MONEY MATTERS & MORE. The Town' s Budget: Past, Present and Prospective
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1 MONEY MATTERS & MORE The Town' s Budget: Past, Present and Prospective
2 n Serves as a Financial Plan and Guide Reflects the Council Priorities and Strategic Goals m Establishes Funding Levels for Town Services
3 GF Operating Budget - $ 34. 5M Provide Services Public Safety Parks & Public Works Community Development Library Administrative Services Sales / Property Tax Licenses & Permit Fees Franchise Fees Business License Transient Occupancy Tax Interest Income GF Debt Service - Fund Infrastructure 1. 9M Improvements, i. e. Library Downtown GF Revenue Improvements Capital Budget - Build and Maintain Public VI Facilities Infrastructure Improvements GF Reserves Gas Tax State and Federal Grants Traffic Impact Fees Construction Activity Impact Mitigation Fees
4 The budget is made up of several types of "funds" or " check books" for different types of revenue and expenditures: General Fund Special Revenue Fund Debt Service Fund Capital Project Fund Internal Service Funds Trust and Agency Funds
5
6 GENERAL FUND REVENUES BY TYPE 40, 000,000 35, 000,000 30,000, 000 Fines & Forfeitures 25, 000,000 Intergovernmental Other 20, 000,000 Transient Occupancy Tax Franchise Fees Interest 15, 000,000 Charges for Services Licenses & Permits Property Tax( Including MVL Fee) 10, 000,000 Sales & Use Tax 5, 000, / / / / / / / 15 Actual Actual Actual Actual Actual Actual Budgeted M
7 GENERAL FUND EXPENDITURES BY CATEGORY 40,000,000 35, 000, , 000,000 25, 000,000 20, 000,000 15, 000,000 10,000,000 Internal Service Charges Debt Service Grants & Awards Fixed Assets Operating Expenditures Salary & Benefits 5, 000, 000 Actual Actual Actual Actual Actual Actual Actual Budgeted
8 GENERAL FUND EXPENDITURES BY DEPARTMENT 50, 000,000 45, 000,000 40,000,000 35,000, , 000,000 aafa A OlP CS r J I 4S2lS/ d w4 V Sj TREASURER TOWN COUNCIL TOWN ATTORNEY 25, 000,000 a COMMUNITY SERVICES LIBRARY ADMINISTRATIVE SERVICES 20,000, 000 COMMUNITY DEVELOPMENT PARKS AND PUBLIC WORKS 15, 000, 000 m NON - DEPARTMENTAL POLICE 10, 000,000 5,000, / / / / / / / / 15 Actual Actual Actual Actual Actual Actual Actual Budgeted 5, 000,000) 0
9 INTERNAL SERVICE FUNDS Equipment Replacement Fund Balance 4, 000,000 3, 500,000 3, 000,000 2, 500,000 2, 000,000 1, 500,000 1, 000, ,000 6/ 30/ / 30/ / 30/ / 30/ / 30/ 2015 Management Information Systems Fund Balance 3, 000, 000 2, 500, oz $ 2, 495, 697 $ 2,661_ , 778 2, 000,000 N 1, 500,000 1, 000,000 bo 500, 000 6/ 30/ / 30/ / 30/ / 30/ / 30/
10 oo, INTERNAL SERVICE FUNDS CONT. ABAG Self- Insurance Fund Balance 0o 2, 500,000 2, 066, , 000,000 1) 595, 140 1, 500, 000 $ 11352, 035 1, 000, 000 1, 056, , , / 30/ / 30/ / 30/ / 30/ / 30/ 2015 Worker' s Compensation Fund Balance 3, 000, 000 2, 500,000 2, 300,638 $ 2, , 000,000 1, 500,000 1, 576, 698 1,000, , 000 6/ 30/ / 30/ / 30/ / 30/ / 30/
11 INTERNAL SERVICE FUNDS - CONT. 1, 400,000 Facilities Maintenance Fund Balance A ,.,. C1 21Q QFn _. 1, 200,000 1, 000, , , , ,000 6/ 30/ / 30/ / 30/ / 30/ / 30/ 2015 Vehicle Maintenance Fund Balance 800, , , , , , , ,000 Fi 6/ 30/ / 30/ / 30/ / 30/ / 30/ 2015
12 Questions & Answers
13 CITIES UNFUNDED PENSION LIABILITY 60, 000, , 000, ,057, ,279, , 000, , 709, , 000, C 23, 235, 515 Total Safety Total Misc 20,000, , 000, Gilroy Campbell Los Gatos Morgan Hill Los Altos
14 CITIES FUNDED PENSION RATIO Gilroy 70. 3% 71. 4% Los Gatos 71. 8% 72. 2% Morgan Hill Campbell 70. 7% oa M 73. 4% 74.9% Q 76. 0% Safety Funded Ratio Misc Funded Ratio Los Altos % 64.0% 66. 0% 68.0% 70. 0% 72. 0% 74.0% 76. 0% 78.0% 80. 0% 82. 0%
15 Pension Liability Other Post Employment Benefits Liability ( OPEB) - Total Unfunded liability , , 530, ,810,628
16 Purchase Price: $ 1, 400, 000 Down Payment: $ 280,000 Original Loan: $ 1, 120, 000 Mortgage Term: 30 Years Interest Rate: 3. 78% Years Remaining on Mortgage: 27 Unfunded Liability: $ 2, 008, 022
17 Home Budget Income Expenses = $ Available for Future Savings GF Budget On -Going Expenditures Revenue Expenditures = $ Available in Fund Balance Reserve) Rainy Day College Home Improvements Retirement One -Time Expenditures Capital Funding Economic Downturns Unexpected Expenditures One -time Expenditures
18 Questions & Answers
19 n WORKLOAD ANALYSIS & COST SAVINGS STRATEGIES
20 TOWN OF LOS GATOS FTE STAFFING TRENDS 1: Temporary Hours Permanent Positions : / / / / / / / / / 15 20
21 LIBRARY STAFFING COMPARED TO ANNUAL CIRCULATION AND DOOR COUNT WON Temporary Employees ow Permanent Employees W DoorCount Annual Circulation mile] HI M 2005/ / / / / / / / / /
22 POLICE STAFFING COMPARED TO CALLS FOR SERVICE W FTE AP FTE Temporary Employees 59 Permanent Non -Sworn Permanent Sworn y =Los Gatos Calls for Service s?rt I FF / / / / / / / / / / 15
23 CDD STAFFING COMPARED TO BUILDING & PLANNING PERMIT REVENUE GENERATED , 985, 125 2, 150, N71,950,000 1, 750, $ Lu ~ tl 1, O 751, 625 oo r+ $ 782, 905 1, 550,000 W Temporary Employees LL 1, 350,000 permanent Employees N lf1 rt.building Permits O 1, 150,000., N Rmplanning Permits 950, , , , , , / / / / / / / / / / 15
24 FACILITIES STAFFING COMPARED TO SQUARE FOOTAGE OF FACILITIES MAINTAINED 1: , , , , ,000 Facilities Staffing , 000 memsquare footage of 7ownwide properties , 000 maintained 95, , , / / / / / / 15
25 Side -Fund Payoff approximately $ 700, 000 annually Furloughs 2009/ hours ( 3 bargaining groups) 2010/ hours ( all) 2011/ hours ( all non - sworn) 2012/ hours Rescinded POA deferred increases in lieu Vacancies through Attrition ( reduced staffing by 11 permanent positons) Salary Freezes Mgmt 7 year salary freeze Non -Sworn 5 year salary freeze Organizational Restructures
26 Retiree Health Cost Containment negotiated with labor unions to save approximately 300, 000 annually Implemented three -tier non -sworn and two- tiered sworn pension plans Extended Equipment Life All Departments
27 Parks reservations available on -line 24/ 7 Laptops for Field Inspectors to limit return trips to Town Hall Electronic paystubs issued vs. printed stubs Town Code available on -line Building Permit applications available on -line Crime statistics & mapping on -line Wads for staff & council with paperless agenda packets Police in -car video upgrades Fiber optic internet connections 20x faster internet Laserfiche document management, scanning and automatic filing Website redesign Automated license plate reading and ticketing system for parking control
28 Further Benefit Cost Containment Explore New Revenue Opportunities Revenue Measures Business License Amnesty Program /Audit Promote /encourage Economic Vitality and local brick and mortar shopping Public /Private Collaborations Grant Utilization Strategic Outsourcing /Insourcing
29 1710 Questions & Answers
30 No standard of comparison leaves a sense of mystery How well is PPW performing? How efficient is the police department? Is our Library doing a good job? Public organizations lack a single standard of achievement public entities lack the profit measure
31 AVERAGE GF EXPENDITURES BY DEPARTMENT FOR 31 CALIFORNIA CITIES COMMUNITY DEVELOPMENT 5% CITY COUNCIL 1 / OTHER 9% rtvl]tklffkqn- mom 1191A 11% : 42% PARKS & RECREATION 6% PUBLIC WORKS 12% FIRE 14%
32 1 GENERAL FUND BUDGET ALLOCATIONS BY DEPARTMENT Police 46% mm" i6mmilim 41. 1% PPW 12. 2% 16. 9% 218% 42% 4. 7% 17. 5% CDD 13. 1% 11. 8% Administrative Services 10. 6% 8. 6% 31 Cities Average Saratoga Library Town Attorney % 6. 8% 13. 8% / 1 a Los Altos Morgan Hill a Campbell Los Gatos 0. 8% Town Council 1.0% 10. 9% 0. 7% 0. 6% 6.0% Community Services 12. 1% 15. 6% 13. 9% Fire 13. 4% % 5. 0% 10. 0% 15. 0% 20. 0% 25. 0% 30.0% 35. 0% 40. 0% 45. 0% 50. 0% 32
33 GENERAL FUND BUDGET ALLOCATIONS BY DEPARTMENT - NEUTRAL BASE 49. 1% Police 41. 1% 45. 7% 48. 3% PoVd 18. 0% 25. 6% 17. 5% 11.4% Cl 18.5% 11.8% Administrative Services % 11.4% 10. 8% Saratoga Los Altos Morgan Hill 14. 8% Campbell Library 8. 6% 12.7% Los Gatos 6. 8 Town Attorney 1. 9% 0. 8% 1. 0% Town Council, 1. 0% 0. 6% 0. 0% 10. 0% 20. 0% 30. 0% 40. 0% 50. 0% 60. 0% 33
34 fa Questions & Answers
35 How is our Budget Developed? Increased Revenues Property Tax Revenue TOT Revenue Albright Settlement Money Pass Through Revenues Limited Expenditure Adds 100,000 one -time expenditures (unfunded mandates) Utility increases Contract increases Membership increases Uniforms Employee training Minimal Increased Salaries & Expenditures Salary increases per contract negotiations Increased workers compensation rates Eliminated one -time funded positions in FY 14/ 15 One position add Project Manager
36 1. The budget is a representation of the Council and community' s strategic goals and priorities. 2. The General Fund is essentially the Town' s main checking account. 3. Reserves are the GF fund balance, or money deposited into the Town' s savings account. 4. Over the last ten years staffing has been reduced by 11 permanent positons. 5. With the corresponding reduction in staffing, workload measures indicate an overall increase in services provided. 6. Benchmarking cities is challenging given the various needs and goals of each individual community.
37 g R' Questions & Answers
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