during the confirmation file import process. Relius will store the reports, organized into the following categories. WR = Wire Reports RE = NSCC Reminder Wire Reports SD = Settlement Detail ER = Exception Reports based on the Fidelity categories ( i.e. Dividend Adjustments, Trade Rejects, etc.) TA = TOA Reports (Transfer of Assets) Automated Trade Resettlement Clients using the SunGard Global Network trading platform will now have the option to allow for automatic trade resettlement when the trade in the confirmation file is different from the settled trade within the variance allowed. This option is only available to SunGard Global Network users trading with the late-day auto confirm method. Cash Activity Import Enhancement Processing>Financial Institution Interface>Cash Reconciliation>Cash Balance/Activity Import For cash reconciliation, you may now designate a 'dummy' plan to import unknown cash items into for reporting purposes. NEW WITH SP1 Multiple Bank Accounts for ACH Pull Fidelity IWS has contracted with RTC to provide cashiering services for retirement plans. These services include the ability for TPA s to transmit ACH Pull instructions to RTC in order to fund contributions and loan payments to the plan. The system has now been enhanced to support up to 10 Bank Accounts for ACH pull. NEW WITH SP1 Account Management Fee Enhancement Account management fees are being computed on the participant s entire balance including loans and employer securities that are included in the plan but are not actively managed. You are now able to define the sources and investments to be included in the basis calculation for account management fees. 4

5 Participant Web/Plan Sponsor Web/VRU Participant and Sponsor Web A new option has been added to Web Options > Security that allows the designation of the required minimum and maximum characters allowed for Web userids and passwords. Layered security has been enhanced to prompt the user to register whether the machine is a public computer and if so, the security cookie will not save to machine in use. This option is enabled via Web Options > Security > Advanced Authentication. SCHDULED FOR 16.0 SERVICE PACK RELEASE: Participant and plan sponsor Web help and confirmation content will be available via Web Custom Text. Participant Web ACA Loan Processing A new way of processing loans has been added to Relius. There is now a link with Access Control Advantage (ACA), which will eliminate loan-related work for users and plan sponsors. ACA is a complete loan outsourcing solution for recordkeepers and plan sponsors. ACA's patented loan processing solution results in reduced borrowing, increased participation, enables faster loan repayment, and keeps more assets in defined contribution plans while preserving the integrity of participants' retirement savings. Participants request loans from the web and receive a debit card in the amount of the loan. The loan will act as a revolving line of credit to the participant, so the participant will only make payments and pay interest on amounts actually used. Data feeds will be sent between ACA and Relius, which will set up and update the loan in Relius. ACA will be responsible for issuing loans, collecting loan payments, defaulting loans and will handle outstanding loans for terminated participants. There is also a process that will allow existing loans to be converted to ACA. For more information, please contact an ACA representative: Sales (for new users) - Tom Makeever (212) Operations (for existing users) - Jessica Hamilton (212) NEW WITH SP1 vwise Relius Administration and vwise are now fully integrated, providing participant level education and integrated transaction processing. vwise delivers a powerful, rich-media internet application, called SmartPlan Enterprise. The system utilizes a proprietary mix of video and software to create a personalized interactive experience to educate and drive more participation and higher deferral rates. The SmartPlan Enterprise system provides a fully customized video application delivered 24/7/365 via the web. SmartPlan Enterprise solves many challenges that Providers/TPA's are trying to solve with their education, communication, fiduciary responsibilities, participant engagement, plus it is a differentiator to win new business and retain existing clients. For more information, please contact a vwise representative: Alan Godfrey, Vice President Sales, agodfrey@vwise.com, (949)

6 Plan Sponsor Web New Transaction Entry page that allows for the entry of transaction requests by the plan sponsor user on behalf of participants while minimizing navigational steps. Plan sponsor web users will be able to select to enter transactions by plan, by participant and will be presented with a list of available transactions enabled for the plan to include personal and beneficiary information. NEW WITH SP1 Summary Page Balances Balance by investment and balance pie charts now display via the Balances Tab on the Plan Sponsor Summary page. This feature will display for plans that have enabled to display balances on the Plan Sponsor Summary page and by setting the Custom Text > Sponsor Summary by Investment > TABBALENABLED = Y. Data Validation Center (DVC) The DVC module has been updated to include several significant enhancements that improve the appearance and overall user experience. For more information, please see the Web section of the on-line What s New at 16.0 from within the Relius Administration help menu for a link to the reference file. 403(b) Enhancements SCHEDULED FOR 16.0 SERVICE PACK RELEASE: New Common Remitter module via Plan Sponsor Web to track the flow of cash from the plan sponsor to the contracted Investment Providers. Listed below are the features available through this new licensable module: Approval step for sponsor to approve all allocations Option to submit ACH request to pull funding from the sponsor s bank account as well as the ability to verify funding and then create ACH instructions/check requests for remittance of funding to vendors Transmission of participant-level information to each vendor with a breakdown of contributions by source type Option to track exceptions/excess funding and to refund these amounts to the sponsor bank account if funding has already taken place Translated Text for Spanish Translations of web messages are available for Spanish web users. Please see the Web section of the online What s New at 16.0 from within the Relius Administration help menu for a link to the reference file. 6

7 Reports Reporting by Multiple Output Designations Reporting>Report Writer Reports An option has been added to Report Writer Reports that allows the user to select one or more printing output methods. This new print output is labeled Multiple Destinations. This will allow you to select printing to window, printer, file, printing to web (participant or sponsor) and ing to administrators, participants or contacts within one single print selection. STP has been updated to accommodate this new printing functionality. Standalone Messaging Reporting>Report Writer Reports A new option on the report tree menu called Standalone messaging allows you to send an to administrators, participants, or contacts that is independent of a specific report. Included with this new feature is the ability to add an attachment, which may also be uploaded to the Web. STP has been updated to accommodate this new functionality. Investment Level Reporting Reporting>Report Writer Reports A new report tree menu labeled Investment Level Reports has been added in Version Investment level reports include balances, transactional data or demographics. Under an Additional Selection option is the ability to select All investments or selected investments. A separate report by investment/investment provider will be provided for each selected investment/investment provider. This function will allow Advisors/Contacts/Participants to see information on specific investments assigned to him. Note: Only participant specific reports will be allowed to be printed to Participant Web. Printing by Contacts Reporting>Report Writer Reports New functionality has been added to printing by contacts. Below are the enhancements added when printing by contacts. Contact Profession - When selecting to print/ by Plan contact you have the option of selecting to print/ by contact profession. You will have the ability to select a single or multiple professions to which to send the output. Selecting by contact profession will also be available when selecting to send the output by Plan Investment Contact and Investment Contact. ing to e-fax address. A new function was provided to allow you to to the contacts e-fax internet type address vs. the contact s primary internet address. Plan Investment Contacts. New functionality is provided to allow you to print/ to plan investment contacts. Plan investment contacts are contacts assigned to a specific plan investment for that plan. This option is only available for Investment level reports, Stand alone messaging, Web confirmation letters. Investment Contacts. (403b plans only). New functionality is provided to allow you to print/ to investment contacts. Investment contacts are contacts assigned globally to an investment provider. This option is only available for Investment level reports, Stand alone messaging, and Web confirmation letters. Attaching Participant Web transaction file uploads. New functionality is provided when the output type by Contact is chosen for web confirmation reports. An option to select to include all participant uploaded transactional files that are related to the specific confirmation report being generated is available. 7

8 Newkirk Superstatement Export Enhancements The following enhancement has been made to the Newkirk Superstatement Export: The Newkirk export will now include the Census fields Foreign state/province and Country in the extract. The inclusion of these fields will assist in providing a complete address for foreign based participants. The Newkirk export will now include the participant middle initial in the extract. This enhancement will assist in identifying statements if more than one participant in the plan has the same name. The participant election in Relius to receive Electronic Statements (Yes or No) will be forwarded to Newkirk in the extract. This option will be useful for clients that use Newkirk s estatement option and do not wish Newkirk to prepare a paper statement. The existing option Electronic statements: Do not include participant that have elected electronic statements will remain functioning as past releases. This option excludes participant data from being transmitted to Newkirk for both paper and estatement. Please note: To use this new Electronic Statement option will require prior approval from Newkirk Census Audit Enhancements Reporting>Report Writer Reports The following enhancements have been made to census audit reporting: The Census Audit will now include changes to employment status, plan status, division, and all other values tracked in census history whether changed via Census, Census DER manual entry, Census DER import, Data Validation Center, or the posting of eligibility. A new Census Audit report, CnsAuditWithName, has been added and will include the user and participant names on the report. In addition the label of Admin ID has been changed to User ID. The User ID will reflect the ID of the individual initiating the change; either the administrator ID or the web login ID. 8

9 Technology Support of 32bit and 64bit Platforms Relius Administration 16.0 now supports both 32bit and 64bit systems for all server and workstation installations. Please review the hardware requirements under the technology section of the website for complete details. Windows 7 Workstation Support In addition to Windows XP and Windows Vista, Relius Administration 16.0 now also supports Windows 7. Please review the hardware requirements under the technology section of the website for complete details. Updated Hardware Recommendations As part of the Relius Administration 16.0 release, the Oracle Database Server Sizing Recommendation and Multi-user and Single-user Hardware Requirements documents posted online have been updated to account for platform and resource changes. Please review these documents to determine your equipment needs (if any) before proceeding with the Relius Administration 16.0 upgrade. VRUmove Process Discontinued Beginning with Relius Administration 16.0, the VRUmove process and the option to run Web and/or VRU access in delayed mode using VRUdatabases (RAV1 & RAV2) has been discontinued. The VRUmove application has also been removed from the system. Removal of VRUdatabases (RAV1 & RAV2) If you previously used the VRUmove process and VRUdatabases, you may wish to disable them and reclaim the resources they use on your database server. In addition, you may have log data stored in these databases that you wish to retain. If you wish to remove the VRUdatabases and retrieve and store archival log data from these databases, please contact Relius Technology Support for assistance. Personal Oracle 11g (stand-alone users only) If you are running the single-user (stand-alone) version of Relius Administration, before upgrading to Relius Administration 16.0, you will need to install the Personal Oracle 11g DVD. This installation will automatically export your current stand-alone database, remove Personal Oracle 10g, install Personal Oracle 11g, and reimport the original database. * NOTE - Personal Oracle 11g running on Windows XP Home is not officially supported by Oracle. However, the installation on Windows XP will proceed with a warring and is supported by SunGard Relius for use with Relius Administration Relius Administration 16.0 Component DVD Before installing Relius Administration 16.0, single-user (stand-alone) and multi-user (network) users must run the Relius Administration 16.0 Component DVD which will make changes to your system and install third-party components as listed below: The existing Oracle 10g client will be replaced with the Oracle 11g client Crystal Reports will be updated to service pack 3. 9

10 Virtual Environment Detection SunGard Relius has not altered its support position regarding the use of virtual environments as detailed and posted on our website under Technology, Technology News, Relius Virtual Environment Support. Beginning with Relius Administration 16.0 we have altered the installations so they no longer abort on virtual workstations, Web Servers, Agent Machines, or Terminal Servers. However, please be aware that the recommendations and requirements in the Relius Virtual Environment Support document as posted on the website still apply, including possible negative performance impact, exposure to additional support charges, and notification to end-users. Data Administrator Requires Local Administrator Access Operation of Relius Data Administrator from a Windows 7 or Vista machine requires the programs (PNGWIN and UDBADMIN) be run under a local administrator account. You must right-click the Relius Administration program (PNGWIN) and select "Run as Admin" to do so. Government Forms The following enhancements have been made to the Compute Government Forms Data\5500 Series link: 5500-SF: The Compute Government Forms process has been enhanced to include the option to create an export for the Form 5500-SF. The default exports have also been modified to include the 5500-SF in the Plan Specifications > Employer and Plan Data > Government Forms tab. Schedule SB: The Compute Government Forms process has been enhanced to include the option to export the Schedule SB, replacing the Schedule B for 2009 years and forward. The default exports have also been modified to include the Schedule SB in the Plan Specifications > Employer and Plan Data > Government Forms tab. Section 125/Cafeteria Enhancements STP Contribution Posting for 125 Contribution posting for employee deductions, employer contributions and recurring claims is now available in Straight-Through Processing (STP). A new task, Contribution Transactions, has been added under the Cafeteria node on the STP Task Scheduler tree which will allow you to schedule contribution posting for Cafeteria plans. CMS Reporting for 125 Relius 125 has added new census fields and reporting tools to comply with the new reporting requirements for group health plans and plan administrators or fiduciaries of self-insured and self-administered group health plans. The Centers for Medicare & Medicaid Services (CMS) is a division of the U.S. Department for Health & Human Services (HHS), and Section 111 of the Medicare, Medicaid and SCHIP Extension Act of 2007 (MMSEA) mandated reporting requirements for Medicare Secondary Payer (MSP) Group Health Plans (GHP) and Non-Group Health Plans (NGHP). The purpose is to identify the primary and secondary payer for medical coverage. The new reporting requirements were effective January 1, 2009, but TPA s administering HRA plans, which are considered Group Health Plans (GHP s), received an extension, and the first reports must be provided 10

11 starting in the 4th quarter of Relius 125 clients that administer HRA plans and are identified as a Responsible Reporting Entity (RRE) will need to collect and report required information to CMS in approved format. Reports need to be provided on a quarterly basis and include Medicare entitlement information for employees and dependents. Relius 125 now allows you to collect data regarding participants Medicare status through manual data entry in Census or through Data Entry Routines. A new report has been added to Report Writer reports to create a file that can be used for export to CMS. This new report, HRA File for MSP is located in Report Writer Reports, under the Cafeteria node, under Plan reports. Please go to for useful information regarding the reporting requirements, user guides, teleconferences, etc. NEW IN SP1 Debit Card Prior Year Close Utility A new utility, Debit Card Prior Year Close, is now available to allow you to remove the debit settings for manual claims and transactions that are currently flagged to go to the debit card for plan years that have expired. When a plan year has expired, unpaid or partially paid claims no longer need to be approved by the debit vendor in order to be paid, and transactions do not need to be sent to the debit card to fund the account because that plan year s funding is no longer available on the card. This utility will remove the debit card coding for these claims and transactions so that they will not be transmitted to the debit card. To run this utility, from the Relius Main Menu, select Processing>Section 125 Cafeteria Plans>Debit Card Prior Year Close. Straight Through Processing (STP) FTP Task Enhancements The FTP task has been enhanced to allow for PGP encryption, and now also includes parameters to allow for this functionality to be utilized as a polling process. Payroll Import Enhancements The option to reject the payroll if already imported has been added to the Import Census Payroll via DER task in STP to ensure that payrolls previously imported are not re-imported if a duplicate import task is added to the job queue. Contact Management System (CMS) New Internet Type for Contacts Data Entry>Contact Management System A new internet type called e-fax is now available for contacts. This internet type can be used when ing reports to contact(s) from Report Writer. When an e-fax service is used to fax documents sent through , the address used to send e-fax to the contact can be entered in CMS under the internet type of e-fax When the e-fax option is selected in Report Writer when ing reports to contacts, the report will be ed to the e-fax address instead of the primary internet address. Profession Type Now Available for Investment Contact Data Entry>Plan Specifications>Account Definitions>Investments Profession types (relationships) may now be added to the contact assigned to a plan investment. This same contact can be assigned multiple times to a plan investment as long as each contact association is unique by profession. This will assist with sending reports to contacts when using the reporting functionality by contact profession. See Reporting. 11

12 403(b) Investment Provider Contact Data Entry>Investment Products>403(b) Investment Providers Version 16.0 offers the ability to add contact(s) to an investment provider. This same contact can be assigned multiple times to an investment provider as long as each contact association is unique by profession. This will assist with sending reports to contact when using the reporting functionality by contact/contact profession. See Reporting. 12