2015 ANNUAL BUDGET. DRAFT as of 10/31/2014. Leading the nation with clean water solutions

Transcription

1 2015 ANNUAL BUDGET DRAFT as of 10/31/2014 Leading the nation with clean water solutions

2 Budget Narrative 1.0 Introduction to the 2015 Budget The Center for Watershed Protection s 2015 Budget is prepared as a range based on both past information and estimates of future revenues and expenses. The base budget is a conservative estimate of revenues and expenses, using what we have in hand and about half of the typical win rates for current proposals. This does not include proposals we have not yet submitted for The full funding budget assumes revenues are somewhat higher, although it is still relatively conservative. As of October 31, 2014, we had $2,497, worth of proposals. Our actual proposal win rate by dollars was 64%. For the base funding, we assumed a 32% win rate, bringing our secured and pending total for base funding to $799,179. For the full funding, we assumed a 50% win rate bringing our secured and pending total for full funding to $3,490,289. We did not use the actual win rate of 64% which would have brought the total to $3,838,475, simply because there are many factors that go into planning for a certain budget, not just win rates alone. For example, staff capacity, sustainability, unforeseeable delays in contracts, getting staff up to speed, etc. are major considerations in compiling such a budget. Table 1 provides a breakdown of both base and full funding revenues and expenses. Table 2 reorganizes this information based on the four program areas, but also includes fundraising and administrative costs which are required to be separated from programs costs. If the Center does achieve full funding, we estimated a surplus into the lockbox account at $85,000 which is 2%. This is typical of past years, but the range has been from $99,000 to +$172,000 over the past five years. There are also many more proposals that we will submit in 2014 and 2015 for work in 2015 and based on historical data this is probably somewhere in the $2,000,000 to $4,000,000 range. However, these proposals have not been accounted for in our budget estimates. As of October 31, 2014, the lockbox contains $728,671. At a budget of $2.4 million, this is slightly over three months of savings. At a base 2015 budget of $3,039,296, a three to six month savings would range for $759, to $1,519, As outlined in a previous Board resolutions, a good portion of our savings will be slowly invested in mutual funds over the next five years. 1

3 TABLE 1: DRAFT BUDGET FOR 2015 REVENUES Secured Pending Total Fundraising $ - $ 41,600 $ 41,600 Membership $ - $ 13,600 $ 13,600 Research $ 116,100 $ 152,000 $ 268,100 Training $ 410,782 $ 76,369 $ 487,151 Watershed Services $ 1,713,235 $ 515,610 $ 2,228,845 Total $ 2,240,117 $ 799,179 $ 3,039,296 EXPENSES Base Funding Full Funding % of Full Budget Salaries $ 1,747,210 $ 1,854,751 53% Fringe - Payroll Taxes $ 130,367 $ 142,251 4% Fringe - Employee Benefits $ 202,372 $ 202,372 6% Fringe - Employer 401K $ 41,174 $ 55,036 2% Bank/Credit Card Fees $ 6,800 $ 6,800 0% Contractors $ 615,000 $ 635,000 18% Equipment Purchase $ - $ 9,600 0% Insurance $ 26,560 $ 26,560 1% Licensing Fees $ 1,835 $ 2,185 0% Operational Expenses $ 59,976 $ 79,939 2% Postage & Delivery $ 5,459 $ 5,459 0% Professional Development $ 2,079 $ 11,719 0% Publications & Subscriptions $ 1,286 $ 6,286 0% Rent $ 62,034 $ 62,034 2% Reproduction $ 11,895 $ 11,895 1% Sponsorship $ - $ 20,000 1% Staff Recruitment $ 1,350 $ 1,350 0% Supplies $ 35,133 $ 38,362 1% Telephone $ 18,255 $ 18,255 1% Travel $ 70,512 $ 215,435 6% Center Surplus $ - $ 85,000 2% Total $ 3,039,296 $ 3,490, % TABLE 2: Expenses by Program Area Fundraising $ 35,853 Membership $ 11,721 Research $ 231,063 Training $ 419,852 Watershed Services $1,920,935 Administrative $ 419,872 TOTAL $3,039,296 2

4 Table 3 lists the secured projects for 2015 as well as the program area to which they are allocated. Table 4 lists the pending projects for Table 3: Secured Projects for 2015 Project Project Type 2015 Projected Revenue Membership Dues and Sponsorship Membership $ - Framework for Crowd-Sourced Green Infrastructure Design Research $ 25, Making Urban Trees Count: A Project to Demonstrate the Role of Urban Trees in Achieving Regulatory Compliance for Clean Water (Forest Service) Research $ 91, CWP Sponsored Webcast Training $ - Chesapeake Bay Stormwater Training Partnership - Phase 3 Training $ 39, Clean Water Certification and Workforce Development (Keith Campbell Foundation) Training $ 45, DC Stormwater Retention Protocols, Reviews, and Training Training $ 217, DEP MS4 Traububg, PA Training $ 50, Quantifying Pollutants Loads for Watershed Stewards Academy (subs for NFWF grant) Training $ 57, A Blueprint for Cleaning Urban Waters in Atlanta, GA (EPA) WS/SW Services $ 55, Baltimore County Stream Restoration, MD WS/SW Services $ 50, City of Frederick Pet Waste Outreach, MD WS/SW Services $ 5, East End Edible Rain Garden Project Richmond, VA (NFWF) WS/SW Services $ 8, Furbish Green Roof with Maryland Port Authority WS/SW Services $ 568, Georgia Stormwater Management Manual WS/SW Services $ 59, JRA Three Urban Localities in the James WS/SW Services $ 15, Lynchburg Quality, VA subs to Greeley and Hansen WS/SW Services $ 40, Marcellus Shale Gas Sediment Control Project (SRBC) WS/SW Services $ 22, Montgomery County MS4 Implementation Consulting (with Biohabitats) On Call WS/SW Services $ 30, Multi-Jurisdictional CIP Grants for MD WS/SW Services $ 631, PG County MS4 Support (JMT) On Call WS/SW Services $ 50, PG County MS4 Support (RKK) On Call WS/SW Services $ - Philadelphia On-Call MS4 Support (JMT) WS/SW Services $ 60, South River Science Team, VA WS/SW Services $ 3, Street Bioretention Demonstration Project for Ellicott City, MD WS/SW Services $ 3, Tookany-Tacony Frankford Trash, Philadelphia, PA WS/SW Services $ 16, UNRBA Nutrient Credit Study and Credit Tool Development Project Butner, NC WS/SW Services $ 39, Upper Jones Falls Area G SWAPs in Baltimore, MD WS/SW Services $ 48, Wicomico Phase I Stormwater Design, MD WS/SW Services $ 7, Total $ 2,240,

5 Table 4: Proposed Projects Pending for 2015 Project Project Type Proposed Amount Probable assume 32% win rate Individual and Board Gifts Fundraising $ 25, $ 8, Wallace Genetic Foundation Unrestricted Support Fundraising $ 85, $ 27, Other Corporate and Foundation Unrestricted Support Fundraising $ 20, $ 6, Career Center Membership $ 2, $ Membership Dues Membership $ 40, $ 12, MD State Highway Administration Research $ 200, $ 64, Sustainable Urban River Systems for Human Well-Being Research $ 275, $ 88, Clean Water Certification and Workforce Development (Abell Foundation) Training $ 150, $ 48, Clean Water Certification and Workforce Development Training (Munson Foundation) $ 20, $ 6, Eastern Delaware County Stormwater Collaborative Training $ 1, $ National Flood Insurance CRS Training, DC Training $ 38, $ 12, Prince George's County MEP Training, MD Training $ 4, $ 1, Virginia Campus Pollution Prevention Project (Dominion) Training $ 25, $ 8, Albemarle Private BMP Owners Retrofits, VA (SRBC) WS Services $ 45, $ 14, Baltimore City MS4 Program On Call Support WS Services $ 400, $ 128, Capital Region Chesapeake Bay Pollution Reduction Plan (subs to Pennoni) WS Services $ 70, $ 22, Curb Bump-Outs, City of Harrisonburg, VA WS Services $ 7, $ 2, Green Infrastructure Demonstration to Reduce Sediment in the Wyomissing Creek, PA (Altria) WS Services $ 40, $ 12, Highways and Water Resources FHWA Support WS Services $ 0.00 $ 0.00 Illicit Discharge & Water Quality in Central Shenandoah, VA (VEE) WS Services $ 19, $ 6, Octoraro Watershed Pan, Cecil Co., MD WS Services $ 38, $ 12, Promoting Green Infrastructure in Hopewell, VA (JRA) WS Services $ 40, $ 12, Residential BMP Technical Support for Potomac Conservancy WS Services $ 46, $ 14, Resiliency and Green Infrastructure Plan for Babylon Town, NY (NFWF) WS Services $ 495, $ 158, Sediment/Stream Corridor Support Year 4 (EPA, Chesapeake Bay Program) WS Services $ 139, $ 44, Stone Run Watershed Plan, Cecil Co., MD WS Services $ 16, $ 5, Talbot County BMP Implementation, MD (DNR) WS Services $ 175, $ 56, Water Quality Improvement Plans for Christina River and Dragon Run Watersheds, DE WS Services $ 80, $ 25, TOTALS $ 2,497, $ 799,

6 TABLE 5: ACTUAL BUDGET FOR 2014 REVENUES Actual as of 11/15/14 Annualized Base Fundraising $ 91,051 $ 109,262 $ 53,750 Overhead $ 2,926 $ 3,511 $ 0 Membership $ 46,323 $ 55,587 $ 41,061 Research $ 194,403 $ 233,284 $ 292,759 Training $ 388,562 $ 466,275 $ 442,333 Watershed Services $ 1,117,249 $ 1,340,698 $ 1,544,650 Total $ 1,840,514 $ 2,208,617 $ 2,374,553 EXPENSES Actual as of 10/31/14 Annualized Base Gross Wages $ 1,084,609 $ 1,301,531 $ 1,369,712 Payroll Taxes $ 82,792 $ 99,350 $ 108,482 Bank Credit Card Charges $ 5,361 $ 6,433 $ 8,000 Contractors $ 137,015 $ 164,418 $ 208,245 Equipment Purchase/Depreciation $ 12,243 $ 14,691 $ 3,600 ERISA $ 40,571 $ 48,686 $ 50,167 Insurance $ 15,795 $ 18,954 $ 24,640 Insurance - Employee Benefits $ 118,442 $ 142,131 $ 155,986 Licensing Fees $ 2,875 $ 3,450 $ 1,857 Postage $ 3,465 $ 4,158 $ 10,354 Training $ 3,683 $ 4,420 $ 13,069 Publications, Subscriptions $ 6,385 $ 7,662 $ 2,643 Rent $ 52,147 $ 62,577 $ 55,967 Reproduction $ 11,342 $ 13,611 $ 12,657 Staff Recruitment $ 107 $ 129 $ 0 Office Expenses $ 114,615 $ 137,538 $ 204,923 Supplies $ 65,448 $ 78,538 $ 34,981 Telephone $ 18,691 $ 22,429 $ 19,258 Travel $ 45,812 $ 54,975 $ 86,790 Utilities $ 2,227 $ 2,672 $ 3,222 Total $ 1,823,625 $ 2,188,354 $ 2,374,553 Surplus $ 16,889 $ 20,263 *As of November 20, 2014, we have deposited $130, in 2014 which exceeds our goal of $85,000. The total in the lockbox account as of this date is $933,

7 Millions Figure 1 provides compares actual revenues and expenses from Revenue Expenses Figure 1: Comparison of Actual Revenues vs. Expenses Major Financial Goals in 2015 The major budget goals for 2015 are as follows: Adding $85,000 addition to the savings account which should get us closer to the increasing four month savings goal. Getting the 2014 audit finished by June 30, Reporting other changes in the organizational accounting and budgeting system to the Board. 6