Council MONTHLY REPORT
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1 Council MONTHLY REPORT DEPARTMENT: Finance MONTH: December 2017 REVE NUE General Fund sales tax receipts received in November, reported in January are up 14.31% over the same month in Decreases from the previous year are shown in red. Significant changes from current year to previous year are primarily a result of a change in taxpayers. General Fund - 6 Year Comparison FY FY FY FY FY FY OCT 369, , , , , , NOV 457, , , , , , DEC 392, , , , , , JAN 358, , , , , , FEB 546, , , , , MAR 366, , , , , APR 360, , , , , MAY 497, , , , , JUN 397, , , , , JUL 403, , , , , AUG 514, , , , , SEPT 406, , , , , TOTAL 5,069, ,421, ,056, ,080, ,474, ,870, The chart below plots a five year history of sales tax revenue from the fiscal year to the current fiscal year. General Fund 6-Year History 800, , , , , , , , OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT FYE 2018 FYE 2013 FYE 2014 FYE 2015 FYE 2016 FYE 2017 Page 1
2 Shenandoah Municipal Development District (MDD) sales tax receipts received in November, reported in January are up 4.95% over the same month in Decreases from the previous year are shown in red. Significant changes from current year to previous year are primarily a result of a change in taxpayers. Municipal Development District - 6 Year Comparison FY FY FY FY FY FY OCT 126, , , , , , NOV 143, , , , , , DEC 134, , , , , , JAN 119, , , , , , FEB 174, , , , , MAR 122, , , , , APR 121, , , , , MAY 163, , , , , JUN 134, , , , , JUL 136, , , , , AUG 164, , , , , SEPT 137, , , , , TOTAL 1,677, ,744, ,797, ,991, ,787, , The chart below plots a six year history of MDD sales tax revenue from the fiscal year to the current fiscal year. 250, Municipal Development District 4 Year Historical 200, , , , OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT FYE 2018 FYE 2013 FYE 2014 FYE 2015 FYE 2016 FYE 2017 Page 2
3 Mixed Beverage tax receipts received for the past five years are detailed below. Decreases from the previous year are shown in red. Mixed Beverage Revenue FY FY FY FY FY OCT 49, , , , , JAN 51, , , , APR 58, , , , JUL 62, , , , Total 221, , , , , , Mixed Beverage Revenue 70, , , FYE 2014 FYE 2015 FYE 2016 FYE 2017 FYE , , , , OCT JAN APR JUL Page 3
4 As of December 31, 2017 the City s outstanding property taxes totaled $1,354, Of this amount, $1,354, is from 2007 to 2017 and $ is from years prior to The table below shows the remaining balances as reported on the tax collector s monthly report. Outstanding Property Tax Report FY to Present Prior to 2007 Total Month Balance Change from Change from Change from Balance Balance Prev Month Prev Month Prev Month OCT 2,037, ,992, ,038, ,992, NOV 1,921, , ,921, , DEC 1,354, , ,354, , JAN FEB MAR APR MAY JUN JUL AUG SEPT The table below shows other revenue receipts for the month of December. Most franchise fees are received on a quarterly basis but may not follow the quarters of the calendar year. The majority of property taxes are received in January and February; Mixed beverage receipts are received quarterly. Other Revenue Ending December 31, 2017 Monthly Activity YTD Budgeted Amount Development Fees: 2, , , Property Taxes: 68, , , Mixed Beverage Tax: , , Building Permit: 15, , , Other Permits: , , Gas Franchise: , Electric Franchise: , Cable Franchise: , , Telephone Franchise: , , Trash Collection: 2, , , Recycling: 2, , , Code Enforcement Violation: , Pool Use Fees: , Court Fines: , , Court Fees: , Interest: , , Leases: 1, , , Undesignated Revenue: 2, , , Payment in Lieu of Taxes: 40, , , Proceeds/Sale of Cap. Assets: , Page 4
5 All revenue percent remaining will show as a negative due to the software system requirements. These numbers are subject to change due to end of year accounts payable and audit adjustments. Budget Report For Fiscal: Period Ending: December 31, 2017 Fund: GENERAL FUND Current Total Budget Period Activity Fiscal Activity Percent Remaining 00 - Revenue 8,656, , ,824, % 09 - Shenandoah Bus ines s As s ociation 8, % 11 - Adminis tration 1,054, , , % 12 - Finance 382, , , % 14 - Community Outreach 32, , , % 17 - Non-Department 2,078, , , % 18 - Fire Department 640, , % 21 - Emergency Management % 22 - Police 2,884, , , % 23 - Municipal Court 77, , , % 30 - Public Works 815, , , % 31 - Swimming Pool 104, , , % 32 - Parks 20, , , % 43- Capital Projects & Infras tructure 438, , , % F und: TREE F UND 00 - Revenue % 30 - Public Works 131, % F und: PARK BEAUTIF ICATION F U ND 00 - Revenue % 30 - Public Works , , % F und: EQUIPMENT REPLACEMENT F U ND 00 - Revenue 144, , , % 69 - Expense , Fund: BUILDING PERMITS TECHNOLOGY FUND 00 - Revenue , % 30 - Public Works % Fund: TRASH AND RECYCLING 00 - Revenue 277, , , % 33 - Tras h & Recycling 275, , , % Fund: SPECIAL REVENUE 00 - Revenue 1,287, , , % 45 - Hotel / Motel 948, , , % Fund: DEBT SERVICE 00 - Revenue 2,342, , , % 80 - Debt Service 2,342, % Fund: CAPITAL PROJECTS GENERAL FUND 00 - Revenue 1,633, , , % 45 - Capital Purchas es/projects Hotel/Motel 100, % 60 - Capital Purchas es/projects General Fund 343, , , % 61 - Capital Purchas es/projects Water & Sewer 198, , , % Fund: DESIGNATED COURT FUNDS 00 - Revenue % 23 - Office Equip. & Furnis hings-court-tech. Fund % Fund: WATER / SEWER 00 - Revenue 2,692, , , % 50 - Water & Sewer 2,496, , , % 51 - Utility Billing 37, , , % Page 5
6 FINANCIAL Bank Balances The table below shows the account balances for all city bank accounts as of December 31, City of Shenandoah Bank Accounts Ending Balances as of December 31, 2017 Wells Fargo Texpool Pooled Cash 10,343, General Fund 196, MDD 4,661, Hotel/Motel 207, Debt Service 33, Land Trust Fund Water/Sewer 33, Woodforest 3, MDD 1,105, As of December 31, 2017 the City has 15,495, pledged securities with BNY Mellon which is 103% of all balances held in Wells Fargo. Reserve Balance The reserve balance is calculated using cash balances and deducting liabilities; days are calculated using average monthly expenditures. This balance is subject to change daily. Reserve Balance for Major Funds As of Date Fund Reserve Balance Days Operating 1/18/ General Fund 5,255, /18/ Special Revenue (CVB) 2,453, , /18/ Water & Sewer 1,230, /18/ Municial Development District 2,770, Monthly Expenses Function: 12 - Finance Vendor Name Payment Date Payment Description (Item) Amount VERIZON WIRELESS 12/06/ NOV 2017 CELL PHONE USAGE-FINANCE $ MONTGOMERY CENTRAL APPRAISAL DIST 12/06/ OCT-DEC 2017 APPRAISAL SHARE $ 4, BRANCH BANKING AND TRUST CO. 12/13/ MEALS BEFORE COUNCIL MEETINGS- L.WASNER 11/8/17 $ 8.39 BROOKSWATSON & COMPANY 12/19/ CITY AUDIT-GENERAL FUND & WATER/SEWER $ 8, SHI 12/19/ TONER FOR REPLACEMENT CHECK PRINTER $ SHI 12/19/ REPLACEMENT CHECK PRINTER & 3 YEAR ONSITE SVC $ 2, Function 12 - Finance Total: $ 15, SUBMITTED BY: Lisa Wasner, Interim Finance Director Page 6
7 Council QUARTERLY INVESTMENT REPORT QUARTER ending December 31, 2017 S C H E D U L E O F B E G I N N I N G A N D E N D I N G M A R K E T VA L U E A N D INTEREST E A R N E D Portfolio Summary of Funds held at Wells Fargo Bank Quarter Quarter Ending Interest Income Beginning Market Market Value Earned Quarter Value Interest Income Earned YTD Pooled Cash Fund $9,992, $9,896, $1, $1, Municipal Development District $4,433, $4,671, $ $ Total Wells Fargo Portfolio $14,426, $14,567, $1, $1, Portfolio Summary of Funds held at TexPool Quarter Quarter Ending Interest Income Beginning Market Market Value Earned Quarter Value Interest Income Earned YTD General Fund $195, $196, $ $ Hotel/Motel Fund $207, $207, $ $ Debt Service Fund $33, $33, $91.35 $91.35 Water & Sewer Fund $32, $32, $90.97 $90.97 Municipal Development District $1,102, $1,104, $3, $3, Total TexPool Portfolio $1,571, $1,574, $4, $4, Total City Portfolio $15,998, $16,142, $5, $5, Page 1 Investment Report
8 This report is in compliance with the investment strategy as established in the City s Investment Policy and the Public Funds Investment Act, Chapter 2256, Texas Government Code. Per the 2017 adopted Investment Policy: AUTHORIZED INVESTMENTS All investments on behalf of the City shall comply with the Investment Act for investment of public funds. It is the policy of the City to limit its investments to: 1. Money market accounts in the City s main depository bank; 2. Certificates of deposits from Council approved public depositories that are domiciled in the State of Texas; 3. Local Government Investment pools as allowed by the Investment Act such as TexPool and TexPool Prime. Prepared on: January 18, 2018 Lisa Wasner Interim Finance Director SUBMITTED BY: Lisa Wasner, Interim Director of Finance Page 2 Investment Report
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